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244 The IVF Orchestra: Winners & Losers In the Patient-Driven Marketplace. Dr. Cristina Hickman

 
 

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Who’s adding the most value in IVF today—and who might not be here tomorrow?

This week on Inside Reproductive Health, Dr. Cristina Hickman, founder of Avenue Center for Reproductive Medicine in London, breaks down the fertility field’s evolving landscape. As a PhD embryologist and clinic owner, she shares her perspective on industry leaders, automation, and the shifting role of technology in fertility care.

Tune in to learn:

  • Why some clinic networks might be overextending by bringing too many verticals in-house.

  • How automation could scale embryologist efficiency to 2,000+ cycles per year.

  • The surprising relationship between robotics and AI in embryology.

  • Which companies are providing the most value right now--in lab automation, EMR, financial management, and cryo storage and more

  • How new intelligence could challenge the current standard of single embryo transfer.

Listen now to hear Dr. Hickman’s take on where the field is headed—and who’s leading the way.


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  • Dr. Cristina Hickman (00:03)

    It will make you unemployed if you don't adapt to the new technological infrastructures and you don't acquire the necessary new skills that are needed for the embryologists of the future. Okay? So that generation of embryologists will be struggling to find a job, but all of us can learn, all of us can evolve, all of us can adapt.

     

    Now with Conceivable, we finally get this level of efficiency that allows us to better understand, to better treat more patients per embryologist. And the numbers are great. We've now gone in this journey that I've just told you from 80 cycles per senior embryologist to 2000. It's a completely different scale.

     

    Griffin Jones  (00:57)

    Who's on their way to becoming obsolete in the IVF space? Who are the players adding the most value in the fertility field right now? My guest names names, at least for the second question she does. I'm talking with Dr. Christina Hickman, the founder of Avenue Center for Reproductive Medicine in London. She's a PhD embryologist who, as the owner of her own practice, finds herself as the maestro of the orchestra. These seats in the IVF orchestra

     

    are all of the different companies in the fertility sector, from AI clinical prediction tools to witnessing companies and every point solution in between. She explains the relationship she sees between different point solutions and the end-to-end ecosystem that the consumer-driven patient marketplace demands.

     

    Dr. Hickman issues a warning to fertility clinic networks who are trying to take every last service in house. She explains why robotics improve AI, not just the other way around, and what new intelligence means for the concept of single embryo transfer and patient success rates. Does it flip the concept of single embryo transfer on its head as we know it today? She shares which companies she thinks are the best right now in each of the categories of EMR.

     

    financial management, cryo storage, clinical prediction, and more. And if the status quo is 80 IVF cycles per embryologist per year, how is Dr. Hickman's clinic doing 500 IVF cycles per embryologist? What is she doing? And what did she see in her visit to Conceivable Life Sciences, the lab in Mexico City that's automating the IVF lab, that will scale that 80 cycles per embryologist number to 2,000? Enjoy.

     

    This is my conversation with Dr. Christina Hickman.

     

    Griffin Jones  (03:05)

    Professor Hickman, the conductor, welcome back to the Inside Reproductive Health podcast.

     

    Dr. Cristina Hickman (03:11)

    Thank you Griffin for having me, it's a pleasure to be back.

     

    Griffin Jones  (03:15)

    Are we going to get to 10 million IVF babies born worldwide per year with point solutions, or do we have to blow the whole thing up and replace it with a new end-to-end solution?

     

    Dr. Cristina Hickman (03:30)

    Yeah, I definitely am on the end-to-end camp here. We've been trying the point solution for years and it's worked for us until today. you know, building up one solution for looking at sperm assessment, one solution looking at the egg assessment, having this artisanal approach to practicing embryology.

     

    It's okay, but it's not going to allow us to scale to the level that we need to go to. So a full end-to-end approach is the only way that we're going to solve the entire journey that this patient is going through. Not looking at information in a siloed manner. Bringing all of it together so that we can make decisions which are specific to the entire concept that this patient is experiencing.

     

    This for me has been something that throughout my career we've been trying to provide this end-to-end solution and Really it hasn't been until it clicked to me that this is not going to happen with a single company Doing the end-to-end it's too big a journey. The fertility is too complex We need to create this ecosystem of different companies working together So that we can tackle every single challenge at once

     

    Griffin Jones  (04:46)

    So when I hear multiple different companies in an ecosystem, to me that sounds more like point solutions. Tell me about how you see the difference.

     

    Dr. Cristina Hickman (04:56)

    Yes, so at the moment what we have is companies who are looking at focusing on what I call it the what's in it for me, right? So they're trying to build their own proprietary solutions to their patients. So I'm thinking of this at the clinic level. So rather than going off to bring in a commercially medical grade robust AI solution, they're trying to build it in-house with limited data, which leads to

     

    all the challenges that we see associated with AI, know, biased information that's not generalizable, that doesn't provide an explanation and traceability. So this means that you're trying to kind of provide yourself with one, everything under one proprietary company. But what, what the approach that we've been giving is, okay, why don't we go out there and try to find all the different instruments in the orchestra, so to speak, right? So

     

    who is the best violinist out there? Who is the best cellist out there? And put them all together. Now we need to orchestrate it all so that it doesn't feel like a single instrument playing. When you get everybody in an orchestrated manner, it now feels like a completely different music. And this completely different music is the end to end approach. So yes, there's multiple companies, each one focusing on an instrument to get you there, but...

     

    The experience that you provide by stitching it all together allows you to provide a whole new experience to the patient, a whole new experience to the doctor. So that you're not just getting embryo assessment or sperm assessment, you're getting a holistic approach to the patient.

     

    Griffin Jones  (06:36)

    So is it the clinic's role in your view to be the end-to-end solution and then every potential partner are those different point solutions that end up being the seats in the orchestra?

     

    Dr. Cristina Hickman (06:47)

    Not necessarily. The clinic could be one of the instruments as well. So in a truly community-based approach, it becomes less clear who is the maestro, because everybody is playing a role in that. what I say that determining who is going to still be alive in the future, who are going to be the dinosaurs who are going to cease to exist,

     

    is going to be determined by how integrated in this ecosystem you are. it's now about, in the past it was about, I'm building my own proprietary thing. But the problem of doing that is that your own proprietary thing is no longer the best in the market. So it's really within this ecosystem that we start understanding what is the true end-to-end solution. And this is when we start looking at certain tools that provide you

     

    this end-to-end in a way that has never been able to do before, such as the conceivable system.

     

    Griffin Jones  (07:49)

    So who's the maestro or is the patient the maestro?

     

    Dr. Cristina Hickman (07:53)

    The patient is the one who benefits from it first and foremost. So we have everybody saying that they have patient-centered care, right? And so this is something that they say, a patient-centered care, but I'm not gonna use the best product in the market because I wanna use the one that we built ourselves, right? And this now means that you're not patient-centered care, you are clinic-centered care, right? I'm gonna keep the patient waiting in the waiting room because it makes me feel like an important doctor.

     

    you're definitely not patient-centered care when you're thinking in those terms. I'm going to create a waiting room that doesn't feel like, that feels like a hospital because that's as cheap as I can get it. That's not patient-centered care. Patient-centered care is you're sitting down and you're thinking strategically, what is the best way to apply the global resources so that we can achieve the best for this patient? If what I've built,

     

    is inferior to what's out there in the market, let's get that thing that's out there in the market. And now let's find a way that it doesn't feel like it's separated from everything else. Let's give the transparency of this information to the patient. And this means allowing things to become obsolete quickly. In a world of fast innovation, you need to be prepared to let go of things that are no longer at cutting edge, right? And in the world of digitization and AI,

     

    this is happening incredibly fast. Right. So what, what analogy that I heard from, from Alan, from one of the founders of Conceivable, he was telling me, Chris, I don't care about where the puck has been. He was talking about hockey, right? I don't care where the puck has been. I care about where it's going. Okay. And then I care about being prepared for when it gets where it's going. Right. And it's this, this adaptability to be able to

     

    to foresee where things are going and letting go of the past, letting go of the old technology and starting to embrace what is the way that we should be in the future. I know I'm using past and future tense at the same time, but that's the point. The point is that we accept that technology moves fast and this requires a community approach.

     

    Griffin Jones  (10:07)

    So it's a lot more of an adaptable system. Is this what David Sable means when he says ditch the travel agent model of care where you used to have a travel agent plan your entire vacation and now you go to a Priceline or an Orbitz and you might get your rental car over here or you might get an Uber or Lyft over here. You might get a hotel over here. You might get an Airbnb over here or find some other accommodation and then you might get your

     

    and you might bundle it in or you might get your airfare somewhere else. And so what I think what he's suggesting is that as opposed to having the everything done in one place that patients have a lot more to be able to shop if it's able to all integrate together. Is that the way you see it?

     

    Dr. Cristina Hickman (10:53)

    Yes, but also having it in a way that the patient has full visibility of what's going on. Gone are the days where it's a doctor-led approach. It's now consumer-led. And we need to figure out a way that we create this level of transparency that didn't exist before. And having this ability to get fertility care on the palm of your hands and empowering the patient to be able to make those decisions.

     

    in a more involved manner, in a more data-driven manner, in a more visual manner, in a more engaging manner. This is the direction that things are going, right? So this is what I kind of expect and what our patients are expecting from us as well.

     

    Griffin Jones  (11:34)

    You talked about conceivable life sciences and there are some people that probably seen some of what's going on with them in our news coverage and or on LinkedIn. And there might be other people that don't know what conceivable life sciences is. So I want to ask you about your visit. But conceivable life sciences is a venture automating the IVF lab from right after retriever retrieval to right up to the point that it goes back to the clinician for transfer from ICSI from

     

    dish prep to everything that's happening in the IVF lab being automated by artificial intelligence and robotics. You just went to see their lab in action at a fertility center called Hope IVF in Mexico City. What was that like?

     

    Dr. Cristina Hickman (12:19)

    It blew my mind. Honestly, I had seen all the previous creations from the same founder team in the tomorrow.

     

    I have seen their proposals that we're going to be putting this together, but to see it in reality, you know, it's no longer just a slide on a PowerPoint. It's no longer a CGI. This is a three dimensional, full reality existing machine. And just to watch the capabilities and the potential, you know, we were just sat there just talking about, do you guys realize what you've created here? you know, give you some numbers. Okay. So the British society here.

     

    They just published a guideline last year talking about how we should have 80 cycles per qualified embryologist. 80 cycles. I know this in my mind that was like no way because in the technologies that we've created we've published already at ASRM and also at Escherich that if you're using the AI solutions you can achieve 300 cycles per embryologist, right? Because you're removing a lot of that administration that is spending

     

    precious embryology time. Now in avenues what we've done is a full end-to-end approach using the best products in the market, having everything talking to each other. So we achieve 500 cycles per embryologist. Why? Because we are making data-driven lessons, so we remove the administration. Everything is data-driven decisions, but you're still doing the artisanal work.

     

    So if you ask the embryologists, what were they doing before avnios? They were doing administration. What are they doing now in the majority of their time? They're doing artisanal embryology. Now, when you move on to conceivable, you're not talking about 500 cycles per embryologist, you're talking about 2000 cycles per embryologist. Now, they're no longer doing the artisanal side. The artisanal side is replaced by robotics, but that data-driven approach remains.

     

    And a data-driven approach now, the amount of information you're capturing because you removed the variation that comes from artisanal work means that you now have to spend more time doing more intellectual decision-making. So less artisanal, more intellectual.

     

    And the ability for you to go to 2,000 cycles per embryologist, this is the solution. This is the true end to end that we need to achieve to be able to serve all the patients out there that need our support.

     

    Right? So going the way that we've been going is not scalable to the level that we need it to be. Now with Conceivable, we finally get this level of efficiency that allows us to better understand, to better treat more patients per embryologist. And the numbers are great. We've now gone in this journey that I've just told you from 80 cycles per senior embryologist to 2000. It's a completely different scale.

     

    But what really kind of made it special is when we started looking at the movement and precision of the robot. We started kind of coming up, wait a minute, there's more that we can do here. It's not just about efficiency. It's not even just about the precision, right? It's the possibility that we might be able to enhance embryos and not just use AI to predict what's going to happen.

     

    we might be able to use AI to identify issues with the embryos that we might now be able to rectify. some of these potentials are only possible in a robotic scenario. So examples of that are at the moment in avenues when we're vitrifying and we're warming, every single procedure that we do, we record. We're very proud of the fact that we may not have the biggest data set in the world.

     

    but we have the biggest number of data points captured per patient. So this means that we have videos of everything that happens in the lab. When they warm, when they freeze, when we icksy, when we biopsy, we have all these videos which are all geared towards training future AI. Now what you have here are some challenges that are, okay, so maybe the embryo just zooms in a bit more and it zooms less, you know, or maybe it's at the edge of the image as opposed to in the center.

     

    And that's the issue with the fact that it's quite artisanal. So this makes it harder for our AI to learn from it, which means that we're slightly limited of how much AI we can apply because of this limitation of the artisanal aspect. The moment you apply robots, now you're able to capture every image with the egg in the center, every image with this level of focus, every image with this particular filter. You remove all the artisanal aspects. You bring a level of standardization.

     

    that will now allow us to pick up things about these embryos that we've never been able to before. And one example of that would be like when we've done a lot of work where we use AI to track not just each embryo, but each individual cell of the embryo. We know that this cell derived from this one and the grandfather of this cell was this one. So we can do the cellular linearity tracking.

     

    Many clinics do more for kinetics. We're doing something else, you know, looking at the cell lineage so that we can look at individualized care, not down to each embryo, but each cell in the embryo, which is pretty cool. You can't do that without AI, right? But the beauty here is that with the robotics, potentially, you might be able to identify these are the cells that are too far away from each other. Okay, so maybe a slight nudge.

     

    on the embryo, a slight little hug, little squeeze on the embryo might be able to fix that gap between those two cells that might now lead to a blastocyst when before it wasn't going to be able to. And this level of intervention, this level of micromanipulation cannot happen without robotics. So this is when I saw the system that had been built by the conceivables team.

     

    all of these ideas started popping up going, well, if you're able to do that, by doing just get the arm of the robot to do this movement instead, we now are creating a whole new way of practicing embryology. And that would be a complete game changer.

     

    Griffin Jones  (18:37)

    How do you do this on the clinical side though, Christina? So I see in the lab side, you have human beings currently doing a lot of robotic tasks, and therefore it makes sense for a robot to do those robotic tasks. In the case of the clinic side, we're talking about human beings and a lot of different things going on, probably a lot more variables in the order of operations. How do you begin to get this level of efficiency and scale?

     

    on the clinic side.

     

    Dr. Cristina Hickman (19:08)

    So really it's getting that balance between the three David Sabel parameters, right? Yes, we want efficiency.

     

    But because we've got so much savings because of technology that we're incorporating our end-to-end solutions, can let go of some of that efficiency in order to provide better convenience to the patients, right? So it's a balance between the two. So an example of that is, yes, our embryologists are not doing as much administration, but they spend more time with the patients. So the patients get full access, they get to see their embryos developing live, okay? So they're sitting at home and

     

    through their phone, they can see the moment that the cells have divided, the moment that it reached the eight cell stage. Now a lot of embryologists tell me, don't your patients get anxious? Don't your patients get, know, does this actually help? Well, we know from data, including from KindBody, including from Institutes Smart Cares, including from our own clinic, that around, on average, across these clinics, around 78 % of patients see this as reassuring and help them better understand their care.

     

    a fifth of patients, they find that it makes them anxious. So it is true that it does make patients anxious, but it's a minority of them. The majority of them, this allows them to better understand their care, but it cannot be offered to the patient on its own. So we use the time from the embryologists that we would otherwise have wasted on administration to be face to face with the patient, having a call just like we're having now because they're sitting at home. And then we share the screen.

     

    with the embryos developing using the fertility system and showing all of the different things that AI is highlighting for you. Right? And that extra information may not get that patient pregnant, but it's going to help them better understand their care and better understand their personal fertility potential. Right? So this is kind of where we see the shift in time of the embryologists. So when I see Conceivable coming in,

     

    I see there being a further switch where we are going to be capturing so many more data points on these particular embryos. We're going to have these huge data centers where embryologists sitting watching all sorts of camera and additional data points about these embryos and eggs that will need an additional level of explanation and human contact. It's getting that balance right between technology and compassion.

     

    Technology on its own does not work, not in reproductive care. It's too human, it's too important a moment in your life. You're creating a person during this care. So this means that we're going to have to have more compassionate embryologists in the future who are not hidden away in a locked up lab. They're going to be involved in this communication of this data and information coming over to the patient.

     

    Griffin Jones  (22:02)

    You have an embryologist speak to every patient who's going through IVF?

     

    Dr. Cristina Hickman (22:07)

    multiple times. So on day zero, on the day of our collection, this is when we find out whether this is going to be one of the 22 % of patients who don't want to see their videos live. So we give the patients, we personalize whether they get access to the link or not. So that happens on day zero. So let me explain what is going to happen the next few days. Then on day three, that's a video call. On day one, we give a phone call and we release the link.

     

    On day two, we may do a call or not, depending on whether the patient wants daily updates or not. But what's routine is a day three call. On day three, we sit down with the patient and we can already tell them accurately, is this going to form a blastocyst or not? And then at this point, we already giving them some further determinations of an example would be I got a patient with 17 eggs.

     

    and we can tell them already with certainty either day two or day three we tell them we don't think you're going to get blastocysts. I know you have 17 eggs but looking at the AI assessment the chances of or our level of confidence that a blastocyst will be formed is extremely low. And then we have another patient who has one egg and that patient we get a score of 10 so we tell them we're extremely confident that this is going to form a blastocyst.

     

    Usually I would have given that advice the other way around to these patients, but now I can manage their expectations better. Avoiding that roller coaster of emotions, right? And this means that I can have this discussion with them with all the little color coding showing on the embryos. Here's your inner cell mass and here's a morphokinetics that was right or wrong. You just need to understand the traffic light system to know this is green, this is good, this is red, this is not good, right?

     

    so, so we're able to kind of sit down with the patients. It's not about alarming or raising concerns, but it's about managing their expectations with their own data. And this maintains the trust in the clinic. Now imagine doing that, not just on the embryology side, imagine doing that with bits of information that's coming from the cumulus, from their uterus, from their follicles, from their, so this is kind of going,

     

    with that complete package to the patient so that for that two thirds of patients that don't go home with a baby, have a reason, we have the key information, this is what we're going to do next because we have all this information from your past, right? So every cycle becomes a diagnostic tool that contributes towards making the right decision within the journey of this patient.

     

    Griffin Jones  (24:42)

    So what if the patient has questions that are more on the clinical side than the embryology side? So the embryologist explains it's day three, it doesn't look like this is gonna grow to blast. And what if the patient asks a question like, well, how are we gonna change my protocol next? And it's a question for the REI. Is the embryologist just stuck saying, sorry, you're gonna have to wait to talk to the doctor?

     

    Dr. Cristina Hickman (25:03)

    So the beauty is that within our ecosystem, we have the communication tool with the members of the team. So the patient has access through their app to the different departments. And within that, we can very easily connect the patient with the relevant departments to support. Because it might be a genetics question that we can send to the genetics. It might be a donation. Can you tell me more about the donor eggs that I've just received? I know they've been matched. It might be a...

     

    It might be looking at, okay, can you tell me how this compares with the cycle I've had in the past? You know, so this sort of thing allows us to have this direct contact with the different members of the team. And this...

     

    Interestingly, we give the patients the option that they can call us or they can use a chat like function within the app. And the chat like function is by far the preferred method of communication by the patients. This I found surprising, but they like it because they have everything that they can refer back to what's been written. So even when we do a verbal communication with them, we have the AI tool that's recording it and then create a little summary to them so that they know what's been

     

    communicated to them in writing at all times, which is extremely helpful for the patient.

     

    Griffin Jones  (26:18)

    Have you been able to measure yet what this has done to conversion to treatment? Or patient dropout?

     

    Dr. Cristina Hickman (26:25)

    So yes, do have, the beauty of what we have at the moment is the live KPI system. So all the information, all the data that's being captured during the care goes into this live. We don't have to wait for the KPI meeting at the end of the month to know what our FERT rates are or how many cycles that we have or how all the conversions are. And we can see the differences between the different doctors and so on. And there are...

     

    actually widely different from one doctor to the next. We're able to identify who needs further support, who needs further training, and so on. So this is the beauty of the live KPI system. I haven't been able, what I haven't done is done a comparison of before and after because we've developed the clinic around this technology and infrastructure. So it's the first clinic in the world to be fully end-to-end AI driven. So this has made

     

    it's hard for me to be able to answer your question to prove improvement. What we have is a lot of feedback from the patients going, wow, compared to my previous clinic, I seem to know more about my care than I knew before. you know, having this approach to the patient of seeing their journey as a whole, not on a per cycle, not per embryo transfer, we're looking at, we're going to do a triple-I collection for this particular patient. We're going to, or the other one,

     

    to just do frozen embryo transfers for her or for this one we're going to cancel these embryo transfers because AI is telling us the chances are so low let's go straight to another egg collection to save on time. So we're making some some more bold decisions regarding the journey of the patient. For me the measure of success

     

    is does this patient go home with a baby within two years of knocking on your door? So nine months of that is lost with carrying the baby. And then so this leaves you with a year and a bit to get this patient pregnant. And this includes them going on holiday, having a break in between cycles. But you need to have that patient with a baby in their arms, every single one of your patients within two years. And this is something that I think should be the measure of success for everybody.

     

    Griffin Jones  (28:26)

    I was gonna say it's a much more patient centric way of thinking about it, isn't it? Because you wouldn't report to SART that way, you wouldn't report to the CDC that way, and that's the way we often think. But of course, that's the way the patient thinks. How long is it going to be before I have the bundle of joy in my arms, including pregnancy, including all of the things that might disrupt life during that time?

     

    Dr. Cristina Hickman (28:40)

    Yeah.

     

    And we use that from a financial perspective as well, right? So how can I reduce the cost of care by not spending the patient's time on transferring a DUD embryo, right? So an example of this is our measure of success in the UK that ranks all the clinics is per embryo transferred. But if the AI is telling me this got a low chance of implanting,

     

    The best odds are either I cancel the transfer altogether or at least transfer a couple of embryos because we know that they're not going to get twins with these particular embryos. Our AI is giving us confidence in that. But I'm not going to waste their time doing two transfers with two embryos that are not going to lead to an implantation. Right. So we start making these decisions that if that is the right decision to the patient, but in terms of the success rate that the UK uses per embryo transfer, that's going to put us lower in the rankings.

     

    but that is not the right success rate to use, right? So if we're making the right decisions in identifying these embryos should be transferred in pairs and these embryos should be transferred in single, and I am 100 % accurate in identifying when multiple pregnancy will not take place, then this should be the better measure of success for the patients. Do they go home with a baby later? And I don't want them going home with twins and I want them to be healthy babies on their arms.

     

    Griffin Jones  (30:11)

    this AI clinical decision making tool might be one seat in the orchestra. Do you think that it should generally be different companies occupying different seats in the orchestra? Do you think it's a mistake for one company to try to occupy every seat in the orchestra itself?

     

    Dr. Cristina Hickman (30:29)

    I think that the approach, if you look at it as a model, the Apple approach, they didn't try to go out there and build every single app. They created a platform that the other apps came in and used the Apple system as a platform. So this is what we should be focusing on. If you consider the clinic using conceivable, so conceivable coming in as an example, that's a change in your orchestra, right? You're going to be removing all of those traditional

     

    laboratory equipment that you have in the lab and you're to replace it with this robot that does everything. Right? So this is one change in your orchestration that's going to happen. But there are other examples as well, because yes, it might be that you're using the conceivable tool to do the assessment of the egg, but then I don't know, fertility might come in and they have a better way of assessing the embryo.

     

    So this ability to plug and play and interplay between the different companies allows you to get the best of all the systems and also puts the pressure on the companies. It is up to them to stay cutting edge. It's up to them to maintain the evolution. Are they still using old fashioned AI or are they using LLMs now? Right? LLMs are going to become obsolete very, very quickly. What's the next thing that's coming in? Right? So

     

    what the way that we've been building AI five years ago, that's gone. You know, the RCT that they did on the VitroLife tool, by the time the RCT finished, they're using two versions later, right? There's no point in us delving in digital tools for more than one or two years. And that timeframe is going to get shorter and shorter. And for companies to survive, they're going to have to focus on a certain niche. And then that niche,

     

    needs to go into this bigger platform that brings it all together. And so for me, that's how I see the future of our ecosystem coming. It's going to be lots of companies willing to work in an integrated manner. No more of those old fashioned EMRs that are not integrated with anything, right? Those are dying. are, their days are counted. Now it's not thinking about a digital solution. It's thinking about

     

    an integrated approach of non-proprietary, lots of open source materials that come together to create a whole new synergistic approach to patient care. And that's not, I don't say that as something that should be in the future. This is happening today. This is how we work here at Avenues. And I just see like what Conceivable is bringing as a whole new layer of exponential evolution.

     

    to what has already come into play.

     

    Griffin Jones  (33:13)

    Who gets to be Apple?

     

    Dr. Cristina Hickman (33:14)

    Who gets to be apple? Do we need to have a single apple? Can we be multi-sourced? I think there's going to be an apple in each area, right? There's going to be an apple of who is in front line with the patient. There's going to be an apple that's doing the robotics aspects. So I think Conceivable will obviously corner the robotics side of things. But I see others playing the role of kind of being the maestro.

     

    Traditionally, the person who or the entity that controls what reaches the patient and what doesn't is the clinic. But now we're seeing more consumer led brands coming in who are actually connecting with the clinic, with the patients better and bringing them to the clinic. So they're partnering with the clinics so that the clinics are no longer the maestro in that scenario.

     

    At the end of the day, determines what meets what reaches a patient or not is the front, the trusting face that the patient has chosen for them, which increasingly, I don't know if that's a good thing or a bad thing, we can have a whole debate on this, but increasingly we're seeing more diverse front lines than just the traditional doctor.

     

    Griffin Jones  (34:28)

    So I'm seeing your point that there might not have to be an apple, that if everyone is able to integrate with everyone else, then you wouldn't necessarily need to have that central sort of apple. But then the analogy breaks down if everybody's an apple. And it seems to me that some of the fertility clinic networks, maybe particularly in the United States, are trying to occupy that apple space.

     

    Dr. Cristina Hickman (34:54)

    Thanks.

     

    Griffin Jones  (34:54)

    where they

     

    themselves are the ecosystem. And so now we're making our own EMR, and now maybe we're making our own AI solution, and now maybe we have our own genetics

     

    Dr. Cristina Hickman (35:05)

    the irony there is that the more they try to be the apple, the less of the apple they are.

     

    Okay, because the more that you're trying to make it what's in it for me what's in your proprietary the more that they trying to to say I'm going to build my EMR and I'm going to be the clinic and I'm going to be the the robot and I'm going to be the more they try to do all of that the less they're good being the best at any particular aspect so in comes somebody else who who turns around going who's the best in robotics I'm going to use conceivable who's the best on embryo assessments I'm going to

     

    is fertility. Who's the best on X, Y, and Z, right? So you start putting it all together, that can now create something that feels different to the patient. Remember, we're leading into consumer-led. So if this becomes noticeable to the patient, that, wait a minute, but they can see the eggs with a completely different visual. They're giving me an explanation to why I am not getting pregnant. You're just giving me a ranking, right?

     

    So when you start getting this difference in care, the market eventually notices it. And this is why I think that this approach of, I'm going to do, this is a difference between the what's in it for me and the consumer-based, sorry, the community-based mindset. So what's in it for me is going to lead to the dinosaurs of tomorrow. The consumer-based mindset.

     

    The maximized interconnectivity within the existing best technologies in the market is what's going to maintain you in existence for the future.

     

    Griffin Jones  (36:40)

    What about in your view the limited concentration of buyers? Does that disrupt this ability to have a community type of orchestra where you have so many different companies innovating in different seats because you might have a really good EMR solution, for example, but if 60 % of the clinics are owned by six or eight companies, then it's really hard to get that scale as an EMR company.

     

    to where previously maybe you would have had 500 to 1,000 buyers and all you need is 20 and so you could carve out your own little niche. But now getting 20 clinics or especially if there are certain volume of cycles, that's a lot harder to do because of this limited concentration of buyers. How will these companies in this community based system be able to get through that?

     

    Dr. Cristina Hickman (37:33)

    Yeah, so the roles of each of the community players are going to become more more defined and the niche of each of the community players is going to be very, very focused. So I do see that as being the case, but I'm not saying that nobody should have the ambition to be able to fulfil the whole role. I'm just saying that if you're going to do that, make sure that you have the right instruments in your orchestra, right?

     

    It's a big gamble and I've tried doing it myself and I've tried doing it with companies that raised more than a hundred million and when you start putting it all together, all the different companies that we put in our ecosystem, it's billions of investment that have led to the ecosystem that we have brought to the patients, right? But it's not feasible to raise billions to be able to build an equivalent product in the market. And I think that's why

     

    It's not either we're going to see a change in mindset or we're going to cease to exist because they're players now who are doing the whole community approach. It sounds like a socialist approach. I'm not a socialist, okay? It's just trying to think not at the level of what's best for my company, but look up from a field and say, if I were to put the best players in these different places, how can I get the maximum return for the patients?

     

    How can I get the maximum KPIs from David Sabel in terms of the convenience and the cost and the success rates? How can I really kind of play those to the maximum level? And you're going to have to do that through partnerships.

     

    Griffin Jones  (39:03)

    do you label these different seats in the orchestra either in your head or on paper somewhere? Like do you think, okay, this is the cryo storage seat and this is the patient triage seat and this is the clinical AI seat. How do you think about that?

     

    Dr. Cristina Hickman (39:19)

    So we do, but what I find is that sometimes what I thought was one seat gets split into five different seats. So what I thought was the equivalent to the patient facing app, I now find a whole bunch of other tools that I incorporate into that to try and create more, a different experience to the patient, right? To get a different dynamic. So for instance, yes, there's

     

    a place where all the data gets recorded from the consultation, but it's a completely different player that's doing the recording and then turning that into summary notes that get sent left, right and center so you don't have to use the old-fashioned dictaphone. So the communication that we're having with the patients going back and forth, having that in a centralized data set that now uses a completely different tool that measures the positivity and negativity of each word.

     

    so that we can predict when a patient is going to think about maybe having a complaint. So these are what I thought was one tool, which was a patient app, turns out to be a dozen tools within that. So I don't want the patient having to write their name during the registration. So we have a different partner that all the patient does is take a picture of their passport. And from the passport, it takes their name, the date of birth. No more incorrect data names, no more having to...

     

    you're on the area with an I, not a Y, you know? So this is something that you take the information directly from the source every step of the way. And this then allows you to have a a more streamlined, less mistakes. You're spending less time on these mistakes. And the patient is not seeing mistakes coming from your side, which gradually erodes the trust as they're going through care, right? So yes, we do have very specific seeds.

     

    but we find ourselves that the number of increases as new technology comes in. We had somebody else who just popped in into our ecosystem where they're working on WhatsApp tools that communicates with our central database, creating new ways to communicate with the patient. So this wasn't a seat before, but it's become a seat as this new technology kind of emerged.

     

    Griffin Jones  (41:29)

    So you are the maestro because you're the one saying who's playing in a given seat or not. And I remember in conversation you told me that if you're not the best violinist, you're out of the orchestra. Tell me about a time where you've made a decision like that.

     

    Dr. Cristina Hickman (41:40)

    Right.

     

    We've changed our data capture point. We've changed the patient app has changed. The EMR has changed. The AI tools that we're using in the clinic have changed. I don't want to name the companies that have been replaced, but we have had several examples where we've made major changes in our ecosystem.

     

    and sometimes quite central. Very recently we changed the central core of the data because the data set was not being stored in a manner that would allow us to use AI to learn quicker. It made it harder to integrate into. I'm not even talking about EMRs now. I'm talking about two generations later after EMRs where we modified the entire central structure. We had before...

     

    Each of our individual doctors had their own sub-dataset. We've now created a system where they've all merged into one, still providing the independence and the and the privacy within each of the doctors within their ecosystems. So we have already replaced, I mean, we've only been open for a year. We've just had our first birthday cake, first year birthday which is aligned with a lot of the...

     

    the babies coming through as well now. It's a nice stage to be at. But the point is you have to have this mindset of being comfortable with change. And we recruited a team here at Avenue's that is not just comfortable with change. They're looking for the next change. They're excited about the next change, right? They're going, woo-hoo, look at this tool that we have just...

     

    Griffin Jones  (43:00)

    I bet it is.

     

    Dr. Cristina Hickman (43:22)

    brought into our ecosystem two months ago, but there's something better coming in and they celebrate it. But there's also a way for us to be able to feedback the companies that have been removed from the ecosystem. come back to them to say, go back and I needed to get better. The bar has raised. Okay. I needed to get better. So we actually provide the feedback to say, this is what you need to go with next. Okay. Why don't you focus on this particular niche?

     

    I have an empty seat on our orchestra. I need that seat taken by someone. Why don't you guys focus on that? You're really good at something slightly off. You divert your attention to this. You can come back to the orchestra. So we have violinists that become cello players, right? And this is something that, look, I know you're not the best anymore in the market for this, but you have this particular strength in your team. Use it. Okay. And we will, we will provide you the data to help you develop that.

     

    We will provide, we will open our doors. I'll put a team of my embryologists sit down with you to help you develop it. Right? So it's creating that relationship with the suppliers so that we are here at their beck and call to help them succeed. Cause if they succeed, we succeed. Right? So this, is kind of the approach that we've had all the way through.

     

    Griffin Jones  (44:38)

    Who would you say are some of the best players in the orchestra right now? And you can name names of companies and we know that we're recording this in February of 25 and it might not be the same answer as what you have in February of 27 or even February of 26. But right now in February of 25, who would you say some of the best players are?

     

    Dr. Cristina Hickman (44:58)

    Sure, fertility is one that's full disclosure. I have worked with them for two years as their chief clinical officer. I don't work with them at the moment. Now I am their customer. And I think when it comes to embryo assessment and egg assessment,

     

    and they are by far the best ones in the markets in terms of the experience we can create to the patient in terms of the efficacy of their tools. The patient facing side we're using Wawa at the moment, so Wawa Fertility is one to look out for. I like the ability to create these customizable

     

    notes all the way through. So our team likes the fact that they can just create their own templates. So it's not as rigid as a traditional EMR. But we're able to pull the relevant information that we need from that. Their financials and their billings work really, really well. In terms of managing our financials, we're going with Xero. So Xero at the moment, I still think is the best product in the market, but we're still no lookout for other tools out there.

     

    When you look at the follicular assessment, believe Folliscan is the leader in the market at this point in time. Also when it comes to the assessment of your endometrium, that would be with Folliscan. Tomorrow is still the leader for cryo storage. So the robot captures the data in an automatic manner. We have the full traceability coming through and then you can connect it back with Wawa.

     

    to provide the patient-facing cryostores. Right now, in terms of time lapse, we're using the embryoscope, but I believe that this will then be replaced with the conceivable system. So this is just some of the many, many players. RFID, we're using the RI witness, but not using the RI witness in its traditional sense. We've rigged the backend of the data capture.

     

    so that the embryologist no longer needs to go to computer to document their procedures and so on. So effectively we have this whole range of tools. We have Fertile Eye at the moment who looks at their assessment and determining what is the right day of doing your egg collection so they can maximize success rate whilst improving your efficiencies on your day-to-day operations in terms of volume of egg collections per day. So these are, it's not...

     

    I'm sure I feel like I'm in the Oscars trying to name everybody who was involved in the movies. I'm sure I have missed a lot. But there are some fantastic tools out there and a lot of these that I'm naming are startups, right? They're not huge companies that have been with us for the last decade. So I think this is the thing to look out for, looking out for tools that are new, that may not quite be as robust.

     

    Griffin Jones  (47:18)

    It is like that.

     

    Dr. Cristina Hickman (47:38)

    as we wish it to be, but we can fill that extra little gap that will bring it to the level of medical robustness that we want that our patients deserve.

     

    Griffin Jones  (47:47)

    So you really have these different seats and pulling people and you talked a lot about conceivable in the beginning and how much that blew your mind. How close to a prototype does it seem to you versus how soon do you think we're gonna see conceivable automating the IVF lab all over the world?

     

    Dr. Cristina Hickman (48:09)

    I went down there expecting to see a prototype.

     

    When I got invited to come and see the system, was, I'm going to see a prototype. It's going to be like, you know, band-aided together and some things will be working and some are not. No, it was a fully functional system end to end. Patients were already stimulating to have the first cycles through. They have a hundred cycles planned to provide the demonstration of the level of robustness. So I can't call it a prototype. It was a fully functioning.

     

    egg collection, to sperm preparation, to dish preparation, to vitrification. It was quite impressive. You're going soon, right?

     

    Griffin Jones  (48:49)

    I'm going down in less than two months to see for myself.

     

    Dr. Cristina Hickman (48:53)

    Okay, don't expect a prototype, but I also feel like I am spoiling the end of the movie for you. You're about to come and see the best movie that you've ever seen, and I've already told you the ending. But it's more robust than I expected it to be. And I expect this to be in clinical use elsewhere. Later in 2025 or early 2026, we're not talking about five years down the line.

     

    we're talking about within the next, so this first birthday that we've had, by the next birthday, I want to see this here in our clinic.

     

    Griffin Jones  (49:27)

    That blows my mind because when you think about how quickly things have moved to this point, but one, you answered a question that I've had out for a little bit and, and I've sort of wondered, okay, once humans are no longer being robots and right now, embryologists are treated like robots for a large percentage of their jobs, what do they do once they're not robots?

     

    You answered that question of this is how you have embryologists be humans and interface with other humans in addition to advancing the science. I'd never heard that before and I imagine that somebody's listening to that and being like, there's no way that I want my embryologist talking to all of the patients about the growth of their blastocysts. How would you respond to that skepticism?

     

    Dr. Cristina Hickman (50:12)

    Look, there's been a letter that's gone out from the ARCs, this is the British Society for Embryologists, And this was a letter that went out which...

     

    exemplified to me the biggest challenge of technology entering the market, the biggest challenge of technology reaching the patients, which is the human factor. It's the human barrier to technological implementation. It's the fear of change, it's having this mindset of positioning technology as a competitor to the humans. There's been no example in the human innovation era

     

    where technological innovations have led to unemployment. They have led to a shift in the workforce. They have led to a diversification on the skill sets that had to be acquired. But look, if you look at our own innovations in our field, I don't miss the days where, yes, I've been around long enough now, I'm going to be displaying my age, but I've been long enough.

     

    that I was pulling my own pipettes and I was mixing my own culture media, right? I don't miss those days where I was doing those swans with my glass pulling, right? I love the fact that I've got now commercial tools that are much better than what I've had access to before that made me more successful in making babies than before. And, you know, quite frankly, I am still busy.

     

    I still don't have enough hours in the day to do everything I want to do, despite the fact that those aspects of my professional life have been automated. And I know it's hard for us to, as embryologists, to see that somebody has created a robot that goes from 80 cycles per embryologist to 2000 cycles per embryologist. And the first thing that comes to your mind is, is this going to make me unemployed? And the answer is a flat out no.

     

    It will make you unemployed if you don't adapt to the new technological infrastructures and you don't acquire the necessary new skills that are needed for the embryologists of the future. Okay? So that generation of embryologists will be struggling to find a job, but all of us can learn, all of us can evolve, all of us can adapt. And this is what I see should be the responsibility of the letters going out to the membership.

     

    So I disagree with what ARCS has set out in the letter they've sent. They should have sent out, this is how we embrace the new technologies coming in. you know, this is how we support, we understand the challenges that human artisanal embryology leads to or cause. And we embrace technologies that start eliminating a lot of these challenges. And this is good for embryologists, these technologies.

     

    It's good for patients. It's good for doctors. It's good for everybody. Right? So the fears that we're having are not reality and there's absolutely no basis for them whatsoever.

     

    Griffin Jones  (53:16)

    Dr. Christina Hickman, think it's been two years since I last had you on the show. And as we're talking, I'm thinking it can't be two years before I have you on the next time. It's going to be much sooner than that. I look forward to following you as this changes. will send you some updates when I'm down in Mexico City of what I'm seeing. And thank you so much for coming back on the program.

     

    Dr. Cristina Hickman (53:35)

    Thank you for your time and we appreciate the invite.

     Now with Conceivable, we finally get this level of efficiency that allows us to better understand, to better treat more patients per embryologist. And the numbers are great. We've now gone in this journey that I've just told you from 80 cycles per senior embryologist to 2000. It's a completely different scale.

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243 30% Egg Freezing Retrievals & Brazil's First PE Owned Fertility Clinic Network. Dr. Marcus Dantas Martins

 
 

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


What if 30% of your fertility clinic’s egg retrievals were for egg freezing?

That’s the reality at FertGroup in Brazil, where Dr. Marcus Dantas Martins, Chief Operating Officer, is leading a transformative approach to fertility care. In this episode, Dr. Dantas reveals how Fert Group is leveraging technology and private equity to expand their influence in the rapidly growing Brazilian market.

Join us as Dr. Dantas discusses:

  • The Rise of Egg Freezing (And how the trend is reshaping fertility care in Brazil)

  • How Private Equity has shaped their rapid expansion

  • FertGroup’s Impact on patient outcomes (And its implications in the broader fertility landscape)

  • How FertGroup is making egg freezing more accessible across Brazil.

  • Why they bought >50% of the embryoscopes in Brazil to make it happen

Tune in to hear more about the future of fertility care in Latin America and how private equity is shaping the industry.


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  • [00:00:03] Marcus: 30 percent of the cycles are egg freezing, 70 percent are IVF. So this is the number. Before the COVID 19, this number is something around 15 to 17 percent of egg freezing. So the market has doubled terms of egg freezing. In our group, the clinics in the southeast of the country are doing around 35 to 40 percent of egg freezing. Ha!

     our group recently bought many embryoscopes, many, many time lapse incubators. So , we are now around 12 percent of the cycles in Brazil. And our clinics around 50 to 60 percent of the embryo scopes in Brazil.

    [00:01:02] Griffin Jones: What if 30 percent of all of your egg retrievals were for egg freezing? It's not happening in the vast majority of fertility clinics, but it is happening somewhere. According to my guest, it's happening in Brazil. And he talks about the technology they've invested in that he sees as necessary to grow and serve that egg freezing population.

    His name is Dr. Marcus Dantas Martins. He goes by Marcus Dantas. He's an MD by training, but he doesn't practice clinically anymore. He's the chief operating officer of Fert Group. He says they're the first private equity backed informed fertility clinic network in Brazil. They're buying clinics. IVF labs across Brazil, and even though they were only formed about a year and a half ago and have 10 clinics, their 10 clinics are doing 12 percent of the IVF cycles in that country.

    Brazil is a country of 200 million people, the 10th largest economy, and they have 175 fertility clinics. Doing roughly 42, 000 IVF cycles, 30 percent of which, according to Dantas, are egg freezing. He shares how this group was formed and what specific technologies they've been investing in and how they plan to further grow the market.

    If you're in the IVF space in Latin America, or if you're anywhere that wants to grow your egg freezing program, enjoy this conversation with Dr. Marcus Dantas.

    [00:02:12] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

    [00:02:33] Griffin Jones: Dr. Dantas, Marcus, welcome to the Inside Reproductive Health Podcast. 

    [00:02:38] Marcus: So thanks for having me, Griffin. It will be a pleasure to be with you today. 

    [00:02:43] Griffin Jones: I want to ask about what it's been like being one of the first groups in South America to go with private equity. I want to get an idea of how growth in different continents can inspire growth in the IVF space in other continents because I think everyone's doing some different things that will be adopted by others, and I would like to hear about that

    from you, but before we go into that level of detail, will you lay out for us an overview, a bird's eye view of what the IVF marketplace is like in Brazil right now?

    [00:03:20] Marcus: Yeah , as you know, is a huge country. So we are more than 200 people living down here in Brazil. We are among the 10 biggest economies in the world. Inflation is under control. But of course, as a developing country, we are facing significant challenges, especially regarding that almost half of our population is either poor, in the low income group, , the Brazilian market for reproductive health has its own set of challenges, Brazil performs around 48 to 50,000 IVF cycles per year, about 60 to 65 of these treatments occur in South and Southeast regions of the country. Sao Paulo is the biggest city and also the biggest state of Brazil. São Paulo alone accounting for approximately 40 percent of the IVF cycle. So cycles are concentrated, far away for the rest of the country. So we are facing a challenge and also an opportunity here in Brazil. And is of course a significant opportunity to expand into other parts of the country. And we are actively pursuing that. pursuing this. Another important point is that the government does not pay for IVF treatments, except in few centers at specific locations. Around 25 percent of the Brazilian population has private health insurance. But these plans typically do not cover fertility treatments. So leaving patients to pay out of pocket is completely self So we think we have some challenges on it, but also opportunities to partnerships with corporations and for us. A network of clinics spreads over the country. I think it's a good opportunity for us too. 

    [00:05:37] Griffin Jones: Is there a business case to be made for expanding IVF? What is the basis of access to care? Not just an ethical case, but is there a business case to be made for doing more IVF cycles in Brazil? Very often when you have a population in certain countries with an economic disparity, the rich get healthcare and those that can't afford it simply don't.

    And It has been that way for many decades in many segments of healthcare. Is there a business case to be made for why IVF should be made more accessible to those that can't afford it?

    [00:06:21] Marcus: I think that's the opportunity here in Brazil. Is not to lower the prices because of the low income of the population. I think that democratize includes spread clinics all over the country. So it's very common in Brazil that people in another states take a plan to come down to Sao Paulo to have a treatment, to have a treatment done.

    So I think that opportunity, it's not only democratizing. lowering price, also make the treatments, done when, wherever the patients are, 

    [00:07:07] Griffin Jones: And what does that look like? Does that look like training more doctors? Does it look like training more embryologists? Does it look like automating the IVF lab? Does it look like having nurses do certain things like IUIs? Tell me more about how you would expand into different parts of the country.

    [00:07:34] Marcus: I think that, we have important barriers, so one of them is the price of the IVF treatment and the other one, I think that the gynecologists in Brazil stay with the patients for a long time before refer to a specialist, so I think that we have opportunities in educational issues, not only for the patients itself, but also for the gynecologists.

    I think that they are, with the patients for a long time. And, of course, we have to have more doctors doing IVF, we have to have more embryologists, and we are investing on it. We are investing in medical education and embryologist education because to spread, to increase the number of treatments here in Brazil, have more people doing it along the country. 

    [00:08:34] Griffin Jones: And so what technology do you see as being necessary to aid you in doing that, to make this all possible? And not just technology that might be currently available, but technology that might not be available yet. What kind of technology do you need?

    [00:08:53] Marcus: And I'm particular. Part of my executive career, I have spent some time visiting health companies in Silicon Valley. I have studied data science at Oxford, Columbia, and many other executive courses here in Brazil. So I'm especially interested in technology and I think breakthrough in IVF.

    For example, our group recently bought many embryoscopes many time lapse incubators. So , we are now around 12 percent of the cycles in Brazil. And our clinics around 50 to 60 percent of the embryo scopes in Brazil. So we are investing in it. We believe that technology could improve the results and could improve the access for the treatments. We recently established a partnership with HOMU. I don't know if you have heard about HOMU. Robo is an incubator and accelerator for biomedical startups to developing solutions for the IVF market. We are the only site in Brazil developing and testing these technologies.

    For example, remote ecographies for control the cycles away from the IVF lab. are investing a lot in technology and we believe that it can make the market more accessible for people who live from the biggest cities in Brazil. 

    [00:10:27] Griffin Jones: Yeah, homo, that's Santis incubator, isn't it? Santiago Mnet. And so they invest and they incubate in various technological solutions the fertility space. And so our your group, is your clinic group a sort of tester for those different companies that are in. The HOMU incubator?

    [00:10:53] Marcus: we are testing some of the new technologies, for example, in automatic vitrification, we are planning to test the remotes. Ecography. So we are now the only site in Brazil to do it. 

    [00:11:09] Griffin Jones: Tell me more about that.

    [00:11:12] Marcus: And I think that if you want to spread technology, if you want to spread clinics, one of our pillars is to have a national footprint. So we believe that a big network of clinics here in Brazil, you have to be over the country. Brazil is a continental country, so there are long distance to travel to have a treatment done. We believe that, for example, if you can have remote control of the cycles with gynecologists in a lot of cities around the country, patient just need to travel to retrieve to make, for example, an embryo So patients can do almost all the process. away from the clinics, and we are spreading many sites where the patients can do it.

    [00:12:15] Griffin Jones: What technologies that you've been testing, either through HOMU or other technologies that you've been testing, what technologies have you been pleasantly surprised by?

    [00:12:30] Marcus: We have started a partnership with Future Fertility, for example. We are now offering Violet and Magenta, the two algorithms, in some of our clinics. So we did a retrospective study with and thousands of egg images, and we believe that's something new on it. for example, if the, if a patient come to a egg freezing you can tell her how many percent she can have an embryo or a baby, I think it's something important. Something important in the decision process to have more eggs for the future or not. I think it's a technology, we are testing it, we are very excited to move forward and think there is some value in it.

    [00:13:28] Griffin Jones: What about it has been pleasantly surprising? Is it, is the performance been better than you thought it was going to be? Is it just been, you've been able to use it in more ways? Tell me more about that.

    [00:13:41] Marcus: I think that the accuracy is not perfect, it's not, We expect, but I think we are moving forward. We are increasing, we are submitting more and more images to the system. And I think that the accuracy will increase step by step. And I think in the future, you can put together embryoscope image, artificial intelligence images, and embryo biopsies.

    Because I think in the future you We will put all together and have better results in terms of IVF treatments. 

    [00:14:22] Griffin Jones: What will these technologies do to scale care? Is this just about improving the quality of care or is this some combination that will lead to being, you being able to see thousands more patients than you're currently serving? 

    [00:14:40] Marcus: think both. I think we are very worried about quality. Quality is another pillar of our thesis. Usually people when some, someone heard about a private equity in the markets it, for us, to have lower quality. No, it's not. It's really not. The private equity the team is always worried about stay with the most quality that you can have. And also. Some technologies that can spread the treatments around the country. So it's quality and it's also to have more and more patients doing treatments we have to do it. We are facing a problem about build families we think that reproductive techniques, there is a place for it on it. 

    [00:15:33] Griffin Jones: Me more about Private Equity and your group's partnership with Private Equity and I guess let's start off with a little bit of the history of Fert Group and the size of the group, how many doctors you all have, how many offices and how many cities, how many IVF cycles that you do, and then how did Private Equity come into the picture? 

    [00:15:55] Marcus: We are just starting, the first oh, I'm sorry the first acquisitions were one year ago our clinic I have working a, as executive director in a group in Rio de Janeiro, so our group was the first one to be acquired. Since then, 10 clinics in Brazil.

    The Brazilian market has around 175 clinics spread the country. are now 10 of these clinics, but we are doing 12 percent of the cycle, so our clinics are growing. Not the biggest but among the 10 to 20 biggest clinics in Brazil, we around 20 clinics at the end of 2025. So we are just starting, it's a it's a new culture in Brazil. The clinics are most of them familiar. The owner has run the business for a long time, so it's a challenge to move on, but I think we an extraordinary team, and I think we are doing a very good job here in Brazil. 

    [00:17:08] Griffin Jones: If I'm understanding correctly, then this is private equity coming in and forming a network and acquiring and consolidating existing clinics, as opposed to something like, something like a Shady Grove or a Boston IVF in the United States, which were a group themselves and then got larger and then got financial partners.

    This is a private equity. So you're the chief partner coming in and helping to form the network and consolidating and acquiring networks. Is that right? 

    [00:17:38] Marcus: So, 

    [00:17:40] Griffin Jones: And so how did you come into play for all this? Because you're the chief operating officer of the group now. You're also a medical doctor by training.

    How did you come into the role that you're in now?

    [00:17:55] Marcus: I use it to be a doctor, I'm not a doctor anymore, I graduated in 92, 92. I think I have, had a very good career on it, but the turning point was an MBA in finance, so I start to work part time as executive director in one of our clinics. So we opened a second one and we are thinking of be part of a huge group of clinics, a network of clinics. And it happens one year ago. So for I'm the COO of the group. So here I am as the COO of the group. I'm traveling a lot. I'm traveling a lot. Only. to visit our clinics, to run in our clinics, but find clinics to be part of our network. As I said, we are just starting we are working very hard here down in Brazil. To have the biggest network in South America and of course with pilars of democratize the access quality is very important for us. And of course, I think we are doing a very good job here. 48, 

    [00:19:13] Griffin Jones: And about how many cycles, IVF cycles are done in Brazil in total per year?

    [00:19:19] Marcus: to 50, 000.

    [00:19:23] Griffin Jones: Okay. As a group that's emerging, one of the challenges that has happened in other countries with private equity is making the standard of care uniform in Brazil. Across the network because this doctor practices this way in this city and this doctor at this clinic practices a different way in a different part of the country.

    How are you building the infrastructure to have quality control and to have a certain replicable standard of care?

    [00:19:52] Marcus: There are a lot of things to do, of course, it's not easy. example, now we are rolling out the electronic medical records for all the clinics. Each clinic of our group will be at the same system at the end of 2024. So at the end of this year. We will have at the same electronic medical record. I think it's a first step to to have everybody together at the same platform. One of the things we are doing to integrate it. the clinics.

    [00:20:29] Griffin Jones: Do you have any kind of physician advisory board or how do your lab directors come together? How do your doctors come together? And then what, is there, are there protocols being made that they follow? 

    [00:20:43] Marcus: Yeah. We have a medical he and his group is working a lot in medical protocols. It's a, I think it's the the doctors can prescribe the medicine that they believe, drug that they believe. But of course, as a group, you have to have some protocols on specific points, for example, egg freezing.

    I think that Edson Borges is medical director. He is the former president of our Brazilian Society of Reproductive Health, and he's doing a very good job here with our group, and we think we are moving as fast as we can to have our protocols and educate also the doctors with some of our protocols. 

    [00:21:37] Griffin Jones: I didn't realize that this timeline was so recent, about a year and a half ago. Is Fert Group the first private equity backed network in Brazil? 

    [00:21:47] Marcus: first one is and is the only one here in Brazil. 

    [00:21:53] Griffin Jones: I think UGN has maybe a, a clinic or two in Brazil, or has some clinic presence in Brazil. Now, do you have other international clinic networks come in to Brazil and have a little bit of presence there? 

    [00:22:09] Marcus: Yeah. Brazil, there is a second network of clinics. And some foreigners, private actually are coming to Brazil and make some investments in specific clinics. But our group is one for . And we are buying week . And month by month, new clinics, and we are planning to be the biggest one, and not only the biggest one, but also the largest. Based on quality and we are trying to really be the biggest and also the not the best is something to say, but it's, we are very worried about the quality of our clinic. So are coming down here to Brazil, but I think we have a presence, a very important presence here. 

    [00:22:59] Griffin Jones: So this started in late 2022 or early 2023. What was true about the market conditions in Brazil that have now, it now has been the right time for private equity to come in and start buying clinics wasn't true 5, 10, 15 years ago? 

    [00:23:23] Marcus: I'm not sure the right time, the markets, the IVF markets flat. It's it's a behavior all over the world there are less families, there are less women having children, so we have to face it but I think we have a lot of opportunity on the other hand, because egg freezing is increasing a lot. I think that the COVID 19 made a challenge, made a different way of thinking about the future. So more women are looking for us and looking for each clinic in the world to have her eggs freezing. So I think there is a huge opportunity on it. I think that the economy Of course, we are facing our problems in economy, but Brazil is, as I said, is a huge country, is a huge economy, so I think that you can offer as a benefit, for example, for each large company to offer for her employees to have I think that there is an opportunity on it in Brazil. 

    [00:24:41] Griffin Jones: How much of this is speculation and how much of it is happening now? So how many egg freezing cycles does your whole group do? Is it a couple hundred or a couple thousand for just egg freezing retrievals?

    [00:24:58] Marcus: I think that in Brazil 30 percent of the cycles are egg freezing, 70 percent are IVF. So this is the number. Before the COVID 19, this number is something around 15 to 17 percent of egg freezing. So the market has doubled terms of egg freezing. In our group, the clinics in the southeast of the country are doing around 35 to 40 percent of egg freezing.

    So the biggest city. More egg freezing than small cities. I think that if you can spread clinics around the country, you can make a different way of think and of course offer egg freezing in different parts of the country. So I think there is a huge opportunity to need here in Brazil and of course all

    [00:25:54] Griffin Jones: It sounds like it. 

    [00:25:55] Marcus: I'm sorry. 

    [00:25:56] Griffin Jones: did that number, why did that number double as far as you can tell? Is it, was it just because of, was there, was Money coming into the marketplace it because of inflation elsewhere or and then other people were to amass more money and decided to put that to egg freezing.

    Did employers start covering it in some way? Why did that egg freezing market double in just a short period of time?

    [00:26:21] Marcus: I think that the main trigger the COVID-19. I think that women are thinking about being mothers and, but they are buying insurance to do it to, to, would do it in the future. So I think this, it's a behavior. It's just behavior. And I think happening all over the less in some countries, but it's, I think it's a tendency the world.

    [00:26:47] Griffin Jones: Has that behavior sustained since? COVID. Maybe you saw a spike in 2021 and 2022. Has that increase continued in 2023 and 2024?

    [00:27:02] Marcus: It's stable for the last two years, but it's around 30%. So I think doubled since the beginning of COVID-19 think it's it come to, to stay with us. Of course, as treatments are completely self paid in Brazil, if you offer as a benefit, you have a huge opportunity to increase this number a lot. We are working on it. We are I know that in the U. S. many companies are offering it. as a benefit, but in Brazil it's not common. So it's cultural. I think it's come in a near future. 

    [00:27:43] Griffin Jones: Is that part of the reason why you're using future fertility as well? I forget if it's magenta or violet or which product they use for egg freezing, but is the number of egg freezing patients, does it have anything to do with how you use? Future fertility or I guess vice versa. Do you use that to grow or serve the egg freezing patients in some way?

    How do you use that?

    [00:28:06] Marcus: Violet is the algorithm for egg freezing. And I think it's a tool, it's an important tool to offer something. You can read a report made by artificial intelligence and you can make a decision. So I have enough eggs. Or I do not have enough eggs and I, I will do a second cycle.

    So I think it's important to, as a, to, to make a decision to have more eggs or not. I think it it's important of course the has to develop bit more, but we are working with Dan and we are sending. Egg images retrospectively, and I think the model will be better day by day, step by step.

    [00:28:53] Griffin Jones: And why time lapse imaging? That sounds like a big investment to do so early on and it sounds like you made a big investment in time lapse imaging. Why did you choose that?

    [00:29:06] Marcus: I think that it's another tool that you can the safest environment the development of embryos. I know that there is different cultures. Europe use time lapse a lot and U. S. do not. in Brazil of course, it's a technology, it's expensive, but we think it's there is a place in the future when each of these tools talk together and we have to increase it. To make the results better in terms of IVF. So I think that time lapse, including the artificial intelligence technology, will do a job on it. So we are investing on it and we think that it will be important to for better results in terms of 

    [00:29:59] Griffin Jones: I'm imagining your conversation with your investors and they're thinking, Marcus, hang on, we just bought a bunch of clinics, we want to buy many more clinics, you want to buy all of these time lapse image machines. How did you convince your investors that it was a good idea? 

    [00:30:21] Marcus: I do not have to convince. They are completely convinced that this is we have to work with quality. you don't deliver a baby for someone who is looking for it, You are, you will fail, so we are investing in as much technology as we can to have the better results, to be the best network of clinics, and of course the return on investment is a consequence of doing a good job of or invested in quality or invested in democratize the assess or have more and more people doing IVF, freezing their eggs.

    I think it's a consequence.

    [00:31:06] Griffin Jones: You talked about the opportunity in Brazil for employers to pay for the treatment of their employees as a benefit. Is this an opportunity that you see Fert Group approaching employers directly for? So are you all contacting employers and trying to work out arrangements with employers? Or is this something that you're hoping to do?

    Somebody like Progyny or Carrot or Maven or one of those companies will come into Brazil or that a Brazilian company will emerge in that space. Is it direct that you're going or are you hoping that some sort of employer carve out insurance company will

    Fill that void? 

    [00:31:51] Marcus: yeah, I'm not sure but we are working on do it by ourselves. I think as a network of clinics spreads over the country we can offer in a lot of places and you can. Make the arrangements by ourselves direct to the companies. I think that there is, Brazil is different from US.

    So you have a lot of companies doing intermediating the negotiation with clinics and. Groups and corporations in Brazil. Do not it yet, so we are doing it by ourselves. Of course it's not easy, I think we will have it on, on, on the near future. 

    [00:32:38] Griffin Jones: I want to give you the opportunity to conclude on whatever thoughts you would like to conclude our conversation with, whether it's improving quality, whether it's introducing the new technology, whether it's the IVF market in Brazil and Latin America. What do you want other. IVF providers and lab specialists and fertility clinic network executives both in South America and in other parts of the world to think about. 

    [00:33:10] Marcus: I think that it is what it is. It's not easy. To wake up every day in the morning working hard. So we have a extraordinary team with us. Many people working hard every day to make things done. I think Brazil is a huge country, as I said. We have a lot of opportunities.

    We have a lot of people living down here. And I think we are the biggest country in Latin America. We are the biggest economy in Latin America. And I think that we have to start From here, from Brazil, I think the Brazil will make the IVF cycles more affordable. I that we will have an important an important level of responsibility. As the first active group here but we think we are really doing a good job and I'm expecting good things from Brazil and from this private active group of clinics. 

    [00:34:14] Griffin Jones: I look forward to bringing you back on in a couple of years and hearing about the progress and hearing about the expansion and I think talking more about that expansion in egg freezing because 30 percent of the total retrievals is a high number and I think Brazil might It might be an outlier in that, and so I think that's interesting, and I'll be interested to follow your progress some more.

    Dr. Marcus Dantas Martins, it was very nice to meet you. Thank you for coming on the Inside Reproductive Health podcast. 

    [00:34:46] Marcus: Thank you very much Griffin to be with you today and have a good day. 

    Our group recently bought many embryoscopes, many, many time lapse incubators. So , we are now around 12 percent of the cycles in Brazil. And our clinics around 50 to 60 percent of the embryo scopes in Brazil.

    [00:35:12] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser. 

    [00:35:33] Sponsor: Thank you for listening to Inside Reproductive Health.

Dr. Marcus Dantas Martins
LinkedIn


 
 

242 IVI RMA's Vision for Growth and Partnership. Lynn Mason.

 
 

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


Lynn Mason, CEO of IVI RMA North America, provides an inside look at how dyad leadership—integrating physician leaders with business leaders—drives innovation and collaboration across IVIRMA Global, Boston IVF Trio, and other key partners. She discusses how their in-house EMR system is used for patient triage and emphasizes the importance of collecting the right data.

With Mason, we explore:

  • Leveraging vendors beyond cost savings (Making them extensions of the clinic’s operational system for continuity of care)

  • Innovative approaches to time-lapse incubation and pharmacy care

  • Collaborations in genetics and clinical AI (Who they’re working with and why)

Mason also hints at potential geographic expansions, providing clues to where IVI RMA might be looking to open or acquire more practices.


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  • [00:00:03] Lynn Mason: it's about communication and partnership, not abdication. And that's when I see vendors become partners is when you're working together to say, I didn't just hand that off to you.

    We're in partnership and communication on this thing. Yes, it's your responsibility and accountability to get it there and to do these things. But if we just let it go, all those cost savings are going to come back in some other kind of way because they're going to be spent making corrections to mistakes.

    [00:01:00] Griffin Jones: Lynn Mason is the CEO of RMA. She's a Stanford MBA. She's been the president or regional president of a number of health systems. And according to LinkedIn, she recently got her doctorate in healthcare administration. I wish I knew that because I would have addressed her as Dr. Mason. Now she finds herself as the CEO of the RMA network at a time shortly after KKR, one of the world's largest capital risk firms, purchased EVRMA and.

    That was only weeks after RMA bought Boston IVF and Trio from Mugen, or right at that same time. Lynn talked about dyad leadership, integrating physician leaders with business leaders. She talked about how they integrate with EVRMA Global, Boston IVF, Trio. And how they use their in house EMR to triage patients and what data is important to collect for triage.

    Lynn talks about how fertility networks can leverage vendors not just for economies of scale but to be partners that, to paraphrase her, are extensions of the clinic's operational system to ensure continuity of care. She talks about RMA's network approach to time lapse incubation and pharmacy care. She mentions who RMA is working with for genetics and clinical AI.

    Finally, Lynn Mason gives us some clues as to what geographic areas RMA might be looking to open or acquire for more practices. After this conversation with Lynn was recorded, RMA announced their partnership with Gaia. I speculate on what advantages RMA hopes to get from Gaia with regard to patient experience and growth.

    And who you should contact if you want the same. In the meantime, enjoy this interview with Lynn Mason, CEO of the RMA Network.

    [00:02:21] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free, to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Help, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

    [00:02:41] Griffin Jones: Miss Mason, Lynn, welcome to the Inside Reproductive Health Podcast.

    [00:02:46] Lynn Mason: Hi Griffin, it's such a pleasure to be here. Thank you for having me.

    [00:02:50] Griffin Jones: The pleasure's mine. I look forward to getting to know you. Big organization, big role, and the timing was, I want to say, October, November of last year when big things were happening in the IVI RMA world. What was happening? Why that timing?

    [00:03:05] Lynn Mason: Yeah, so for me I'd been in a really interesting spot of looking for my next adventure. So my career for the past about 18 years has been in health care and going to places where I feel like I can truly make a difference. And providing access to care, business folks supporting our great physicians, and really changing and transforming healthcare in North America.

    We just exited a transaction with a previous company that was owned by another private equity. And as I was looking for where's a place that I can go and really make a difference, IVI RMA came on my radar screen. And I must say, I thought I understood, at least a little bit. About the infertility world, but this has been about an 8 month, just mind blowing journey of joining an organization that has, gosh, over 60 years of combined experiences with various different doctors and executives that are there and thinking about how are we really going to impact this infertility world.

    So I came there as I was of thinking about what's next for me and it's been a great journey ever since. 

    What selling, or KKR had bought into IVI RMA global at that point, and then they acquired Eugen abroad and then, so some things were being sold off elsewhere. And then, so IVI RMA comes into acquisition of Boston, IVF. In Trio, were you being briefed on this as it was happening and what was that like? 

    I was really interesting is I came into the interview process, call it summer of 2023, and I was told about Colorado Conceptions, which was very exciting, and IVI RMA expanding, so KKR had already purchased. I joined around November and that's when I was told, Oh, guess what? We have a wonderful gift for you.

    [00:05:17] Lynn Mason: And it is it's been a amazing, but I think what's been such a a great happening for IVI RMA and now the EV network that includes Boston IVF and includes TRIO in Canada is that these are like minded organizations. So when KKR was thinking about what are the organizations that we really want to bring together into a global platform of IVF that's focused on transformation, on Ongoing great science and innovation, patients at the center of the care, physician led with great business people running the organization.

    Here are these companies, these providers that fit really well together because the overarching philosophy is the same. So the transaction closed in February. I had a few months to get my feet underneath me at IVI RMA and we are bringing Boston IVF and TRIO into our global network and our global platform.

    [00:06:18] Griffin Jones: want to talk about what it's like to be at the head of an organization that also encompasses other organizations, but let's stay on physician and business leadership together. How do you view that dynamic? There are some that say it doesn't happen. The business people run the show. There are other people that say, no, this is very much a vollaboration and it works well no matter what organization we're talking about. How do you view it?

    [00:06:44] Lynn Mason: So Griffin, I have been in organizations in my healthcare career where it's been the three different philosophies. The business folks make the decision, the business folks are in the lead, operations calls all the shots, the end. I've been in organizations where it's been on the very other end of the spectrum.

    Providers are there to run, to lead, to do everything, business folks stay back. And then I've been in organizations where there is dyad leadership. When I think about what creates a wonderful experience for patients, what helps physicians to do what they do best. And business folks do what they do best and for us to drive the most value throughout the organization, it's dyad leadership.

    And it does work when we've got those key elements of trust, credibility, and the joint ideas around what we want from a vision, mission, and values perspective. I, what do I mean by that? I think there's a lot of organizations in which they are provider run and provider led. And the providers ultimately say, okay, I'm juggling every single world right now.

    And frankly, the time I'm spending doing things that are accounting related, finance related, business license, you name it, I really could be spending creating a fantastic patient experience. Let me bring in some folks this is what they do. But those business leaders must recognize that they come in without credibility yet.

    The providers have gotten their practices a really long way without a whole bunch of business folks sticking their noses into it. So it is always my first mission and my vision that we come in together and say, how do we build credibility as business leaders to show physicians that, hey, you can trust us.

    With your practices, you can trust us to help you lead in a way in which we're now going to be partners. You're not in this by yourself, we're not trying to come in and make the physicians irrelevant. What I'm trying to do is build and create capacity for you to do what you went to school to do, for you to do what you did all of this training to accomplish, and for me to do what I enjoy, and what I enjoy and love, and hopefully what I do best.

    But when we do it together, so that next piece, when we do it together, what does that look like? Thank you. Constant communication, barely a day goes by, and I'm talking about even a weekend day, where I'm not touching bases with my Chief Medical Officer, Dr. Molinaro, because I see us as partners in this together.

    So he's talking to me about things that are on on the medical side, not for me to solve that issue, but for me to think about what's the business approach that I can take to help him with this, and then vice versa. I am talking to him about all the things going on within the organization and how do we solve these together.

    And when that dyad partnership is built and there's trust and credibility, there's so much more headroom we have. To grow and then lead that throughout our organization. I want to see regions that are led by dyad partnerships, practices that are led by dyad partnerships so that we are maximizing efficiencies, effectiveness, and the patient experience.

    [00:10:12] Griffin Jones: As specifically as you can be, what are specific examples of how dyad leadership looks like between the medical leadership and the business leadership at IVI RMA?

    [00:10:23] Lynn Mason: Yeah, so we've got a wonderful IVI RMA North America Chief Operating Officer who has come into the, to the business and she and I have worked together previously, and She's a great advocate of these dyad partnerships and I'll give you a very recent example of she and Dr. Molinaro working very closely together.

    We are trying to expand into some various areas because we want to continue expanding access. And there are some challenges that come with markets. mean, The United States is 50 states, but sometimes I feel like it's 50 different countries. So we're running into. Various challenges that could in any way, shape, or form be seen as a business issue.

    Or could be seen as a clinical challenge, but the two of them working together on what exactly is the problem? How do we root cause it from our various different perspectives? And then let's come up with something that says, okay, how do we get our physicians on board? How do we our business folks on board?

    Because they're going to be the ones that operate in this market and solve these challenges together. So it's not, we're having a challenge. With opening a de novo. So clearly that's an ops issue. No, if there's a challenge with opening a de novo, I 100 percent guarantee you in the root cause, we're going to find things that belong on both sides of the house and solutions are going to be better by solving them with both sides of the house coming together.

    ,

    [00:11:51] Griffin Jones: So in the case of a de novo example where would issues be coming from both sides of the house? 

    [00:11:56] Lynn Mason: it. Patients and patients trying to truly understand what is the differentiated product that you're bringing to this market. Differentiation in the way that we service a patient along their journey includes how we hold their hand through all the financial process because we don't make it easy in the United States financially to access care.

    How their journey through how they would deal with each of our departments is going to be easier and better and more helpful for them, how their clinical care is differentiated because our outcomes and how we deliver on those outcomes are the best in the country. How do we create a value proposition in a market that is holistic around what it is that we do at IVI RMA and in our network?

    And that comes from what we do from an operational experience, financial experience, medical clinical experience, after follow up that requires both sides of the house. 

    [00:13:01] Griffin Jones: And so tell me a bit about how We expand access to care while you're bringing these two of leadership together. We're not serving nearly enough of the population that should be served. I'd look at someone like an IVI RMA to lead the way, given your scale. We further scale delivery.

    [00:13:24] Lynn Mason: So one of the things that is really important to us is that we're supporting the right legislation and that we're supporting the right groups as we try to holistically across our industry, provider agnostic, this is all of the provider groups coming together to make sure that we have the right protections in place, the right legislation in place, and the right regulations in place.

    to continue to protect and improve upon our industry. The second piece when I think about IVI RMA, we are really trying to dig deep and understand what is it that our patients need. And to do that, first we have to recognize that each patient's journey is very different. It may be very different because of the state in which they live, their own financial resources, The age they are in life, whether they're thinking about preservation or there's already been challenges if it's a really busy professional or someone who can actually dedicate a lot more time, we've got to understand those journeys and meet every single one of our patients where they are.

    That requires our operational folks, our marketing folks, our sales folks, our relationship people, and our clinical team to get into a room. We believe not only protecting the industry, but providing the right types of services To these different patient groups is important. What may look like the right patient journey for someone who's ready to go to IVF.

    They've had experiences, they know what they want, they're talking to their doctor, they're ready to go to IVF, that looks like one thing. Someone who's at the early stages of their journey and they're thinking about preservation perhaps, they don't even know if they have a challenge or not. That's a different type of product, and that's a different type of journey.

    We must get better and we're working together, again, both sides of the house on what are those right products to offer? How do those look clinically? How do they look operationally? And how do we launch those so that we're servicing more and more people?

    [00:15:20] Griffin Jones: Are you talking about two different delivery systems or perhaps more than two different delivery systems for this patient population? We do this, and maybe they don't even see the REI for this patient population. They need to see the REI more, and there's triage involved. Tell

    [00:15:36] Lynn Mason: Abs

    Yeah, absolutely Griffin. So not every patient needs the same level of interaction. Not every patient wants the same level of interaction. Not every patient wants to walk into kind of the same big lab experience. So we're thinking through a lot of ways of who wants to be serviced via telehealth. Look, I am I call myself old school Gen X.

    I'm still, I love some bricks and mortar. I like walking in I like feeling all that love wrapped around me, but I'm also recognizing in other generations, there's a different amount of love. On the go, and what they've had the opportunity to experience from a telehealth perspective. There are some who, they love seeing their nurse and their advanced practitioner, and say, hey, I don't really need to see the REI.

    How do we understand each of those and understand that journey? So that we can say, okay, we're happy to service you via telehealth. We're happy to do what we can to put all of your services into a day versus multi days. And what does that look like? So it's really playing around with and thinking through how can we deliver these products differently and getting a lot of patient input on that.

    We don't imagine that we understand it all just because we're deliverers, but we want patients to opine to us around what would make that patient journey even better for them so that we can segment better and offer different lanes of care in the right way for these patient populations. 

    [00:17:06] Griffin Jones: that sort of triage comes in? In the beginning, is it all about an operational workflow? Is it about using certain kinds of software tech solution? Talk to us about your views on triage.

    [00:17:19] Lynn Mason: yeah, I think triage needs to occur as far upstream as possible. And this is when I say, I'll go back to my broken record around diet leadership, but getting that feedback and constant communication. We really think about bringing our patients in almost like a funnel, right? We want the funnel to really wide.

    At the top, we want to talk to as many patients as possible or potential patients as possible to understand, Hey, who can we help? And to guide people in the right direction. And it became very clear to us as we are getting feedback from our physicians, Hey, we're using systems up front to triage. How do you feel about the ways that we're triaging them?

    Are the right patients reaching you? And we get feedback across our network from our physicians, some who say yes, some who say no. But that just helps us to refine what questions are we asking up front? How are we leveraging treatment? Our homegrown EMR system, Artemis, to help us because we're capturing a ton of data.

    How do we leverage that data to better direct patients, to better help us to triage and to get patients to the right physicians in the right mode of care that they need? And also thinking about perhaps what else do we need to invest in? from a tech and AI perspective to help us understand those feedback loops, but to continue to go as upstream as possible, because I think if we are focusing on that top of the funnel, and we can help get those patients to the right level of care, It almost doesn't look like a funnel anymore.

    It becomes like this straight cylinder, but where patients go to exactly where they need to go. They're not falling out. Because that's the piece of a funnel, right? That as, a business person, as someone who was a chief development officer at one point, sometimes the funnel used to bother me. So, know, what we're talking about is weeding out folks here.

    I think we reach so little Of the population that needs help, we need to focus on a cylinder, and that's about getting people to the right places, but we can't do that unless we focus at triage at the very top.

    [00:19:29] Griffin Jones: You talked about getting the right data using your homegrown EMR solution. What data do you get there that's important that people should be getting

    that sort of patient flow direction? 

    [00:19:42] Lynn Mason: Yeah, we try to, without overwhelming our patients, we really try to get as much data around them, their experience, what previous physicians they've gone to, what medical information is in their chart, and then their own just personal, emotional experience. Experience and journey as possible, because we want to make sure that we not only understand clinically.

    I know, we're in a medical business here. We want all that clinical data that we could get, every lab that we could get, etc. But we also want to understand what are your goals? When you're thinking about building your family, what does that look like? What type of, physician do you work best with?

    How do you want to interact with us? We're trying to capture. The essence of the person as much as possible, not just a clinical view of them, but what are their hopes and dreams and how can we help become a part of that? But then as we're thinking about a business and from a business perspective, we really want to make sure we're capturing where are these patients coming from?

    What's that history of perhaps where? So, We're seeing a lot of patients come from areas where there's no care and coverage and how do we think about that and our growth journey or how we, perhaps a satellite needs to be out there or we're seeing that a lot of young folks are living a certain area of the country or a certain city but there's not a whole lot there for them just to engage in fertility preservation.

    What do we want to think about that? So, We're trying to capture. Information about the person but also information holistically around demographics, our markets, because we're constantly learning. We're constantly learning about how IVF and where patients come from is evolving.

    [00:21:32] Griffin Jones: When you say where they come from, you mentioned geographic examples, are you also thinking of referral sources,

    [00:21:38] Lynn Mason: What? Yes.

    We're also thinking of referral sources. It is so important for us to have great relationships with our referral sources and our referral sources are, numerous in nature in terms of we've got our great relationships OB GYNs who refer to us, but we also are seeing more and more primary care physicians.

    So how do we ensure we've got credibility with our physician partners in other sectors of health care such that the first thing that comes to mind for them is, I know where you can get help, I really want you to meet my friends over at IVI RMA. We really want you to go into that network and let's help make that introduction.

    We also believe that we've got to have and maintain these great relationships with former and existing current patients that are working with us. Our patients are our best advocates to other patients to talk about the journey, to talk about what to experience and what their experience was within our network.

    Our payers and health plans. are also really important to us. That's why their KPIs and what's important to them has to be important to us as well. And we've got to have those relationships where we're not sitting across the table being enemies with each other, but we're working together to say we've got to expand this access.

    What are the right KPIs to be looking at and how do we make sure that we're delivering on those? But where are we seeing that there's a need? Because sometimes we'll see a need. Sometimes our payer partners will see a need. How do we collaborate on that together and let's get care into these places for people. 

    [00:23:18] Griffin Jones: I'm talking with Lynn about RMA strategies for expanding care and being able to serve more patients. And since this conversation was recorded, RMA has announced that they're partnering with a new financing partner. Who and why? If I had to speculate why, because the status quo of revenue cycle management is a nightmare. That's true for small practices, true for big network like RMA. You hear Lynn talking about investing in operations to support providers. How are providers supposed to serve patients and improve clinical outcomes when their teams have to spend all their time investigating the coverage and authorization of different plans and then hunting down payment? Maybe that's why RMA just announced their partnership with Gaia. Gaia, where have I heard that name? Maybe from a podcast episode that I did with their CEO, Nader AlSalim. Since that episode, I've personally run into two practice owners that started using Gaia after hearing my interview with Nader, not including RMA. What advantages is RMA getting from using Gaia? Ask Gaia. Email Kay Colegrove. Kay is her name. So that's K A Y at Gaia dot family. Gaia is G A I A. Kay@gaia.family. Tell Kay you heard about them on Inside Reproductive Health that Gaia is helping RMA. Ask her what they can do for you.

    I would also like to see more of a cylinder than a funnel, or at least some mechanism where people aren't getting stuck or lost. Think of people like Joshua Abram and David Sable that say the worldwide demand for IVF might be 30 million babies a year, it might be 20, it might be 25, but if you think of it being 10x in the United States instead of 90 or so thousand, it's closer to 900, That would mean that the average REI needs to be doing 1, 500 or 2, 000 cycles, which would look very different from doing 1, 500 or 2, 000 cycles

    today. In fact, even putting it in those terms

    Scares REIs and may even shut them off to the conversation Yeah. So how do you get them to think about A technological shift, an operational shift to, if we actually want to be treating the number of people that need treatment for the medical solutions that we have available today, we need a much broader approach.

    How do you get doctors to think about this is how we need to shift to where doing 1, 500 to 2, 000 cycles a year isn't you running on a hamster wheel, it's you being a clinician with a whole lot of technological and support operational support. How do you get them to think about that?

    [00:26:00] Lynn Mason: This is where dyad partnerships that have credibility are so important. I think about if I can go and use an example from a different industry and I'll come back here. My entree into healthcare post business school was at DaVita, which, know, everyone okay, DaVita, the kidney care company, how is this going to relate? We were having a similar challenge in that the need for dialysis, but also the need to go further upstream into patients that were chronic kidney disease 3 and 4, they're not even ready for dialysis yet, but they're heading there, meant that nephrologists were seeing this world in which there was Oh my gosh, how many hospitals do I need to be credentialed in?

    How often do I need to be in the ER, in the hospital, and then in my own practice, and then in the dialysis facility? This is where the dyad partnership became so important because as a physician, what I don't want is you running yourself crazy. That does no one any good. Not you, not the patients, not anyone.

    We need to test some different ways. Of doing workflows, of leveraging technology, of even thinking about the approach as we go further upstream a little differently. And it's that willingness to say, let's first have the conversation and understand we're coming from the same place where we're, we all want to help more patients and we all want to do it in the best way possible, but also we want to protect your time and we want to protect your ability to service patients effectively.

     Here's some ideas, let's involve you in the conversation. If we think about someone like John Carter, when he talks about why transformation fails, that's why transformation fails, right? And change fails. We start dumping things on people. The worst thing that business leaders can do is dump technology on doctors, to dump new ways on doctors, versus involve them in the conversation.

    When we sit at the same table together and say what needs actually to happen differently in the hospital? What needs to happen differently in the dialysis facility? How do we use technology? How do we use people differently? And have the physician as a part of that conversation and be willing to pilot, test, fail, fail safely, and then try it again until we get to the right thing is so important.

    So when I think about translating this to this new world that I'm in now I'm still learning what are those different things that we can do to help with the current state of affairs to build credibility for doctors? There's things that we need to help with today before we even start thinking about 2 thousand 3 thousand, patients, right?

    And we start thinking about hundreds of thousands of babies. There's things we need to fix today. So what do we as dyad leaders do? Prove that we can attack today so that we build that credibility to start testing and thinking about new ways of doing things and then being patient enough to pilot, being patient enough to test new ways, let ourselves fail, celebrate the fails, and then go at it again.

    But it is going to take, I think, a whole new way of thinking about our industry. I go back to the conversation that you just had with Beth. And I really enjoyed reading and listening to that conversation because what it was for me was this wake up call around how some things that I take for granted that are a part of the industry that I'm in right now, just 5 10 years ago, weren't a part of the space that, Beth and TJ and some of the other, know, leaders were operating within. 

    I wonder how we get ourselves ready for what's coming in the next 5 to 10 years. Because this industry is still so young. Even when I talk about we've got this combined 60 years of experience. Well, It's because we both started operating like 30 years ago. That's super young. So we know that change is coming.

    [00:30:02] Lynn Mason: Iteration and innovation are still on the way. So what do we do? To have that credibility with our doctors now, such that they trust a dyad partnership and are willing to test and try new things. And I think so many of our physicians are there, they want to do more. 

    Mm-Hmm. testing now?

    Yeah. So we are looking at uh, a number of different things.

    know, Boston, IVF has done a great job in working with how do we think differently about pharmacy and how do we work with a life and some other things differently? What do we think about with time lapse? How do we think about the ways that that can help our embryologist, who we haven't even mentioned yet on within this conversation to work more efficiently, who, we would fall apart , without them. How do we make the lab a more efficient place with them? So we're thinking about that as well. How do we use our partners like Juno more effectively and higher PGTA and PGTM? How do we continue to improve along these lines, but also what are the different AI systems that we can use to constantly be in response to our patients so that we keep them at the forefront and at the center of being important while we're also making our processes better.

    What are the things that I've learned here, but it's true in a lot of areas of healthcare is our patients want and deserve communication and communication across healthcare right now, is still very manually driven. Someone's picking up the phone and giving a phone call. Someone's having us send an email and wait for a response, but we live in a world in which that could be a lot more automated and not to make it cold.

    And in person um, and personable, but to say, we're providing answers that are great answers and if we need to call and disrupt your day to get you the right answer, we'll do that. But what are the different technologies that we can test in AI that can get you the right We're trying to get fact based responses back to our patients in a timely fashion so that our human beings can be doing the things that we need human beings to do directly.

    So these are just a few of the areas in which we're thinking about making our labs more efficient. Innovating around how we communicate with our patients. How do we help them? Deliver pharmacy better. How do we deliver all these other pieces of the chain better to our patients and more efficiently?

    [00:32:39] Griffin Jones: How do we deliver pharmacy better?

    [00:32:41] Lynn Mason: So I come from a bit of a pharmacy background. of, of fell into it when I was at DaVita and I think a big piece of it is the communication first and foremost has to continuously improve between providers and pharmacy and I say that across healthcare. It's no different in, in, in fertility, but in any piece.

    So, We're going to talk about the benefits of healthcare, us having better communication. It's also using technology. I've talked to a number of pharmacy providers as, as we're having this exact conversation. How do we get insight into the patient's home? So into what they were delivered and making sure they can understand right then and there looking in their box what they're supposed to do, how to do it, and where to go for questions.

    I, what do I mean by that? It is one thing for our patients to have a conversation in front of a physician and they're getting tons and loads of information, right? There's so many different things to keep up with. As I shadow these conversations, I'm just, I'm blown away by, the complex pieces of infertility and there are times that I would imagine if I were a patient that The medication piece might be the last thing on my mind, because we all have taken medications, okay, you go to the pharmacy, you get it, you take it as it's said, but here arrives this box, and oh boys, it got a lot of goodies in there.

    What did that doctor say? Are these the right things? 

    How amazing is it that we've got the technology now that can allow us to see, okay, what was shipped in that box, we can have a conversation, it can be remote around, okay, I know you've heard these things before, you've got that leaflet to read, but here's a conversation we can have just very shortly around what's in your box, and that supports the physicians, that supports the nurses, that's few less phone calls.

    That's coming in to them to explain something they've already explained, but it's okay because we need to hear it as patients multiple times over because this is a complex journey.

    [00:34:48] Griffin Jones: So I might view that as the pharmacy's responsibilities. There's something about your leadership style or view on operations that you're viewing it as the clinic's responsibility.

    [00:35:02] Lynn Mason: I view it as a partnership with the pharmacy to deliver what the clinic wants to have happen, which is a lot of touch and hand holding with the patient. And when we are working with our Vendors, which I prefer to call them partners, that's about having a lot more conversations and understanding around what's working well and what's missing from both sides.

    We've gotten feedback from the pharmacy side to say, Hey, it'd be really helpful if this is what you guys would do. So to me, anything that we're delivering to the patient, there's ultimate accountability, but we have to feel a joint responsibility. around what happens, what that looks like, and how we have a partnership back and forth in which we can deliver on that feedback loop.

    [00:35:51] Griffin Jones: So networks often will get deals with a particular, in your words, partner as opposed to vendor, but for a certain economy of scale. But are you suggesting it's not? Not just about costs that you need to get the partner, the vendor, to integrate in some

    [00:36:11] Lynn Mason: Yes.

    [00:36:12] Griffin Jones: your clinical operations.

    [00:36:14] Lynn Mason: Absolutely. Absolutely. That should be a conversation that feels natural to have. And I believe in doing that through management process, right? When we are looking at partners to work with, it's important to say, how often are we going to communicate? How often can I get you here to talk to my nurses and to give an update?

    What's our communication going to look like and our feedback loops are going to look like? The mistake that I believe so many people make. Organizations make, so many providers can make across all the lanes of health care is to say, I need this service, I need it at a certain cost, and I need this to be off of my workload.

    Okay, those things are true. You likely need a service, you need it at the right price, and your workload, you need some help and it's likely better to outsource it. But it's about communication and partnership, not abdication. And that's when I see, vendors become partners is when you're working together to say, I didn't just hand that off to you.

    We're in partnership and communication on this thing. Yes, it's your responsibility and accountability to get it there and to do these things. But if we just let it go, all those cost savings are going to come back in some other kind of way because they're going to be spent making corrections to mistakes. 

    [00:37:40] Griffin Jones: but to carrier screening, to any type of relationship.

    [00:37:46] Lynn Mason: Absolutely I completely agree that it can and I've seen it, I've seen Work well across various healthcare industries, and I know it can work well here, but I've also seen the flip side of when we've handed things off, there's not the communication of what we think is happening as a happening, or for that partner, what their hope is happening inside of our provider network isn't happening.

    So those to me have to be partnerships in order to be effective, especially as we're in an industry that's constantly evolving.

    [00:38:18] Griffin Jones: How do you vet that, Lynn? Because COST is relatively easy to vet. It's either this price or it's this one, but when it comes to how well do they integrate with our operational workflow and vice versa, how much do they improve it, how do you vet that in potential partners?

    [00:38:37] Lynn Mason: I think a huge part of that comes in that initial relationship building and conversation. I love first working with partners who want to experience who we are as a network first. I really want to go on a tour. I'd really love an audience with your APPs or your nurses to learn and to understand who's the right person for me to work with just to understand what your pain points are.

    Like those, that is key for me to see in a potential partner at first. The second piece is what we contract for. Spot on Griffin that the cost piece, know, you negotiate the numbers. Are we also having a conversation around how often are we going to talk? What are we going to have as our leading and lagging indicators of success?

    How do we check in and course correct? If a partner is helping to have that conversation with me and it's just as important to them that we're having these touch points that we decide if we're working well together or not and how we course correct, it's another touch point to say, okay, I know we're thinking about this in the right way.

    And then the third piece is that we really do execute on it. Meaning. Every quarter we're having, know, our touch base meeting. I know my folks come and say, Hey, Lynn, I was just with this certain vendor and was at, was invited to their offsite and, know, learn so much more. I want to bring them in.

    We're invited into each other's spaces and we're being adherent to what we said we were going to do to have feedback loops and to course correct and have continuous improvement with each other. 

    [00:40:22] Griffin Jones: Hearing Lynn talk about partnerships makes me think about why RMA chose Gaia as a partner for revenue cycle management. RCM infertility care generally follows three key stages, benefits verification, pre authorization, and claims management. Each step introduces potential delays, errors, and administrative costs. Benefits verification requires staff to confirm coverage details, often navigating insurance specific portals, calling directly to clarify plan terms. Pre op then mandates the submission of detailed clinical documentation to justify proposed treatments. With no guarantee of approval, by the way. So if you're RMA or another fertility clinic, you need to partner with a payer who is going to take as much of that junk off of your plate, as much of that junk off your admin team's plate as possible.

    Gaia talks about being one of the fastest payers on the market. They talk about how they help clinics large and small. with their revenue cycle management and support RCM and financial teams at clinics. RMA announced that they'll be using Gaia's financial support with a concierge counselor for those patients who choose to use that service.

    If you'd like to see the advantages That RMA is tapping into, maybe Gaia can do the same for you. Email Kay Colegrove, Kay is her name, she's a lady, a human being, Kay Colegrove, Kay is spelled K A Y, at Gaia dot family, Gaia is G A I A, Kay@gaia.family.

    And then you said sometimes it doesn't work out. You've had it not go the way you want it to in other areas. When is it time to cut the cord and switch to a different vendor?

    [00:42:04] Lynn Mason: Yeah, I think a couple of things that I look for, first, was the feedback well received and was there an attempt to course correct and have continuous improvement around that? If so, we may have to agree up front. Hey, we're going to test a new way of doing this, and if that fails, let's go back to this, but what did we agree upon?

    And if what we agreed upon, we're still working towards, and there's continuous improvement, then we need to keep moving forward, but those instances where feedback is not received, or feedback is given and nothing is done differently and there is a different point of view on what failure has looked like.

    I am a fan of moving on sooner rather than later because those are key indicators that we aren't aligned. we, If we've alignment, then continuous improvement is going to happen. If we don't have alignment on what failure looks like and what feedback loops look like and course correcting, there's no amount of time that's going to fix that scenario.

    [00:43:10] Griffin Jones: The types of technologies that you talked about in introducing new partnerships, you talked about AI a few times, but it sounded not just like clinical AI, but also, operations AI in which the patient is perhaps getting answers from a chatbot or they're getting some sort of real time communication from AI as opposed to having to call, play the voicemail game.

    What are you testing there? 

    [00:43:37] Lynn Mason: Yeah, we're working with a couple of organizations that, not to be named yet, but hopefully soon, on piloting technology that they have. That can be integrated with our Artemis system in order to response back. We also have a global initiative going on that hopefully we'll be able to talk about soon around this very thing on communication with patients, but also, know, communications broadly.

    And I will say, this is the beauty around being a part of a global organization that's also looking. Yes, region by region, North America, Iberia, Europe but says some of these challenges are global in nature. And what can we do and learn from each other as this integrated network to what's the packet of materials that's handed to a patient when they leave?

    What's that frequency of follow up? How do we automate that? So we're looking at some things from a global perspective as well. And a third, we've we've worked globally to do a lot of studies that are time and motion in nature, management process in nature to say, if we're really working to the point of burnout, let's pause.

    Let's go and let's time motion study this. Let's take a look and say, where can we add some efficiencies? And sometimes efficiencies are as simple as new. Workflows, new processes, the way we're using our teammates, our APPs, our nurses. How can we do that more effectively? I think we're at a point in time where AI is so sexy and some of these technological things are so sexy is that the solution?

    Sometimes it's just better operations. And then other times it's, it is. What technology can we get in here to help you? What's taking the most of your day? And asking those questions and being out in the field. We did some of that work earlier this year. We're about to do some more to say, how can we improve these operational workflows so that our teammates are experiencing joy at work and not burnout at work?

    And some of that takes a long time to do and to understand and to really test some new things. But. Other pieces of it are just, hey, we just need to tweak how we're doing our workflow here. It doesn't have to be that cumbersome.

    [00:46:02] Griffin Jones: I would see responding to certain patient questions, not all, but certain patient questions as one of those things that it's not just an operational improvement that we 

    [00:46:10] Lynn Mason: Right. 

    [00:46:11] Griffin Jones: use something like that to scale to want the answers and the quantity that they want the answers with regard to being a part of a global organization and earlier you mentioned time lapse is something that To paraphrase, I have evolving views on, IVI RMA organization. other parts of the globe, there's a lot more time lapse, where in the U. S. it's probably 20 percent or less. How do you view time lapse and does your affiliation as part of a global network impact that view? 

    [00:46:43] Lynn Mason: I think it's something, like I said, we're testing and we're working with right now and I think that's very important. When first our embryologists within North America say, look, this is really what we should be testing. We want to be mindful of that and hear that and work with them on that.

    What's wonderful about the global organization is that there is influence, but what influence looks like within the IVI RMA global network is we meet quite often. We meet as a global team every other month, which, know, someone's going to say, wow, so you guys are flying around meeting together every other month, but it's important because we have these conversations and it's not a heavy hammer that comes down and says, this is what's going on in the UK.

    As a result, it needs to go on everywhere else. It's really a scientific approach that says, hey, this is what we are doing here. We've been doing it for quite some time and these are the results. What could testing it look like in your market? What could bringing this out look like in your market? So we think about time lapse in that way.

    We take a very scientific approach to looking at how do we want to test here? How do we design the right studies? But also, what have we already learned? Globally, that we can apply. So it's, it's like two for the price of one, if you will, because we already have markets that are leveraging different types of technologies, know, for us, there's some things that we think about here in terms of what our EMR looks like and what attracts.

    Well, Artemis is not, in Thank you. Other countries, but what can be learned here from what's in our EMR, that could be great somewhere else. So that's how we learn together versus an influence together versus a heavy handed approach. It is, we're scientists, so let's learn together as scientists.

    [00:48:32] Griffin Jones: How do you engage with IVI RMA

    You are the CEO of a very large organization, just as IVI RMA North America, part of the IVI RMA Global, a very large organization with their CEO. Trio in Canada has a CEO, they're part of EV North America.

    Boston IVF is a very large organization that's within your organization. They've got their CEO, David Stern. How do these organizations fit together?

    [00:49:00] Lynn Mason: So with North America, we work together as a network of brands and again, this is where communication is key. We are still in the early days of our integration work. The transaction just closed. So we're still aligning technology systems like Artemis but it is important to us from a communication perspective that we're communicating and sharing, because that is the beauty of bringing these organizations together is to get the best from all worlds.

    So I'll go back to boring old management process. First we've got to be talking weekly. We also have a group meeting just in North America. We've got our weekly call in North America with Canada. We've got our own separate calls , that we do there and meetings that we do, management process around all of that.

    So those are things that we do that are joint and the same. With the global team, we actually have a global call our weekly committee call that is what it says it's weekly. So we're exchanging information on a weekly basis and our global CEO, Javier, is the Javier is someone who, he is constantly in country.

    I am in awe of how he does it. I see Javier almost every single month but we talk weekly as well. Communication here is absolute key. And then when I talk about the Dyad Partnership again, Javier has a Dyad Partner. Dr. Roqueña is constantly talking to my dyad partner, Dr. Molinaro.

    So having these communication loops and learning from each other and deciding, hey, what's the best from all worlds that we can pull together as this global network? That's when the fun really starts happening.

    [00:50:50] Griffin Jones: Within North America, what, for what things is it that, hey, we make these decisions together, we buy these things together, we do things this sort of way together, versus this is when IVI RMA does it their way, and Boston IVF does it their way, and TRIO does it their way? 

    [00:51:07] Lynn Mason: We do not want to upset, first and foremost, anything clinically or medically that is working well. We want to ensure that our medical directors have a say in how they practice medicine and treatment. Thank you. Our medical directors over those brands are helping them with that and constantly communicating.

    So the first and foremost we always want from a clinical perspective, our physicians to be able to practice medicine in the best way that they see practicing medicine. And then we bring things together that say, okay. These are the best standards of care and let's think about how we to roll those out.

    We work together very closely on business development and deciding our directions to go on business development. Ultimately, IVI RMA, North America, is a network. We are working together On how do we grow, where do we grow, who has the relationships and then let's grow from and operate from that perspective.

    But again, the key is how as we're integrating with systems, do we best learn what are the things that are working really well and bring them together under what IVI RMA Network, which is IVI RMA North America does.

    We've talked a lot about how you can use these systems and grow these teams to improve care. How do you reduce cost at the same time as improving care? 

    It's the challenge of healthcare. It's been a challenge of health care for so many different industries and across the years. The cost of doing health care continues to rise especially across North America. So for us, it's first about thinking about really, Being good stewards of our resources, be very thoughtful around planning and how we leverage our scale when we are negotiating for things that are pure costs for the organization.

    [00:53:12] Lynn Mason: That is really important to us to leverage what's our purchasing power, what's our scale, how are we really good stewards of resources around how we use people, and then what are those areas that perhaps it was the way that we needed to operate or staff or do things historically, but there's better technology or there's better systems that we can use now to reduce the cost.

    What we want to ensure is that clinical care still always comes first. Clinical care comes first, but then how can we do it more efficiently and effectively through leveraging our scale, our purchasing power and technology.

    [00:53:51] Griffin Jones: How do mergers and acquisitions come into all of this? Is it for that purpose, at least partly, to increase the purchase power and to increase the power that you have with certain to integrate operations at scale? How does M& A play in?

    [00:54:08] Lynn Mason: Yeah, so first and foremost, we do truly want to expand access to care, and we want to do it with really strong partners, and especially in areas where we see that there can be a lot more growth. So we look for M& A partners who are already aligned clinically. And are in areas where we say this is a great area for us to enter and then we can grow from there and expand that access to care.

    We do believe that we can bring to practices some of the great things that have been done across our networks for years to help improve outcomes. But also to help improve the total cost of care. So first and foremost, we want really aligned partners who can help us quickly expand in those areas where care is needed.

    But secondly, we want to be able to bring some of these things that we've learned over these years of experience to providers who want to be a part of a bigger network, who want to have access to more innovation research, the ability to test things and take advantage of our scale.

    [00:55:15] Griffin Jones: You mentioned conceptions in Colorado, Dr. Bush's practice, Glenn Proctor's practice in the Denver area. What areas is IVI RMA North America not in yet? It seems like you're in in Seattle and what areas are you not in yet?

    [00:55:31] Lynn Mason: And so you're right, you look at the map, we have a great concentration in the Northeast and New England, our Boston IVF partners, have a great concentration there as well. We're along the West Coast, but there is still so much white space. It's in the middle of our country where there's some providers, but frankly not enough and more growth is needed. 

    There's still so much need in the Southeast I'm a little partial to the Southeast cause it's originally where I'm from and even thinking about my own personal journey. The access to care here just was not talked about nearly as much as I've seen it talked about in other areas of the country.

    [00:56:10] Lynn Mason: So I think there the US where we see a lot of access to healthcare, we do have a presence there, but I also believe there's so much of the country that especially in the middle and as you come down into the south, there's still opportunity to really service a lot of patients.

    [00:56:28] Griffin Jones: What do you want fertility specialists, practice owners to either think about differently or as we grow as a field in the next couple years or pay closer attention to.

    [00:56:41] Lynn Mason: The first thing to think about differently is truly leveraging the strength of the dyad partnership. I have just met amazing REIs who've done it all themselves and I am constantly impressed and there's so much more that we can do when we partner. Together, and to just give some of that weight away to the dyad partner.

    Let that dyad partner carry that weight. The second piece is to still be as excited about innovation and trying new things as I believe has been occurring across the few decades that the industry has truly been in place. Just, know, drinking from a fire hose, entering the space, looking at all the research and all the innovation.

    I'm blown away, but now is absolutely not the time for us to slow down our publishing and our research and what we're willing to try now more than ever where We want to take that next leapfrog ahead and the number of patients we can service, the number of babies that we bring into the world, now is absolutely the time to crank that into gear.

    What should we be testing? What should we be thinking about? What pieces of the value chain need to come together and take this market and to take this industry that next step forward.

    [00:58:09] Griffin Jones: Lynn Mason, CEO of IVI RMA North America. It's been a pleasure getting to know you today. I look forward to having you back on the Inside Reproductive Health podcast. 

    [00:58:18] Lynn Mason: Thank you so much, Griffin. It was a pleasure. I love meeting you. 

    [00:58:22] Griffin Jones: If you'd like to see the advantages that RMA is tapping into, maybe Gaia can do the same for you. Email Kay Colegrove, Kay Colegrove, Kay is her name, so that's K A Y at Gaia dot family, Gaia is G A I A, kay@gaia.family

    [00:58:39]Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

Lynn Mason
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241 Embryologists Demand Standardization. Time Lapse Now a Must-Have in the IVF Lab

 
 

Today’s episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free, to you! Here, the Advertiser has editorial control. Feature sponsorship is not an endorsement, and does not necessarily reflect the views of Inside Reproductive Health.


Are time-lapse incubators a necessity or just a nice-to-have? 

While the clinical improvements may seem incremental, three IVF lab directors—Ms. Christine Yeh, Dr. Mina Alikani, and Prof. Alison Campbell—explain why they are essential for the future of standardized fertility care.

Tune in to hear:

  • How EmbryoScope helps scale IVF volumes with small teams.

  • Why standardization is crucial for both labs and networks.

  • How an IVF system at CARE Fertility saves six months of embryology time per year.

  • The role of AI integration in automating embryo assessments.

  • Key mistakes to avoid when implementing time-lapse technology.

Listen in to learn how leading labs are leveraging EmbryoScope to drive efficiency, and find out how your clinic may be eligible for a free 120-day trial through Vitrolife.


120-DAY FREE TRIAL FOR QUALIFIED FERTILITY CENTERS!
Experience the future of embryo evaluation with a risk-free 120-day trial of EmbryoScope

  • See all the benefits that EmbryoScope’s time lapse technology can bring to your clinic, including: 

    • Continuous uninterrupted culture

    • Improved embryo development 

    • Streamlined workflow for maximum lab efficiency

No risk. See if your IVF lab is eligible to participate.

Don’t miss this exclusive opportunity—email here to see if your IVF center is eligible to participate in a 120-day Embryoscope trial to measure the impact it can have in your lab.

  • Dr. Mina Alikani (00:03)

    Time lapse as a tool in the embryology lab is moving from a nice to have toward a must have. And I think that that is really rooted in the desire to make what we do in the embryology lab more objective rather than

     

    subjective, so more precise embryo assessment. We also want an AI driven embryo selection tools, which time-lapse makes possible. And of course, there's the aspect of undisturbed culture conditions that are also important. So yes, I agree that we are moving from time-lapse incubation being nice to have.

     

    toward a must-have.

     

    Griffin Jones (00:59)

    Scalability and standardization. Are time lapse incubators a nice to have or a must have? Every time I ask this of embryologists, I get some version of the same answer. There's nuance, but it's a must have, they say. The nuance? Obviously, embryoscopes aren't a panacea, right? Some benefits might be more important than others. The clinical improvements may only be incremental right now. Even my guests on this episode say that some labs will be just fine without them. And yet, virtually every embryologist I've asked

     

    has said time lapse incubators are a must have for the future of the standard of IVF care. Why? Thanks to my guests, three different IVF lab directors, Ms. Christine Yeh Dr. Mina Alikani, and Professor Prof. Alison Campbell, I now understand why. It's all about standardization and consequently scalability. How can you scale your fertility clinic or network if you haven't standardized your best practices across labs?

     

    Listen to how each of my guests keep coming back to this need for standardization.

     

    Christine Yeh shares how she uses embryoscopes to manage standards between one small team on the East Coast and another on the West Coast. She talks about how she uses embryoscopes to grow IVF volumes with a small team because you probably can't hire a bunch of extra embryologists either. She shares how she uses embryoscope to maximize the space she has in a small IVF lab because you're probably working with limited space too. Dr. Mina Alikani Alikani talks about the necessity of standardization.

     

    as the operative shared word in the concept of standard of care. She reframes the question for all the C-suite listeners. She talks about her first uses of embryoscope, things that she had never seen before in an embryo.

     

    Prof. Alison Campbell shares how Care Fertility invested one million pounds in a complete embryology system that also included embryoscopes and how that system saves six months of embryology time per year.

     

    They talk about how their IVF labs scale care by reducing time for FERT checks, embryo assessments, and integrating with AI to automate annotation.

     

    They each share mistakes they would avoid and what they would do to take advantage of an offer that VitroLife has for eligible clinics to try Embryoscope for free for four months. Listen to what these lab directors have to say and then give it a try for free for four months to see if you can replicate the success that they were each able to standardize. Contact VitroLife to see if your clinic is eligible and enjoy this conversation about the standardization of best practices in the IVF lab with Ms. Christine Yeh, Dr. Mina Alikani and Professor Prof. Alison Campbell.

     

    Griffin Jones (03:59)

    Ms. Yeh Christine, Dr. Alikani, Mina, welcome to the Inside Reproductive Health Podcast. And Professor Campbell, Alison, welcome back for your third time, I believe, on the Inside Reproductive Podcast.

     

    Dr. Mina Alikani (04:12)

    Thank you very much for having me.

     

    Prof. Alison Campbell (04:14)

    Yeah, thanks. It's great to be back.

     

    Christine S Yeh (04:15)

    Yes, thank you.

     

    Griffin Jones (04:16)

    Mina, I see different embryologists starting to have a consensus. One of our audience members said that time-lapse imaging in the IVF lab is increasingly moving from a nice to have to a must have. What do you suspect that person means? Do you share that view and why?

     

    Dr. Mina Alikani (04:37)

    I actually do share that view. think that time lapse as a tool in the embryology lab is moving from a nice to have toward a must have. And I think that that is really rooted in the desire to make what we do in the embryology lab more objective rather than

     

    subjective, so more precise embryo assessment. We also want an AI driven embryo selection tools, which time-lapse makes possible. And of course, there's the aspect of undisturbed culture conditions that are also important. So yes, I agree that we are moving from time-lapse incubation being nice to have.

     

    toward a must-have.

     

    Griffin Jones (05:28)

    Christine, you're nodding your head.

     

    Christine S Yeh (05:29)

    Yes, I would agree with that. I also think there is the aspect of the procedures that are going on in the laboratory and being able to take out a portion of observing the embryos and evaluating them out of the physical laboratory allows that space to be used for other techniques. The world of fertility is just growing and laboratories are getting busier and busier. It's a big overhead in general, each square footage of your lab compared to other areas of the clinic. So

     

    being able to remotely do, remotely meaning outside of the laboratory perform some of those techniques that we would typically need a microscope station for just makes it possible to do more in that same space and for the embryologists to have more area to work in.

     

    Griffin Jones (06:15)

    I want to go into each of these buckets as we talk more today, the clinical outcome side, the workload improvement side. Alison, do you feel that it is neck and neck between those two of what's tipping the balance towards time lapse becoming the standard or is right now, is it more about one of those buckets than the other?

     

    Christine S Yeh (06:19)

    Mm-hmm.

     

    Prof. Alison Campbell (06:35)

    I think there are so many benefits as we've heard, but I think in terms of nice to have, best to have, think it's a much better system. And I think the main benefit, if I had to choose one bucket, would probably be embryo selection, assessment and selection together. Because as we know, we've heard the human is so subjective.

     

    And this information that we get from the time-lapse systems allows much more objectivity and much more information. You can't compare the quantity of information you get from a snapshot, morphological, microscopic evaluation, and the time-lapse system, a series of images collected over five, six days.

     

    Dr. Mina Alikani (07:19)

    I definitely agree with Alison on this, how she described it. And I do want to kind of look at your question in a slightly different way, which will probably make the answer much more obvious. And that is, do we want to move toward more subjective?

     

    assessments or do we want to move toward objectivity? And then the answer is quite straightforward. We don't want subjectivity. We want objectivity and we want a certain level of standardization so that, so that we can actually be

     

    Griffin Jones (07:49)

    We don't want subjectivity, we want objectivity, want a certain level of standardization so that we can actually be

     

    Dr. Mina Alikani (08:05)

    able to predict outcomes more reliably, regardless of where we are in the world, which laboratory we're practicing in.

     

    Griffin Jones (08:05)

    able to predict outcomes more regardless of where we are in the world, which laboratory we are practicing in.

     

    Dr. Mina Alikani (08:15)

    And that, in the end, is to the benefit of the patients.

     

    Griffin Jones (08:16)

    In the end, it's to the end that's the question.

     

    Christine S Yeh (08:17)

    Mm-hmm.

     

    Griffin Jones (08:20)

    Explain to me how subjective it can be right now between embryologists versus the objectivity that AI and other tools by way of time lapse provide. Objectivity for someone who's not an embryologist, for the business people listening, why is that significant?

     

    Prof. Alison Campbell (08:41)

    we know as embryologists when we look down the microscope at a blastocyst at a late stage embryo it has a couple of main features, maybe three main features. It has a diameter, it has two cell types, the inner cell mass and the trophectoderm, but they can look broadly different. The diameter can change, it does.

     

    And we don't have a measuring tool down on microscope while we're looking. So you've got nothing really apart from your experience and what you've seen before to calibrate it on is just a really momentary assessment. And it's just so subjective because the lighting might be subtly different. There are other embryos might be around in the same field of view that could influence your opinion. You may have met the patient in the morning just.

     

    So many human factors and different elements that could subtly but significantly change your opinion. And also if you were to look at the same embryo half an hour later or half an hour before, or even five minutes, it can look substantially different. It doesn't very often look substantially different, but sometimes it does. So you may give it a completely different grading. And this grading consists of three letters or numbers.

     

    And based on that, big decisions are made. Is this embryo going to be transferred? Is it going to be cryopreserved? And then down the line the following year, maybe if it has been cryopreserved, is it going to be warmed and transferred now or shall I choose a different one? So it's such a simplistic assessment and momentary assessment that has major impacts on what's going to happen to that patient.

     

    and even future decisions for that patient. So if you've assessed a group of embryos, you've given them these simplistic scores, which do relate to clinical outcomes somewhat. They're not absolutely useless, but they're very simplistic. But if you've done that, then that information could and will dictate what happens to that patient, and it could make or break whether they will have the baby they want. Many patients give up.

     

    Griffin Jones (10:30)

    which do relate to clinical outcomes somewhat. They're not absolutely useless, they're very simplistic. If you've done that, then that information could and will dictate what happens to that patient and it could make or break whether they will have it. Maybe they want many patients to

     

    Prof. Alison Campbell (10:51)

    because they've not had a success first time with cryopreserved embryos still in the tank. So this is heartbreaking. Had we chosen a different embryo potentially based on our quick assessment, they may have the baby and they may go on to have another one from the same cohort. it's, yeah, it's a, don't want to put too much pressure on the embryologists, but it's a very important piece of their work.

     

    Christine S Yeh (11:15)

    Just to add on to what Alison was saying as well and to bring it, Mina had made a comment about standardization between laboratories. And I think bringing time lapse into more laboratories standardizes the tools that people have to evaluate. So in certain laboratories, they might only have a stereoscope to do their observations of their embryos, which the embryo

     

    features are not going to show up as much. can't see as much detail whereas other laboratories will have an inverta-scope which you can get a higher magnification. You can see more granularity in the cells. So their grading is going or could be vastly different. You think of looking at a picture that's extremely pixelated and trying to make a grade on that versus one that's high definition. I mean we look at TVs. What we can see on the actor's faces are completely different nowadays because the resolution is so much better.

     

    So if we're looking at different technologies in different laboratories, evaluation of the same exact embryo is going to be different simply because of the resolution that you can see. So if you put time-lapse incubators in each one, one, there would be the ability to share pictures of that embryo. So even if grading schemes are slightly different from laboratory to laboratory, the new laboratory that receives those embryos, if we're talking about transfer of embryos from one lab to the next,

     

    could look at the picture image and say, okay, do I agree with what the previous laboratory graded this on paper? Or would I choose a different embryo based on the pictures that we have and the grading scheme and the way that we decide things internally from lab to lab? So I think that standardization would also be extremely beneficial on just the technology side.

     

    Griffin Jones (12:56)

    Mina, tell me about the papers that you've been involved in with regard to research on the topic.

     

    clinical outcomes being different with time lapse versus with traditional incubators.

     

    Dr. Mina Alikani (13:07)

    Right, so I think to some extent the jury is still out on whether time-lapse microscopy and the use of this instrument actually leads to a significant improvement in outcomes. There have been many publications on that topic and

     

    Some will say yes, others will say no. Unfortunately, comparing these studies is actually quite difficult because they are heterogeneous in the design of the experiments or the studies and also measuring the impact. Is it live birth? Is it cumulative live birth? Is it fertilization? Is it development?

     

    you have a whole spectrum of outcomes that have been assessed during these studies, many of which, if not most, are retrospective. is this impression that we need more proof that this instrument will lead to improved

     

    outcomes. But you know, if I could just talk about it in a more philosophical way, and the way I normally talk to physicians to try to convince them that this is actually a good way to go, is that, you know, it really it takes more than a single technology to improve outcomes in IVF. And

     

    At this juncture, you know, in 2025, the future really is about automation and standardization and integration of artificial intelligence in all aspects of IVF. And time-lapse is a step toward that future. In fact, that future is here already.

     

    we are seeing it unfold, although somewhat incrementally, we are seeing it unfold. again, don't we need to question, do we need actually to question and move from subjectivity toward objectivity? And, know, in terms of looking

     

    at outcomes. Is the technology being applied properly? You some people have it and just use it as an incubator, which is nice because it's great incubator. But it's supposed to do more. You're supposed to use the data that it generates for development of algorithms that will help you.

     

    Griffin Jones (15:33)

    Is the technology being applied properly? Some people have it and just use it as an incubator, which is nice because it's a great incubator. But it's supposed to do more. You're supposed to use the data that it generates for development of algorithms that will help you

     

    better select your embryos.

     

    Dr. Mina Alikani (15:59)

    better select your embryos, but if they are not using

     

    Christine S Yeh (15:59)

    Mm-hmm.

     

    Dr. Mina Alikani (16:02)

    that feature, it's not going to be helpful to them, is it? And are the right expectations being set? you can't suddenly using one instrument improve your outcomes by 20 percentage points. It's just, especially, especially in labs where

     

    good outcomes are being produced already, it's very difficult to reach that differential and fulfill that expectation. It's just not the right expectation. So you have to look at it holistically and looking at workflow, looking at environment for development of embryos,

     

    Christine S Yeh (16:34)

    Thank

     

    Dr. Mina Alikani (16:56)

    looking at the ability to select embryos more objectively and looking at outcomes to see if you can improve incrementally. So this is how I look at it. But this is not exactly how it's presented very often.

     

    Griffin Jones (17:14)

    Then why is time-lapse such an integral part of the holistic picture Christine you're opening a new IVF lab. Are we allowed to talk about that?

     

    Christine S Yeh (17:23)

    Yes. Thanks most people now. Yes.

     

    Griffin Jones (17:24)

    You're opening a new lab. You've been managing your lab in Toronto. You're opening up a new one in

     

    Vancouver. From what I understand, you really wanted embryoscopes in that lab. One, is that the case? And two, if so, why?

     

    Christine S Yeh (17:39)

    huh.

     

    Yes, that is the one, as Mina mentioned, it's a fabulous incubator. They're very sound. They work extremely well if you just use it as an incubator. From my experience starting the laboratory in Toronto, we opened in 2022. Most laboratories start with a small team and we don't batch cycles. So they come as they come. And one thing that's the

     

    embryoscope or a time lapse incubator has allowed us to do is grow more naturally with less stress with a small group of embryologists. Your timing, you don't have to be as exact on timing for FERT checks in the morning. And being able to retrospectively watch how the embryos grow, one, gives you a great insight to how your culture system is doing. Especially with an early stage laboratory, when you don't have a lot of cycles, you can spend a lot of time and look at

     

    optimization of your culture system based on the morphokinetics of your embryos based on how they're growing, what's coming, your time points. We know that embryos can make it to a blastocyst, but certain time points aren't as ideal if they're not getting to the cleavage stage at a certain point or the blastulation stage. Maybe there's things that you can tweak. So having that extra data and information to be able to analyze can really help, and I believe it helped us.

     

    to get great success rates right off the bat. Also with an offsite laboratory, having a time lapse is very helpful to be able to support from offsite. You can have somebody remote in and evaluate embryos together. If you have a new team or new embryologists, it's a great training tool because you don't need to leave your embryos out longer. You don't need to be switching people at the eyepieces.

     

    of your microscope to look at an embryo, you can look at it for five minutes and really dissect everything that you're analyzing and teach the people that are eventually going to be doing that as well. And having the ability to do that off site is instrumental. And then also we're really pushing for wanting to integrate seamlessly an AI system. Again, that's here and it's available and that's something that

     

    myself and my team at TWIG is very passionate about and being able to do so seamlessly with a time-lapse incubator is necessary. And if we went with a bench top incubator or box incubators, that integration is much more difficult and we're right on the precipice of it. So why go with something that is going to be harder to advance into the future? Does that make sense?

     

    Griffin Jones (20:14)

    I keep hearing about FERT checks and saving time not having to do FERT checks at a certain time and how important that is to embryologists and they really like embryoscope for that reason. A business person might not understand what the implications of that are. you tell me specifically why do embryologists keep saying that as a benefit? How does that impact the rest of the management of the lab?

     

    Christine S Yeh (20:39)

    So the timing of looking if eggs have been fertilized or not is very specific. There are what we call pronuclei that show up for a very small window of time. And that's how we know if the sperm has fertilized the egg. If you're looking at an Ixie case or where you inject the sperm directly into the egg, typically a fertilization check you would do between 16 to 20 hours.

     

    post-fertilization or post-IXI because this is the most likely time point that you're going to see those two pronuclei, which is the morphological features that an embryologist evaluates to know if that egg was fertilized. So if you have a very early morning retrieval and you do your IXI at eight o'clock in the morning, that fertilization check is going to be happening at four, five, six o'clock in the morning.

     

    getting embryologists into the lab at that time can be difficult. And if you miss those signs of fertilization, because there's two pronuclei, eventually they disappear. And then every egg looks the same. So if you don't see those pronuclei, then you might deem an egg unfertilized when actually you just missed it. In the case of conventional IVF, this window is a little bit more in flux because we don't know the exact

     

    time that that sperm entered the egg to fertilize that egg. So there could be a heightened chance of missing that sign of fertilization, whether you look at the egg too soon or too late. But with time-lapse, you're able to know exactly when fertilization happened, when those pronuclei appeared, how long they stayed, and when they disappeared as well. So it's very beneficial to be able to do those FERT checks and not feel as

     

    strapped for time of I need to look at exactly this time point to make sure that I don't miss it. And Mina and Alison, please, you have much more experience than I do. Please add to this if you feel.

     

    Prof. Alison Campbell (22:36)

    Yeah, you're quite right. It gives this flexibility. So how it can impact the wider team is that the lab can be more flexible. So if we need to schedule the egg retrievals at different times, we're not restricted by this specific window that we were before. So it has benefits throughout the whole clinic.

     

    Griffin Jones (22:55)

    Did you want to add anything to that Mina?

     

    Dr. Mina Alikani (22:58)

    I agree with everything that was said. I do want to point out though that even though the use of ICSI has increased significantly over the past decade or so, we still have somewhere

     

    between 30 and 40 % of the cases that have standard insemination and not all laboratories have switched to a 100 % XC model. So in that case, you still have to stick with the timings and observe those requirements for fertilization checks when

     

    eggs have been inseminated via standard IVF rather than ICSI. And those eggs are not put into the time-lapse incubators until the day or a day later after insemination on day one, after fertilization has been checked already and

     

    we know which eggs have been fertilized and which have not. So that caveat is still there.

     

    Griffin Jones (24:32)

    it seems to me that probably only 10 % of clinics maybe 20 % of clinics in the US have

     

    time-lapse incubators. know that number is a lot different in Europe and in the UK. Is it that way in Canada as well, Christine?

     

    Christine S Yeh (24:48)

    the exact number, but I would say more and more clinics are adopting the time lapse in Canada. Whether they use it for all cycles or not is another question. I think there are some clinics who have a time lapse incubator and they use it for select cycles or select patients. But just anecdotally, I would say probably 50 % have time lapse. It's not more in Canada.

     

    Griffin Jones (25:04)

    Alison, do you?

     

    That's many more than I would have thought. Alison, do you think we're at a tipping point in the US now that you're part of a network that has a presence in the United States and you get to see a lot of the US market? Do you think that we're going to see an upward trajectory of adoption or is something standing in the way?

     

    Prof. Alison Campbell (25:29)

    I don't see it being at a tipping point, to be quite honest. It seems to just be a really slow trickle to me in the US. In the UK, we must be more than 90 % of clinics, I would say, have at least one time-lapse device. And we've been using it at Care Fertility since 2011, so it's such a long time. In the US, it seems to me that the primary embryo selection

     

    technique is PGTA and that the mindset generally speaking is well, this is superior in terms of embryo selection to time lapse. we don't, why would we need both? But actually we know from the data and the evidence that we can distinguish between euploid embryos. So for PGT patients who are fortunate enough to have multiple euploid embryos, then let's add the time lapse to really

     

    Christine S Yeh (26:00)

    Okay.

     

    Prof. Alison Campbell (26:26)

    aid selection between them just to get these additional marginal gains and give the patients the best possible success rate as soon as possible.

     

    Griffin Jones (26:35)

    Do you think from the network seed, Alison, that it's possible for networks to test out time lapse in certain labs? So if you have enough labs in your network, should every network have at least some of their labs with some embryoscopes or how do you think about that?

     

    Prof. Alison Campbell (26:52)

    Well, I prefer within a network to have a standardised best lab practice, so time lapse in all of the labs. But saying that, it's not always realistic. They are very expensive. So I'd rather spread them out and have at least one in each lab than some of the labs being 100 % time lapse. And that's how we are at Care Fatility. We don't have capacity for all patients to have time lapse.

     

    So there is some selection and some patient choice there. But what we have done is use the knowledge that we've learned from the time-lapse systems over the decade or so to apply it to our standard practice. So we've learned, for example, that we really don't need to be disturbing the embryos from the standard incubator at all after Fert Check right through to the blastocyst stage. So we don't make observations like we used to in the...

     

    interim at the cleavage stage just to see how they're getting on and try and anticipate how the blastosis will be. There is no point in doing that. And again, with the fertilization timing we've learned and we've published this and it's fed into the new Istanbul consensus guidelines coming out soon, that to assess fertilization should be bit earlier than we originally thought in order to maximize the chance of observing them in a standard system.

     

    Christine S Yeh (28:10)

    Okay.

     

    Prof. Alison Campbell (28:13)

    So it has benefited standard practice, even if you're not fortunate enough to have time-lapse yourself.

     

    Griffin Jones (28:21)

    So maybe this business case is part of what is a little bit of what I see just as an outsider is a bit of a divergence between the business side and the lab side. Because I have every embryologist on, I ask them, I ask them a handful of things. One of the questions I go to every time, time lapse a must have or a nice to have. So far everybody said must have. And that if even if they feel like, well, it could be a nice to have in these circumstances now.

     

    We think it's a must have for the standard of care going forward. It seems to me like that consensus is firming in a way that wasn't even some years ago on the lab side. But yet at least maybe other countries have caught up on the business side. But in the US, they're still viewing that as, all right, we have to judge that investment against other investments that we're making. You sitting in the network seat, Alison, owning equity in your company.

     

    How long does this take, if properly utilized, to return the investment? If we're buying a handful of embryoscopes, are we looking, relative to cycle volume, are we looking at a three, four year return on investment?

     

    Prof. Alison Campbell (29:33)

    Well, it depends on the business model. think what we've done is charge for using the time-lapse devices, for using the algorithms that predict outcomes. And we've had some criticism. I've had some criticism from some colleagues, scientific colleagues, because of course, ideally, we don't want to be taking more money off our patients. We want to give them the best, most cost-effective treatment, the lowest possible price.

     

    but these devices are expensive. made investment, big financial investment and R &D investment in them. So we have to charge a fee to use it. So we can get the return on that investment through the patient fees.

     

    Griffin Jones (30:14)

    Tell me about the time savings and tell me about, I had Dr. Schenkman on the podcast a month ago, asked her the same question she said must have, and she had referenced a paper that I hadn't seen from UCSF of something like they think that they're saving the equivalent of one embryologist time per day. Anecdotally, what are you observing with regard to

     

    saving embryologists time or reducing their workload.

     

    Prof. Alison Campbell (30:46)

    Well, I would say that if you used a time lapse device, in the typical way, let's say without any algorithms automation, just a manual annotation, which is how we all started using it. Then it will actually take you more time than not having it. So it increases the time required because.

     

    You're looking at the embryos every day and you're annotating using the software that comes with the device. And on average, it will take two minutes per embryo and most patients, let's say, have eight to 10 embryos. So it'll take you 20 minutes, whereas typically with standard practice, no time lapse, you may just make one or two quick observations and it may not take as long as that. But more recently, we've had the introduction of automated annotation.

     

    So the software is analyzing the development of the embryo, the morphokinetics, and generating that data, which is clearly taking much less time. So our own system, it takes two seconds. So we've gone from 20 minutes to two seconds. And that we invested, it cost us about a million. And we've talked about this before, Griffin, but that million pounds was

     

    Really well spent, I would say, because we've got a singing and dancing system that's saving six months of embryology time across our network.

     

    Griffin Jones (32:10)

    Christine, you've got partners. Your REI partner is Dr. Rhonda Zwingerman, and then you've got business partners, Tanner and Zach to Bay Street, entrepreneur, finance, business guys. Besides being really good guys who listen to their teams, why did they go for your

     

    Christine S Yeh (32:20)

    Thank

     

    Griffin Jones (32:30)

    proposal when you said, really want embryoscopes in Vancouver. Why did they go along?

     

    Christine S Yeh (32:35)

    mean, this is extremely multifaceted and we're only going to scratch the surface of it. One is the standardization across laboratories. Alison already mentioned it. She has vast experience with running a network. It's much more difficult to run laboratories when their procedures are extremely different. That goes down to the equipment that's being used. The protocols for using a time lapse incubator versus a bench top or a boxed incubator are very different.

     

    from, as Mina mentioned, the dishes that you use and how you prepare those, as well as the daily observations and how you have to work with that, as well as how you have to work with other equipment in your laboratory and what gets used at what time. So there's the standardization aspect. There's the aspect of us wanting to standardize the use of AI for assisted embryo evaluations.

     

    One thing that we're evaluating, as Alison mentioned, is potentially taking out day three observations, which then would correlate to saving a lot of embryologist time, because that's one full day of observations that are not going to have to be done. Being able to use assisted calling helps to reduce that time. We do use assisted calling in our laboratory in Toronto, and it works extremely well. It's very beneficial for the patients. We also believe, myself and Alla put

     

    Dr. Zwingerman in here as well, that the time lapse incubator is a phenomenal incubator for the embryos and where we don't have a large study showing that there is an increase in pregnancy rate due to the undisturbed culture, we do believe that there is an incremental benefit to our patients because of that. And to be able to expand that over to our new laboratory in Vancouver is necessary.

     

    Additionally, with the embryo scope itself, the space savings in the laboratory is very helpful with growth of the laboratory and because you can fit so many samples in a smaller incubator. So it fits 15 patient samples in there, 16 samples each dish. So to maximize the space or the usage of square foot in the laboratory,

     

    This for us was the most beneficial time-lapse incubator to have.

     

    Griffin Jones (34:52)

    That topic of scale makes me think of everything that David Sable has been talking about, everything that patient advocates have been talking about, that we are a field of medicine that has a cure for people. I'm paraphrasing Joshua Abrams, who might be paraphrasing someone else, but putting it in these terms has lasered my focus of that we have a cure for a disease that strikes people in the prime of their lives, but we don't have a delivery mechanism that

     

    Christine S Yeh (35:03)

    and

     

    Griffin Jones (35:21)

    delivers that to patients at the level of population health and I look at the investment coming in and I look at the the companies growing I look at the political climates and I don't see the status quo as acceptable for For much longer. I we are seeing people demand much broader access to IVF I believe that they will get it both through the markets and through legislation

     

    It sounds like that the standardization provided by time lapse is a big ingredient. Can you tell me about any of this is for any of the three of you, why this is so important for scale?

     

    Prof. Alison Campbell (36:00)

    I think it's all about the data for me. If things are standardized, you can be more confident in the data that's being generated. And so we don't have all the answers. And one of the main reasons that we went for time-lapse was to get a better understanding of how the embryo develops and to help us collect data in order to make some more informed decisions. yeah, I think that for me is the main thing.

     

    So it's scalability in order to generate the data, in order to plow it back in to continuous improvement.

     

    Dr. Mina Alikani (36:31)

    I think that's a very important point that Alison just made. I mean, we live in an information age and big data and more and more of our decisions are data driven. And so it only makes sense that we would do the same in the embryology laboratory and push

     

    for data, more and more data and the analysis of the data, which will eventually actually help those who may not have contributed the same amount of data to this analysis. We want others to benefit from the data that Alison collects and so meticulously

     

    Christine S Yeh (37:14)

    Mm-hmm. Mm-hmm.

     

    Dr. Mina Alikani (37:22)

    A great example is actually the paper on checking fertilization and how many laboratories may be doing this one hour later than they should be checking fertilization, therefore ending up with these, you know, unfertilized embryos.

     

    which is a complete misnomer and it's a misinterpretation of what has actually happened. So we are benefiting, the community at large is benefiting from all the data that were collected in Alison's laboratories and were in turn analyzed and the conclusion was made that is relevant to

     

    Griffin Jones (38:09)

    that is relevant

     

    to everybody, all practitioners in the field. And that's very, very important. And I think that this discussion with the people who hold the purse about cost and benefit, you it really has to shift. It has to shift from a focus on pure...

     

    Dr. Mina Alikani (38:11)

    everybody, all practitioners in the field. And that's very, very important. And I think that this discussion with the people who hold the Paris and about cost and benefit, you it really has to shift. It has to shift from a focus on pure,

     

    what's the profit in it? And are we getting

     

    amazing increases in pregnancy rate in to what is it we are achieving here? And is that important to the program as an individual program, but also to the field and to all the patients as a whole? You know, and the answer to that is yes, it is to the benefit of the general population of

     

    patients as well as clinics that are doing IVF. So the more data we have, the more power we have to make the right changes, to choose the right direction. So I don't subscribe to this very narrow

     

    interpretation of what these add-ons, which I don't use. I don't use that terminology. I'm just using it as to illustrate my point. This very narrow ideology that if time-lapse microscopy has not been shown to lead to major increases or significant increases in pregnancy rates,

     

    Griffin Jones (39:41)

    not been shown to lead to major increases or significant increases in pregnancy rates,

     

    Dr. Mina Alikani (39:49)

    then it's an add on it's unnecessary. I just don't subscribe to that vision and that idea.

     

    Griffin Jones (39:49)

    then it's an add-on, it's unnecessary. I just don't subscribe to that vision and that idea.

     

    Christine S Yeh (39:56)

    Mm-hmm.

     

    Dr. Mina Alikani (39:57)

    know, IVF has improved since the 1980s and I don't think there's anyone except for perhaps one person who will remain unnamed. There's agreement that IVF

     

    Dr. Mina Alikani (40:17)

    has improved incredibly over the past four decades or so. And these improvements have been incremental and due in large part to the changes and innovations in the lab. And so we have to look at time-lapse and other tools in that specific context, rather than saying, well, does it improve pregnancy rate? What? It doesn't? No, we're not interested. It's an add-on. It gets a red light. It gets an orange light or, know, I just don't see it that way.

     

    Christine S Yeh (40:56)

    Mm.

     

    Griffin Jones (41:07)

    for embryoscopes for eligible labs and they'd have to check who's eligible. Well, I'll put some info in the show notes, but provided that a lab is eligible, VitroLife will give them the embryoscopes, install them, If labs are eligible for that,One, should they take advantage of that? And if the answer to that is yes, how should they take advantage of those four months?

     

    Prof. Alison Campbell (41:33)

    I would say always take advantage of a nice piece of kit being offered to your lab. It's a privilege to have time-lapse in the laboratory. It's a privilege to watch the embryos developing. yeah, I think the advice would be geek out, read the papers, talk to experts, use it properly, collect the data.

     

    Prof. Alison Campbell (41:58)

    Show your patients their beautiful embryos developing and yeah, embrace it. Why not?

     

    Griffin Jones (42:04)

    Mina and Christine, would you give people any tips of try to learn this or try to obtain this information or try to test this workflow or anything that what tips would you give to someone during that four month period?

     

    Dr. Mina Alikani (42:21)

    You know, I think that bringing time-lapse technologies into the lab is not trivial at all. It's nerve-wracking, at least it was for me. And I always show these stages of dealing with incorporating the technology. You at first you have sticker shock and then...

     

    You are euphoric that it's there and then you are pulling your hair out because you're seeing things that you've never seen before in embryos and you're saying something is wrong here, what's happening and you need therapy and all of that. And then you pass that stage and you go into this, wow, what a tool. And I went through all of those stages and I suspect that other people will too. And if you can get help avoiding some of the more unpleasant aspects of that integration, then I think you should. If the company is offering to help you establish the technology

     

    Christine S Yeh (43:14)

    Mm-hmm.

     

    Dr. Mina Alikani (43:25)

    in your laboratory and integrate it in the right way,I would go for it. The more help you get, the easier it becomes. It's not easy. Don't expect it to be easy, but it does get there. And the more help you have before you get really involved with patient material, the better it will be.

     

    Christine S Yeh (43:31)

    Mm.

     

    Griffin Jones (43:35)

    You get the easier it becomes. It's not easy. Don't expect it to be easy. But it does get there. And the more help you have before you get really involved, the patient is the better it

     

    People always seem to say embryoscope like Q-tip. Like we don't say cotton swab, we say Q-tip. And I there are other time lapse incubators out there.

     

    Christine S Yeh (43:53)

    Thank you.

     

    Griffin Jones (44:02)

    they might be pretty good, but it seems like there's a general preference towards embryoscope. For those of you that use embryoscope, why embryoscope as opposed to a different incubator? What was it that you were dealing with that you've preferred embryoscope for?

     

    Prof. Alison Campbell (44:28)

    Well, we chose Embryoscope really because it was the only one available at the time. And once you've got one system in, it's especially across a network and you've got your protocols and you've got the data collection and it's all working seamlessly. It's quite hard to change. Saying that, we do have GERI time-lapse incubators from Junaea as well now, because we've acquired clinics that have had them or we've decided to evaluate.

     

    Prof. Alison Campbell (44:53)

    We look at both systems and they're similar but they're also different. And the main difference I would say is the humidification in the jerry whereas the embryoscope is a dry incubator. So I don't think there's much between them. It's great that there is competition and that we do have choices and there are others also available.

     

    Griffin Jones (45:09)

    that there is competition and that we do have choices.

     

    Christine S Yeh (45:13)

    well, to your Q tip question. One, I think embryoscope is one of the first ones out there. So it caught on. Also, they hit the name very well, embryo scope, a microscope for embryos. I think it kind of tells exactly what a time lapse does in more layman's terms. So I think that is very catchy and easy to use.

     

    in regards to our decision to use the embryo scope or to go with the embryo scope, a lot of it went down to one, the reliability of the incubators. think the Jerry also has a very reliable incubator. It's very good, very sound. think Miri as well has a time-lapse incubator. But for us, it was the square footage and how many patients we could fit into a small area. We built a laboratory in a city. We're building a new one in a new city.

     

    Real estate is expensive and you don't have a lot of it. So we don't have the space to grow in the laboratory, or we don't have infinite space in a laboratory and overheads are already very expensive. So if we're able to fit 15 patients in a, what is it about 18 inch by 18 inch area on a bench top versus something that's one and a half times that size for the same amount of patients for us, that was the cost per square footage.

     

    Griffin Jones (46:27)

    How important is it to be able to have quality control and do quality control in one chamber for 15 dishes as opposed to having multiple different chambers?

     

    Dr. Mina Alikani (46:37)

    Yeah, I think the engineering and design of this particular time-lapse incubator are really quite impressive. that's maybe partly the reason for the name embryoscope being used.

     

    Griffin Jones (46:46)

    really surprised.

     

    Dr. Mina Alikani (46:56)

    as a sort of generic for this type of incubation systems. They were also the first, if you don't count Eva, which was a very different concept, although it sort of the same, it was the same idea, but it wasn't an independent incubator. So they were the first.

     

    Griffin Jones (47:11)

    So they were the first.

     

    Dr. Mina Alikani (47:21)

    And very often this happens that name then becomes generic. In terms of quality control, think yes, there is an advantage to having a larger number of patients in the same incubator so that you're focused on that one incubator to QC rather than 10 different incubators to QC. But I am not sure if I see that necessarily as an advantage, at least in the context of regulations in the United States. I think our problem is that those regulations are actually outdated.

     

    Griffin Jones (48:09)

    think our problem is that those regulations are actually outdated. You know, we have in the embryos scope a system that is monitoring continuously all the conditions within the incubator. Yet, we are obliged to use external instruments that may not be...

     

    Dr. Mina Alikani (48:18)

    in the embryo scope, a system that is monitoring continuously all the conditions within the incubator. Yet we are obliged to use external instruments that may not be, may

     

    or may not be as accurate as the instrument itself, you know, to double check to see that those values

     

    Griffin Jones (48:38)

    And then you're going to have an actual instrument itself to double check to see that those values

     

    Christine S Yeh (48:41)

    Thank

     

    Griffin Jones (48:47)

    are within range. So the Ambioscope is such a sensitive piece of equipment and also in my experience, very, stable. So on this little thing.

     

    Dr. Mina Alikani (48:47)

    are within range. So, you know, the embryo scope is such a sensitive piece of equipment and also, in my experience, very, very stable. So all this fiddling, you know, trying

     

    to measure this and measure that external to the incubator itself may actually be not only superfluous, but

     

    It may backfire at some point. So I think there are issues, you know, the other issues that, okay, you're collecting all of the data, all the data are being collected by the instrument itself, but very often there is no connection to your EMR. you have information, enormous amounts of information.

     

    Dr. Mina Alikani (49:40)

    that are being collected separately and you have to still go into your EMR and enter data by hand on development of the embryos. So there are issues like that that need to be resolved and in some cases may have been already resolved. yeah, QC.

     

    is an important aspect and I think that because of the stability of this system and because it continuously records the conditions of the incubator, that is helpful.

     

    Griffin Jones (50:09)

    report each individual edition.

     

    For any or all of you, what should people consider about time lapse incubation that I haven't asked you about?

     

    Prof. Alison Campbell (50:25)

    I think we haven't talked about how you use it and how you would choose the embryos and how you can be confident that you're doing that correctly, especially if we're thinking if we've got new potential new users listening, it could be quite daunting. Do they just because it isn't it could be just plug and play. But if it is plug and play and that plug and play provides you with an automated assessment and

     

    grading or score for each embryo, then how do you know that you can trust it? And that's quite a daunting prospect for new users. So the advice would be to validate in-house as with anything else. You can say, OK, the machine says this is the best. You either agree or not. But record when you agree, when you don't agree, what you do if you don't agree. And try and then tally up all the numbers and see.

     

    if it's better than you and if you can embrace it wholeheartedly and use it, trust it completely to do the choice for you because that is quite a leap of faith, I would say for new users, especially if you're relying on an algorithm or a system that you've not built yourself and you don't really know how it's been built. So ask questions and yeah, take it and enjoy it. Enjoy the ride.

     

    Christine S Yeh (51:31)

    Thank

     

    Dr. Mina Alikani (51:41)

    I would say that, like I said before, it's not easy. And like Alison said, it's not quite plug and play. You need to invest the time and energy and you need to collect the data and look at how, decide how.

     

    you're going to be selecting embryos if you don't have the automated version, which I'm not sure if in the US that embryo selection feature is available yet. So, you may not have that. And if it costs additional dollars for that, people may shy away from it. it is...

     

    Griffin Jones (52:06)

    with version which I'm not sure if in the US that NBO selection features is available yet. So, you do not have that. And if it costs additional dollars for that.

     

    Dr. Mina Alikani (52:26)

    You need to work it out. And I think Alison said it very nicely that you need to think about how you're going to validate it. You need to know how you're going to use it. You need your own protocols. It is not a, from lab to lab, it may be different. We still have not really found algorithms that are universally

     

    applicable and so it takes work. You have to expect to work a little bit before you feel comfortable and confident about using the system for embryo selection.

     

    Griffin Jones (53:05)

    using the system for embryos

     

    Christine S Yeh (53:07)

    I'll just add in here to sum my opinion up. think the embryo scope and time-lapse incubators are a phenomenal tool to be able to elevate a lot of embryology labs. Is it essential at this time for all embryology labs to have it? No, I think the laboratories that don't have time-lapse also have great fertilization and pregnancy rates. And like we've mentioned before,

     

    is a time-lapse incubator going to make that jump up exponentially? Not at this time, but every incremental bit helps. And I think to move forward into kind of the next frontier of IVF, the time-lapse incubator is going to be essential and it's going to be necessary to be able to seamlessly integrate AI assisted calling or assistance in the laboratory in a very smooth and trouble-free

     

    Griffin Jones (53:44)

    I to move forward into kind of the next frontier of IVF, the time-lapse incubator is going to be essential and is going to be necessary to be able to seamlessly integrate AI assisted calling or assistance in the laboratory in a very smooth and troubled

     

    Christine S Yeh (54:04)

    free manner that's not gonna take a lot of time to do that

     

    Griffin Jones (54:04)

    free manner that's not going to take a lot of time.

     

    Christine S Yeh (54:07)

    and a lot of embryology time. I think the information that we're gathering, like Mina had mentioned before, is bleeding into all laboratories and just the standard of care that we're able to give our patients and to be able to move the standard of time to pregnancy to decrease that. We're learning a ton of information from these laboratories that are able to collect this data and are able to share it. So I think...

     

    time lapse incubators are essential to our field. I think that they're going to become more more important. And I urge the vendors to help develop payment plans for laboratories who might not be able to make that one time payment to make it possible to get it into their laboratories. Initiatives to be able to support research with AI being, or not AI, maybe AI, but with time lapse incubators to support or offset the cost.

     

    of the incubator can be essential to get that integrated kind of into the laboratory. But if you can make that payment plan, so it's a year or two years, build it into the cost of supplies.

     

    get more creative with the ability to get those machines into the laboratories. I think it's going to benefit everybody.

     

    So just got to work together.

     

    Griffin Jones (55:19)

    Alison Campbell, you're becoming one of my favorite people in the field as we get to know each other more. Mina Alikani, we will someday. You will be one of my favorites too, and I am honored to have all three of you. Thank you for coming on the Inside Reproductive Health Podcast.

     

    Dr. Mina Alikani (55:39)

    Thank you very much.

     

    Prof. Alison Campbell (55:40)

    Thank you.

     

    Christine S Yeh (55:41)

    It's been such a pleasure, Alison and Mina feel honored to be able to be on this podcast with the two of you and Griffin. It's always a pleasure. So thank you so much.

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240 Are IVF Labs Safer In 2025 Than In 2015? 3 Must Haves. Dr. Steven Katz. Dr. Eva Schenkman

 
 

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


Are IVF labs safer today than they were a decade ago? They can be, but much of the available safety potential isn’t being fully realized.

In this week’s episode of Inside Reproductive Health, we’re joined by Dr. Eva Schenkman, an IVF lab director and founder of ArtLab, and Dr. Steven Katz, an REI and founder of REI Protect, to discuss risk mitigation and safety in IVF labs.

Here’s what you’ll learn:

  • The biggest risks IVF labs face (and cost effective strategies to reduce them)

  • The non-negotiables for lab safety (The 3 must-haves)

  • How manual tasks in the lab increase the risk for embryologists and practices.

  • What younger embryologists are demanding for better safety and support.

  • What Dr. Katz and Dr. Schenkman each like about a company called XiltriX

  • The top causes of malpractice lawsuits against fertility practices (and how to avoid them)


LAB SAFETY ISSUE: MISSED ALARMS
Benchmarks on missed alarms in the IVF Lab

  • XiltriX has released lab alarm data from the second half of 2024. Is your practice or network at serious risk? See how your clinic is stacking up. 

    • % of Total Alarms Missed

    • % of Each Alarm Type Missed

    • Number of Alarms by Equipment Type

    • Number of Alarms by Day of Week

    • Number of Alarms by  Time of Day

    Just click the link to get your free report to see the staggering number of missed alarms in the IVF lab.

  • Dr Steven Katz (00:03)

    That is really the focus of human safety people can perform really well to a certain point and Then usually there's not a gradual drop-off. There's a cliff, All of a sudden you're overwhelmed you got too busy and a and that mistake can change a career it can end the practice it could permanently harm a brand and Sadly, it really hurts patients and that's what we're all about trying to protect patients. So that's my number one thing is really you know monitoring caseload.

     

    Griffin Jones (00:47)

    Are IVF labs safer in 2025 than they were in 2015? They certainly can be much safer, but a lot of that potential isn't being utilized right now. Relatively speaking, IVF labs are extremely safe, but we're not afforded the luxury of relativity in the IVF space, are we? We're with the likes of air traffic control and civilians in a battle zone in that regard, where even one incident can be a catastrophe. I have back with me Dr. Eva Schenkman, an IVF lab director from North Carolina, who's directed multiple IVF labs and runs her own embryology training program, ArtLab, and Dr. Steven Katz, an REI who now helps practices and networks with malpractice insurance and other risk mitigation through his firm, REI Protect. If you're an investor, you're going to hear how to protect your investment so you don't end up paying millions of dollars when you could have eliminated the risk for a fraction of the cost. If you're an embryologist, you're gonna hear about what percentage of labs have what types of equipment in these three main categories, electronic witnessing, cryo storage, and monitoring, and what young embryologists are demanding.

     

    They each talk about what they like about a solution called Xiltrix and how that empowers and protects lab directors beyond the status quo. If you're a clinician or an REI practice owner, you're gonna hear about how the caseload and the tedious manual tasks that your embryologist shouldn't be doing are putting your practice at risk. You'll hear what PGT does to that embryology workload, as well as the number one set of causes for lawsuits against fertility practices. Enjoy.

     

    Griffin Jones (02:42)

    Dr. Schenkman, Eva, Dr. Katz, Steve, welcome back to both of you to the Inside Reproductive Health Podcast.

     

    Dr. Eva Schenkman (02:51)

    Thank you, morning.

     

    Dr Steven Katz (02:53)

    Griffin, thanks for having us. Good to be here.

     

    Griffin Jones (02:56)

    Steve Katz, are IVF labs safer in 2025 than they were in 2015?

     

    Dr Steven Katz (03:02)

    say yes. I think over the course of this podcast Griffin will break it down a little bit more. Dr. Schenkman will have a lot to add. But the lab itself, the workflow in the lab, the technology in the lab, the advancements in the lab have made it safer. I think you pose the question in part because labs are busier, there's more procedures going on. And when there's more units of risk, the risk can be higher. But overall, labs are significantly safer.

     

    Griffin Jones (03:37)

    Amy, can you talk to me about how volume increases risk other beyond the obvious? some specifics, if we're making 1000 pizzas, of course, we're likely to burn more pizzas than we were if we were making 100 pizzas. But be in with regard to specifics, what risks are added as volume increases?

     

    Dr. Eva Schenkman (03:56)

    You know, I think the problem is, you we can't scale up new staff as quickly as we've scaled up, you know, increase in volume. So, you know, and, you know, with, you know, new procedures, with freeze-all procedures, with PGT procedures, that's added, you know, much greater level of complexity to a lot of the cycles that we do. And, you know, basically it's just, like you said, with making the pizzas, you've got a lot more cases on the same level of staff.

     

    So there's potential for more errors to happen with the complexity of these procedures that we're adding on.

     

    Griffin Jones (04:27)

    What do those errors tend to be?

     

    Dr. Eva Schenkman (04:30)

    You know, the errors can be, know, obviously with PGT, it can be, you know, the big one that we're most concerned with is you mix up embryos between patients. I've not seen that one happen as often as mixing up the embryos within a patient. You know, so you're trying to get, you know, you've got 10 embryos, 10, 15 embryos to biopsy for a patient, and you have to make sure that, you know, number one, you know, stays number one throughout the entire process. So, you know, lot of errors on, I shouldn't say a lot, it is very rare that we do have errors, but mixing within a patient, I see more often than mixing between patients. I don't know, Dr. Katz, if you agree on that, but I've seen a tremendous number of more of thawing the wrong embryo for a patient instead of thawing, mixing it up between patients.

     

    Dr Steven Katz (05:20)

    Yeah, I think that that's correct. Griffin, gave a talk this weekend at the Southwest Embryology Summit and I presented our data at REI Protect, our incident data for the last five years. And the number one etiology for errors in the IVF lab is or are related to PGTA testing and we may break that down later in the podcast, but Ava gave a snap picture. It's not just the test results, but it's the handling of the biopsies, the labeling of the biopsies, matching up the results from the genetic testing lab to the chain of command, chain of custody in the IVF lab. So that's the number one cause mismatching is the number one, number two cause, mislabeling. And again, Dr. Schenkman's correct. Our data does suggest that these errors are more intrapatient than between patients.

     

    Griffin Jones (06:21)

    And you said this is the most common coming from incidents related to PGTA testing. That's the most common within the last five years.

     

    Dr Steven Katz (06:29)

    by far.

     

    Griffin Jones (06:31)

    Can you explain to me the difference between mismatching and mislabeling? Because I might think of mismatching as a consequence of mislabeling, but can you explain to me the difference?

     

    Dr Steven Katz (06:43)

    Yeah, I mean, I think I can start and then Dr. Schenkman can add a little bit of a focused lab perspective. Mislabeling, the way I use that word, is more related to gamete egg sperm and embryo mislabeling. So that could lead to a mix up between patients, i.e. the wrong sperm was used to fertilize the correct egg.

     

    mismatching I use intrapatients internally. So in essence, they were thinking of transferring embryo number three of the cohort. And somehow for reasons we may discuss later in the podcast, they transferred embryo number six. So that's how I differentiate between mislabeling and sort of mismatching.

     

    Griffin Jones (07:34)

    So how does that happen, Ava? Is it just a question of I think I'm grabbing number six and I'm grabbing number three? Or how do those mismatching incidents tend to happen?

     

    Dr. Eva Schenkman (07:36)

    Just a question of, I think I'm grabbing number six and I'm grabbing number three.

     

    I kind of see those those errors happening, know, one of three ways. know, one is, you know, the labels that we put on these straws are very small. So sometimes it's it's, you you look at it, you thought it was a six and it was an eight. You know, the other things that I see is when you have patients that have multiple cycles and they have multiple cycles with embryos with the same number.

     

    So if a patient banks some embryos and has four from each cycle that are frozen, they may have three or four embryos labeled number one. So it's also doing those multiple identifiers, making sure you got the right patient and the right date and then the right embryo. And then lastly, the other thing I see happen more often is when labs are renumbering embryos at biopsy.

     

    And then especially because we had a few years where we had a lot of per diems coming into the lab or a lot of changeover with staff. And perhaps new staff not realizing that the lab was renumbering embryos. And where that happens is let's say you got 20 embryos, but you're biopsying number two, four, and six. And when you biopsy them, they're renumbering them as to now that's biopsy number one, two, and three. So if you've got embryo

     

    But let's say you've got on the first day, you biopsy number five, that's now renumbered number one. And on the second day, maybe your embryo number one is being biopsied and now that's renumbered number two. So if that sounds a little confusing, you can imagine just that same thing is going on in the laboratory. And it's not common that all labs renumber. So I think when you've got a newer embryologist that may not be as familiar with that,

     

    and you just quickly glance at the report and you've glanced at the record and you don't realize that the embryo's been been renumbered. And then also, it's like I said, you add the complexity that perhaps the patient had multiple cycles. So you've got multiple cycles with the same number and you're trying to match up the PDF from the PGT result, making sure you grab the right number. And the writing is extremely small and you're trying to keep them under liquid nitrogen.

     

    while you're confirming this, if your lab doesn't use electronic witnessing and you're able to zap the barcode or the RFID tag, it happens that they've grabbed the wrong one.

     

    Griffin Jones (10:00)

    And so is you said that that practice isn't that common to renumber biopsies? Why does it happen at all? Is there other asrm guard guidelines or other guidelines that say this isn't perhaps the best practice because of the risks that you mentioned? Why are why is anybody doing it that way?

     

    Dr. Eva Schenkman (10:18)

    I actually find it, it's probably, find it more when I'm in labs either in the Midwest or on the West Coast, but I'm not gonna say that that geographically is done, but working here for most of my career in the East Coast, most of the labs that I've worked with did not renumber. The labs that do it think it's easier. And if they're constantly working that environment, it may be. So they have only embryos one, two, and three to deal with. And if you've got a single cycle, that may be

     

    somewhat simple, but it's when you've got multiple cycles too that you've now got multiple embryos that are renumbered. There are no ASRM guidelines on this. There's really little guidelines as to how this should be. But with electronic witnessing or with some of these other RFID technologies, some of that could

     

    could be avoided if we're able to just kind of have a secondary scanner of some sort to make sure that we've not grabbed the wrong embryo. Added onto this is the fact that most labs don't have a robust EMR, that we are still dealing with a paper PDF from the PGT results. I don't know, Dr. Katz, do you see more issues come from labs that are still using a lot of paper as opposed to ones that are

     

    that are more electronic.

     

    Dr Steven Katz (11:29)

    You know, think I would. I see very few labs that are predominantly on paper now. So, I think...

     

    Technology overall enhances safety. So the more paper they use, I would agree, the more likely it is going to be a problem.

     

    Dr. Eva Schenkman (11:46)

    Yeah, there's

     

    a lot of EMRs that don't fully have their interfaces connected to the PGT labs. And you're either just getting the results via PDF, as opposed to getting discrete data come across through the connection, which then kind of locks down. Typically, even if you do have an EMR, somebody's having to go into the embryology module, take the PDF that they've gotten.

     

    and then flag which embryo is normal or euploid or which one is abnormal, which in and of itself has some room for error for manual transcription data.

     

    Griffin Jones (12:23)

    That sounds very tedious. How often are tasks like that happening, Ava, whether it's the example that you just described or just tedious manual work of connecting things from disparate databases or disparate interfaces.

     

    Dr. Eva Schenkman (12:39)

    We're doing it all the time. A lot of labs are still entering into multiple databases to have their cryo inventory. They're entering into an Excel spreadsheet for their KPIs. They're entering, hand entering into the SART database. I think a lot of the EMRs are really trying to increase their robustness, but they're still...

     

    I'd say the majority of labs are still putting data into multiple databases. Most of them are still using paper worksheets in the lab. There's very few that I know of that have gone completely paperless in the lab. So there's constant transcription of data into multiple systems.

     

    Griffin Jones (13:17)

    I wanna come back to how those systems talk to each other. I wanna come back to PGT volumes. I wanna set the stage for later on when we talk about some of the solutions. And Dr. Katz, you mentioned that technology makes things safer, generally speaking, or at least has the potential to. so can you set the stage for us for the different categories of technology? Like you've got monitoring, you've got witnessing, you've got cryo storage.

     

    And so there might be embryologists listening that they know everything about that, but there's clinicians that are listening that know less about the differences in the overlap between each of those. And then there's investors and there's legal professionals and other folks listening that really don't know the technical differences. So can you set the stage of those different categories?

     

    Dr Steven Katz (14:02)

    be happy to. You know I think the most important category for those listening for safety now and moving into the future is electronic witnessing. This really helps prevent mislabeling issues and plays a role in preventing mismatching issues. So I think the electronic witnessing technology is crucial.

     

    In our program, Griffin, we're really pushing all of our IVF labs to be working with electronic witnessing programs. And there's some really good ones out there. So I think all labs should be focused on that in 2025 if they haven't already brought one in. The second category that I like to really focus on is storage.

     

    Storage is not just storage as we think about it in the tank, but storage allows for, in my opinion, better identification of tissues. Whether it's RFID or other technologies, there's very good storage platforms now available for use. And I urge labs to really focus on that.

     

    Storage was never meant to be a revenue stream for IVF Labs. With the large amount of investment, it sort of has become.

     

    but safety, I think, in storage is really of paramount importance. There's also advancement in storage itself, storage protection. There's a patented weight sensing device out now that we highly support because it's very predictive of the liquid nitrogen Dr. Eva Schenkmanporation rate.

     

    So as you can imagine, if the Dr. Eva Schenkmanporation rate goes up substantially, the tank is showing you it has a problem well before there's a real temperature change or a physical abnormality that you can pick up on the tank. The third category for us is really sensor platforms, alarm platforms, monitoring platforms. There's a number of good ones out there.

     

    You know, one in particular is Xiltrix. These platforms are really important for monitoring most everything in your laboratory, certainly air quality, incubator status. They play a role in storage, but again, there's additional technology, the weight sensing device technology that I think really is the future. That's sort of how I break it down in categories. And I think all of these technologies are cost effective. None of these technologies are expensive that should create a problem from a cost basis in running a laboratory.

     

    Griffin Jones (16:48)

    You mentioned Xiltrix, that's a monitoring solution as a service. How does that work?

     

    Dr Steven Katz (16:53)

    Well, I'll give my overview and then I'd like Dr. Schenkman to give her perspective inside the laboratory. But there's different parameters that can go unnoticed and silent. And then we all know the history in our space of alarms either going off too often or not going off at all or going off to the people that may not even be employed. So these alarm systems like Xiltrix, not only do they censor important aspects of the lab, but they follow up the alarms. So when the alarms ring, they're on top of the alarms so that they can make sure that a human being is notified in the proper way so the alarm can be addressed. It's a little bit like a burglar alarm in a house, right? If the burglar alarm goes off every night, no one pays attention to it because

     

    Dr. Eva Schenkman (17:37)

    you

     

    Dr Steven Katz (17:46)

    useless, but if it goes off, you know, it's important that people figure out why.

     

    Dr. Eva Schenkman (17:51)

    Yeah, definitely. think there used to be that we had very older system called a sense of phone. That whenever there was alarm that was triggered in the lab, the sense of phone would call us. But the problem with that is we didn't really know apart from it telling us what triggered, we didn't really know the state of that. It would say incubator one or something like that. But what I really like about systems like Xiltrix is they can also check the temperature, check the CO2 levels, check the O2 levels, check the refrigerator temperature, check the status, whether we've got electricity to the lab, and that they've got a dashboard that you can log on to remotely, either through your phone or through your computer, and you can kind of see the status of what's actually going on within the laboratory. You need to really make sure that you've got a system that's redundant, that's got multiple levels of redundancy. So whether it's sending you notification, a push notification, a text, an email, a phone call, and that it just goes down the chain until somebody answers and responds to that alarm. I think that's really critical to make sure. And systems like that do, like Xiltrix, do have that redundancy built in, which is really reassuring for the lab. Because the alarms always go off at about two o'clock in the morning. And if you just get a text message, you're not going to hear that, you're not going to answer it. So there's that really importance of having that redundancy and that ability to be able to log in without having to drive 30 or 40 minutes. You can log in, you can see what the problem is. And if it's a critical alarm, if you need to get up and go into the lab and address it immediately.

     

    Griffin Jones (19:25)

    What percentage of clinics would you say have at least one of these three types of solutions, meaning that they've got a good storage platform, they've got a good witnessing system, or they've got a good sensor platform? Do you have an anecdotal guess or real data if you have it, but can you give me a picture of what percentage have at least one of the three of labs?

     

    Dr Steven Katz (19:49)

    I can talk about that in my program, Griffin, and then Dr. Shankman may decide to add to it. I would say that 90 % of our programs have at least one, and I'm pretty confident within this year of 2025, all of them, 100 % will have at least one. I think 70 % currently have at least two, and I would say 60 % have all three.

     

    And my hope is that we can get within REI Protect 90 % of all our programs that have at least three, will have all three by the end of 2025. It's been a paramount goal because you can imagine we're all about reducing risk.

     

    Griffin Jones (20:38)

    And you might have a, so therefore you might have a skewed sample, right Steve, because you, if someone's hiring you, it's because they care about risk and that's your job to help get them safe.

     

    Dr Steven Katz (20:42)

    Thank you.

     

    Dr. Eva Schenkman (20:43)

    Yep.

     

    Dr Steven Katz (20:46)

    Right. I totally agree, Griffin. Well said. I think this is a skewed sample size. And so I think Dr. Schenkman could maybe add more light.

     

    Dr. Eva Schenkman (20:58)

    Yeah, I was just going to say, you know, I wish the majority of labs had had that percentage. I would say that probably 90 percent have one of them because most labs have some sort of monitoring system. You know, unfortunately, a lot of those labs that have monitoring still have, you know, the older technology, you know, like the the the sense of phone, you know, where it's just, you know, alerting you that that something's an alarm. I don't think many of them have, you know, multiple levels of redundancy. I would add two more things that

     

    besides your monitoring, your electronic witnessing, and your storage, that I think go a long way to improving safety and efficiency in the lab. One of those is time lapse imaging. And then the other is just having a robust fertility-based base DMR. I don't think 60 % of the labs, Dr. Katz, have electronic witnessing. I think that number is far, far less. Yeah.

     

    Griffin Jones (21:49)

    I think it's like 20%. It just

     

    from my, that's from my guess of, but that's not based on data. It's just kind of based on talking to folks. But do you think it's that low, Ava?

     

    Dr. Eva Schenkman (21:58)

    I might

     

    even say it's one in 10. I think a lot of the networks have definitely started to put this into their programs, if I just were to speak of the clinics that reach out to me for training or for other services, I'd probably say it's, and now that's US-based. I do work with a lot of clinics outside the US, and I think the US has been a lot slower.

     

    at taking on a lot of this technology seems to be far outpacing us in Europe, for example. What do you think that is? One is a lot more regulation, some requirements. it's just, yeah, the patient safety, part of it is, and what's interesting is they charge far less for IVF, yet they have adopted.

     

    Griffin Jones (22:29)

    Why do you think that is, Ava?

     

    Dr. Eva Schenkman (22:51)

    more of these technologies, from monitoring, from electronic witnessing, and even time lapse. And the way that time lapses can make labs safer is you don't have to take those embryos out of their environment to go and look at them. You can look at them through in your office. Your physicians can check in remotely. So just that ability to not have to walk around with them and accidentally bump into something or

     

    know, exposing them to the ambient air, kind of putting them in the incubator, leaving them alone, you know, for those five days is pretty important. But, you I do think it is where here we have kind of best practice and ASRM guidelines. They do have more regulation, which that regulation has more teeth attached, that they are mandatory requirements.

     

    Griffin Jones (23:42)

    You mentioned time lapse, Ava, and I don't wanna go too deeply into it because I am doing another episode just about time lapse and is it the standard of care now, but you can help me prepare for it a little bit. Do you view time lapse as a must have or a nice to have and why?

     

    Dr. Eva Schenkman (24:00)

    I would like to say it's a must have. I do find a lot of pushback from investors and from physicians when we're building new laboratories, just because the initial investment into that. But if you're a forward thinking lab and you see the efficiency that it can provide to your lab, I know a group at UCSF did a

     

    did an abstract on how much time that was saved in their lab with the incorporation of time lapse. And it saved the equivalent of almost having one embryologist per day for how much, from walking back and forth, from having a double witness, checking things that the time lapse really improved the efficiency of the workflow in their laboratory.

     

    Dr Steven Katz (24:49)

    Griffin, maybe we should add a small category as well for artificial intelligence, for AI, and what it will mean moving forward in terms of best embryo selection or best algorithm for ovulation induction. While it's early, think, in the life of AI in our space, I do think AI will play a more prominent role and a safety role over the next few years.

     

    years.

     

    Griffin Jones (25:20)

    And with that safety role, you envision AI being more involved in monitoring, the creation of labeling or of checking labels? And how do you see that working, Steve?

     

    Dr Steven Katz (25:32)

    Well, mean, I think from an ovulation induction point of view, know, cycle clarity, A-life, they have programs that really streamline ovulation induction.

     

    there's still a move to bring in mid levels to perform ovulation induction either alone or alongside an REI. I think that will provide safety. Anytime you select a better embryo for transfer, that also means to me that, you know, there's a safety component to it. And so that is where a lot of these AI companies are also focused, using data to better predict

     

    one of these embryos on a morphologic basis or a growth rate basis is the better embryo to transfer.

     

    Griffin Jones (26:20)

    You're an REI by background, Dr. Katz, not an embryologist or a lab director. As you've gotten into this realm of total fertility center safety, which obviously the huge chunk of that is the lab, and you're meeting with REIs, what do you find that you often need to illuminate them to? What's happening in the lab that they aren't always readily aware of?

     

    Dr Steven Katz (26:45)

    I think Dr. Shankman pointed it out at the beginning of your podcast. I think they may not be readily aware of the fact that their embryology caseload is too great.

     

    That is really the focus of human safety people can perform really well to a certain point and Then usually there's not a gradual drop-off. There's a cliff, right? All of a sudden you're overwhelmed you got too busy and a mistake and that mistake can change a career it can end the practice it could permanently harm a brand and Sadly, it really hurts patients and that's what we're all about trying to protect

     

    patients. So that's my number one thing is really you know monitoring caseload.

     

    Griffin Jones (27:34)

    part of the reason for the increase in caseload in addition to just rising demand and demographics is the number of PGT cases and the workload that those require. Is it simply that there's more PGT being done because the overall cases have increased and the percentage of PGT has remained the same or in this time span from 2015 to now has the percentage

     

    Dr. Eva Schenkman (27:42)

    Thanks.

     

    it simply that there's more PGT being done because the overall cases have increased and the percentage of PGT is the same for in this case.

     

    Griffin Jones (28:02)

    of PGT increased with cycles.

     

    Dr Steven Katz (28:07)

    Yeah, I think it's both. And while I'm not on your show to predict, I think the use of PGTA has peaked. I don't see the percent of cycles using PGTA as growing really much higher than it is now. If anything, I think there's going to be a study of the literature, the study of its role, the study of its effectiveness.

     

    how much it decreases remains to be seen, but I think we're really at the peak of the use for PGTA. And there's a lot of pressures to use PGTA. There's sex selection, the hopes of eliminating aneuploid embryo transfer, but as so many lab directors and

     

    and researchers have pointed out, it's been unclear as to when PGTA is really effective.

     

    Dr. Eva Schenkman (28:56)

    Yep.

     

    Yeah, and I think Dr. Katz, you had a really good point the other day at the talk you gave at SWESS about the importance of managing patient expectations. Because with PGTA, it would kind of make sense, you would think, like, well, I'm screening my embryos to make sure I only transfer the ones that are normal. But the studies that are out there are showing that the use of PGTA does not improve.

     

    success. It may clearly decrease rates of miscarriage, it doesn't eliminate it, but that misunderstanding from the patients that this is not going to give them a guarantee of success or that a single biopsy is not truly representative of the entire embryo. And I think it's really important that we convey that message to patients to make sure that when they're choosing to do PGTA,

     

    that it truly is an informed decision that they're making. And we're not potentially discarding embryos over that single snapshot of that single biopsy from the embryo. And I think that's what's resulting in this increase in lawsuits regarding PGTA.

     

    Griffin Jones (30:09)

    Does the flurry of lawsuits, does that coincide with the peak? Dr. Katz, or do think that that's causing it? I'm not asking you to comment on any litigation, but just as the headwinds are meeting in the public square, is that part of what you think is tipping the iceberg?

     

    Dr Steven Katz (30:27)

    I think there's a confluence of events. In our data that I presented this weekend, the number one etiology of a patient lawsuit at the practice level is misaligned expectations.

     

    Now, misaligned expectations is a broad category, but if we focus that to PGTA, I think their expectations of the results of PGTA are still perfection. And I know my programs do a really good job in their informed consent and their discussions that PGTA is not 100 % accurate. I know they do, but patients sometimes hear 97 % to be 100%.

     

    And so we focus on informed consent in this area, but I think my point is is that patients expect perfection right now. Unfortunately, we're providing medical care. We can't be perfect. There will always be errors. We need to reduce them as low as possible, but there'll always be errors.

     

    So I think that's the confluence of events, that patients expected the PGTA results to be perfect. They're not perfect. Our community is questioning the role of PGTA moving forward. And yes, I think some patients have made clinical decisions with their doctors based on PGTA results that may not be correct.

     

    Griffin Jones (31:55)

    The number one ideology of lawsuits at the practice level is misaligned expectations. isn't some sort of damage to the gametes or to the embryos.

     

    Dr Steven Katz (32:07)

    So I separate that out. There's those etiologies related to the IVF lab, which we sort of mentioned a few minutes ago, and those etiologies related to the practice. Misaligned expectations, procedural complications, medical misdiagnosis, things of that nature. So that's how we've split it up.

     

    Griffin Jones (32:27)

    So as these different changes take place, and you start to think of 2035, what does 2035 look like in an ideal scenario? And what do we need to do to get there?

     

    Dr. Eva Schenkman (32:44)

    I think there's going to be greater integration of all these advanced technologies that are coming on board. Probably the complete manual nature of IVF will probably decrease. It doesn't mean that the embryologists are going anywhere. I think it's just going to empower them to work more efficiently, to work more effectively.

     

    And I think through automation, like time-lapse through these AI driven tools, I think the price of these is going to come down so that they are going to be able to be implemented in more and more clinics. as Dr. Kat just spoke about, these more sophisticated monitoring systems, it's going to give us improved precision. We're not ever going to be perfect, but we're going to be able to...

     

    reduce human error, to streamline our processes. And this shift away from IVF being mostly manual is really gonna give back valuable time to the embryologist to focus more on the complex aspects of their work and not be so much transcribing data into multiple systems.

     

    especially as we talk about AI, these AI systems are going to be able to pick up things quicker than we would pick it up by eye and be able to analyze and troubleshoot data quicker. And that's going to improve our success and make everything safer for the patients is our long-term goal.

     

    Griffin Jones (34:11)

    You mentioned automation, and we don't have to get too deep into it because I'm also going to do an entire episode on automation. But what parts of the lab do you think are ready for automation? And some people are really trying to automate the entire IVF lab. And I'm going to talk about that in that episode as well. What do you think is ready for prime time versus what isn't?

     

    Dr. Eva Schenkman (34:34)

    I think definitely incubation is ready for automation through the time lapse. There's multiple options right now on the market. Crowd storage is either ready or just on the cusp of being ready, certainly for automation. just getting all of these, as these new technologies come on board, what we really need to make sure is one is that they're not rushed to market.

     

    that they are properly validated and tested. And then secondly, to make sure that all of these different technologies speak well together. It doesn't do very much help, but you've got an automated crowd tank if it's not speaking to your EMR. Or especially if your time lapse incubator is not speaking to your EMR and you have to go up to it and manually type in all of your patient's information. So I think the technology is important, but then the integration of all of this technology is just as important or even

     

    more important so that we really do make it more streamlined.

     

    Griffin Jones (35:29)

    You have something out Dr. Katz?

     

    Dr Steven Katz (35:32)

    And I'm really excited to see what the space, the IVF space looks like in 2035. I think the space in 2025 is amazing. In the early 2000s, we were hopeful that a patient's IVF cycle would be successful. Now, many or most IVF cycles under good conditions are successful.

     

    I think clinical success rates will be even better in 2035. It'll give patients more options to decide whether they want to use assistive reproductive technologies to create their family. And I think the cost of IVF will be coming down over the next decade to introduce this technology to a new subset of patients who maybe are not doing it now.

     

    I think the technology will make our space much safer. I spend my time trying to create a safer IVF lab from the seat I sit in and I'm very impressed with the technology. No technology is immediately incorporated. Auto technology, airplane technology.

     

    but I see our space really incorporating technology and some automation like you just said. I don't know what the space looks like from a business perspective in 10 years or a management perspective, but from a clinical perspective, I'm very excited. We're all about patient care and patient success. again, I've said it a number of times.

     

    I think it'll be fascinating to get there.

     

    Griffin Jones (37:23)

    Many of those safety solutions also seem to tie into the effectiveness of the workforce. Dr. Shankman has a training school for embryologists. And so as you're bringing on embryologists, do you see a world, Ava, where, to me it just seems wholly unacceptable that embryologists are transcribing data into multiple systems.

     

    Dr. Eva Schenkman (37:43)

    just seems totally unacceptable that embryologists are transcribing data.

     

    Griffin Jones (37:48)

    Do you see this as a necessary evil that is gonna continue in some way? Or are we going to be able to eliminate all of that transcribing, manual reporting to start, manually copying this over? Are we gonna be able to make that go away or is there always gonna be a piece of it?

     

    Dr. Eva Schenkman (37:49)

    see this as unnecessary evil, is it continue in some way, or are we going to be able to eliminate all of that transcribing?

     

    So.

     

    Yeah,

     

    no, absolutely. think it can go away. know, there are companies that are launching tablet-based systems for the laboratory that integrate with EMRs. You can integrate your EMR to SART. And as I said, think what really needs to change, not only with this bringing on of new technologies, but is getting them to communicate effectively together. And there's absolutely no reason.

     

    that in the majority of labs, from the paperwork standpoint in the lab, that has not changed much in 30 years. We are still, for the most part, entering things on paperwork sheets, and at the end of the day, we're typing into, or at the end of the procedure, we're typing into a system. There are very few labs that are entering it right away into a computer. Or if they are entering it into the computer, that computer doesn't do their KPIs very well, so they still have to...

     

    enter it into an Excel spreadsheet or Excel spreadsheet for their cryo inventory. So 100 % I think that should go away. And I think we are at a spot where it can start going away. Now we just need the technology there to be able to communicate, to interface between these different systems.

     

    Griffin Jones (39:17)

    It also seems to me like not only do we need that technology to take some of this manual tedious work away from embryologists so that we can properly meet demand with the workforce that we have. Also seems to me though that younger embryologists just aren't going to tolerate that crap. I don't know if you if you you think the same way. But I have had embryologists reply to jobs for my company. a media company. I'm like, you know, somebody will pay you good money to do what you have been trained to do. And they say, yeah, but I don't want to

     

    Dr. Eva Schenkman (39:34)

    You

     

    Griffin Jones (39:46)

    sit in an IVF lab and be in a box and have to fill all of this stuff out and just be walking from that corner to that corner and feel like a human robot. Are you seeing any of that as well where the embryologists are like, I'm gonna go to the place that has the best storage system and the best monitoring system and the best and has time lapse so that I don't have to do all of this junk. Is that happening yet or?

     

    Do you think that people are putting up with it?

     

    Dr. Eva Schenkman (40:15)

    don't think it's fully happening yet, but I certainly think that the clinics and the networks that bring on these technologies should definitely use that in their recruiting. I know that when studies have done, I think it was Dr. Beck Holmes that did a study on the witnessing, when they reach out to embryologists and question them, does this make them more comfortable working in the laboratory that has

     

    electronic witnessing, the embryologist overwhelmingly state yes, that it makes them less stressed and more secure in their operations. Same thing with time lapse. The fact that you have to walk, go over to the incubator, walk across the room once a day to take a static image. I think, and that brings up an interesting point that I probably need to start encouraging my embryologist to

     

    to reach out to clinics that have adopted these technologies as preferred places to work.

     

    Dr Steven Katz (41:11)

    I think you nailed it. think the younger embryology crowd is going to want to be using technology for all the reasons you just said. I see that already. I see in the movement of young embryologists, they want to be in a place where there's technology for all the reasons you said.

     

    Griffin Jones (41:31)

    It also seems to me, Dr. Katz, that there's a major safety issue with any time that someone has to duplicate something, any time that someone has to enter something manually, there's room for error. And so how much does that parlay into the legal risk that labs are susceptible to?

     

    Dr Steven Katz (41:51)

    It's massive. It's massive. I mean, the more human touch that you're describing, the greater the risk. As Dr. Shankman pointed out, you still need human oversight. But if you can limit the human touch, that's how you decrease risk.

     

    Griffin Jones (42:08)

    If I'm an investor, I feel like I have to calculate that I have to take that into account into the investment, which is, okay, things might look great from an EBITDA perspective. But if a certain lab has a number of manual procedures, then that puts me at a greater risk to lose a whole lot.

     

    Dr. Eva Schenkman (42:28)

    Yeah.

     

    Dr Steven Katz (42:28)

    investor

     

    comes into a lab or an acquisition they should have a technology plan from day one.

     

    Griffin Jones (42:35)

    We've talked about a couple of the different solutions in that technology plan, going into the main categories of witnessing, monitoring, storage. It seems to me though that some people think that they might have a solution in place. Like Dr. Shankman said, there's maybe 90 % of clinics have monitoring to some level, but I forget how you described it, Ava.

     

    those sensor platforms, what was the, that something phoned that you said how they're built on, you said most of them aren't like Ziltrex, can you explain to me the difference again?

     

    Dr. Eva Schenkman (43:09)

    Yeah, the older technology was something called a sense of phone, you know, yeah, sense of phone, which basically, you know, your alarms would be plugged into when an alarm was triggered, it would call you. And, you know, the new ones, like I said, with the redundancy that they have built in, you know, and the dashboards that they have built in, which are, you know, which are far advanced from what we used to get weak. It's almost like being in the lab. You know, lot of these systems can even incorporate in a camera as well.

     

    Griffin Jones (43:12)

    sensor phone.

     

    Dr. Eva Schenkman (43:35)

    So that, you from trying to figure out what's going on with my incubator, I can actually, you know, go into my camera. It's kind of like a Nest Cam and look at the front of the incubators and see what's going on. So I think, you know, the importance and one of the things I think it's partly educating investors as well, because, you know, a lot of places they're building a new clinic, they do want to keep capital costs low or, you know, they don't want to replace a piece of equipment until it's literally broken and it's unable to be serviced.

     

    But if we understand that the incubators we have, the systems that we have, have an end of life and that we should be investing in technology. So if you're an investor, I wouldn't think, you don't really wanna be in the lab that doesn't have some sort of electronic witnessing. If you understand that that's gonna limit your liability, one lawsuit from a mistake that happens in the lab would probably pay Dr. Katz, what do you think? 10 years, 15 years, 20 years?

     

    of having an electronic witnessing installed in your lab. So they're really taking a gamble when they say, you know what, we're gonna hedge our bets and we're not gonna put that $10 per patient into electronic witnessing. We're gonna take the risk that my staff is never gonna make transcription error or never gonna pull the wrong embryo. And I think that's really short-sighted by them because...

     

    you know, one large mistake and you end up in the news and you end up, you know, on social media and you end up, you know, on, you know, with your brand tarnished and, know, even more importantly with, with, you know, the patients harmed and, know, the patient either getting, you know, the, you know, an affected baby or somebody else's baby. And, you know, that affects them for, for the rest of their life. And I think I said, it's just, it's education that these systems are out there that we need to,

     

    to start demanding them, whether we're demanding them as this new generation of embryologists or as investors going in. If they realize putting the money into technology is in the long run going to make things more efficient, more streamlined, more safer. by going along with that, a more profitable venture for them. And I think if we kind of educate them to that.

     

    Hopefully then we'll get an adoption of this technology.

     

    Griffin Jones (45:53)

    If they don't have engineering backgrounds, I doubt many of them know the difference between Sense of Phone and a solution as a service like Xiltrix. How does the Xiltrix dashboard look versus how things normally look? Why is that important?

     

    Dr. Eva Schenkman (46:07)

    You know, I think it's, one is obviously ease of use, but you know, being able to, the fact that it's got this remote monitoring, that I can know everything from, you know, from the VOCs in the air, in my lab, to what percent, you know, CO2, to what my gas levels are. You know, do I have an entire critical, you know, is my lab, you know, out of power? Is it just my, you know,

     

    my refrigerator, somebody left the door open. It can sense if somebody didn't close the door properly on the incubator. They're really game changing. And I think just an understanding that these technologies exist and making sure that labs adopt these technologies, they're very, very modifiable for how you do, for your workflow.

     

    can interface with lot of different types of incubators. And I think they're really a game changer.

     

    Griffin Jones (47:08)

    we get toward this path to 2035, where should folks start? So we painted a picture of what the IVF lab looks like in 2035, hopefully not having to do the manual entry, hopefully having witnessing a good storage system and a really good monitoring system. Where in your view, you think, in each of your view, do you think folks need to start?

     

    Dr Steven Katz (47:36)

    I would start Griffin with looking at the staffing model. I think if your embryologists are overworked and doing too many cases, that's literally immediate. It has to be fixed immediately. The second consistent area is to look at your lab and make sure that the space is a quality space. Is it big enough? Can you keep it clean?

     

    Can you avoid embryologists from bumping into each other? Do you need a new lab?

     

    I think I would then go to electronic witnessing because electronic witnessing is not just electronic witnessing. It sort of creates the proper flow of work in your laboratory. I would then go to safe storage. I don't just call safe storage a safe tank. I call safe storage identification of your specimens.

     

    So not only is your storage safe, but when you put a specimen, a human tissue specimen in your tank, it's labeled, it's RFID'd correctly. When you go to use it, it comes out as the correct tissue. All of that goes into play. And then overall, I think you need to sensor monitor your space so that either during the day or at night if something's going awry, not only are you notified, but you're notified in a way that it's workable. Xiltrix in particular has a 24-hour service. They don't just let an alarm go all night. They're fully focused on making sure that human embryologists, lab directors, are aware that there's an alarm going on. That's sort of imprinted in what I do. But again, caseload is at the forefront.

     Griffin Jones (49:29)

    Where do you recommend that labs start? Dr. Changman.

     

    Dr. Eva Schenkman (49:33)

    I definitely think that electronic witnessing is one of the easier technologies to adopt. One of the things that I find very, very frustrating, and most of it is going to be even in clinical education for the physicians, is that even today, when I'm consulted about building laboratories and I talk to them about the HVAC system and the importance of filtering VOCs out of the system.

     

    is it's one of those things it's something they can't see. So they don't really think it affects the embryos. And these systems to put in, life air systems and or units are expensive to put into the laboratory, but there still really isn't an understanding of how we hear about environmental pollution and indoor pollution and how this can affect cancer rates. These things affect our embryos as well.

     

    If you don't have a well-built laboratory, if you don't control those VOCs in your laboratory, we don't know how that's gonna affect our embryos two, three, four, five decades into their life. And that's now what studies are showing. I go into labs all the time and I'll say, have you looked at your VOCs? well, my blast rate is just fine. You can still have embryos grow and make blastocysts.

     

    but that are affected by the air quality in their lab. And I think we need our laboratories to have a good foundation, well-built, enough space for the embryologists to work in. You need to pre-plan this. What's the maximum caseload for this size lab? And also to protect those embryos. And I think we need to start at the beginning with how we build the labs and understanding that labs have lifespan. That if you built your lab in 1995, you probably need a new lab by now. But I think starting with the technologies that are out there, because obviously not everybody can just go and build a new lab, but adopting electronic witnessing, adopting monitoring systems, looking at that. And I agree with Dr. Katz as well, that weight-based system for poration for tanks, which is also a company here in North Carolina where I am, is fantastic. It can predict a tank failure weeks or months before any of the other systems that measure just temperature alone or liquid nitrogen levels would pick up on that. So I think it's education, it's doing things like you're doing, Griffin, doing these podcasts so that physicians, investors, and embryologists know that these technologies exist. And if we can get investors, physicians, and embryologists on board to insist that these are incorporated in their labs, or even getting patients to bring it up at their discussions with their physician. Do you have any of these systems in place? So when they're having their consultations and they're asking, they may be looking up where their physician went to school, but what sort of systems does their clinic adopt these new systems? I think it's really important.

     

    Griffin Jones (52:36)

    There's a reason both of you have been on the show multiple times and that you will be back each of you multiple times. I've jotting down notes of, that's a good topic for next, that's a great topic. Well, we could go down that further. So I look forward to having both of you back on the program together and individually. Dr. Eva Shankman, Dr. Stephen Katz, thank you both for coming back on the Inside Reproductive Health podcast.

     

    Dr Steven Katz (53:00)

    Thank you, Griffin, and thanks for doing these.

     

    Dr. Eva Schenkman (53:02)

    Yeah, thank you.

Gattaca Genomics
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239 4 Must-Haves for Onboarding Fertility Doctors in 2025. Dr. Christine Mansfield and Dr. Renee Rivas

 
 

Today’s episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free, to you! Here, the Advertiser has editorial control. Feature sponsorship is not an endorsement, and does not necessarily reflect the views of Inside Reproductive Health.


There’s a lot for new fertility doctors to cover when they start at a new practice.

In this week’s episode of Inside Reproductive Health, Dr. Christine Mansfield and Dr. Renee Rivas discuss onboarding strategies for new REIs and share actionable advice from both the mentor and mentee perspectives.

Tune into this week’s episode to learn:

  • The 4 must-haves for onboarding new fertility doctors (and what makes it effective).

  • Systems for streamlining insurance authorization and patient hand-offs.

  • Tips for new REIs on templates and clear patient communication.

  • How physician liaisons can help connect new REIs to their community.

  • What veteran REIs and practice administrators should consider for future-ready onboarding.

Whether you’re a new fellow or a seasoned practice leader, this episode offers key insights for onboarding success.


P.S. If you liked Dr. Mansfield’s perspective, email her here.

  • [00:00:00] Christine Mansfield, MD: it should be super efficient so that you can chart, send your plan to the clinical and financial team, they take it and run with it, and then you're done, and everything's already well in the works, and the patient feels better taken care of too, that's my biggest advice, is just to maximize efficiency, like, figure out your consults, get down to, okay, here's the key things I know I have to say in this amount of time to make the patient know what I'm recommending for them or what testing I'm recommending, but also to keep your charting and all those things, just figure out automated systems for everything so that you know, you can be efficient and take care of as many patients as possible, but then, get home on time and not be home on your computer like, filling things out later 

    [00:00:45] Griffin Jones: Here's the phone book, kid. That was my onboarding for my first corporate job sales. hope have it a little bit better than that, but do they? Who does your credentialing with all the regulatory bodies and insurance companies? Who writes your policies and handbooks? Who introduces you to strategic partners egg banks and cryostorage?

    Who can you shadow? Who markets you as a brand new fertility physician? I have Dr. Christine Mansfield and Dr. Renee Rivas to answer these questions. They're colleagues at Aspire Fertility, a Prelude practice in the DFW area. I asked both of them to join because they're each at different stages in career.

    Dr. Mansfield is the on boarder and Dr. Rivas just got out of fellowship. going through all of this right now. Dr. Mansfield shares her system for insurance authorization to cue the patient from the financial team to the clinical team, to the lab team, and how Prelude then adopted that as best practice across other centers. She shares her advice for new doctors on templates, systems, having a few clear, effective things that need to be communicated patients repeatedly.

    Dr. Rivas talks about what her physician liaison does her and how Prelude's marketing system connects her to referring docs in her area. She also shares legwork that she doesn't have to do because of Prelude's onboarding system.

    If you're a veteran or a practice admin, this episode will help you map the onboarding REIs demand in a 2025 2026 world. If you're a resident or fellow or an REI looking to start at a new practice, this episode will help you prepare. You can tell that Dr. Mansfield is a mentor at heart, I suspect. Dr. Rivas may soon be too. be too shy about reaching out to them and them what you liked about their point of view. Email them, them on LinkedIn. you're more comfortable with me making the introduction, will of course oblige. send me an email a DM. Enjoy this conversation about REI physician onboarding doctors. Christine Manfield and Renee Rivas. 

    [00:02:47] Announcer: Today's episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free to you. Here, the advertiser has editorial control. Feature sponsorship is not an endorsement and does not necessarily reflect the views of Inside Reproductive Health.

    [00:03:05] Griffin Jones: Dr. Mansfield, Christine, Dr. Rivas, Renee, welcome to the Inside Reproductive Health podcast. 

    [00:03:11] Christine Mansfield, MD: Thank you for having us.

    [00:03:12] Griffin Jones: I want to talk to you about new physician onboarding because I think the days of just throwing new docs to the lions. It might be over, or at least it's probably a good idea if they are. you are not so new to the field, but also the old timers would still probably consider you pretty new. So I'm wondering how much has changed in the last five, ten years. Maybe we start off with a baseline of what what's changed. Onboarding typically is for docs. You've done it a couple of times at different practices, at fellowship. What does it usually involve? 

    [00:03:52] Christine Mansfield, MD: Well, it's kind of a process of steps from all the physical aspects of getting set up to be, you know, practicing, credentialed, have the right equipment, have the right logins, to, knowing how the practice flow is, how the systems that operate in the practice, how you fit in and what your role is, and, also, your own practices that you integrate into your daily clinical practice.

    So it's a pretty broad from the nuts and bolts of, having insurance contracts and all of those things to what's your system when you see patients and how does the clinic system work. You know, effect around you. So, It's changed a lot over the years and practices have changed a lot in general. you know, It used to be more, mom and pop, private practices. And now there's large clinic networks that all work together. So there's been some big shifts over, my career, even in just in our field. and it's still changing.

    [00:04:41] Griffin Jones: Those systems, is that just getting trained on the EMR or tell me more about that? 

    [00:04:47] Christine Mansfield, MD: I would say of a whole, you know, set of things that, you know, just to get up to speed with being able to practice, knowing the EMR, knowing how to chart the EMR, like with note templates you know, resources are there that you could use and what you have to build of your own setting up the scheduling template, how does your Physical schedule look like when you do procedures, when you do consults, building out with your office manager, your admin team, what all of those pieces of your day to day look like all have to be done kind of at the beginning. There's quite a bit of work that goes into setting up your clinical flow right from the start.

    [00:05:18] Griffin Jones: long does that take?

    [00:05:19] Christine Mansfield, MD: easily it takes a good three months. We kind of operate in a 30, 60, 90 day goal set now that, the quicker that we know a new doc is joining us, the faster we can start to have them ready to hit the ground running. And, you know, even in Texas, just to get a license can take 8 to 12 months. And, you know, to get hospital credentials, you have to have your license and to get on insurance, to be on their network list, you have to have your license. So, know, The quicker we can start some of those, processes ahead of time with a new physician, the better off you know, and that it doesn't always work out that way So, sometimes we have to adjust our timeline based on where they're at from a licensing, moving, you know, all those. Types of standpoint, but easily it can take, you know, two to three months to have a, a new doc fully up and running.

    [00:06:05] Griffin Jones: Renee's smiling throughout these answers. Renee, are you still going through all of this? You're, so you're part of the 2024 class of fellows. I think this episode will air in January of 25. We're recording it in November of 24. Are you still doing this? Have you just finished?

    [00:06:22] Renee Rivas: Yeah, so I've been here for almost two months now, and there's still bits of this stuff that's still coming through. So she mentioned about credentialing and so on at hospitals, so there's this long application, and then you go back and forth, and then they have their committee meeting date where they go over everything, and then you get their approval, and then you have to go in and, do the badging, they want you to watch these educational videos on ramping, and then you got to go and do whatever their EHR training is as well, and so there's like all these things that at every step they come up. 

    [00:06:48] Griffin Jones: What were you expecting for onboarding, Renee?

    [00:06:53] Renee Rivas: I thought it would be somewhat like that it's a little different I've trained in all sorts of different places and there's a general kind of theme that happens with it. Actually one day I should probably get together all the different badges I've had from everywhere I've been and put them together in something. But there is, there's a bit of a theme to it the EHR, like the electronic health record is. It's very different in most places, even if they have the same system. And I've been spending a lot of time trying to get used to that. If you're even just trying to look up the basics of somebody's like cycle records and so on, there's like multiple ways to get to the same location and then click and then what's the best way if you wanted to show them what is the graphical interface that would make the most sense in somebody who doesn't know as much about it, or, there's like all these little tips and tricks and things that you don't know. You don't realize going into it, and so there's all these, I'm still like, finding all sorts of things just in the computer system. 

    [00:07:39] Griffin Jones: Who helps you with all that? Is it Christine over your shoulders? No, double click on that. No, no, no, right click and then double click.

    [00:07:47] Renee Rivas: I'll be like, this seems like this is the place where this is. And she's oh yeah, but yeah, but then you gotta click this other, there's all sorts of like weird little things, or like you gotta get it then upload it on your phone because if you want to push through meds, have to have the pin to get set up there's like all this stuff. and I'm like, I've used all these things before, but it's just a different, System for all of it and it's new numbers and new whatever, but then we actually have really nice staff here too. And so there's some people are literally, I'll be like, okay, what are, what do I do with this part? Or where do I find this?

    Or when you're looking for this, how do you get there? And then they'll just show me like, what's their different way of getting in. I'll be like, oh, I haven't gone that route yet.

    [00:08:20] Griffin Jones: Is there an orientation with a syllabus and all of the supported materials organized in one place? 

    [00:08:27] Christine Mansfield, MD: we've kind of Developed, because when I would say I've been with our network almost the beginning, like since Veer Prelude and then onto Inception and, pretty much it seemed like every time you had someone new, you were kind of rewriting. The wheel, you know, with just what to do, and there wasn't ever a system, but we've actually gotten to a pretty good place point where we have sort of a.

    so much for joining us today, and we hope to see you in the next session. Bye. Bye. And then we have like HR who has to, you know, get you in and show you, you know, they kind of go through a whole corporate culture and what do we mean and what are all the pieces of our company that function together, like, from, you know, our egg bank to our, cryo storage and, you know, just doing all those things, but then, getting you on site and knowing, typically what we did, like with Renee, the first couple of weeks, out a schedule of like, okay, before We're going to have you work with every section of the practice so you know what they do and how you'll interact with them and what their jobs are. So, like, She hung out with the admin staff and how they scheduled new patients. She, you know, got to see financial counseling and, like, what types of things they're talking about and what that side looks like. Obviously, not her specialty, but you have to know those things. And back in the lab with Dr. Stout, our, lab directors, so she can see, okay, what's their flow in paperwork and scheduling. And then we, you know, obviously have new doctors shadow our physicians, because we all have different practice styles and consult styles, way we, you know, For the most part, we all practice similarly, but just little, you know, tidbits to learn in terms of how to interact with patients and, you know, how we slightly might chart differently or, you know, what are strengths and, you know, pieces that you can pick up to match what you want to have as your own style later.

    And, then there's the whole marketing a new physician. So that's, um, It's a whole piece of, you know, getting Renee out there in the community to, you know, meet our referring doctors to raise awareness, about her background and, you know, what makes her special as a provider. And we have a whole schedule, just almost a blitz of going to different practices, meeting physicians, , potential patients out on social media, you know, so the marketing side of getting a new doctor busy is also quite important, you know, to have collateral for their business cards, their bios, their social media, their headshots, like all of that piece, you want to have those things ready as quick as you can when they hit the door.

     Yeah, that's how you make those connections that, you know, many times will bring in your first patients to, you know, directly refer to you.

    [00:11:07] Griffin Jones: Am I correct in understanding that some of the phases of this onboarding falls with the network and some falls with the practice? So like the credentialing, the HR, is that all happening at the network 

    [00:11:18] Christine Mansfield, MD: Yes, network level marketing, um, we have our onsite liaison, but it's also a whole team that actually works on onboarding new physicians to help with the, the network helps with that. Marketing collateral all goes through, pretty. , centralized process, for where to order collateral, where to upload, to where she's going and who she's meeting to just kind of maximize efficiency you know, a digital marking plan, that mainly is network based, although we do some of our own, on site social media posts and videos and those things So it is definitely a combination of on site and network based resources when we onboard.

    [00:11:53] Griffin Jones: Tell me a little bit about what happens with the credentialing team. What do they do?

    [00:11:57] Christine Mansfield, MD: We upload all of the documents, like licenses. Diplomas, certificates, and they will go through, we have to electronically designate them as our person to go through and do the actual credentialing. And then usually once the packet is done, ready to go to the medical board at the hospital, then we sign off on it electronically, usually with like a docu sign. You don't want your new doctors having to manually do this stuff. You want them to be, out learning the practice, out meeting providers. 

    [00:12:28] Griffin Jones: Did new doctors manually do this stuff? Before, prelude that had this team, like, docs were doing this on their own, they were going and filing and, and so all you have to do is give them your license and your information and designate them as your power of attorney or whatever, or just give 

    [00:12:48] Renee Rivas: they have a part on the website where you can designate them and then it gives them access and then they can log in under the same heading and adjust things for you. You have to send them your, your copies of everything in advance and so on, but then they can do that and then, particularly if you're doing credentialing at more than one place and that's super helpful. going everywhere.

    [00:13:05] Griffin Jones: what's HR onboarding been like? Renee, I am thinking of Toby in the office and, what's it been like for you? 

    [00:13:12] Renee Rivas: It's just like a normal job. But then you just have all this other documentation related to your training and, licensing and all that stuff.

    [00:13:17] Christine Mansfield, MD: They, have network contracts for those items so we don't again, not reinventing the wheel, you're just kind of sliding into what the research has already been done on how to do

    [00:13:26] Griffin Jones: how has this process evolved over years, Christine? Is Renee experiencing the same that you first experienced?

    [00:13:37] Christine Mansfield, MD: Even when I went to Tucson or came back to Dallas I had to spearhead a lot more of that than now, just as far as So, I just kind of showed up and they gave me a task and some information, but I didn't necessarily have a marketing plan. So, I sat down with the marketing, professional, and we just had to map that out ourselves. So you know, A lot of things I would say it's nice when you kind of go into a more operational practice and network because, a lot of the newer docs aren't having to do all that, which it's, it's a good learning experience for, knowing how to grow a practice. I've done it several times, but that being said, it's very time consuming and to, to go through the beginning.

    We've got a list of, every provider in Dallas. what the practices are, what, areas, you know, are going to be high yield for referrals to our particular practice. So, very strategic in getting her out to the right people. Most important places first, so that, you know, she has those relationships early on, rather than having to map out her own marketing plan, or, you know, her own social media posts, or those things, it's really nice to be automated. Because I will say, even in 2019, when I got here, we really didn't have any of that.

    [00:14:40] Griffin Jones: I want to ask about how that roadmaps evolved and I'll direct that to Renee in a second. But Christine, you were in Tucson, you moved back to Dallas. You could have went and worked for any number of practices. It's a big market. There's a lot of really good practices there. You decided to stay within the Prelude Network family. did you decide that?

    [00:15:04] Christine Mansfield, MD: We had some personal reasons, even though we we loved Arizona, the practice was doing amazingly well. It wasn't, you know, a practice issue. And in fact, it was hard to leave because it was doing so well, but, we needed to be in a bigger city for my husband's job for some needs with my children.

    And so I actually looked at several options. I looked inside the network. I looked outside the network. One of the things that I was, And the other thing that I was really you know, Dulles was one of the areas they had that it felt like would be a good match for me and it was high on our list. they also offered other leadership opportunities at some other practice locations that I did consider as well. Some physicians have a bad experience with corporate. Partnership, my particular experience has actually been good. And, the management teams I've worked with, a lot of them have actually been there now for quite a while. So, We had some background together and and I felt like that our interactions had been good and that I have been treated well during the process. So, 

    [00:15:56] Griffin Jones: What's made them Good?

    [00:15:57] Christine Mansfield, MD: I would say they may not always have things right, but they were also willing, if their systems were not good to make change and to take feedback. in my mind, a good corporate partner is not going to try to dictate your day to day, your clinical management, your protocols, and to a degree, how you run your clinic and staff, because so much has to be true leadership on site, but give you the right of things that you don't want to do as part of your practice. Billing, marketing, those things you have to be involved in. But, do I want to have to, do extensive coding on all my patients to make sure we're well paid? No, I really want to know that someone can handle that side of it for you so you can focus on growing your Practice and being a good physician because so much of medicine is still a business and nobody preps you for that when you come out of medical school you know how to be a good doctor, but nobody really knows how to run a business. you learn a lot when you've been in practice a while and you've been at several locations or built things more from the ground up, but you also know that's not what I enjoy.

    That's not where my talent is. And knowing that I have someone who can, Help with aspects of the practice to make it successful that I don't have to personally manage. I mean, that's huge, both for life quality and, for practice satisfaction and, if the relationships are structured correctly, then for income too.

    So it's a win win we both have the same goals, as long as everybody knows what their strengths and what they bring to the table as far as a partnership.

    [00:17:19] Griffin Jones: You said that there were some things that maybe they didn't get right in the beginning, but they were open to change. And I wonder if you can think of a couple examples that you'd be willing to share. And one of the things that impressed me about TJ when I've had him on the show, I probably have a favorable bias towards TJ because we've done business together and one thing that impressed me was I asked him a similar question. and he was really forthcoming. He said, look, we got this wrong. These were the consequences from it, and this is how I fixed it. it just impressed me that he would share that, and I wonder if there's examples that you can think of you know, like, you know what, this was not working before, and we changed it. 

    [00:17:55] Christine Mansfield, MD: Corporates always, in general, trying to create a system to help with things. So, whether it's, doing insurance verifications, doing financial clearances and consults and insurance offs for treatment cycles.

    And so, their goal has been to provide as much services to the clinic of those sort that are off site. So, we don't have to employ staff on site to do everything, like reinvent the wheel, just to have centralized services for a lot of those things. And when they originally started doing insurance authorizations, their system sucked, they didn't really have a tracking mechanism. And, I am a big systems person because I mean, if systems are in place, you can run efficiently. You're not rethinking everything. you know, If you're just sort of doing Head on fire kind of approach that the most urgent pressing MAG patient, because they've been waiting, is the next on the list.

    You're never getting ahead. And so there really wasn't a tracking mechanism for the staff. Okay, which offs do I need to run first? How, what's the timeline on this off for this patient to start on the date that she wants to? So one of the things that we developed here that I have always used in my practice was sort of a cue, like a, you know, a running list working document between the clinical team, the lab team, and the financial team To okay, who are the patients coming up?

    Whose insurance? Who's self pay? Have they been cleared? Clinically, is there anything we need to be prepped for? Are they, you know, Any special thing with the lab? Or do we have too many starts in one week where we might be worried about coverage or they didn't have a system for how to work the list. They just had a random list and tasks coming in and no prioritization system. So, RQ and tried to integrate it into the EMR, which has been partially successful, but it's still a work in progress. But trying to develop a tool where all three, , can interact is, You know, it's a good goal, because otherwise, most clinics just operate on a, I get a task, I get to it in a list of, but sometimes there's ones that are more high priority, a patient who needs to start in two weeks versus someone who's starting in three months.

    And if you don't work them in a priority system, it doesn't work as well. So, They've integrated that into the EMR. We've had to have some feedback on how they are tracking like where those things are at to communicate to the clinical team. So that's been a work in progress, but something they've definitely improved on.

    And so, I think having that kind of dialogue that you can take pieces of things from different practices that are well and make a tool that a lot of practices could benefit from, but you need that input and you need to be willing to take that input. So, I think that's 1 thing they're doing much better over time. 

    [00:20:20] Griffin Jones: did that Practice remain, meaning that system of operation, remain within Aspire, or was that implemented at other practices throughout the network? 

    [00:20:29] Christine Mansfield, MD: It went into EIVF for other practices. So it's actually a tool in Practice Edge, which is the, administrative tool that the financial kind of sits on top of EIVF, 

    [00:20:38] Renee Rivas: It was interesting. We get people from referrals from all over, right? And so then basically with our marketing team they have pattern and where they go and they visit people on a monthly basis. And so Diana who's our head positional liaison, she basically was like, okay, well let's go here.

    And then this one. And then like on subsequent weeks, she says she tries to keep it down to just, one day a week, and it's usually just for a few hours in like a morning or an early afternoon. We'll go around, stop in, see people try to get a few minutes with one of the physicians or a couple of them that are in the group, depending on who's there that day. It's really nice, actually, because particularly if you're in training, you're used to being able to interact with the people that, You see these referrals from and then you can reach out to them and say, oh, hey, I saw your patient, blah, blah, blah, and coordinate versus in this, it's a different kind of feel because you see that there's a referral on it and who that is, but then you're like, oh, wait, I don't have their contact info.

    And usually in like a university setting, there is a way of messaging them within Her job is to make sure that these patients are getting that same electronic medical system and that doesn't exist in this void. So it is nice to actually get to meet them so that when you see one of their patients and send them something, then you can talk about it if needed and discuss and kind of plan for things.

    Yeah, so she set up like different offices that are in the same area and generally you don't want to be driving back and forth and back and forth, as you mentioned, like To have a focused area so that you can hit a lot of different offices in that same region and then, for other places so there's like Plano, then there was like a Richardson area, and then there was like North Dallas, and we went to Louisville and Flower Mound last week, and we've been hopping around to get some of those areas in. then occasionally there's like maybe once a month or so we've been doing like a dinner so that we can meet, because like I said, I'm stopping in and if the, some of these offices have like satellites and so on, so it's not like everyone's there all the time or someone will be in the OR, so then you can actually meet everyone. 

    [00:22:28] Griffin Jones: Be honest, you can't lie it's the holiday season, so you gotta be forthcoming. Would you do that all if you didn't have a liaison , giving you that kind of structure?

    [00:22:37] Renee Rivas: I don't know, to be honest, I don't know if it would occur to me to have that level of structure. I'd like to think so. But it's just that she really knows the area, right? I wouldn't know that, I'd be like on like Google Maps or something and looking at these and being like, Oh, what about this group?

    And, asking people like, Oh, do ever see people from this area? Or, who do they refer to, or who do you even talk to, it would I don't think it would go near as smoothly.

    [00:22:59] Griffin Jones: Does that include having a relationship with some of the other docs and some of the there, so, you know, this person's office manager is really into the Yankees, and, like, do you get that kind of intel?

    [00:23:11] Renee Rivas: There's an element of we'll walk in and she'll often know the office manager that's there or She'd be like, Oh, hey, do you need this? Or, do you have this? What about this? And she'll know all the little details about a lot of the people that are there.

    [00:23:21] Griffin Jones: Do you feel like you're starting to make meaningful relationships with referring docs, or do you feel like you're just a baby step into a really long process?

    [00:23:29] Renee Rivas: I think it's probably more the second, to be honest, I'm getting to meet people, but it's still the first time usually, so it's not like I'm getting a whole lot of back and forth there and there's an element too that it's OBGYNs are kind of your people, that's often why a lot of us in medicine get into different areas, because you feel like these are your kind of people that you get along with, so that part is nice too, but I'd say it's still baby steps.

    [00:23:49] Griffin Jones: So I could see that would be useful having that kind of structure because especially if it's a longer term process, the likelihood of you sticking with it is if you have a personal trainer, right? If you have someone laying out the meal plan and the workout, it's a lot easier to stick to the protocol. I suspect that's where many docs have fallen off in the beginning is they go to an office and they say, Oh, well, I tried. And, that's not exactly how relationships are built. What advice, Christine, have you given to Dr. Rivas during this, whether it's about the marketing bootcamp or anything, what sage wisdom have you imparted on her? 

    [00:24:28] Christine Mansfield, MD: Number one, find your good work life balance. I think that, piece is super important. And, my kids are older now. Different structures, schedule, and Renee's kids are younger. So different phases of life, different, schedules work better and kind of make those things work for your long term happiness. then, as part of that, maximize your efficiency. That piece, I can't say enough, physical time doing things doesn't always mean you did it better, and you shouldn't be reinventing the wheel on a lot of things. I really most days try to take home very little charting or work. I mean, I might answer phone calls, messages, you know, but. When I leave, my notes are done. And, the way you do that is to have really good templates so you're not retyping a note every time you see a new patient. It should be most of the things we do are very protocol driven and so should our charting.

    So it should be super efficient so that you can chart, send your plan to the clinical and financial team, they take it and run with it, and then you're done, and everything's already well in the works, and the patient feels better taken care of too, that's my biggest advice, is just to maximize efficiency, like, figure out your consults, get down to, okay, here's the key things I know I have to say in this amount of time to make the patient know what I'm recommending for them or what testing I'm recommending, but also to keep your charting and all those things, just figure out automated systems for everything so that you know, you can be efficient and take care of as many patients as possible, but then, get home on time and not be home on your computer like, filling things out later.

    That's probably the biggest advice. Don't linger, just stressing over things. Just go ahead and find your systems and be efficient.

    [00:26:04] Griffin Jones: Notes is one thing, I imagine there's other things. What are some of those other systems that you have to automate?

    [00:26:09] Christine Mansfield, MD: I would say, having a system of what happens to your patient's journey, and the good thing is we kind of have that, that Renee came into that, but, sometimes that's not always there, we have sort of a clinical team that works together, some patient, some practices, you might show up and here's your MA and your team and you figure it out, most of my consults now are 30 minutes, whether it's a new patient or whether it's a follow up, you know, I always recommend that newer docs start with 45 or so, and then, see how they do, and then many of them can cut that down. If it's a brand new patient, no testing or anything, you walk through the diagnostics mention treatment steps, that plan goes to the clinical team to help, reach out and make sure they know how to get their testing scheduled, and to the financial team to check costs, same thing with a follow up, once we decide their treatment plan, IVF plan, IUI plan, it goes to the clinical team to start executing those steps, and the financial team to help the patient figure out those aspects of it A lot of those things are built, but not everyone walks into that. And I think, just having systems for those things patients know if things run well I tell them my insurance team is going to call them within a day, having those steps be really automated, you just have to make sure your team can deliver on what you're telling patients. and then also procedure wise, being efficient , back in the OR.

    And it's nice because we have our clinic and go back and forth, between the clinical side. Some practices have separate clinics and labs. So, making sure you're efficient. But, luckily we have a lot of things already here that, she can use and tailor to, schedule.

    [00:27:34] Griffin Jones: How does that level of protocols or being protocol driven in that way compare to maybe other practices or even how does it compare to years ago? it more protocol driven? How has that evolved?

    [00:27:50] Christine Mansfield, MD: Nobody dictates physicians, how they should practice, but we, try to as a group, one thing I really encourage is that we meet and talk about, okay, If we're doing an antagonist protocol, here's what our general structure is.

    You can change things, but you want the nurses to be able to know, this is how I order, this is how I take care of a patient when you give me this protocol. We really just want to try to all be in agreement about major things. Obviously you might tailor individual treatment decisions to a patient.

    That's always fine we all kind of have the same general, Types of systems so the staff can take it and run. I think having those conversations, because sometimes it changes as the science evolves. When they plan their treatment, you're not reinventing the wheel every time again.

    [00:28:30] Griffin Jones: Is it harder to as many templates or as many effective templates in the absence of having lots of partners at different practice?

    [00:28:42] Christine Mansfield, MD: We don't all have to chart the same, but just having a template you can take and tailor to your own, like we have an note. Most docs aren't going to need to change that. It's pretty basic. It's got all the right information. You can add anything and you need. Now, on a consult note, your consult language be slightly different than what I chart.

    Yeah, but you can still take my note and alter that. To tailor to what you're documenting but a lot of the procedure notes and things like that, once they're there, they're great resources. So that's what I told all the docs. The one good thing about EIVF, you can access Any clinical template in our network.

    You just have to talk to them. If you meet a doc and they're telling you about some templates that they have, which I always share my templates, they can upload them right in and you can take those notes and tailor them. So don't rewrite things. Just take the resources that are there and make them what you need.

    [00:29:30] Griffin Jones: Maximizing efficiency in these ways is partly in service to making it work with regard to your schedule. So what's that been like, Renee? What is making it work with regard to your schedule? 

    [00:29:42] Renee Rivas: There's an awful lot of different notes to go through and things that we have, and they're so useful, you have no idea, like you go do a procedure, you need to go do a documentation on it, a lot of them are really straightforward, you tend to do the same kind of things, maybe we'll put a note in there like an extra little note. Tidbit on something that you did about it that made it easier or something like that. But, for the most part they're very similar and so it's nice just to be able to go in and I'll be like, Oh, wait, did E& D, so where's that little note at? And I can just go through, click through, it makes it very straightforward in terms of having that set up. In terms of finding out like why it was done and things like that's also helpful too because sometimes when you go in they'll want to talk to you about it. In terms of getting like new notes set up, that's usually, there's a couple of ones. DR. And it maybe you spend a little more time where you want to make sure when I want to talk about it in this order and so like mentally this is my arrangement.

    So maybe I want to somewhat how this note is structured a bit, so that like when I'm going through it makes a bit more sense because that's just how I'm thinking through the discussion. So I've made like tweaks and stuff like that to some of the templates and I found that It's pretty helpful but, there are a lot of ones that are available, and so it's not like I have to completely reinvent it.

    I can often find bits of that in other people's, or if I look and see what different consults are about, or a patient who had this thing, and I look at their notes, and I'll say, oh wait, they have this sort of language or phrasing or whatever that's used, and you can borrow that and adjust it, and it just makes it a little bit easier, I think, to have much available already. 

    [00:31:01] Griffin Jones: How has the workload been with regard to using efficiency as a means of making the workload manageable and still having a life outside of work? So, You've been on a bit of a seesaw the last 15 years, undergrad, then med school is pretty intense, and maybe fourth year of med school is a little bit less intense, but then you're in residency, which is ultra intense, and then you're in fellowship, which is maybe a little bit less, especially third year.

    Now you're in the workforce. What has that been like, and, does it feel really intense, and how do you use the efficiency to make it work? 

    [00:31:39] Renee Rivas: Residency is definitely the worst part of it. But, once you get used to doing 24 and longer hour shifts and figure out how that goes I don't really do those anymore. I'm not on the OP floor.

    Honestly, all of it just seems so much better. I had my oldest daughter when I was a resident, and so, there were a lot of times where I'd be like, oh, look, there she is, she's going to bed now, and I still have to finish charting and so on, and then in fellowship I had my second child, and so it was.

    I got to spend more time with her when she was younger and it just feels I have a third one now. But I feel like I get a lot more time as it's gone on because a lot of the demands outside are not so terrible and then honestly OBGYN, whole thing is just all about efficiency. Like I can't tell you how many people are like, oh you got to have like your note system set up right or what's your template or people will talk about their different like Epic is a common one that you use when you're in training and stuff and Residency and Fellowship was like a EMR. It's just one of those things that you have to use in order to have all that efficiency down. So it's, it's a huge part of everything. And honestly, for me, I feel like I probably have been stressing about that aspect more because I spent so much time trying to make sure that I had that down to make it easier. The other end of it, too, is that even though I know what I'm writing in, I'm used to doing a lot more of the legwork myself to make sure these things happen when I'm putting this here, I'm like, oh, follow this and make sure they have the schedule. I'm used to opening up their schedule and making them that appointment slot and putting it in and here, that's a lot more. Or I can ask somebody else to do it, or I can just put it in my note and then send that to someone and there's a way of like making tasks and things like that. And so a lot of that gets offloaded and so realizing the amount of things that I can shift around like that and get help from the other staff in terms of doing this is like so amazing. So it's just learning all those different things and delegating and learning how to use that system. Another part of it too is just like in learning all this so I'm thinking when I'm putting in my note to do these steps next and I'm sending it to someone, one of the nice things about when I was onboarding initially and seeing people in all the different departments was I was like, okay, so you see this, what does this mean to you? Like how do you interpret what this is used? So that I know what they're getting out of it. So that I'm not asking them to do something, but they don't realize that's exactly what I mean. So having that time in the beginning just to make sure that those messages are clear, and so I can see, Dr. Mansfield does her consult and puts that in, that she's actually asking them to do this part or not to do this part, or, you get all the subtleties of that little bit of communication as well. 

    [00:33:59] Griffin Jones: and so all of these you might take for granted, this legwork that you don't have to do now, but they're the results of systems, right? Like you can't just delegate it to somebody else without a system, right? You need some sort of operational infrastructure to train that tell them what to do. We've we've talked a lot about it, but can you tell me more about that?

    [00:34:19] Renee Rivas: Sometimes we'll do some of our diagnostic testing on someone, and they haven't been, They've been referred to us to do like an HSG, so like a tube check. And this is often a test that's hard to schedule. It's not set up for your OBGYN generalist to have in their office to do it themselves. If you try to have it done at a radiology department, it's not offered in a lot of places. It's one of those things that we're really good at doing. That it's hard to get in a lot of other places, but sometimes, another provider will be seeing this patient and have an infertility concern and they'll want to make sure their tubes are open but maybe they're not quite ready to do like a full referral and have you take over their care in that regard.

    They'll just want an HSG. and so they will refer for that and then you can meet them, meet the patient do their HSG, but then that record has to get back to them. And so you're like, oh, that makes sense, right? But the thing is, again, the different medical systems. And so I see the patient, I talk to the patient, I introduce myself.

    If they didn't, they wanted to come in for treatment, then I've already had that. I can tell the provider, oh, I saw your patient, thanks for, referring them, whatever. So there's that kind of back and forth. But then there's the other part of like, how does that. Information then get back to the provider, so that's referral, right?

    So then I have to know which office staff to reach out to, to send them my note, to send them the documentation, to send them images so that it gets back to them, and then how's that all process work? Each of those is like a learning point of how to it's like the nitty gritty stuff, but it's how to make all that happen. 

    [00:35:34] Griffin Jones: You've alluded to some of the lessons that Dr. Mansfield has shared with you along the way, but does any advice really stick out in your mind, or is there something that you watched her do you thought, that's an example that I want to emulate?

    [00:35:49] Renee Rivas: So many things. Just that like what I just mentioned to you, she's been so thoughtful when I first started I was like, where is this at? Who are these people? Everything is so new, right? once you get more comfortable being in the office. And it's been so nice because it's like, it doesn't feel like it's all coming at me at once.

    It doesn't feel overwhelming. It's like she seems to sense like right when I'm, Getting the stage figured out, then you're like, add another little level to it. I don't know. It's been so great.

    [00:36:12] Griffin Jones: What further things do you think will come into onboarding, like if you could wave a magic wand and either get rid of some steps or have more structure around certain steps across the field, what do you think? need more support with, with regard to onboarding.

    [00:36:28] Renee Rivas: There's a lot of like components that go into that, to be honest. It's really amazing to have that kind of admin. I can't tell you how nice it is to have that admin support. Especially with the credentialing, that's the stuff that takes so long. As much as it gets offloaded for me in this process, there's still a lot, because I have all the documents, right?

    They don't just have those, so I have to send it to them. But that is such a huge part of it, and then I mentioned credentialing, and I was talking about hospital, but it's also, like, all the insurance carriers. You have to get credentials for each and every single one of those I mean, That's what it means that somebody's in network, out of network, takes that insurance. such a huge thing. It would be so nice if we had a way of on ramping that, or just in general, I mean, if you're talking about massive systems the credentialing process for each hospital, they all want the same information, but you have to fill out a separate application for each and every one that you Like, Wouldn't it be nice if you had an actual unified system? There's a common application for medical licensing, but it still has state specific requirements, I filled out the universal one before, but it still wasn't enough, because I had to do all this extra stuff that was specific to Texas there's a jurisprudence exam that you have to take that nobody else does. We're talking about systems here, but if this existed on a larger scale, so that they could just look at your other records. at hospitals before, other hospitals wouldn't it be nice if they could just see that, you've done X number of cystoscopies, and you don't have to go back and find the number of records of those that you actually did, and it's just there?

    Wouldn't that be so amazing? know, that's a bigger issue. 

    [00:37:49] Griffin Jones: There's an AI opportunity for someone listening. Christine, it seems like I've gleaned from this conversation that you enjoy this mentorship role. If I'm not inferring too much, why is that?

    [00:38:01] Christine Mansfield, MD: When you go through training, you end up just working with different providers who just have, like, such an impact even when you choose a specialty, like, Renee was saying, you meet your people and you just, find those special people who kind of help.

    And I don't know if that's what kind of drew me, but I do enjoy working with new physicians. When I first came out, we, operated with the residents, set my first practice, and I kind of missed that interaction so, one of the things I have really enjoyed is getting to work with a lot of new physicians and to kind of, ramp them up.

    I worked with our Austin physicians, and we actually are putting together peer groups, like the. Group of docs who started with the Inception Network. We had, kind of a whole like day down in Houston that we got to talk about everything and being a new doc and efficiencies and, then even look at my schedule and walk through things.

    And it was a mix of brand new doctors and some who were just changing And, you know, I just, really, You know, enjoy it because you get new ideas. You got new things from, I learned from them. And when we all are doing well, it's a good thing. Everyone's happy. I would say, I think it's, probably something I've just always enjoyed. I'm kind of a problem fixer and trying to put things into systems and get people in the right places. And so I think it appeals to, that side of me, trying to help each physician figure out their own path. It's helped me grow too. So I think Personally and professionally, it's been a great thing.

    [00:39:18] Griffin Jones: You gave an overview of ideas and best practices, but dig a little bit more into specifics, if you will, about that. What big takeaways Did you come away from that? 

    [00:39:28] Christine Mansfield, MD: The most valuable part was, the whole afternoon we spent with just that group. we walked through everything from how do you run your team? Each team might look a little different. I really encouraged each of them to kind of map out, okay, from when the patient was in your office. How do they get from point A to point B? Like, Do you know each step of that? And is that going to be smooth for the patient? Making sure those things, if they're not already there, are set up. And then we talked about, like, just general schedules in person versus online consults. That's a whole other area. Like, I told Renee, I was like, have as many people as you can listen to your consults. Just from different levels of understanding about, process and the more feedback you can take, the better. You're only going to get better when Asked for the feedback. Just walking through every aspect that could come up and being able to answer questions and show them real time. We pulled up my schedule. We looked at things. We looked at notes. How do you make a template? How do you get in touch with the IT people to help you look at the templates? But then once you get there, all sorts of things come up. So, Mentoring, I think, is something that in training, it happens naturally. You're in a training environment, but when you get out into practice, you can get really isolated and not keep learning and not keep learning best ways to do things as practices and science and all of it changes. So For me, just having those conversations in our network has been super valuable. And new docs coming in, bring new ideas and new ways of doing things too. So, you know, You can just keep getting better at what you're doing. And so I think just having that dialogue all afternoon walking through all sorts of different aspects about integrating into the practice you know, marketing and everything and what that looks like and what resources are there, what they can do. it was Really great actually, so 

    [00:41:01] Griffin Jones: I think that's sage wisdom, having as many people as possible listen to your consults and I think that I could ask you for 45 minutes to an hour just about that. So I wrote it down as a future podcast episode topic. I won't take us down that rabbit hole today, but I imagine that having worked with some younger docs now in this capacity, you've seen them be surprised by certain things.

    What do you find that they're either surprised by, or not prepared for, or their expectations were different? 

    [00:41:31] Christine Mansfield, MD: what you underestimate going into practice a little bit is just your day is going to be structured in some way with some procedures, doing ultrasounds, retrievals, you know, those things, and then you're doing a lot more face to face with patients than you ever thought, especially once your schedule gets busy.

    And when you're in the midst of talking to patients, I think the biggest learning curve that first two years is just learning. How do you take a patient with a middle school grade education or a PhD who came in with every science article on egg freezing that you can imagine and wants to freeze 50 eggs?

    How do you go from one patient to the other and get that? The right information to them to make their best decisions. And that piece, it's probably more mentally exhausting than anything else because, some patients you can do a consult and they're going to listen, take notes and do exactly what you've mapped out for them or recommend to them.

    Some patients you're going to really get drilled and the mental back to back of that it's more tiring than you expect. Emotionally tiring than you expect. You know, Nothing that we're doing is life or death, but to patients it feels that way. And it's as stressful as a cancer diagnosis.

    So they, sometimes they come in like knowing nothing and some of them come in with a lot of emotion and, preparation and, being able to handle that pressure from patients, I think is probably one of the harder parts. 

    [00:42:44] Griffin Jones: How do you prepare new docs for that? Do you just lay out the scenario for them? 

    [00:42:48] Christine Mansfield, MD: Finding a few ways to communicate ideas that are really effective and using that same language repeatedly, that's a good thing. You don't want to have a new conversation every time sometimes figuring out a way to tell the patient, how do you decide between IUI and IVF and you walk them through both sides, both success rates, but here's the pros of this versus that I want you to take it and decide in your heart, what's your next best step?

    And patients don't feel like they're being pressured. So you just really have to find good ways of communicating to patients. And we're not taught that real well. It's really just takes practice. Like even when I went to Tucson, I had been practicing five years and I still had two of the HFI came out and they gave me pointers.

    Okay. Try these things with your practice. Try these things. Try breaking your consult up into two instead of one big one. All of the coaching and mentoring, you just keep getting better if you just are open to kind of looking at other ways and constantly trying to get better. 

    [00:43:41] Griffin Jones: And after action review is really useful for some of that stuff, isn't it? Like taking the time to actually sit down and write it out. I was, I've been asked this three times and each time I felt like I was caught on the back foot or I stuttered, or I gave an inconsistent answer in each scenario. And I did that in my own consulting and sales practice of that every time that I run into that, my, okay, this is something that I need to sit down, 

    [00:44:05] Christine Mansfield, MD: right. 

    [00:44:06] Griffin Jones: and write about.

    [00:44:07] Christine Mansfield, MD: And just have a set answer that is a good answer. You're not reinventing the wheel. The patient feels, okay, I feel much better now hearing that. I am concerned about having extra embryos. You have a very set, here's the things we do. Here's options we can do to make sure that we complete your family, but don't have too many left over. Having those answers ready at your fingertip, not having to think about it, that, Take some time, and sometimes some real intention, sometimes writing out certain phrases and just learning them. Honestly, it's one of the most efficient things you can do, especially on a consult where you might meet that patient on a video call.

    And you have to make that connection with them in a way that you can't always make face to face, and you have to practice. Practice, because it doesn't always feel natural when you first start. And, I've mentored some docs who were struggling in their practice it's not just being knowledgeable, but you have to make the patient believe in.

    So, It's really about the information you're giving them that it's going to have a good chance to work or the expected chance to work, being able to communicate that. I mean, It really does go back to communication and a lot of levels because we all have the knowledge, but not everyone can relay that in the most effective ways. 

    [00:45:11] Griffin Jones: Docs listening might think I don't want to read from a script, but after a while, it won't Be a script. And you make the script as concise as possible, but the more you practice your lines, going to be able to, ad lib. You're going to be able to, to riv off of it goes back to what you were saying about templates. You want to have a replicable solution to a replicable challenge, and then you can. Custom tailor it accordingly. I think that's really good advice for young docs. And you better be thinking about what each of those are, Christine, when you come back, we're going to go over what those different set points are for effectively communicating to patients.

    renee, This is a little bit of the blind leading the blind. I mean, You've been at this place for 10 years. for two months, but you are in the thick of it, and so I think that there are probably things that you can think of that here's what people should be doing to be prepared, and we've got a lot of fellows, first year fellows, a lot of residents that listen to this show, what advice do you have for them?

    [00:46:11] Renee Rivas: I said, just say, take it in. People have so many different ways of communicating. All the time now, I will be thinking about how to describe something and I'll hear. Thank I hear somebody else's voice in my head, you know, particular words of advice or phrasing or things like that. I would say just Listen to the people around you listen to the words that they're saying, think about how they're saying it, thinking about how the patient might respond to it, and maybe what they're hearing isn't the same thing as what is being said, appreciating those sort of differences in terms of what their experience can be I think so much of that is, is so valid. I just so appreciate a lot of those subtleties that are there and listening to the ways that people have of making themselves heard and then the ways that sometimes maybe it's not happening the way you think it is at times. 

    [00:46:54] Griffin Jones: I hope that to the younger docs listening, take advantage of this and they're not too shy to reach out to each of you. If they did reach out, would you be opposed to that? 

    [00:47:04] Christine Mansfield, MD: I'm always happy to talk to and I think that's the 1 thing that, again, being in private practice, you don't want to get isolated. You want, that peer group just learning new things from each other. And So, no, I would definitely welcome it.

    [00:47:16] Griffin Jones: Well, if they are too shy, you can email me and I will connect you with Dr. Mansfield and Dr. Revis. Dr.

    Christine Mansfield, Dr. Renee Revis. Thank you both for coming on the Inside Reproductive Health Podcast. ​

    [00:47:28]Announcer: Today's episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free to you. Here, the advertiser has editorial control. Feature sponsorship is not an endorsement and does not necessarily reflect the views of Inside Reproductive Health.

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238 The Doctor That Third Party IVF Patients Switch To. Dr. Andrew Toledo

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


Why do some IVF patients seek donor egg treatments at a different center than where they began? It could all come down to one simple question—one that our latest guest, Dr. Andy Toledo, CEO of Reproductive Biology Associates, frequently asks.

With over three decades in the field, Dr. Toledo shares his approach to counseling patients about donor eggs and third-party IVF without the hard sell.

Tune in as Dr. Toledo discusses:

  • The key question he uses to convert IVF patients.

  • How he counsels patients without being salesy.

  • The evolving role of REIs as automation becomes more prevalent.

  • Why pre-visit testing might not be as beneficial as it seems.

  • Discovering the untapped market in embryo preservation.

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Transcript

[00:00:00] Dr. Andrew Toledo: But my first question to them is, do you envision having more than this one child if you get pregnant with this? Because if I transfer this embryo into you and you get pregnant, it's great. Two years down the road when you're ready to make baby number two. If we don't have embryos stored, you're not going to be as reproductively successful.

And that's the couple that will then do more what we call embryo banking, so that they're good now, but they also know when they come back for later, they've got embryo that's set at that age. So they may be 39, 40, but that embryo is 37. 

[00:00:35] Griffin Jones: Then, Dr. Toledo talks about how he leverages My Egg Bank.

[00:00:40] Dr. Andrew Toledo:Learning to meet the needs of the people out there that are utilizing the bank. Listening to them. If you take the people that run our egg bank, Deb Mecerod has been around, she is the clinical person that really listens to these couples and what they need and what they want and works with the various centers.

[00:01:04] Griffin Jones: Why do IVF patients go through treatment at one center, here they need donor egg, and then go to a different fertility doctor for that donor egg IVF treatment? It might come down to the answers that stem from asking one question. I talk with Dr. Andy Toledo. He's been doing IVF since 1985 and is now the CEO and one of the principal partners at Reproductive Biology Associates in Atlanta.

Dr. Toledo has seen hundreds of patients for donor egg and third party IVF who had already sought treatment at other centers. He uses a variation of one question about family building goals to counsel patients on donor egg, gestational carrier, etc., without ever having to feel like he's selling them. In addition to sharing his process for converting so many donor IVF patients and his personal story about IVF, Dr.

Toledo describes what the REI's job will look like after the automation revolution. He makes a case against the increasingly popular view of having patients do their testing prior to first visit. And he points out a market for embryo preservation that, if obvious to you, has been largely untapped in marketing to the public.

If you're doing a lot to grow your donor and third party programs, you might be missing some really effective practices that are a lot more simple to implement. Enjoy this conversation with Dr. Andy Toledo, CEO of RBA. 

[00:02:15] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser.

The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser. 

[00:02:36] Griffin Jones: Dr. Toledo, Andy, welcome to the Inside Reproductive Health podcast. Thank you for having me, Griffin. Great to be here. I'm told that there is a question that you ask patients, or maybe it's a series of questions.

What is that for the first time you see a patient, and how do you phrase it? Sure, 

[00:02:53] Dr. Andrew Toledo: a lot of times the question will be based on the history that I've taken from that patient or that couple. So for instance, if the couple are just coming in, doing a straight up infertility evaluation because they're not getting pregnant, then the questions would be, what have you done so far?

And what would you like to get accomplished? And do you have certain parameters which you will go to and not go to? For instance Some patients aren't going to do injectable medicine. Some patients aren't going to do IVF. Some patients aren't going to do any kind of donor or anything. That patient is the newbie or the new patient where you're just starting to know them.

Most of my patients, though, Griffith, have already done things. They've already been maybe to another center or they've already tried other treatments. So I'm getting them. At a different time, then that patient I can more directly say, you've done this, how do you feel about going to, let's say, egg donor treatment because your reproductive age and or your previous treatment with IVF has shown Poor results, or in the husband or partner, male partner's case, we haven't gotten good results with medications on you and your parameters are not very good.

Have you talked about, are you considering using anonymous or directed donor sperm? And then of course, if the couple have been through multiple failed treatments or the patient, the wife or female has issues with her uterus or with some kind of medical issue, Then the question is, how do you feel about using surrogacy as the mode to help y'all achieve a successful pregnancy?

It's a loaded question and it all starts with where have they been and what are they willing to do? 

[00:04:49] Griffin Jones: Why is it the case that you tend to see patients that have been through other treatments or other providers? Is it just because You've been doing this a while, and you've established a name for, here's the guy that we go to if we haven't had success elsewhere, or are there other things that you've built your practice that way?

[00:05:12] Dr. Andrew Toledo: That, what you just said is primarily the reason, because I've been doing this for almost 40 years, and I'm pretty established in the Atlanta metro and Georgia area, yes, and what I have noticed, especially of recent, is Not to get too far off subject, but most of the physicians that I started off with when I came to Atlanta in 1985 that would refer me patients have either retired or regrettably died.

Most of what I get now is by social media, word of mouth, and that's a very clear driver for me because those are patients who have had maybe failure in other clinics, centers, and they also know that I deal with the more difficult patient. That's a little older that has been told she wants, she should do something she doesn't want to do.

She'll come to me, they'll come to me as an alternative. 

[00:06:06] Griffin Jones: You said that you get their history in advance and take a look at that. Do you also have them do their labs and their tests in advance of meeting you? Do you, what's your view on that? Should it come before the first visit or should it come between the visit and follow up?

[00:06:21] Dr. Andrew Toledo: Usually I won't make them do tests before I see them. Usually I want to see what they've done, talk with them. Sometimes they've had recent tests that I don't want to repeat. And, of course, if I can get their records and review them beforehand, then I can give them some guidance. Before I see Jane Doe, let's repeat her AMH.

Let's get a day two, day three gonadotropin profile. Let's update her saline sodal Instagram. Or Jane Doe's partner, let's get his updated semen analysis. Rarely DNA integrity test because that's plus minus, but no, I'll usually get what I can, review, talk with the couple or the person. And then that sets the tone for what we're going to do next.

[00:07:07] Griffin Jones: I've heard some people say that they give the most value to patients when those patients have done tests ahead of time. You're seeing patients that have often gone through other courses of treatment. Why not have them do the tests ahead of time? 

[00:07:24] Dr. Andrew Toledo: Number one, I don't know if what they've done is recent, and they tend to not like to repeat things they've already done, especially if it's recent.

It tends to set them off, here we go again, especially if they've been through a lot of treatment. They tend to push back against that and feel like, for lack of a better term, I'm doing it just to generate income, generate more dollars in my pocket. The last thing I want to do, Griffin, is make couples or patients feel like I'm just trying to make more income off of what they've already suffered from.

So I tend to watch, certainly, if they haven't done anything recently, I help them to understand I think there's value to this. And even in some of the FDA testing, I know that some of the questions we're going to talk about today have to do with third party reproduction. Any IVF treatment requires Updated, what we call FDA labs, Federal Drug Administration requires updating the STD labs on a yearly basis.

Couples hate doing that, but we have to tell them, look, it's a requirement for our center. I don't want them to do other things. I know that sometimes we're going to have to repeat some of these things. I'm really after, what are you going to repeat for me? For instance, if they've never done day two, day three gonadotropin levels, there's value in that.

If they've never done a basal antral follicle count on day two or three with that lab, there's If they're reproductively more mature, i. e. older, then there's value to that. If their Mullerian Hormone level hasn't been done in over a year, there's value to that. And I will want them to try to get those things ahead of time if I can get them to.

But it's interesting how couples push back and patients push back. On a lot of these tests, when I've tried to do that, 

[00:09:12] Griffin Jones: there are those that paint a picture of the fertility center of the future where a patient might get all of their tests in advance. They might go through an online learning module and do all their informed consents.

They might see an advanced practice provider on the first visit. They might, any ultrasound they have is done by an ultrasound tech aided by artificial intelligence. Many of these different solutions we have in the market right now haven't quite come together in that ecosystem and in that world they paint the picture of the REI as someone who sees the complicated cases of people that haven't been able to get pregnant by doing other courses of treatment already.

Is the practice that you have. Today, what the practice of a fertility doctor, the average fertility doctor, might be in some years time? 

[00:10:12] Dr. Andrew Toledo: No I, we're definitely moving to a much more AI driven, patient, getting through a lot of the testing ahead of time, and as many of the mid level providers doing a lot of the legwork front end so that by the time someone like me gets it, we've already laid out, okay, here's where we're going.

And that's an efficiency model that says, we're going to move you very quickly to a Some aspect, usually, of IVF because, let's be honest, that is the most efficient and successful way to get most people to, to pregnancy. Now, it may be, ideally, it's usually the patient wants to use her own oocytes, her own eggs, and if she's got a male partner, his sperm, but in some cases, the patients that I've gotten have already been through multiple cycles, have had poor results.

And their best bet is to move to anonymous or directed egg donation, where we're already established, okay, you got to do this. Or in some cases, they've had multiple miscarriages or some kind of damage to the uterus, or they have some kind of medical complication that says to them, okay, we need to move to a surrogate.

And lastly, some of these patients have been genetically tested, because you know we're doing a lot of that now. And they need to have genetic testing of the embryos because they're carrying a a molecular defect like a cystic fibrosis mutation or spinal muscular atrophies. They're coming to me saying, I need to do genetic IVF with genetic testing to avoid having a child with one of these very significant abnormalities.

But to get back to your question, I think in the next couple of years, not too long from now, that's what we'll be doing. Now, again, I'm old school. I've been doing this for a long time. I still like the sit down, sit the person and that person in front of me right there in those seats. Although we do a lot of telemedicine post pandemic, but there's to me still nothing like that because it lends itself a level of person, of a personalness where when you do what you just described, there's not much attachment that I think the couple feels or the patient feels to the process.

And to me, I'm getting a lot of the patients that have felt that way. They're coming to me because they know that I'm somebody that likes to engage in the couple, and the person, and the patient, and take a more personal view. And I'm not saying mine's the right way. It works for a lot of patients but for the patient that's very boom, I just give them the answers.

I don't need a lot of hand holding. I don't need a lot of extra. I just want to get through the process. What you described is perfect, and I think we'll get there for the majority of patients. 

[00:12:57] Griffin Jones: And I don't think the boom replaces what you do. I think the boom replaces the several hundred thousand, millions of patients in North America that don't get treatment right now because it's not cost effective, it isn't accessible.

And I think there is a space for the personalness that you've described, especially For the populations that you're seeing, when you're seeing patient populations with so much past, are you able to talk about the future beyond just the next child, the next six months? Do you ask them at that point how many children they want to have total?

What they want their family to look like? At the end of the day, 

[00:13:41] Dr. Andrew Toledo: yeah, and it's especially important, two scenarios. Let's say I've got a younger couple or a younger patient, but a younger couple who unfortunately she's gone through premature ovarian failure or somehow lost her reproductive ovarian function early in her 30s.

And this couple are going to want more than one child, usually at least two. If that patient's going to go through, let's say, anonymous or non directed egg donor where they're going to choose an anonymous egg donor source, that's the couple when we talk we're talking about, okay, let's take MyEggBank, which I know you know about, has this source of eggs.

That's where I get most of my egg donor sources from. In the MyEggBank system, there's usually only the eggs are frozen as opposed to fresh eggs. And they're frozen in usually lots of six to eight. That works well when we're trying to get one. But in this couple, she and he are going to need maybe more than that.

So that's a push, the couple that I'm going to say, look, you're probably going to, if you want to keep the same egg donor source to keep genetics the same, then we need to make more embryo creation from this process, which means maybe we're taking an egg donor out of my egg, And she's going to run through a fresh cycle and you're going to, the patient doesn't need 30 or 40 eggs, but maybe she's going to need 12 to 18 instead of a lot of 6 to 8.

That's how we'll handle it. Whereas, let's say a patient comes in and now she's in her 40s, remarried, maybe never had kids, married late. Maybe the new partner has kids from a previous marriage. Maybe he doesn't, but they usually are looking at one. They know that because of age and just general time, they're probably going to want to go with one.

And so I try to feel that or tease that out when we're talking. And don't get me wrong. It doesn't mean that some of the older female patients aren't going to want to have two, but on, on average, I'm asking. What do you see your family size as? And most of the time, if the couple have never had a child, they're going to want at least two, sometimes more, but, and if they're older or, maybe there are kids on one side of the family, they're really shooting for just one.

[00:16:06] Griffin Jones: You talked about how the answer to that question can affect how you counsel patients on egg or sperm donation. How does it affect? Your approach to gestational carriers, if they're planning for multiple children and need a gestational carrier. 

[00:16:23] Dr. Andrew Toledo: And that's interesting. I thought about that question today because I currently, I talked with one of my patients today, and they have an ongoing pregnancy with the carrier.

And they have They're in the process of making more embryos with their own gametes. And they've already elicited a discussion with the carrier that when she's had the child, she's going to stay with them and do it again for them. But here's the problem, Griffin, with most gestational carrier situations.

As most gestational carriers are coming out of agencies, now some are not. Some are finding each other, the carrier and the intended pair. They are finding each other through the internet separately, but most carriers are working through agencies. So when the carrier has had the child, she tends to go back to the agency if she wants to continue to attempt pregnancy via this route.

And she may get tied up in another couple. What I try to do is I tell couples that are going to do this, Alright, talk with your carrier. They've usually established a pretty good relationship. In fact, I think that's one of the most important things to a gestational carrier, intended parent relationship is, Do you have a good relationship with this person?

Then you talk with them. I have them talk with the carrier. Not me talking to them. I'm going to take care of the carrier and the couple, but I can't tell the carrier, Hey, I want you to stick around and do this again for Jane Doe and her husband or partner. So it's usually done vis a vis the couple's talking to the carrier who then agrees, Yeah, I'll stick around and do this again for you.

And that's just a relationship kind of model. 

[00:18:08] Griffin Jones: Is there ever a sort of advance payment or a letter of intent to try to secure a gestational carrier's availability ahead of time? 

[00:18:20] Dr. Andrew Toledo: I don't think so, not to my knowledge. Now, let me be clear on how we work this. When we're dealing with these situations, of course there's a lot of, this is real third party.

Because This is where the FDA really steps in and says you have better dotted I's and crossed T's. All the appropriate labs have to be done. So when I tell couples that are doing this is here are the requirements. The FDA has a bunch of requirements that say that we've done everything to the gametes, the sperm egg embryo to protect the carrier, the gestational carrier from getting any kind of infectious disease or any kind of damage that could occur from this.

Because in essence, the FDA looks at this process like an organ donation. And so back in 2005, all of these New criteria got created by the FDA. And it's painful. That's one thing. Then, of course, they have to go through a psychological evaluation to make sure everyone's okay. They have to sign legal contracts.

We don't. And in the legal contracts is usually where the money is for who. And I stay out of it. We stay out of it. Our job is to make sure there is a legal contract to protect both the carrier and the surrogate. And there's psychological evaluations done that says, It's a lot crazier than anybody else in this world today.

It's a lot of crazy going on out there, particularly politically. And I won't get into that, but, make sure everyone's okay. And then it's, all right, let's make sure we're using the right protocol. And are you thinking about doing this again? If you want Nancy Smith here, the surrogate, to do this again, you should be talking.

They may create some kind of monetary or binding piece of paper, but we're not privy to it. 

[00:20:02] Griffin Jones: I didn't ask you about fresh versus frozen during these considerations. Does the number of children that they're anticipating, given their current state, affect how you counsel on fresh versus frozen? 

[00:20:13] Dr. Andrew Toledo: Especially if you're using egg donor.

If a couple are going to use their own eggs, or you're going to use a patient's eggs, IVF cycle on her, and there will be more. And you're going to just freeze the embryos because obviously you have to create embryos but for now and for when the carrier is going to come back and do this again for the couple.

When you're doing egg donor, as we talked about earlier, there's a situation where the couple envision having more than one child and they're also going to want to use the same surrogate if they can get her to do it again. You're going to do a fresh or some component of a fresh cycle in the egg donor so that you create more than maybe one.

What we have created via the MyEggBank system is, we know that if we use six eggs and fertilize them, partner spur, or donor spur, there's, if this is a single woman going through, or if the husband partner doesn't have his own spur ability, We know that out of that six, we're usually 70, 80 percent of the time, we're going to get one child from that.

But we may not have enough embryos left over, created baby number two. So in that situation, we're usually going to recommend a FRETCH cycle where the egg donor, in this case, anonymously, is going through. What she normally would do, but she'll get more of an allocation of those eggs. Say for instance, in the standard MyEggBank creation of eggs for use in the bank.

If, let's say, the egg donor produces just to keep it simple for Matt, 18 eggs, we'll have three lots of six, usually, in that. That means three different couples get to use those eggs at some point. Yeah. The donor, if the intended couple want more than one child, either she's going to buy more eggs of that lot, maybe she buys two lots instead of one lot.

Or, ideally, we'll take that same donor that they like, and we'll run that donor, or my egg bank will run that donor through a fresh cycle. And that patient, that couple will get a greater cohort, like 12 of the 18 eggs fresh. So fresh is good, especially when you're dealing with a couple like you're talking about, want more than one child.

Down, now, future, same thing with embryo preservation. This couple are doing embryo preservation or want to preserve or the patient comes in and says, my partner and I, we're not ready to have kids, but we really want to have kids down the road. And we know that when I'm 39, 40, I'm 35 now, but when we're ready to have kids at 39, 40, it's going to be more difficult.

They've already learned that or I've told them that. Then they're going to do embryo creation. Even before we put embryos back into uterus, and so there you're going to be doing some embryo creation using a fresh egg situation. 

[00:23:22] Griffin Jones: That's interesting because we don't talk about that a lot. We talk about egg freezing, but we, and for single women who want to defer for career reasons or finding a partner, we often don't talk about embryo preservation for couples who are partnered already.

They're just not ready to have children. How common is that? Is it becoming more common? Is it still a very small percentage of who you're seeing? 

[00:23:48] Dr. Andrew Toledo: Yeah, I think it's still small. It's certainly less than 10 percent of what I do, but I think, Griffin, it's starting to become more common. I'm seeing an upward trend in that because number one, women are much more aware of their future fertility or their liability and waiting longer.

They have now been taught by their OBGYNs, by people like you in the media that Make them aware of just data that says, Hey, you're, you, if you wait until this age, you're going to have a much lower chance of achieving success. So yes, we're seeing that. And a lot of couples as you are marrying later, they're getting through their careers.

They've already figured out, Hey, we should be front end on this, create the embryos so that when we're ready, we're not worried about process. 

[00:24:40] Griffin Jones: When you do see it, is it often that they're waiting for child number one, or they're coming to you for child number one, and you're educating them on embryo preservation for childs two and three, because without embryo preservation, there likely won't be a child two and three.

[00:24:56] Dr. Andrew Toledo: Both scenarios. I've seen couples come in, And they have not had any kids and they don't want to have kids yet because they're traveling in their jobs or they just got married. They want to have, they want to have a, they want to have a non kid or non children time their relationship before they settle into taking care of a family.

So I see that and we'll do embryo creation and in that situation, or the couple are coming in and they want to have a child now. But here's a scenario maybe you've alluded to, she's 37, so she's towards the end of the reproductive success zone, and they're getting ready to do IVF, or they've done IVF, and we've got a normal embryo, maybe just one.

But my first question to them is, do you envision having more than this one child if you get pregnant with this? Because if I transfer this embryo into you And you get pregnant. It's great. Two years down the road, when you're ready to make baby number two, if we don't have embryos stored, you're not going to be as reproductively successful.

And that's the couple that will then do More what we call embryo banking so that they're good now, but they also know when they come back for later, they've got embryo that's set at that age. So they may be 39, 40, but that embryo is 37 or the age of the egg is 37. 

[00:26:26] Griffin Jones: When I hear people ask, how do we increase our donor egg IVF volume or donor sperm IVF volume or our gestational carrier, third party volume?

I think a lot of those answers are based in the longer term planning, the thinking ahead that you're describing. I don't know how many people are doing that. I think many people are often concerned with the cycle in front of them. How do you balance the cycle that's in front of you right now while still making sure that they're thinking about that?

Because if they are at that 38 and if I transfer this one embryo, you'll have this one baby, Hey, but you also want them thinking so that they have opportunities that doors don't close. How do you weave those two together? 

[00:27:10] Dr. Andrew Toledo: It's straight up talk. It's without being pushy. And I think to me, that's where we have to be careful as good doctors that we're not trying to sell.

The last thing I ever want my couples or my patients to feel like is I'm trying to sell them. I will flatly tell them, what is your vision of what the size of your family? Do you envision having more than this one child that you're here for talking to me about helping you with? And if the answer to that is yes, I'll say, here's what we're going to do, but if we don't have more than what we need, then When you come back again, there'll be more of an issue.

Now, that's fine, and we can do whatever, but there is some benefit of creating more potential now because it's more favorable. We'll get more potential success, 35, 37 year old embryos, or eggs from embryos created from that age patient than when you come back at age 40. And they get it. They do get it. Now, if they're not interested, then okay, I've done my job, and it's the same thing when they ignore it.

I will have patients come in who've been through other centers, patients, I can't, I will tell you that I see now a huge number of patients who come to me and they're in their 40s. I am that doctor, fortunately, unfortunately, however you want to call it, that gets that patient and they've been told by other centers, you need to do egg donor.

Your chances of achieving pregnancy with your embryo, with your eggs is less than 2%. That's the true statistic. http: TheBusinessProfessor. com And what I will tell them is that is true, but if it's important for you to try, I'm not looking at my statistics as the reason we don't do this. We're going to try, and if I've been honest with you, and you know that I'll try some other things or some alternative protocols, as long as you know I'm not trying to sell you land in the Everglades.

I'm not, I can always go to sleep at night, Griffin, if I've been honest with couples or with patients. If I've tried to Selum snake oil, that's not going to make me sleep well at night. But I see more and more of that all the time, where a patient will come in and she says, I know I don't have much of a chance here, and I'm willing at some point to do EGDAR.

And look, I'll be real personal with you. I don't mind being personal, everybody knows my, maybe you don't know my story. You can see if you're looking around my office, I've got pictures of kids here. I have three kids from a first marriage that I had when my ex wife and I were in our late 20s. You know what?

I don't mind. It works well. And back then, that many years ago, that was the Tennessee. People had their kids earlier, but divorce, kids go off to college, meet my now wife, who's the love of my life. She's older. She knows I've been, I've had a vasectomy. I'm just being very blunt and truthful. And she says to me, when we start dating, if you're not interested in having kids, Don't waste my time, because although I'm older reproductively, and I won't tell you her age or she'll shoot me, but she basically said, this is what I'm going to try.

And I tell her as a reproductive endocrinologist, honey, there's a chance we may have to consider egg donor here because of your age, and she said, no, we're going to try this. We were fortunate. Now, it took us five cycles to do it, and every time she had a procedure, I had to be our wonderful urologist, Dr.

Witt. And I had to do testicular aspiration on me. We were both going through it, but the point is, when we started the fifth one, I told her, I said, we can't keep doing this. And she said, let me do it this one more time. And then I'm ready to do egg donor. Now thankfully it worked, and that's how I have my two girls from this wonderful marriage.

The point is, she had to work through a progression of, hell no, no way am I going to do that, to okay, now I'm ready. And that's what a lot. of women that I see feel like, I know that this will work for me and it makes sense from a statistical success rate, I just emotionally am not there. So for that patient, even though I know we're dealing with lesser numbers, it's important for them to try.

And of course, we're I'm going to do, as long as we're not doing anything illegal or unsafe, I don't have a problem with a patient trying that, as long as, at the end of the day, if it doesn't work, she knows, okay, we talked about this, and now I'm ready to do that. But I do think that as we progress, and as you mentioned even earlier in this interview, I do think that a lot of the couples coming out now are much more cut and dry.

I see, are much more willing to take on some of these things that we're talking about without as much of the emotionality to it. 

[00:31:57] Griffin Jones: How do you leverage my egg bank? I'm more interested in you as a physician at RBA, as a client than I am You, as one of the founders of My Egg Bank, you started it for a reason with your colleagues.

So that must have meant you wanted something specific from it. How do you use it? 

[00:32:16] Dr. Andrew Toledo: Let's take the history of My Egg Bank. My Egg Bank started because we, along with some other pioneers, figured out how to freeze eggs, right?

Egg freezing was terrible. You'd freeze eggs and maybe only 10 percent of the eggs would survive when you thawed them. Once we figured out, once my brilliant embryologist, Peter Nagy, figured out, along with some others, how to do this, how to do this vitrification process that now everybody does, we, as we were using this technology, my colleague, Nagy and said, you know what, I think we can make an egg bake here because we've got this technology and it's working.

The first iterations of this were just using frozen eggs and making sure that we were getting some pregnancies. Now, it's very, we've blown into this, blown up into this huge egg bank that's national, even international, because we get the egg donors coming from other parts of the world. And it's so great that I can tell a couple or a patient, look, you have multiple ways to use this egg bank.

You can use it standard, just a set of six eggs. Husband, partner, sperm donor, and we do it. Everything else we've talked about, which is, hey, we need to maybe pick more than one lot, or maybe we need to do a fresh cycle. All of those things can be done, and I don't have to sell the egg bank. I know it's there.

Again, that's the advantage of having an egg bank. In my practice, it's said, and again, there, there are other places that do some of this work. I think, I'm biased, I think we do it better than most because we were the originals. What do you 

[00:33:58] Griffin Jones: think the big differentiator is in egg banks today? Again, putting your physician hat on rather than your egg bank operator hat on.

What do you think the differentiator is today? Tactics in vitrification have caught up. Now what makes this difference? 

[00:34:14] Dr. Andrew Toledo: It gets being able to meet the needs of the people that need to use the bait, right? You have to be flexible and willing to say, no, we're just going to do this. This is the way we're going to do it.

For instance, some patients just want standard, just make me an embryo from this. And some people want, like I said, more opportunity to make more than one embryo. Some people want to genetically test the embryos. Theoretically, there's not as much benefit to genetically testing the embryos because these egg donors are all in their 20s.

The chances that the embryos created are going to be chromosomally abnormal are very low. But again, you can do that in this bag. I think the answer to that is learning to meet the needs of the people out there that are utilizing the Listen to me. If you take the people that run our egg bank, and I know maybe at some point you've interviewed Deb Messerad, but Deb Messerad has been around, she started here at RBA in, what, 97, and she's watched lots of centers develop, she's the clinical person that, that really listens to these couples and what they need and what they want and works with the various centers, including RBA, to say, we should be doing this.

I think it's a long answer, but the short answer is learning to listen to what people want and then finding a way to make the egg bank do that. Most of the time we can do that. 

[00:35:43] Griffin Jones: Is accommodating providers a part of that? What are some things that you, Dr. Toledo, needs that you have to have your egg bank accommodate you or it's not going to work?

[00:35:54] Dr. Andrew Toledo: The very first thing that I need, that everybody needs, is some variety. And some, clearly, even today. There's a greater need than there is supply. And that's because these young women that are considering egg donation or being egg donors know that they can go to multiple centers. And who's going to give me the best price?

They're capitalists, right? This isn't Europe or Spain where, women do it because they're compassionate and they want to be altruistic. No. These women are being courted for their qualities. One of the first things that I love about my egg because that we're very We're not good at going out there and finding these good donors.

And so for me as a provider who needs the egg bank, I'm saying, give me some individual. I need an Asian donor. I need an Indian Asian donor. I need something other than that because those are hard to find. We're not trying to find Ivy League scores perfect, that, we're not doing that. But we are trying to find very high quality.

Young ladies who are also committed to helping couples. So my ask to the egg bank is, find me the best donors, find me variety, or find me enough eggs for my couple that I can do this. And are they local? Are they going to be through the donors we find at RVA? Are they going to be at one of our satellite centers like NYU or Orlando?

Just find me that. And then it's, I need more than just this bunch, this little batch of six. To me, that's what I'm asking. I know my, I know the quality of these donors is going to be excellent because I know the people that are screening. So I know that, and that's what I tell couples all the time is, hey, you're going to get, you don't have to worry that donor X has not been vetted to the max.

She has been screened medically, psychologically, genetically, STD, drug, you name it. She's been screened. Those are my things, but I have to say the biggest problem I still have, Griffin, is Access, because patients will look at what we have and say, I don't see enough of what I'm looking for that looks like me or that I'm looking for in, in what this donor should be.

And then all I can say is, okay, keep looking because we're constantly replenishing. And I don't want it to sound like it's some meat market here. No, it's very base, it's based on good medicine. And just so you know, and again, this is the, my egg bank side that I'm putting on my head. When we. Take care of egg donors.

Let's say the donors that we take care of here at RVA, because those are the ones we're dealing with. We absolutely take care of those donors. We make sure that they understand, Hey, you're a patient in this practice. We're going to take care of you. If you have any issues, complications, we're going to take care of you.

We have a little program in the egg bank where if a donor does a certain number of collections, every certain number, we're going to put eggs away frozen for her. If, God forbid, she has an issue down the line, she's got fallback, because she was so good to help us with that. But to get back to your question, as the provider, I want lots of choice for my couple.

I want easy access to those eggs. If they're not here at RBA, how do I get them from whatever center to here? Do we have to send partner sperm to that center to do embryo creation? I want a lot of creativity. And what I really want, is I want high quality embryos that are going to lead to pregnancy.

Because if you create high quality grade A blast embryos, even if they haven't been genetically tested, we're going to see that 70 80 percent pregnancy rate. And then you want more embryos if that couple envision more than one child down the road. So all of those things have to be addressed. But in the end, it gets back to the very first question you asked me, which is, you have and this is where I think we have to be careful, because some of the new technologies may cut out some of the questions that you're asking me that I would ask the couple or the patient.

And that's where we don't want to go. We want to make sure that in the end, we got a, I've got a good handle on what Jane Doe and her partner herself wants. And I don't think you can sometimes get that with all these efficiencies that we're creating. That's my advice. 

[00:40:19] Griffin Jones: It's a tempering word of caution as we embrace into the benefits of technology that there are those human factors that we have to consider. Dr. Andy Toledo, it sounds like you built a heck of a practice there, especially with donor egg IVF and third party. Thank you so much for sharing a lot of what you do with our audience.

[00:40:39] Dr. Andrew Toledo: Thank you for having me, Griffin.

[00:40:41] Griffin Jones:Wait, what was that Dr. Toledo said about how he leverages My Egg Bank?

[00:40:45] Dr. Andrew Toledo: Learning to meet the needs of the people out there that are utilizing the bank, listening. If you take the people that run our egg bank, Deb Mecerod has been around, she is the clinical person that, that really listens to these couples and what they need and what they want and works with the various centers. 

[00:41:04] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health nor of the advertiser. The advertiser does not have editorial control over the content of this episode and the guest's appearance is not an endorsement of the advertiser. Thank you for listening to Inside Reproductive Health.

 
 

237 Three Independent Female REIs vs Private Equity with Dr. Crystal Chan

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


How the heck can independent REIs compete against private equity giants in the fierce bidding war for fertility clinics?

Dr. Crystal Chan, Co-Owner of Markham Fertility, explains how, shedding light on the competitive landscape of reproductive medicine and female entrepreneurship.

Key Takeaways this episode:

  • How she found her two business partners

  • The decision-making authority often lacking in academic REIs (Motivating her shift to private practice)

  • Her journey of female entrepreneurship (The unique challenges she’s had to overcome)

  • The disparities in fertility care access (How Markham Fertility plans to increase accessibility)

  • A peek into the private equity-owned market vs. the independently owned market (And the implications for patient care)

  • Why REIs owning equity is crucial for practice sustainability and patient-centered care.

Get your FREE list of over 450 independent fertility practices across the USA by clicking on the link below. Brought to you by MidCap Advisors.

Get Practice List


Transcript

[00:00:00] Dr. Crystal Chan: When you own equity, you're afraid and fear makes you work harder. So it's at every layer. So I used to have incentive when I worked at an epidemic site. And I'll give you an example. So let's say in that world, if a patient complained to me, Hey, Dr. Chan, I didn't like this about your clinic, even though I had incentive, I didn't have an ability to really.

Significantly make change in the institution. So I would say something along the lines of, I'm so sorry that was your experience. I'm gonna, take this feedback, send this feedback up the chain. And most of the time I felt like nothing would really happen. Versus when you own or co own a clinic, when a patient complains about something, I jump on it. I say, what was the issue? Who was the issue? I'm sorry you had that experience. I will change it. 

[00:00:46] Griffin Jones: How many independent fertility practices are there now? Thanks to support from MidCap Advisors, Inside Reproductive Health has done the work and compiled a list of over 450 fertility clinics across the USA indicating if they're independently owned, part of a fertility network, if so which, or part of an academic system View the full list by visiting:

⁠https://www.insidereproductivehealth.com/unitedstatesfertilitypracticeownershiplist2024

[00:01:31] Griffin Jones:How in the blue heck do three young female REIs compete against the private equity giants in this bidding war going on for fertility clinics? To outdo them and acquire a fertility clinic of their own. Dr. Crystal Chan explains how. She explains how she found her two partners. She explains what decision making authority academic REIs often lack and what particularly pushed her away from academics and into private practice. She shares her thoughts on female entrepreneurship, the disparity that she and her partners decided to tackle, and the challenges they faced in doing so. She talks about the private equity owned market versus the independently owned market. She talks about their vision for increasing access to care.

Hear what she has to say about remaining independently owned, and why it's so important that REIs own equity, and why owning equity is more effective than other types of incentives. I love it when audience members have hot takes and then become guests on the podcast. I hope that's you, and I hope you enjoy this conversation with Dr. Crystal Chan.

[00:02:30] Announcer:Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

[00:02:50] Griffin Jones: Dr. Chan, Crystal, welcome to the Inside Reproductive Health Podcast. 

[00:02:54] Dr. Crystal Chan: Thank you. Thanks for the invite, Griffin. I'm a huge fan of your show. I listen to it on my drive to work every day. It gets me, inspired and ready to take on the day. So it's a real honor to be here and I'm excited to hear my own voice, on my drive to work one day.

[00:03:08] Griffin Jones: That is very kind of you. I appreciate when people in the audience become guests on this show and we have a few mutual friends, Dr. Nat being one of them, but we but I don't know a lot about you and I'm going to change that today. I know just a little bit about you and that you are an anomaly in this millennial REI world of purchasing a, an existing fertility practice independently owned by physicians there's very few that have done that in the U.S. and perhaps even fewer in Canada in recent years, and so I want to understand what's going on. What happened even prior to asking why? Your practice is Markham Fertility Center, and for those that aren't familiar with Markham, that's I guess now you would call it a first ring suburb since Toronto aided suburbs 25 years ago, so Markham is like a very large suburb. First ring suburb of the fifth or sixth largest metro in the continent and there was a practice there. You are now one of the owners. How did that happen? 

[00:04:18] Dr. Crystal Chan: Yeah, so that, that goes back to the, our origin story is the Modern Markham Fertility Center, MFC. So I personally started my career in academia. I was at Mount Sinai Hospital in Toronto in the core of Toronto as a clinician investigator and an academic REI or RE. So that, that had been my dream and I thought that I would live and die for that job. I, when I signed on as an academic RE, I never thought I would leave. All my mentors who I love dearly still work there and I did my fellowships there and I stayed on for a job.

So in total, I was probably at this academic facility for six to seven years as an attending, eight to nine years if you include fellowships. About five years in, I started to feel this itch, the five year itch, which is to leave and go private. And I think it started with this very simple notion of wanting more control over myself and my environment.

You hear that a lot from people that leave. There were a few triggers firstly is the idea of being your own boss. I think a lot of us naively go into medicine thinking, this is a job you do to be your own boss. And the greatest irony is that in academia, you discover very quickly that not only are you not your own boss, you actually don't only have one boss, you have many bosses, and lots of bosses that you are accountable to, for research, for committees.

Teaching. And I feel guilty a bit saying this because these mentors and the bosses I had I still very much, respect them and were mentored by them. But there's always this feeling of like publish or perish, do the teaching, do the committees and feeling of you're never doing enough. And so it got a little bit tiring and some of these tasks weren't bringing me that much joy so that there was this desire to go be my own boss. The second thing was COVID. I think that COVID illuminated a lot of cracks in the system. And COVID coincided with the entry of PE into the fertility space in Canada.

So COVID made me realize just how little control I had over my work environment. And I'll give you an example. So I was the lead physician at a satellite clinic of this academic practice. And I guess the hospital wanted to close down my site. Because of COVID to save money and fine. That's obviously a very smart business decision and now as a business owner, I probably have to do the same thing, but I wasn't consulted as the person that was the lead physician at the site, as the person that kind of built The site and the referral base and all that.

[00:06:50] Griffin Jones: So just timing wise, was this like at the height of the this is in March of 2020, or is this more like after 2021, something like that? 

[00:06:58] Dr. Crystal Chan: This was the summer of 2020. Summer of 2020. 

[00:07:01] Griffin Jones: Okay. 

[00:07:01] Dr. Crystal Chan: I only knew the site was done when they had packed up all my stuff in a box and say, hey, someone closed your office.

[00:07:08] Griffin Jones: And this was not a hiatus because of the pandemic. It was the office is closed. 

[00:07:12] Dr. Crystal Chan: It was after the hiatus, because of COVID, and an intentional decision of the business to close the office without consulting. 

[00:07:20] Griffin Jones: But the idea was that it was not coming back online.

[00:07:23] Dr. Crystal Chan: It was not coming back online. It hasn't come back online. It wasn't viable, I was just looking for an alternative. Where could I care for my patients, do the research at the pace I wanted to, and have some say over operations? And I wouldn't leave that cushy, secure, stable academic job in my mind to be an associate of a private clinic, particularly I was a little afraid of the reputation of PE backed clinics or networks, as I was just, I think physicians are raised to be wary Of big corporations and the prioritization of profits over patients, there was this fear of mine that if I joined as an associate somewhere PE backed, that I would be forced to see a certain number of patients at a certain frequency, that I would be incentivized or asked to, convert a certain number of patients to IVF, and then in my mind, that environment would be worse than academia.

So I knew my next step had to be MD owner of either a de novo clinic or what I like to call a turnkey clinic, which is what we are. And I knew from the type of person I am, I'm social and gregarious, I'm a bit of a socialist, that I couldn't be a sole proprietor. It's just not my style. I like to have friends and I like to trauma bond with friends, so I knew that I had to, go into a group partnership with other doctors and I had to find them.

So you know, Eduardo Harrington, who I'm sure we both adore. He did the podcast with you, many podcasts, and he talked about when you're looking for a practice, what to pick. And he said, try to pick a rocket ship going to the moon, not like the sinking Titanic, right? So you want a proven business, good track record of projections of success in this crazy marketplace.

So then I have to find the perfect partners, entrepreneurial REs to partner with me, find a turnkey rocket ship clinic. So easy, right? Really easy. And the other problem, as you know from, In the province of Ontario, there's a publicly funded IVF system, and only existing brick and mortar clinics get funding. If you build a de novo clinic, you can't get access to that funding as it currently stands. So we also have to find work. Add 

[00:09:22] Griffin Jones: that to item 93 of how confusing the Ontario funding for IVF is. 

[00:09:29] Dr. Crystal Chan: Exactly. So I had to find this perfect storm, and I think what I realized in life is it's better to be lucky than good.

And quite literally at that point, Merck and Fertility and my amazing partners, Dr. Mavis Garcia and Dr. Marta Wise fell into my lap. So the story was that MFC had been around for about 30 years. It, by volume, it's, in the country, it's probably the 10th or 11th biggest IVF clinic. It's the northernmost IVF clinic and lab in the greater Toronto area, in this metropolitan Toronto area.

So it has access to all the north smaller towns. It was started by Dr. Mike Vero, who was this larger than life character who had a waiting list of a year. Like one of these guys with the guru status, right? Cult following of nations. He started MFC as a sole proprietor and hired Dr. Garcia, Dr. Wais as his associates. Check them out on their podcast called My Fertility Podcast. So these women are influencers, they're superstars, and just incredible physicians. Lucky to work with them. 

[00:10:22] Griffin Jones: And so they were already working with Dr. Vero.

[00:10:24] Dr. Crystal Chan: They were exactly. Five years ago, they were trucking along, amazing business, and they thought naively before PE came in that one day if they worked hard enough, Dr.

Vera would be like, hey guys, I'm retiring. Here's the business. Peace out. I bestow you my business. But of course, that didn't happen. And what actually happened was his desire to retire that came around COVID time, he intersected with a feeding frenzy of PE acquiring Canadian clinics. He got multiple PE backed offers for MFC, and he was ready to retire.

So at the end of 2020, he came to Dr. Garcia and said, look, I'm sorry. I know you wanted to take over. I know you were preparing to take over. She was assistant medical director for years. But look, I got these insane PE backed offers and I'm sore. So at that point, Dr. Garcia, the phenomenal woman that she is, said, just give me one chance. And he's no way, doc, associates can't buy clinics at this level. You're, this is a different playing field. But he conceded and he let her tell, or they told Dr. Wais. 

[00:11:31] Griffin Jones: So was Dr. Garcia a partner at that time? Did she own equity in the practice? Neither Dr. Garcia nor Dr. Weiss owned any equity. Dr. Vera was 100 percent equity partner. 

[00:11:42] Dr. Crystal Chan: There were naysayers. So at the time, we were already aware of the multipliers that were involved and no independent physicians in Canada, to my knowledge, had ever acquired a clinic at those levels. And we had been brainwashed with that notion that it's impossible.

PE has too much money and leverage. They knew from the books that It was actually not that big a risk. The numbers made sense. The people made sense. The clinic made sense. The goodwill, the referral base, the public funding. And they approached me. This is the good thing about having friends. So we were friends.

So they approached me. I was not quite mid career, in that cusp of mid career with a good referral base myself and a good reputation. And the three of us women are immigrants, our first generation immigrants with just so much grit and like sheer will. That we just knew we could do it.

We were a bit scared, but we knew we could do it. So we bet on ourselves and found a bank that liked the numbers and shared the vision and we acquired the business. And no looking back. We just bet on ourselves and guaranteed the business to ourselves and now this is, here we are with the new MFC.

[00:12:46] Griffin Jones: So are the investment banks the same as the commercial banks in Canada for this purpose? You've got RBC, you've got Bank of Montreal, you've got Scotiabank. There's only a handful of options on the commercial side in Canada, generally speaking, isn't it? And so is there only, is there also only a handful of options? For did you go through a commercial bank or did you go through an investment bank? 

[00:13:08] Dr. Crystal Chan: We went through one of the big four commercial banks amazing, Scotiabank. We we have a banker there that is like a friend, an ally, and he and his team really saw the vision. There were other commercial banks that declined, but we found a, a banker and a bank that really saw the potential.

[00:13:28] Griffin Jones: I can't help but think about this, Chris, when you mentioned this, going into the interview, you mentioned that, you all had found a way to compete with the multiples that other clinics were, or excuse me, that other firms were paying for clinics. And I thought why would a multiple be so high for a single doc practice? And it's almost there's, Dr. Vero couldn't have gotten a multiple like that without having Dr. Garcia and Dr. Weiss work for him. So it's almost like, in that part it worked against you a little bit, didn't it? 

[00:14:00] Dr. Crystal Chan: So I obviously can't disclose the amount that we acquired the clinic for, you know as well as I do, it's not always about dollars and cents when you negotiate a deal, it's also what value you bring. We gave Dr. Vero huge value. He would have to pay his dues for, what, three to five years if he had sold to a PE backed network or a firm. He didn't have to do that with us. He worked three to six months. We were confident we had volumes and the trajectory that we would be okay once he left. I remember his last day, he wore bicycle shorts or, sorry, basketball shorts. And then he just peaced out. And it was a nice transition for him, I think. There were obviously, there's always, when you're negotiating such a big deal, there's tension. But I do think, I guess you could interview him, but I think it gave him that freedom. We also took care of his staff, his legacy, his patients.

He really cared about his patients and his staff. And that's the big thing. I think a lot of people that sell to PE they, they worry more about the succession, so we gave them other than just dollars and cents. And, I'm not going to get into details of the multiplier and this and that, but we gave them other type of value.

And I would say on an emotional level, Griffin, I, that's a good interpretation but I would say a good business is a good business and the numbers make sense and they still make sense and we're doing better than any projections. And so to have the opportunity. To have an established clinic, established personnel, very minimal turnover, public funding, reputation, geographic positioning in this metropolitan area, all those things, to me, have been more than worth the price. It's the best decision I've ever made. 

[00:15:43] Griffin Jones: I did not know Dr., I do not know Dr. Vero, I know of him and I knew of him, and I believe when I first became acquainted with him, he was a solo practitioner. Was he a solo practitioner prior to Dr. Garcia? 

[00:16:00] Dr. Crystal Chan: Yeah, he, lone wolf kind of guy, he's from the generation of sole proprietors.

I think that it's, I'm not sure of that. That era is gone, but yes, he was a sole proprietor from beginning to end. He had several iterations of MFC, starting at a smaller location for a smaller lab, and then finally, expanded to this whatever 10, 000 square feet or whatever it is that we have in the medical building now. But he was always on his own, with associates, with no equity. 

[00:16:26] Griffin Jones: Okay was Dr. Garcia the first associate or other, he had other associate RAIs over the years? 

[00:16:31] Dr. Crystal Chan: He had others, but she was probably the most tenacious, loyal, present, and highest volume partner, and he was, the only one he had ever designated as assistant medical director.

[00:16:43] Griffin Jones: And Dr. Garcia and Dr. Wais were the only associates at the time when he was retiring and selling? 

[00:16:49] Dr. Crystal Chan: Correct. Oh, I should add there were also two affiliates defined as people that had their independent practices and then plugged into the lab for their IVF. And they still, and those relationships still exist.

[00:17:01] Griffin Jones: But it was you that approached Dr. Wais and Dr. Garcia, not the other way around originally. They weren't looking, hey, let's get one more person to buy this with us. You were looking around at what might be a good oh no. 

[00:17:13] Dr. Crystal Chan: It was a perfect alignment. They were looking in a hurry, and I was open to the possibilities.

[00:17:23] Griffin Jones: You may have answered this, but how did that, how did, were you just always in these sort of conversations together? But how did you align so quickly? How did you come to find each other? 

[00:17:31] Dr. Crystal Chan: Dr. Wais was my favorite fellow ever. She did fellowship at my academic site. She was just a superstar fellow, and she went off to MSU, but the funny thing is I encouraged her to go there.

I said, hey, there's this clinic in the north. It's like a diamond in the rough, go there. So she what, we were friends. We were staff and fellow, but then we were actually friends. And then Dr. Garcia's husband is was friends, is friends with my ex husband. So it's a very small world. So there's a little bit of, pre-connection before all this happened. So we're all friends.

[00:18:03] Griffin Jones: So then you shop around at banks, you find one that is a good partner, you agree to a deal that worked for you, worked for Dr. Vero. And then you mentioned succession was a handful of months and he went out in basketball shorts. But tell me, how did succession go? Like from when the deal was inked to when Dr. Vero's out shooting hoops, like what happened in between then? 

[00:18:30] Dr. Crystal Chan: There's a funny story right after acquisition. So you know, 30 minutes into acquiring the business, the ink wasn't even dry. We get a phone call from a very reputable. And then we also have a very senior RE that works, with a big PE backed network, and he called us to congratulate us. And then he followed by saying, are you interested in partnership? So we were like 30 minutes into being, business owners and the first informal offer to merge or to be acquired came in.

So we tried to, put the blinders on to all that was happening with PE consolidation around us and we, the first hundred days of acquiring the practice was to understand the business and to amalgamate the business. Actually, the original organizational structure of MFC was Very archaic. How it was is that the MFC was actually Dr. Vero's practice, plus the lab, plus biochemistry. And then the other associate doctors ran their own practice. They ran their own HR, they ran their own management their own equipment, things like that. And then they would plug into the lab or pay MFC for the use of the IVF lab.

So that obviously was not a modern way or efficient way of functioning. So the first hundred days was the MFC. Nose to the grindstone, just transforming what we call old co MFC to the new co amalgamating everything under the same umbrella, everything under the same leadership, HR management, all of that. And it sounds like not a big deal, but it is a big deal. You have to renegotiate contracts basically as a new employer for, half the staff. You have to do this all while being very cognizant of people's feelings. They are grieving the loss of Dr. Barrow. Some of them went back with him for 20 years, right? So there's this transition and nobody likes change. We don't like change or the staff don't like change. So that was hard. Lots of tears, lots of stress. In that transition, but we did it. So tell me 

[00:20:28] Griffin Jones: more about the details of this transition. This is like switching payroll companies or HR software or your EMR or what else?

[00:20:36] Dr. Crystal Chan: Switching payrolls is switching your boss, your direct report. So for example, a nurse that reported only to Dr. Garcia, On Monday, now on Tuesday, is an employee of MFC and has to report to the HR department of MFC. Whatever you're used to, your culture, your, how you get things done in your little sphere, changes when you report, start reporting to somebody else. Yes. Payroll had to change direct reports had to change. We had to redo the whole organizational chart. 

[00:21:04] Griffin Jones: I'm talking with Dr. Chan about keeping independent practices thriving in this era of consolidation, but how do you know which fertility centers are still independently owned? Many of you have asked for a comprehensive list of fertility practices that shows who owns each of them.

We heard you. Thanks to support from MidCap Advisors, Inside Reproductive Health has done the work and compiled a list of over 450 fertility clinics across the USA, indicating if they're independently owned, part of a fertility network, or part of an academic or hospital system. If you're an independent practice owner that wants to find your people, if you're an industry side person that wants to map your customers, if you're a fertility network that wants to check your own list, You can download this list for free. View the full list at

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[00:22:00] Griffin Jones:And what did you find to be the biggest challenge in doing that?

[00:22:07] Dr. Crystal Chan: People get comfortable in their roles and people get comfortable in what they can control and who they can control what they can't control. So there were a lot of growing pains and, a lot of, we spent a lot of time talking to staff, getting their feedback. The feedback almost always was, you guys are changing things too quickly.

It was fine. Why are we doing it different? And so just to draw people back to the, what the vision is, and we did a lot of visioning, and mission statement development with the staff. We actually had a retreat about that, to say, look, guys, we have old CO, out of necessity, from a business standpoint, we have to transition to new CO. Let's not make this about, this nurse versus that nurse or, don't be too granular. Let's talk about what the vision is for NICO. What is the vision as clinic and, we can talk about what we came up with as a vision, but let's focus on the vision and everything that we do. It's to get us closer to that, that, that goal, that mission. 

[00:23:04] Griffin Jones: And you are getting people to buy into the vision. Remind me of when the deal closed. Was that 21? 

[00:23:12] Dr. Crystal Chan: Yep. 22, mid 2021. Summer of 2021. 

[00:23:15] Griffin Jones: We're now recording in May of 24. And three years. So in the beginning, you had that sort of you, you're a lot changing quickly. 3 years later, is it still a lot changing quickly? 

[00:23:28] Dr. Crystal Chan: I think as a group of partners, we're always looking for what's next. We're very hardworking. We all strive to be the best. We really want to be the best. Excel in this marketplace. So yes, we're always looking for what's the next opportunity, what's the next project, how can we do better for our business, how can we do better for our patients, our staff.

But I would say the frenzy has settled down. I think that first 100 days was really the most difficult and now it's fun, Griffin. So I think when we first started, it felt a bit like we were David against Goliath. Goliath being the peep for as confident as we are. We were, there was a little bit of fear, can we compete, in the marketplace?

So in the past three years, not only have we survived the loss of the headliner, Dr. Biro, we have replaced him and we've grown 20 percent in volumes and referrals and in our socials and our reputation, our staff satisfaction score, our patient satisfaction scores. So we have really done really quite well in overcoming these challenges. So now that fear has been replaced. By excitement about what's next and this feeling that as an independent, privately owned, doctor owned clinic, we have more agility. And now I think of our independence and our, we don't have to report to investors. We just report to ourselves, our patients, and our staff. I think of it as a competitive advantage because it lets us be nimble and agile and You know, make a quick decision about what our next project is and just go for it. 

[00:25:03] Griffin Jones: Are you hiring doctors? 

[00:25:05] Dr. Crystal Chan: Yep. So we have a, we hired, we're able to get one more associate, the amazing, Dr. Kenji. That was a year and a half ago, and we are having, getting another one joining this summer. And yeah we're looking for more. We definitely have the referrals to accommodate at this point, probably five or six. 

[00:25:22] Griffin Jones: Do you have a partnership track for the new docs coming in? 

[00:25:26] Dr. Crystal Chan: Yep. So that's something we are developing. We, there isn't, I will say that's very early stages, but I do think, we, we've seen that when doctors have skin in the game, they perform better. I think that no matter what incentive plans don't work as well as actual true equity ownership. So that's something that we're looking into. And we have a really, We just really settled on a very strong leadership team. We have a gentleman named Mark Evans. He's our managing director. And we have a clinical director named Allison Gilmore.

Combined, the two of them have run four Canadian fertility clinics, essentially, with about 40 years of combined experience. With this current leadership, we're perfectly poised to think about recruitment and how we secure that next generation of doctors and partnership track and, partnership modeling is something we're looking into, but it's not refined yet.

[00:26:18] Griffin Jones: I think Mark and I correspond on LinkedIn sometimes, and I think it was him that I found out that Dr. Viro had retired and that you all had come, I think even before Dan had mentioned it to me and something you said that incentives don't work as well as actually owning equity, why is that the case?

[00:26:38] Dr. Crystal Chan: When you own equity, you're afraid, and fear makes you work harder. It's just, it's at every layer. I used to have incentive when I worked at an academic site. When, and I'll give you an example. Let's say in that world, if a patient complained to me, hey, Dr. Chan, I didn't like this about your clinic.

Even though I had incentive, I didn't have an ability to, to really, Significantly make change in the institution. So I would say something along the lines of I'm so sorry. That was your experience I'm gonna take this feedback send this feedback up the chain and most of the time I felt like nothing would really happen to be honest Versus when you own or co own a clinic when a patient complains about something I jump on it I say what was the issue?

Who was the issue? I'm sorry. You had that experience. I will change it it in my previous life, I had incentive, but it wasn't my mission to make the clinic the best possible place it could be for patients. In this life now, with equity and skin in the game, I feel like MFC is my baby. I can say for my partners, MFC is also their baby.

We share this baby, and we want the baby to be the best baby it can possibly be. And every single piece of staff feedback, Patient feedback resounds with us and we do want to make a difference for it. I think that's the difference and I'm not saying that incentivized associate doctors don't work hard. They do. They work hard for themselves, their patients, their families, but it's just different. We work hard not only for those Entities, but also to build up MFC to make it the best it can be. 

[00:28:13] Griffin Jones: Think of how cool of a t-shirt that would be. Crystal equity equals fear . I think I don't know if the doctor community would buy it so much, but the entrepreneurial community, they would eat that up. Equity equals fear. I can just see like value-tainment making those types of of t-shirts. But I, it, and you're right, it does. So I wanna talk about the. The percentage of equity and the percentage of fear, because I think that a lot of private equity back groups would say that is correct, equity does equal fear, and so if you own less equity, you have less fear.

You get that there's some sort of, maybe there's a J curve where there's a benefit to having a certain amount of equity and the right amount of fear, but after that, it's all stress. And so I'm interested in how you would respond to that, but I'm also interested in, I've thought about how much fear does, how much equity does someone have to have the appropriate amount of fear? And what we're really saying with that is responsibility, that they actually take that sort of ownership. Would they do it at 1%? Would they do it at 5%? Does it have to be 20 or greater? I it's, so talk about that, that, that percentage of equity and fear. 

[00:29:24] Dr. Crystal Chan: Okay, so I think there is a benefit that the three partners here are equal partners.

So I'm not sure if it's an exact percentage or just a feeling that you have an equal skin in the game and your friend and your sister is depending on you and you're depending on her and vice versa. So there's this real, again, here's the socialist in me, this equal partnership thing does breed that. So I really don't know if it's a numerical percentage. I think 100 percent is too much. I just, I'm not worthy. To all those sole proprietors of the path, I can only imagine, although back then it probably wasn't as competitive, but just to have that 100 percent of responsibility in yourself, that's a lot.

So I think that's too much for a lot of modern REs. I don't know anyone who really gets out of bed wanting to be, like, the 100 percent boss of a fertility clinic anymore, so I think equal partnership. With, I don't think it's two partners, three partners, four partners, five partners makes much of a difference, but I think that sense that you're in the game, you're playing as a team, it's I like to give this analogy that we're like a Super Bowl team, like the Kansas City Chiefs, like Dr. Garcia is the quarterback, I'm like the tight end, and I'm like, Because we're sharing, and we're in this team together, and we have the same vision to make it to the end, to get to the ghoul, she knows when she throws that ball, I'm going to be in the end zone, and I'm going to catch that ball. So I think, the socialist in me likes to say that maybe it's not so much the percentage but the Spirit.

[00:30:52] Griffin Jones: That analogy hurts as a Bills fan. You're from Toronto, Creslo. Toronto's supposed to back Buffalo. It dug a little bit deep, but unfortunately if you had used the Bills in that analogy, the analogy wouldn't work as well. I'm sorry to say. When you were musing on the areas for opportunity, the areas for growth, and you're reflecting on what are the biggest opportunities for the future, what answers did you come up with in those reflections? What are the biggest opportunities in the coming year or so? 

[00:31:22] Dr. Crystal Chan: It's very timely that you ask me this question. So we, I think like never before growth is on the agenda on the minds of, all fertility clinics at this point. We know it's a growing industry. We know that in North America, we're probably only 1 percent of people that need IVF are actually accessing IVF.

So we know there's a lot of opportunities for growth and also, advocacy for patients and access. So one thing that we really are. Working on or struggling with as independent owners right now is how do we grow and whether or not we build a new clinic and lap at a different in a different town, a different city. Do we grow by growing the capacity of our headquarters or do we grow by literally planting a flag in a different city or township? and building a new IVF lab. If you look at what the private equity backed clinics are doing, a lot of them, the de novo clinics, as well as established clinics, are doing that. And it's very interesting, and I think it comes from the fact that Moving to 

[00:32:31] Griffin Jones: a new city? You're saying moving to an entirely different province or state? 

[00:32:37] Dr. Crystal Chan: Or city, to build a different lab, just to spread their footprint. So if you look at PE, it's a short term agenda. For they're buying revenue streams, they're buying profit streams, and they're hoping to exit in a certain amount of time, pretty short term, usually about seven years, and with a margin to show for.

So I think there's much more of a mandate to improve the, increase the footprint and build clinics and amalgamate sites and just have more IVF labs, more IVF sites. But if you look at independent proprietors The interesting thing is the biggest clinic in the GTA, the highest volume clinic in the GTA, owned by a single proprietor, only has one lab, one site.

So the question is, if you don't have to show the investors what you did, is it better to build out your one site and do 2, 000 IVF cycles there? Or is it better to build another site and do 1, 000 and 1, 000? The second you leave your headquarters and you build another IVF lab, you have personnel to worry about, you have staffing, you have HR.

You have risk, you have all these operational costs that you have to multiply and compound. Again, when PE is coming in and they're endowing X number of millions of dollars to a group of physicians, they have to do something with that money, they have to have something to show for, investments to show for, but as a team, An independent clinic, we're not sure that's the right move. What we know we want to do is improve access to people in the north of Ontario. It is frankly unfair. So there are about 16, 17 clinics in the greater Toronto area, up and around, and there's nothing up north. And that's not fair. And our patients from the north have to drive nine hours to get here. It's absurd.

So this is definitely passion over profit here, as we figure out how to organically, sustainably expand And address that, that volume in the North, North of Ontario that needs to be serviced on reserve, off reserve, just, North Ontario. 

[00:34:39] Griffin Jones: And reserve refers to people, First Nations people, with, here, would either be called Native American reservations or Native American territory. And which is, Which there are multiple of in North Ontario and just very like rural areas and I don't know if rural is the right word. 

[00:34:56] Dr. Crystal Chan: That is the right word. Oh, 

[00:34:57] Griffin Jones: but it's farmland even disappears, like a hundred miles north of Toronto, it's like it's towns that are quite isolated even from each other and they're very low population centers. So you're thinking of putting an IVF lab? 

[00:35:11] Dr. Crystal Chan: No, definitely not worth thinking, but just improving access and hubs to, to people in the North, it's a necessity. It's a necessity. And if you look at where the PEBAC clinics are going, they're just going more core, more central, more business, metropolitan areas, right? Because that's where the volumes are. So they're not going to attend to sparsely populated areas. So again, this is still, This is where it's nice to be an independent. Yes, you have to make smart business decisions, but it is also, you want to be a good doctor and a good person first. And this gives us the opportunity to do that where we're situated, our, our geography, it all works.

[00:35:56] Griffin Jones: Are there technologies or other kind of partners that would help you do that, expand that type of access in North Ontario in a way that wouldn't have been possible five or ten years ago? 

[00:36:07] Dr. Crystal Chan: Yeah, for sure. Virtual clinics, virtual platforms, EMRs. And, as people develop whole ultrasound wands and things like that, I think the tough part is blood drawing phlebotomy services, but if you could figure out how to scale that up that would be great. And even before technology catches up, you can find partner clinics in the North. There are a lot of specialists in family medicine in the North that can help out with that. So it's just about having, you The desire to make it happen and this is a big project for Mark Evans. This is his true baby and his passion is to advocate for patients in rural areas to get access.

[00:36:44] Griffin Jones: Are there any of those technologies, apps that you mentioned that you particularly like? Like any companies or models that you feel strongly about? 

[00:36:52] Dr. Crystal Chan: We're just really in, in kind of discovery phase with them. So I really can't speak to any specific app that, that we're, looking at right now.

[00:37:00] Griffin Jones: There was a doctor in the Twin Cities in Minnesota, I believe he is since retired, but he used to see patients in the Dakotas and really rural areas and he had his own plane and he would fly to them. You see any of you getting your pilot's license? 

[00:37:15] Dr. Crystal Chan: I think, again, we're always looking for the next challenge. I'm not sure I want to be in like a doctor killer plane, but I 

[00:37:21] Griffin Jones: Yeah, they scare the hell out of me. I 

[00:37:23] Dr. Crystal Chan: do have, yeah, I do have a little bit of a, free spirit, where I think one day when MFC is like running and doesn't need me here all the time, I see not only myself, but Dr. Garcia and Dr. Weiser. I can see us doing a little bit of medical missions and things like that and, doing something a little bit outside the box.

[00:37:40] Griffin Jones: As larger networks and health systems continue to acquire fertility clinics, how many Dr. Crystal Chans are there on the U. S. side of the border? I don't have to guess. I know, I have a list, and I'm willing to let you have that list for a million dollars. But because of MidCap Advisors, I'm willing to let you have that list for free.

We've put together a comprehensive list of over 450 fertility practices across the United States, showing exactly who owns them. We think it's every fertility practice we've indicated if they're independent, if they're owned by a network, by which one. or if they're academic or health system, go to InsideReproductiveHealth.com, find the industry report section and then find the fertility practice ownership list. You've been asking for this list for a long time. It's been updated as of October, 2024. So don't wait, view the full list by visiting:

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[00:39:01] Griffin Jones:With regard to Staying independent. Is that something that is part of the mission? On day one, you got a call you at least got a tire kicking call, and who knows, it could have been far more serious than that and I imagine you've gotten plenty since and you will get plenty more. How is, how important is it to stay independent? How open to it, or how open to merging or being acquired, are you? 

[00:39:06] Dr. Crystal Chan: So we're very young we're having a lot of fun. I always say to my partners, when this stops being fun, you let me know. Maybe we'll get out. But we're still having so much fun and I cannot envision a time at this moment where we will stop doing this or stop functioning as independents. That being said, we have to look around us. So if you don't mind, I'll talk about the Canadian landscape. 

[00:39:32] Griffin Jones: Yeah, please. 

[00:39:33] Dr. Crystal Chan: So I think of Canada as a microcosm. of the U. S. is about the industry is probably, 15 percent of what it is in the U. S., but the interesting thing about being a microcosm of the US is that when change happens, you feel it sooner because it's smaller. It's a smaller swimming pool. So there are about 40 IVF clinics in Canada, and five to ten years ago, the landscape was totally different. Out of those 40, about seven were hospital based academic centers, and now there's two, two or three academic centers.

Five, five to ten years ago, most of the clinics were independent physician owned, and in the last five years, it's completely inverted. So Mark and I looked at the data what we tried to Pull from the internet, what, talking to people, but by our calculation, by clinic, about 60 percent of Canadian fragile clinics are PE backed and controlled, and the minority, 40%, are now independent or public or hospital based.

That's by clinic, but if you do the calculation by number of REs that work at the clinics, actually 70 percent of the Canadian REs work in a PEBAC clinic or network. And where's that private capital coming from? It's both domestic and international, so 80 percent Canadian investors and, 20 percent international. So this consolidation has been happening, fast and furious around us, so we're not immune to it, Griffin. And like I said, that was just one offer, we've probably been approached like that. Why is this happening? I think, I'm sure you've talked about this with a lot of guests, it's that entrance of PE into the market, recognizing the revenue streams that we have.

And then number two is this, the original clinic proprietors reaching retirement age and wanting to sell. What is interesting is that you're seeing, and this, we're seeing our friends who are in their early 50s, Some people who traditionally would be too young to sell or contemplate retirement, some of these younger mid career doctors are also selling and I think, you know that, why is that? I can speculate because I think they know that they have to put five years in, after they quote unquote sell and they want a head start maybe on their retirement. And I think that, that's a trend that we're seeing. When the networks or the private equity base, this is not to vilify PE at all, but when they come, I think there's a little bit of gaslighting that says, hey, this is a competitive market.

You might want to work with us because you might need our HR to survive and, our recruiting abilities And, maybe we can help you, right? So what I'm seeing is not a lot of Canadian doctors are actually falling for that. I'm not sure in the States that they are. So in Canada, the main entry points of PE seem to be, number one, helping doctors start a de novo clinic while retaining control, or number two, buying from retiring doctors. We're not seeing a lot of Canadian Fertility Clinic owners at my age saying oh you're right I need you, I don't know how to run my own business, please help me, here's some of my equity. I don't think we've seen any sales like that, maybe I'm wrong, maybe one or two. I think that's the polarity of it.

If you can't start your own de novo clinic, you might need PE investors to help you, or if you're done or getting ready to be done, you need PE to help you get out. For I, we're in this kind of in the middle having fun, running our clinic, proud of our baby, love our staff love us, like we're there's no reason that I can foresee right now that I change, but I don't see any reason right now for us to be consolidated and I want to state very clearly. I am not here to vilify PE. There, it, life is not black and white, it exists in the grays. It's not like PE is bad and independents are good. In fact, there are many independent clinics that are really not good, and a lot of PE affiliated clinics that are fantastic. So this is not about that, but it's just. Right now, we're having a good time being independent and that's what we are for the foreseeable future. 

[00:43:34] Griffin Jones: In the U. S., it seems to me that you're number two reason I've, in my view, is the number one reason that you've got retiring docs and this is their way to cash out on what they've built. The problem with the, and the view of the middle in my in my view is that you have so many in, in, even in Canada, is that you have so many people that are in the middle, but they're with docs that were retiring.

So you have plenty of young middle partners, like 40 something year old partners that have plenty of fight left in them. But they have sold to private equity groups in Canada too, and lots of them. They were usually of partners of older docs who are retiring. And we don't know what the, for those 40 something year old docs, we don't know what their, will they run, will they take their urn out? They're probably, many of them are probably, Two years into a three year earnout, or three years into a five year earnout will they take that, do that, go golf for a year if they if non beats are enforceable in that way in both Canada and certain US states, and then come back and. start a competitor to their old practice. That could happen too. 

[00:44:46] Dr. Crystal Chan: I think that would be a great interview, Griffin, for the young retiree. I think that's a segment I don't think you've interviewed yet. I would be thrilled to hear from them. I think there's only a handful in Canada. I'm friends with some of them. There's a handful and it'd be interesting to see what they see for their future.

[00:45:02] Griffin Jones: I want to ask you what your view as of. Of the rising tide of female entrepreneurs or of what we should think about when we think of women owning businesses and women I want to skew this with my own thoughts, and I want to hear your thoughts, but very often when I hear female entrepreneurship, it's related to venture capital.

It's usually talking about going out and raising money and building large enterprises the VC way, as opposed to starting a small business and making a small, profitable business. And so very often when I hear many people in women's health say that the venture capital is just not there for women's health in the way it is in other industries and it's sexist and it all very well may be. And those all, Very well may be valid arguments. They're not arguments that resonate with me on a personal level because I started a business from nothing and I didn't go the VC route and I didn't ever try to raise money and I want other people doing that. I want other people doing that in general, both men and women, because I think that's what is the best of capitalism when Multiple people own different ventures that we have a really well balanced economy and society when that happens, and there's no gatekeeper there.

There's no person that says, yeah, I'll give you this amount of money or not. It's the marketplace. So you are maybe you haven't had The gatekeeper of venture capital, I would say the banks are probably somewhat of a gatekeeper and so what is your take on this though? Because you also did not buy something though where you're trying to raise money and scale, like you bought a business that you're trying to make profitable yourself and you're one of a few proprietors of it. How was your view on that landscape? 

[00:46:58] Dr. Crystal Chan: Those are interesting thoughts, but yeah, I would say when we presented to the banks, we had a little bit of that perceived just gonna use the word, sexism. There was one banker I can remember that was a bit like there, dearies, this seems like a big business for the three of you. And that bank decided to pass on us, but again, some banks have provision. On my comment on female entrepreneurship I guess I would say, do you know what the greatest lie ever told? 

[00:47:24] Griffin Jones: No. 

[00:47:25] Dr. Crystal Chan: Okay I think the greatest lie ever told was that women don't make good business people, and that we can't run businesses, and they don't, that women don't cut it as entrepreneurs as well as men do. So I guess I'm here, this is a very important mission of me being on the podcast to say that I think that's pure BS, and I think that's bias, and implicit bias, and I would posit that many women are good people. Business people. These are generalities, but women tend to be organized. Women tend to be multitaskers.

Women tend to be calculative. I know that word has a bad connotation, but I wouldn't want to go into business with partners that are, can't calculate. So we tend to be calculative. We're nurturers. We nurture our staff, our patients, our clients, our business, and we know how to share and work together as a team. So if you find yourself lucky enough as I have to find a group of female partners that not only get along, But can mute their egos and delegate to each other and step out up and step down relative to each other when, our strikes arise. That synergy can be amazing. And I think it's important to talk about female entrepreneurship because there's a lot of research right now about gender inequity.

My colleague at University of Toronto, Andrea Simpson, she publishes a lot about gender pay gap in medicine. But in RE, it's not only a pay gap, it's a position gap. So in Canada, of the 40 clinics that we have, only 1 to 2 of the 40 are female physician independently owned. It depends how you define independently owned. There's 1 to 2, like us. And there are 12 physician owned male proprietorship. But if you look at the graduating class, RE in the U. S. and Canada, I bet you that's majority female. I guess I don't know that. I don't, I'm not a fellowship director, but I feel that it's majority female. So what is it? Why are REs being, female REs being trained, but not in the positions of academic chair or, business owner or co owner or network?

Whatever owner. Is it lack of mentorship? Is it socialization? I don't think the answer is that women are bad at business. I just, I don't buy that. So we are female physician led and Owen, that is our brand. We are proud of it. We're out there internally, externally. Communications is very central to who we are. We're proud of it, we've leaned into it, we really do believe that female physicians know what patients go through, and that is a priority to serve that our patient and we want to inspire our staff, we always joke about it that since we took over, a lot of our staff have left us, not because they don't like working here, but to get the job done.

To advance their careers and education. I think as they see us in these positions of mentorship and they go and which we foster that. Love that. But we want to inspire young women in STEM to do, to see that you can do what you dream of doing. We are a Latina woman, an East Asian woman, and a daughter of a Polish immigrants. The three of us, again, We are feisty, we are gritty, and there's a part of us that wants to prove something, that we can do it together as female entrepreneurs. 

[00:50:27] Griffin Jones: It was important to you to start with other women as an entrepreneurial cohort to select as your first partners. Will it remain that important to you as you bring on future partners?

[00:50:39] Dr. Crystal Chan: It's a great question. So that was just more happenstance. It wasn't intentional oh, I want a team of females. It wasn't like that. It just happened that way. And I think that once that happened, it's that kind of That was who we are, but we're definitely not close to a male or other partner joining us, I definitely wouldn't say that, but what we're seeing is a reaction to this kind of how we present ourselves as female physician led and, oh, and I'm not sure if it's like post Barbie movie or something, but there's a certain clientele of patients and a certain cohort of staff or employees that are attracted to us and drawn to us because we're seen as female entrepreneurs and trailblazers.

Ironically, it's 2024, but we're still seen as trailblazers in this industry by being female entrepreneurs, so they're, out of ten consultations, there's gonna be one patient that says, Hey, I heard about you. I like how that you guys are running the business, not private equity. Some people know, people listen to Freakonomics, like they know, not everybody cares who owns their fertility clinic, but some people do, and some people come to us.

[00:51:42] Griffin Jones: I think part of the reason why, just in general, you're seeing less younger docs own practices, but you mentioned, there's 11 to, 11 or 12 independently, male owned, independently owned practices. There's one. You've been listening to two female independently owned practices in Canada. Why do you feel that I'm with you that I don't think that that there's any basis for suggesting that women make bad entrepreneurs and to the contrary, plenty of evidence that they make great entrepreneurs. Why aren't more women choosing to do what you did and or for those that are on the Maybe take it one step further for those that are on the fence Listening, what would you say that might nudge them?

[00:52:26] Dr. Crystal Chan: So I think and I oh, okay. I'm just gonna say it I think it's hard to be a mom and a business owner and a doctor and be present for everybody your kids I have three kids. So your kids your staff, you just have to nurture too many people. So it's, I think, I can't imagine again being a mom and a doctor and a sole proprietor. So you need to work in teams. No need to. I'm sure there are amazing female entrepreneurs who could build or buy a clinic on their own. But for me, for us, I think we work better in a team because If my kid gets sick, it's nice to know that Dr. Garcia can be at my meeting, see my patient. So I think one of the tips is you can do it because we did.

It was scary. It was hard, but if you work hard enough and everybody worked hard to get to the NRE, you can do it. But find partners. Find partners that you trust with your life. Find, I'm going to get emotional now, find partners that you love, that is like a sisterhood to you. And that's the only way I think you can be truly successful in this crazy, consolidating environment.

[00:53:40] Griffin Jones: So I think there's a play and endorsement for independently owned practice in there that may, maybe you didn't even, you live it, so you obviously realize it. But I too believe family first, career second. I know people want to say, oh, you can do both, you can have a book for, I'm saying for me, Griffin Jones. Family first, career second, and then everything else to me is is the thing that gets cut. My, my physical health would be third and community, all those things are important, but I've deliberately there's no fantasy football in my life. There's no there's very little Netflix.

It's maybe a Saturday movie with my wife, but I'm not watching YouTube. I'm not, Scrolling on social media, like all of that, the happy hours that people do, all of that is gone from my life. But it is family first, and, but I still do want to be financially free. I'm not trying to buy the biggest house in the community. I'm not trying to buy an infinite fleet of classic cars. But I do, being financially free is important to me, so career is a second. Because I own my business and I don't have investors behind me, I go at my pace. And if it's you know what, I'm not just, I'm just not going to do this at this time because I really want to spend time with my kids.

I really want to see my family. I want to be there with my grandparents when they're passing away, whatever it might be. I'm the one that decides, okay, that's just gonna be a little less money than I make. Now, it goes back to the fear earlier, you have to get to a certain place where you're comfortable doing that, and if you got loans against you, and, it is scary in the beginning, but once you get to a certain place then it's just, you know what, I don't have to do this just to get another multiple. I can go with this place and I can prioritize in this way, so I think that's a plug for owning one's own business. 

[00:55:33] Dr. Crystal Chan: And there will always be people like me. Someone called, I always quote this person, so an anonymous person said to me that you, Mavis and Marta are dinosaurs. Nobody will ever do this again. Associates just want a little incentive plan, guaranteed income, and they're fine. They don't want to run a business, they don't want to take on the stress, they want to care for their families. But I don't think so. I think we are not the first or last to be like this, programmed this way. There will always be people that will take a chance on themselves.

I think, we didn't really talk, I'm scientific director, but we didn't even talk about science or technology. Technology was supposed to improve access to IVF and drive down prices. Private equity was supposed to improve economies of scale get volume discounts and push down IVF price and improve access. That, that hasn't happened. That, we haven't seen move, PE or technology yet really move the needle on outcomes nor price. But eventually, Hopefully, with AI coming in, IVF in the box hopefully, you'll decrease barriers to entry for independent people to start their own clinics.

So I see, we've only been in this PE world for 5 10 years. In 10 years, everything we think we know now is going to be completely different. Some PE firms will be very successful and some won't. Some PE networks might have to sell out their clinics. Many crazy things will happen in the next decade, and so you're going to see probably a new wave of entrepreneurs coming in and doing it, and yeah my, my take home point is find people that you can work with and that you trust, and there's never any, I, it's, One third, one third, one third, between the three of us. There's, we don't fight about that, it is, we are in it together, and we are a team, and we're on a rocket ship to Mars, to Cotonou D'Ordo. 

[00:57:30] Griffin Jones: I can't wait to have you back on to hear about where that rocket ship is flying and orbiting in some years time, and to bring you back on to talk about why some of those technologies have not yet been able to make the field scale. But this has been such a great conversation. I'm glad that I've gotten the chance to know you more and I look forward to having you back. Dr. Crystal Chan, thank you so much for coming on the Inside Reproductive Health podcast. 

[00:57:57] Dr. Crystal Chan: Thank you, Griffin. 

[00:57:58] Griffin Jones: How many independent fertility practices are there now? Thanks to support from MidCap Advisors, Inside Reproductive Health has done the work and compiled a list of over 450 fertility clinics across the USA indicating if they're independently owned. Part of a fertility network, if so, which, or part of an academic system, visit InsideReproductiveHealth. com. View the full list by visiting:

https://www.insidereproductivehealth.com/unitedstatesfertilitypracticeownershiplist2024

[00:58:30] Announcer:Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode and the guest's appearance is not an endorsement of the advertiser. Thank you for listening to Inside Reproductive Health.

 

 
 

236 Diary of a Fertility Network CFO featuring JT Thompson, CFO, Inception Fertility

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


Why do insurance companies often have a much bigger advantage over fertility clinics? How do fertility clinics close the data gap with insurance companies?

In this week’s episode, JT Thompson, CFO of Inception Fertility, shares his expertise on leveraging business acumen to optimize operations and navigate the complexities of fertility care.

Tune in as JT discusses:

  • Growth opportunities for fertility practices (And how to harness them)

  • Improving the efficiency of doctors' time

  • Negotiating with insurance companies to benefit your practice

  • Making long-term decisions for your practice that may be challenging to quantify

  • Forecasting projections that can waste time and resources

  • The dilemma of investing in quality and scale of care improvements that may not show immediate ROI

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Transcript

[00:00:00] JT Thompson: The traditional insurers of the world have been underwriting hospital care forever. And if you're a single hospital provider or something smaller and you show up to a gunfight with a knife, you're in trouble. And so you want to be on an equal playing ground. I think what we, where we do in our business is.

We're educating the payers about fertility space. It's not an area they spend a ton of time in. They don't have a ton of history that's allowed them to create good or bad expectations about it. So it's, that's been a would say a fun if that's the right word to use, a welcome portion of these conversations is that they're very much collegial and cooperative. And not just negotiating over a nickel. 

[00:00:44] Griffin Jones: Patient finance is a big area for dropout at your practice and a big area for your negative online reviews. See how Bundle's multi cycle programs can make that experience seamless for your patients. Visit bundle, B U N D L, fertility. com.

What data and important business intel do you want to make big business decisions about your practice? What would you want if you had a chief financial officer like my guest today? He and I talk about opportunities for growth for practices, what he's looking at with regards to efficiency of doctor's time, talk about negotiating with insurance companies, how insurance companies often outdated practices, how practices can close that gap.

We talk about speculation. How do you make decisions that you think are really necessary for your practice in the long term, but are really hard to quantify in projections on a spreadsheet? Talk about erroneous forecasts, as in how do you avoid BS data that is just making projections for the sake of making projections and is a complete waste of everybody's time?

And then I asked JT, as the CFO of a private equity backed company, how do you think How do you approach this dilemma where there might be things that are really necessary for improving the quality and scale of care over the long term, but doesn't look like it's going to have an ROI within two years? Enjoy my conversation with JT Thompson.

[00:02:03] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health nor of the advertiser. The advertiser does not have editorial control over the content of this episode and the guest's appearance is not an endorsement of the advertiser.

[00:02:24] Griffin Jones: Mr. Thompson, JT, welcome to the Inside Reproductive Health podcast. Good morning. Thanks for having me. You are the first chief financial officer to be on the show, at least that I can think of, and I'm worried that somebody's going to say, wait a minute, I came on a few years ago. I And If that's the case, I apologize to that person, but I do believe that you are the first CFO on this show and I think that is necessary because one, I know of the three core areas of business, sales and marketing, delivery operations and finance.

The last one is the one that I am weakest in and I think it's the one that many of our audience, certainly not all, we have a lot of MBAs listening and a lot of People with finance backgrounds. But we also have a lot of people that were able to get to a very successful position in life because they're just, they're good at doing something valuable that they can charge for.

And then they were able to keep costs low enough. But it wasn't really any kind of system. And as you and I were talking, one of the things that you mentioned is I'm not a middle of the fairway CFO of, just A traditional accountant, if I'm paraphrasing that correctly, rather you approach it from a business partner lens and and I wanted to know what that meant, but I wanted to hit record before you told me what that means.

Let's start off with what your approach to being a CFO is. Great. Sure. And appreciate the opportunity. And again, CFOs aren't normally trailblazers. So being the first at something is pretty cool. Hopefully I'll set up a low bar for the next guy to cross. Yeah, I am the CFO here at Inception Fertility, and and, in that capacity, I have responsibility for what you would expect to be the traditional finance roles, and we'll talk about those today, I'm sure but my career has been built around, being a strategic partner to talented executive teams and delivering information and support that allows whether it's our, any constituent, whether it's our executives our physician partners our patients, any constituent we have to try to facilitate success through the traditional delivery of what you'd expect in numbers and results and data but really from a strategic standpoint a bit around a number of.

[00:04:40] JT Thompson: A bit of high growth businesses like Inception is and the fertility space is and so bring a set of experiences around successful and efficient growth that I think are fun to deploy here in the fertility space. 

[00:04:52] Griffin Jones: What is unique about the fertility space that you've noticed, or what tends to be the same underlying principles no matter what industry you're in, and then what really is different when you move to a new sector?

[00:05:07] JT Thompson: That's a great question. The my, and I think it's a really I think through that lens around, what I learned in these other industries or other healthcare specialty sectors that you can apply here. And I think your question is really spot on and that there's a lot of things that it doesn't matter what business you're in.

People make the same mistakes. People don't measure the things that matter. People yeah. Don't I would say make a lot of the same mistakes, without the best, certainly with good intentions, but without the best, data and practices. Clearly there's things that, that we're doing here that were, that they were doing before I joined, that we're doing now, that you would do in any business from from a finance and support standpoint in terms of reporting and data and management and utilization of that.

What I like about the facility space relative to some of the other healthcare sectors is just the pure organic growth opportunity. The business is growing at such a tremendous pace. Access to care and access to our services is expanding, exponentially in a way that's exciting.

Not all healthcare, healthcare is obviously a fast growing part of the economy, fastest growing for years, will continue to be. Across all healthcare delivery services this is one that's growing faster than most. It's it's really fun to be part of it. 

[00:06:23] Griffin Jones: You said that some of the common mistakes tend to be universal where people don't measure the things that matter. What are the things that matter to measure? 

[00:06:33] JT Thompson: I think what I found is whether it's partnering with a physician or partnering with a other clinical partner or partnering with other executives, CEOs, COOs, the smart operators will tell you if you give me, This piece of information timely and accurately in a way that I can trust, that I can act on it, and I think that's probably been consistent across all of my experiences is trying to deliver timely, trustworthy data, and people will act.

I think one of the great things about really everybody across our spectrum, and you referenced it, a lot of people have a finance background or a business background, but then they're in a different role. Most everybody in our world in healthcare in general and certainly in the fertility space, whether it's our patient partners, whether it's our executives, all well educated all intelligent all want to succeed all want to perform at a high level and that can be done with data and with the right tools and knowing how to act.

[00:07:35] Griffin Jones: And so when you say getting that timely information, do you mean the operators, the other business leaders getting that from you, the CFO, or you getting certain indicators and metrics from them? 

[00:07:47] JT Thompson: Totally us delivering to the constituents the data that they want to see around the business. Whether again, whether it's an operator whether it's around how's my staffing look today?

 How are my supply expense is trending. How are my, in a position partners, how are my new patient consults? How are my how are these data points giving people, access to data they trust, they can act on? How did they? I typically trust the, whatever industry it's in and that I've been a chance to be a part of, I, I approach it with you tell me what you want to see.

[00:08:19] JT Thompson: You tell me what data you need to feel like you can really manage the business. Yeah, how do you deliver a baby? Better to the patients. It could be the marketing team. What sort of data will help you sort through the right kinds of leads. It could be the operators who need to worry about staffing and metrics around turnover. It could be revenue, revenue source related. How, what data do you need that would help you make decisions in managing the mesos? And we deliver that. That's our, always know 

[00:08:46] Griffin Jones: what they need or do they sometimes need you to tell them what to look for? 

[00:08:51] JT Thompson: I like to think it's a great partnership and we bring, ideas to the table of, hey, what about this?

Did you think about that? Here's some data that we're seeing and here's some trends that we're seeing. Let's interpret this together. Let's decide if that's something we should continue to report on and act on. Again, the best relationships among companies and teams is interactive.

You used a word earlier that's in my core mantra these days is really respecting curiosity. And I think the greatest leaders and the greatest operators are people who are analytically and intellectually curious and willing to listen to and be thoughtful about input even if it wasn't what they came to the table believing.

I think, the greatest, among the greatest things to see is to share data with someone. That tells them a story that's different than what they always believed, and they believe it. They trust it, and they then can act on it. I think people, again, it's human nature to have. An embedded assumption about, a piece of data or the way things are and be grounded in that in a way that you have to really be proven otherwise.

And I think that the great job of support systems that we provide on behalf of all of our clinic partners and company partners, whether it's through finance or HR or IT or any support system. Is that we give 'em data, they believe. 

[00:10:17] Griffin Jones: What are some of those things that clinic directors or practice managers or practice owners are coming to you looking for to get a better understanding of?

[00:10:27] JT Thompson: Sure. I think in this, in, in our space it's, data on how we can, how are we getting patients in the door? How are we can bury them into people who then proceed with us through their journey. It's it's how do we navigate the go forward world of not, this is a business, as you well know, that used to all be cash pay, self pay people.

The fantastic news is that there's a lot more benefit coverage for this service, and that expands into, you Not only traditional insurance but fertility benefit providers and helping our managers and leaders understand how to help patients navigate their own journey and their own access to benefits.

I think there's lots of ways we can help people deliver the best product. I would tell you our principle around all of this. is to allow, experts to focus on what they're experts in. So you want clinicians to be clinicians, you don't want them to be worried about, their paycheck or their expense reports or their administrative tasks that we can do on behalf of people and let people who are trained to be a physician, who are trained to be nurse practitioners, who are trained to be, whatever they're trained to be and whatever is their highest and best use. This is where we want people to spend their time and let us worry about producing support. 

[00:11:45] Griffin Jones: So how do they pull you in for support sometimes? Because clinicians very often do want to be clinicians, but in this world, sometimes they're pulled into many other different things, especially if they had been owning the practice.

But even if they're, managing or operating a practice within a network, they're starting to, Think about things that they may not have had to previously, our state used to be almost 100 percent cash pay and now it's less than half cash pay with all of the employers that are here and now we're noticing that these benefits companies pay us half what they used to and so they want to be They want to be clinicians, but they're finding themselves having to figure out how they're going to operate in a way that's much different than they used to. How do you advise them on those things or how do they approach you? 

[00:12:41] JT Thompson: I think it's a couple of questions in there that are really important and a couple of things. I would say that it needs to be our value proposition to Our partners and future partners, to your point, who used to own the business wholly or solely and spend a lot of time around things that the owner of a business would have to do and not just truly being a clinician.

Our, I think our value proposition and the other folks our peers in the space who are trying to support practices as they affiliate with practices. I think we all have the same. The same goals in mind and similar to other industries is to really allow them, allow the clinician in this case or the REI to be an REI and not worry about being the business person and have to handle all those things.

Being able to convince folks that we're going to deliver these services to them I call it table stakes, like we have to be able to do these things on your behalf so that you don't have to. You have to trust in us to do that. Your question was how do they access it? I find that there will always be some push information and some pull information, right?

We would love to always push data to people in a way that it shows up the way that they would like to see it on a timely basis that they would like to see it. But we're also, very interested in being asked and being asked for to look at something a certain way. So we'll, I want them to pull data from us as well or pull support from us as well.

Remind us where they need support or they'd always had to do something for us to do it for them. It needs to be interactive. So I think the delivery of it. Hopefully we'll always be push and pull but, again, I think our task is to have information at their fingertips.

[00:14:26] Griffin Jones: We're talking about negotiating with insurers, but what about an alternative approach to IVF insurance? Here's the reality. Seventy percent of IVF patients need more than one cycle and costs add up quickly, especially with medications. Bundle changes the game by offering patients a 100 percent refund.

Bundle covers the full cost of IUI or IVF, including optional medication add on packages so patients don't have to worry about unpredictable expenses. With Bundle, patients know their costs up front, giving them a clear path to achieving their dream of having a baby. If you want to learn more about how Bundle can help your patients have peace of mind so they stay with you and are happy with you, instead of just dropping out, visit Bundle, B U N D L, fertility. com.

That's Bundlfertility. com. They bring you in for that support. And when you said that, I thought of the old hockey enforcer. I don't know if you grew up watching much ice hockey, but especially back in the day, and probably still, but certainly back in the nineties, when I was watching a lot of ice hockey, there was a, it.

People's job who their only job was to come in and trounce somebody. And I'm not saying that's a CFO's only job, but there were also other guys that, maybe half of their job was to play the game well. And then the other half of their job was to come in, trounce somebody. And so do you find that sometimes you're in this role of I am here to negotiate that.

You've got different clinicians that have all run, certain practices, Part of our value proposition as an MSO is to be able to get more efficiencies at scale, which means that I'm negotiating on behalf of people. Do you feel in that role sometimes now I am here to negotiate a better deal for you? I'm here to be the pro negotiator. Is that ever the case? 

[00:16:12] JT Thompson: I grew up in and still live in Louisville, Kentucky, where there wasn't a lot of ice hockey. But I understand what you, I understand the the role, and I would tell you that certainly my approach in this capacity is far more carrot than stick.

I don't believe in, in, pounding the table and telling, our partners this is what I'm here to do, I'm here to enforce this or to do that. It has to be much more in a support way, but I do believe that we can deliver That are game changing and allow us to do things we can go be the person to negotiate contracts, whether it's with, payers or suppliers, we can take that lift off of our partners are used to have to do that and they can trust us to do it.

And if they want us to be the heavier business partner deliver of a message, happy to do it. But certainly not a, We'll never be in an environment where we're telling people how to run their business or how to be clinicians or how to do things. Our job is to learn from them, not to teach them.

[00:17:09] Griffin Jones: I know that you can't share specific details of any contract negotiation, but can you share, to the extent that you can share, can you think of a recent example where you employed some of that to get a better deal for the partners in your network?

[00:17:23] JT Thompson: Absolutely. I would say it's almost always because of really good data. It's almost always an education process. I think one of the interesting things about our space and the growing nature of it and the growing nature of companies who want to provide this service on behalf of their employee base and insurers who are responding to that by developing products, it is unique and they are, the, having been in other healthcare verticals, whether it was the hospital business or the long term care business or others where the insurance companies have the ability to outdating you and that's frustrating and doesn't necessarily give you a ton of leverage in our space at the moment we're educating payers, we're educating Thanks companies who want to offer this service around the journey and the outcomes and the possibilities.

And that's fun. And they believe it. And so I think showing up in a meeting with a payer where we're toe to toe with them on having, real data to share has been powerful and has helped us create products alongside of them that are good for everybody. 

[00:18:29] Griffin Jones: They have the ability to out data you, meaning like they have more information on other clinics and other providers, like what other kinds of data do they have?

[00:18:38] JT Thompson: Or even more than, even more about your own business, right? The traditional insurers of the world have been underwriting, hospital care forever. And if you're a single hospital provider or something smaller and you show up, to a gunfight with a knife, you're in trouble.

And so you want to be on equal playing ground. And I think what we, where we do in our business is we're educating the payers about fertility space. It's not an area they spend a ton of time in. They don't have a ton of history. That's allowed them to create good or bad expectations about it.

So that's been a would say a fun if that's the right word to use, a welcome portion of these conversations is that they're very much collegial and cooperative. And not just negotiating over a nickel. 

[00:19:25] Griffin Jones: How do you close the gap between that data powerhouse that they have and like you said, you, you've been able to meet them with a lot of data of your own. How do clinic owners close the gap with big insurance companies? 

[00:19:42] JT Thompson: I do think that's one of the value propositions that we bring as we try to expand our own, our own footprint is that we can do that on behalf of people. It would be very tough for, a single clinic owner or a much smaller business to, to walk into.

So I do think that's one of the things that the larger of us in the industry and one of the things that we do well, and we're doing it well not just on our own behalf, but on behalf of the industry. The really cool thing about this space is the untapped market. 

[00:20:13] Griffin Jones: I wanna ask about that negotiation of scale and get your opinion on a little difference of viewpoints that I've heard people express.

So the first time I had heard one side of the argument was a practice owner, an independent practice owner, and a. Quite a large market, a top 10 U. S. market a decent size practice more, you could count on more than one hand how many REIs they have. And this person's viewpoint was, the network doesn't really matter in terms of negotiation.

It matters how the market share you have in a particular market. Meaning if you've, if you're in LA and you've got just 5 percent of the market there, and then you're in Seattle, and you have 10 percent of the market there, that doesn't matter as much as having 42 percent of the market in Orlando.

And and then I had David Stern of Boston IVF on the show and he said, no, I don't think so because he said, I think even when you have smaller market share across the country. You have relationships with Blue Cross Blue Shield and you also have precedent like case study. And so I can see both sides to, to those viewpoint. Where do you fall on that? 

[00:21:28] JT Thompson: I would say I see both sides as well. To be clear, I think, if you look at our footprint we've certainly attended toward the former, which is, we're the largest provider. and Texas with a large supplier in Florida. There, there are we agree that affords you a seat in the table, whether it's a bigger seat or not.

Certainly it does, but I have to agree with David that across, being able to be in have experience in a number of different markets. helps. I mean learning and again very much appreciate my experience across healthcare service companies and this one's no different is that you know when you're in one market you're in one market.

Even you know Austin's different than San Antonio as close as they are. So you really do need to be tailored to market specific and have those experiences. They could absolutely inform the conversations and as it becomes a national, as we're certainly a national provider and others are as well.

I do think that helps relative to the conversations and just the credibility that we have with these payers and these providers that we do have experience in a number of places that certainly can't hurt. 

[00:22:34] Griffin Jones: Coming from other areas of healthcare, when you got to the fertility space, did you find that the insurance companies were doing things in the fertility space that, that you thought hang on, that's not, that's Fair, or just that's not how you do it in other areas, why are we being held to this standard or they were looking at things maybe more scrutinously or taking things that you were presenting at less of value than in other areas of medicine?

[00:23:01] JT Thompson: I don't think so. I don't think their behavior or method of operation is intentionally different across sectors. I just think this is newer. I think it's a smaller piece of the pie to them. And they don't have as much data to understand it. It's evolving. The way the business has evolved certainly it's a baby in and of itself compared to other industries. No, I don't think there's any intentional 

[00:23:24] Griffin Jones: no, not intentional, but to your point, because it's smaller, they look at it differently. I 

[00:23:28] JT Thompson: think it's, I think it's, I think it's just lack of, I think it's lack of data. I really do. And I think that's, what's been great to be partners with people is to share data and share outcomes and help design products that make sense on behalf of our patients.

[00:23:41] Griffin Jones: What questions do you wish doctors would ask you more frequently? 

[00:23:46] JT Thompson: That's a fair question, and I don't know that I have a great immediate response to it. I really I love the interaction with it. It's, again all of the Opportunities I've had across healthcare have really almost exclusively been about having a great relationship with physicians and physician partners and caregivers and clinicians.

And I think just developing their trust that we bring value to the table that helps them do their job better. If I'm having a conversation with a physician a partner, a physician or a clinician where the questions are about, financials or results or then they were probably missing the point, if we're not delivering stuff that they, that makes sense to them, then we've got to get better at it.

Now what are the fun conversations around how do you help us grow? How do you help us add to our existing practices? How do you help us get more efficient? What aren't we doing that we could be doing? Those are where the conversations are super productive, right? How do we grow together?

Again, I think this space has such enormous growth opportunity within existing footprints, right? Just the untapped market share within existing markets is super exciting and I would hope that our partners see that and get excited about it. I think those are the partners that, that, that match the best with us, are the ones who really wanna grow their practice.

[00:25:13] Griffin Jones: Those growth areas are another area where you're not gonna be able to share the specifics of what Inception's doing, but to the extent that you can share what should people be paying attention to, of here's areas that the average practice owner might not be paying attention to, of ways to grow their business.

[00:25:30] JT Thompson: I think it's probably really about how to be very efficient with their own time and their own schedule, I think what the inceptions of the world and the people like us should to do, and certainly what we think we do in our, and try to get better every day and get better, is delivering in a way for them to create efficiency, and I think what I find in this space versus others, is the ability to create more volume and more productivity with the same hours in the day.

That exist which isn't always the case, and I think demonstrating that we can help grow the patient base and the patient volume without necessarily having to add more clinicians is pretty powerful. Now, there's also, we obviously want to grow the businesses by, by, recruiting new partners into these practices and and growing the footprint that way. But I think the opportunity to grow the business With the existing set of resources, it's pretty powerful. 

[00:26:27] Griffin Jones: You view Net Promoter Score as a tool that the CFO should have in part of their presentation, argument, review of the data, because I have come to really see efficiency as not just, something that is over here in business operations.It really is.

And I think of a friend recently who told me about going to see a clinic that I know and was not pleased with that experience because her words were, it was archaic. She just felt like everything was archaic. inefficient, slow, unresponsive. And and then she went to another clinic in her city, who I also knew her provider and I know that company, and she was much happier.

So I'm giving all of this context because I wonder if when you're portraying things of, here's how you could be spending your time. Here's ways that you could be spending less time on this and more time on this that people might say, yeah, but I'm the doctor. I have to do this. And I wonder if the net promoter score is a tool that CFOs could use in that toolbox to show, okay, not only is it a efficient use of time, but it's clear that what you're perceiving as personalized care might not be.

[00:27:58] JT Thompson: I'm gonna, I'm gonna say, first of all, I'm a 100 percent believer in the net promoter score mostly because ours outweigh everybody else's industry, so we're the best. So I, I think the concept of it 100 percent makes sense. I've been in industries where I don't think it matters as much. To be honest, here, I know we do well.

Our industry does well. We do better than others. But yes, I think demonstrating that the customer feedback and sharing that is real is, again, very powerful. I think showing good scores and having good experiences and being able to report on it in a way that is actionable, I think is fantastic.

I think that's, again, all of our clinician partners want to do good. They want to deliver a great product. Our company is as TJ very well, founded on patient experience. The entire principle around everything that we do here is patient experience, whether it's in the clinics or any other ancillary businesses we have.

That's the fundamental premise of anything that we do each and every day is patient experience. I have to sit in this chair, CFO or otherwise, and tell you that we absolutely believe it matters. And so the net pro score is great. Ours scored very well. There's obviously other ways to measure it.

I think we've got phenomenal efforts from our, our, our marketing and customer experience efforts that we continue to create data and results that are supporting what we do and point to areas we can improve. So absolutely believe that. That not just the company or our corporate executive reading score can act on it, but it's delivering, tangible feedback that needs to be respected.

[00:29:41] Griffin Jones: As JT mentioned, fertility clinics are often at a disadvantage when negotiating with insurers, but there's a way to offer patients more certainty and peace of mind. 70% of IVF patients need more than one cycle, and with costs piling up, especially with medications. Bundle steps in to offer a guarantee.

Patients get coverage from multiple cycles, including optional add ons so they know exactly what their financial commitment is up front. By partnering with Bundle, fertility clinics can offer their patients not just a service but peace of mind. To learn more about how Bundle can help you support your patients with transparent, guaranteed pricing, head over to BundlFertility.com.

That's B U N D L Fertility. com and empower your practice to provide a better financial experience for your patients. patients and a more favorable experience for your clinic. As a CFO, how do you think about accurate forecasting and not forecasting for the sake of putting numbers in? An example that I have outside of this field is my first job out of college, I was radio ad sales, Clear Channel, I think it's called iHeartRadio now, but at the time they were the biggest radio company in the country and 100 percent commission only.

Sales, here's the phone book kid, go close a couple deals as a 21 year old, go figure out how to get this 55 year old business owner to give you some of his money. And that was their model and each radio station had probably 10 sales reps and a cluster in a big market would have five or six radio stations.

And so across the country, you had somebody at the top, Some CFO, JT, decided that we need forecasts for what we're going to sell this year. And in a model like that, it was just BS. It was just saying I have no idea how many deals I'm going to close because I'm knocking on doors.

I'm, column people and sometimes I get a whale and sometimes I don't but it was, it was making these projections so that somebody could present it to somebody in a board and it was all BS. So how do you approach forecasting so that, it's accurate? 

[00:31:53] JT Thompson: I'm going to give you an answer that that may make sense given what you just described. One of the lines that I use each and every time is that the second that I'm or anybody in our role is finished with a forecast or a budget, it's exactly what's not, what not is going to happen, right? It's just by its nature. We're going to be wrong, right? It's not going to be accurate.

That said I think the, it is important to have your pulse on the near and medium term expectations. I think it can absolutely help us manage our businesses efficiently. And I think about forecasting in the way not traditional CFO, here's the budget for next year, here's a five year forecast of our business.

Those are things that, in my role, I have to do for, lenders or boards or other constituents and for ourselves but the reality of a forecast that helps the business run is what's happening over the next month, the next three months, what do we see that's happening, and what does that mean for us?

What does that mean for staffing the business efficiently? Again, we're no different than a lot of healthcare businesses. We need to be really good about knowing who's coming to the door when. Whether it's the hospitality business where you have to staff a hotel based on volume that weekend we need to know, we need to have good visibility into what's, what are these full walls going to look like next week and next month and the next three months and that way we can help our businesses be efficient.

So I do believe strongly in, in the benefit of near and medium term forecasting and I get the traditional, longer range forecasting that we need to do as a business. They're very, very important just used differently I think. 

[00:33:28] Griffin Jones: How do you view the difference between what are actually key performance indicators and metrics?

 because I think people tend to mix things up and think that, any metric is a KPI and. In most departments, at most levels, there's probably not that many, right? There's probably four, five, six key performance indicators that are leading indicators that, that people really need to pay attention to.

And everything else is just a metric that if one of those KPIs is really off, then you dig into the metrics to see why that KPI is off. But really you're. The numbers that you're paying attention to, your scorecard, probably isn't that long of a list. What do you think are the key performance indicators for most providers in our field and what are metrics?

[00:34:19] JT Thompson: You're still in my stump speech. I think the my, my story as I put teams together and join firms like ours and partnerships is, it's not one thing that you need to see, and it's not 10. What are the three things that you really need to see, or the four things that you really need to see?

And you're spot on. There's a handful of things that matter. Volume metrics are important to our business. Obviously what, what does it look like to have, a retrieval or what does it have to ultimately have, A successful, pregnancy, all of these things are true.

I think in our case, we need to understand the types of services that we're doing for any particular patient along the journey because they can be different. And so there's a handful of things that I think are pure, I'll call them volume related that are important to me as a business every single day and delivering that, that information to our operators and our physician partners as regularly and as timely as we can helps understand, what's, how do we manage the business that we have in front of us?

What type of patient is it? For more information visit www. FEMA. gov what services are they looking for? So those are about it, there's a couple of metrics there. To your other point, without getting overly I'm also, while I really love data and I love to report on it and I love to stare at it and see what it's teaching me.

I don't want to look at 20 metrics every week or every month either but there are things that we can then look at a little bit retrospectively to learn from. I would tell you that in my chair and I know I share this with TJ and all of our executive team, you'd much rather be looking through the windshield than the rear view mirror.

I just think that's the way to run a business is to see what's ahead of you, not what was behind you. But you really do need a handful of things looking backwards to learn. We allow our monthly reporting that looks more like traditional, financial reporting with metrics to spot trends, to see things that can help us. But the real KPI activity is about looking at the windshield. 

[00:36:10] Griffin Jones: What do you view as it, it's a resource. Maybe if you can think of one like it, a book that you might recommend to people that are. I'm particularly thinking of young, the younger doctors that might be listening. I'm, I probably should just make this a default question that we send to our guests ahead of time so that I didn't give you a chance to think about it.

But I, when you think back, do you think of a couple of aha moments? That that were either from either mentors or maybe it was something you read or just, lessons that you carry on and go back to fairly frequently. 

[00:36:46] JT Thompson: I would tell you most of this conversation this morning, Griffin, is really bounded on a couple of aha moments early on in my career around measuring what matters being efficient.

I was in some businesses early on that struggled where you really had to batten down the hatches and understand what was important. I don't have a, I don't have a book that I would particularly point to, although I'm a reasonably I wouldn't call it voracious, but I do love to read business books and theory books and management books.

I don't have one that I would, that I hand out to my teams necessarily. I do think it's a, in my case, it's a cumulative set of experiences. But I'll, there are a couple points to your question where and my theme here of KPIs, important KPIs really came from an operating partner I had in a business where we were, we were fighting to make sure the business was going to work and he said, you got to give me, you have to give me these three things.

I have to trust it and you have to give it to me right early. And if you do, we can turn this business around. And we did. What were those three things? And so I just said. And in that case, it was a, it was a hospital business and it was staffing metrics and volume metrics and and how to manage that.

But again, it's a principle around, what is it that, what is it that matters? And I think so those are, there have been aha moments. I was lucky enough to start my career and spend most of my career in businesses that are all up and to the right which is, a finance guy wants to look at a, you want to look at a chart or graph.

Up to the traditional, CFO in the ear, you want everything to be going up and to the right. Growth is good. And I've been blessed to be in, in almost always businesses that are like that. But the couple of times you spend in businesses that are going, not the way you'd hope for whatever the reasons would be, you learn the most about yourself and the people around you when times are tough.

And you build from that. Those are just the, I would say the grounding couple of principles that, that keep me grounded and that I bring to each opportunity I get to be part 

[00:38:38] Griffin Jones: of. How do you think about assessing some things that are at least partly speculative? So I guess I'm I'm viewing as a CFO, you want to remove as much speculation as humanly possible.

I. I believe that there's probably some that you can't remove, and I think of, if we go to this office here, here's what we could project, or if we get time lapse imaging, here's what we could do, but there's always assumptions embedded, and I think Yeah, especially when you think of brand driven companies, especially when it comes to some things with the brand, there's a je that is hard to project. Do you, does any kind of quoi make a CFO's skin crawl? Or how do you think about future value that, maybe can't be 100 percent accurately reflected in projections? 

[00:39:38] JT Thompson: So this is where I'll another area where I'll deviate from the central casting CFO. I'm pretty comfortable in the speculative area. I'm pretty comfortable not, I don't want to use the word risk but I'm okay trusting conclusions that people collectively make that are built around assumptions we all agree on, even if we end up being wrong. And I think you can learn from me at RON. I'm not a so I'm not as, that doesn't scare me. It doesn't give me the shivers as you just described around, no, that's too speculative. We can't do that. I'm, I like to learn from most types of things. So I'm very comfortable in areas that aren't as cut and dried. I'm quite comfortable operating in, in an environment where.A bunch of smart people are making assumptions together and making decisions together based on that. And if we're wrong, we pivot quickly. 

[00:40:24] Griffin Jones: How do you view timeline in terms of when someone's saying, Hey, I think this will be really good for the return on investment, but maybe it's not. It's a little bit longer of a timeline than than makes sense for if you have investor obligations, that it's we've got to increase value, we have to be able to turn this thing around within a certain amount of time and you have people saying we definitely need this for the long term, doesn't, in the, at least in the, maybe 24 month forecast, it's, it doesn't, It's probably not going to work. How do you think about those types of dilemmas? 

[00:41:02] JT Thompson: Sure. I, what I would tell you, and this is probably in the in the vein of investors or partners or folks who are expecting timelines. I view that you make decisions about running and managing a business as if you're going to operate forever, as if you have a long timeline and those always lead to the best decisions.

I don't, I try never to be in a position where I'm We choose not to do something because we think this can take two years and we really need something that's going to work in six months. Now, they both types of projects exist and it's a little bit of nirvana probably for me to describe that, that you'd like to make all of the decisions that way.

But it's certainly where I start and where this team starts is, what's best for the long haul. What's best, this is the business that we're building. For a really long period of time and whether it's, one of the other ancillary service businesses we might get in or whether it's, changes to things that we do to help our practices be better we're not measuring it with it has to produce something in six months or it's a bad idea.

If we think it's, if we think it's the best investment and the best thing to do to build this business for the long haul, then. We're all gonna get behind it. I appreciate the nature of the question, which is, I don't, I, whether I had a a lender or investor or a shareholder who, had a different viewpoint I I wouldn't present everything as well. It's gonna take us 10 years, but let's do it. I think that's a little unrealistic. But I really try to make decisions that are independent of. Some artificial timeline. I 

[00:42:31] Griffin Jones: said I stole half of your stump speech, but I'll the other half is yours to conclude this show with however you'd like.

[00:42:38] JT Thompson: But look, I appreciate the time. As you and I talked about, and I'm happy to be the first in this role, hopefully of many. And I think there's a lot of I'm biased about my specific set of training and those like me who can be great partners to our executive teams and to our our operating partners across in our case a set of brands.

 My role and it's been a blast to play it here alongside of TJ and our great executive team at Inception and had, a handful of experiences like it where I think that's what I consider my toolkit around, businesses that are at this size and with this significant growth opportunity.

How to bring those experiences to bear. I think my favorite philosophy, if you will is experience sharing. I don't think you tell people what to do. I don't think you, you try hard not to. I try hard not to say, this is what we're going to do and this is how we're going to do it. What I like to fall back on is this is, I saw this before, I've seen this challenge before, this opportunity before, and here's how we did it, and it's changed.

I wonder if it'll work here. That's just a philosophy that I try to do, whether it's building the team or whether it's, presenting new opportunities. It's, how do you bring, how do you bring experience to bear? So probably my best partner philosophy I can have is at this stage with the set of experience I've got is how can I best utilize those and help people.

[00:43:55] Griffin Jones: BT Thompson, CFO of Inception Fertility. I look forward to having you back on. Thanks for coming on this time to the Inside Reproductive Health podcast.

[00:44:03] JT Thompson: Griffin, great being with you. Have a great day, man.

[00:44:04] Griffin Jones: Patient finance is a big area for dropout at your practice and a big area for your negative online reviews. See how Bundle's multi cycle programs can make that experience seamless for your patients. Visit Bundle, B U N D L, fertility. com. 

[00:44:21] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser. Thank you for listening to Inside Reproductive Health.

 
 

235 The Fairness of Evidence Based Medicine in IVF with Professor Charles Kingsland

Today’s episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free, to you! Here, the Advertiser has editorial control. Feature sponsorship is not an endorsement, and does not necessarily reflect the views of Inside Reproductive Health.


How does shaking hands on transfer day, and the day the news broke about Princess Diana’s death have to do with evidence- based reproductive medicine?

Professor Charles Kingsland,the chief medical officer of Care Fertility in the United Kingdom, with over 40 years of experience, reviews the spectrum of standards for evidence based medicine, and draws the line on what he thinks is fair.

Kingsland shares his own blending of evidence-based practices with personal rituals.

Tune in as Professor Charles Kingsland explores:

  • The role and importance of evidence-based medicine in reproductive healthcare

  • His unique perspective on the necessity and limits of evidence-based practices

  • Personal superstitions and rituals he performs during IVF transfers

  • The interplay between nationalization and privatization in the field of IVF

  • The impact of daily news on his medical procedures

  • The balance between strict medical evidence demands and patient freedom

  • The ethical standard of "do no harm" and its relative interpretations

Listen here and now

Professor Charles Kingsland
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Transcript

[00:00:00] Professor Charles Kingsland: I have to shake everybody's hand in that theatre. So I shake the nurse's hand, the embryologist's hand, the patient's hand, and the patient's partner's hand. Because if I do not shake their hands, they're not going to get pregnant. Now, you cannot tell me that that is impossible. Evidence based, but I, it's important to me.

[00:00:20] Griffin Jones: You know who brought this rich conversation with Professor Charles Kingsland to you for free? Asian Egg Bank. Listen to the name, Asian Egg Bank. You know your patient populations. You know their needs. So you probably know you're going to need Asian Egg Bank. You might want to start that relationship now if you haven't already.

To learn more about Asian Egg Bank and the benefits of their frozen egg donation process, head to asianeggbank.com/for-professionals. That's asianeggbank.com/for-professionals. 

[00:00:52] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you.

But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

[00:01:17] Griffin Jones: Do you practice evidence-based medicine? Are you sure? How much of it should you be practicing? All the way to the extent that every treatment or therapy has an unequivocal benefit to the patient? Or is there room for, nay a need for, the fringes of medicine, provided that the measure in question does no harm?

I wax philosophical on this topic with my guest, Professor Charles Kingsland. He's a reproductive endocrinologist and the chief medical officer of care fertility in the United Kingdom. He's been at this for a wee bit, 40 years. He worked with Dr. Robert Edwards. He saw the early days, saw privatization, saw nationalization, and the mix of those two in IVF.

Charles talks about the different grades of evidence. He talks about his own superstitious practices, which I find pretty hilarious. He does this after or before every transfer. And why the big news story of the day matters to him when he's doing transfers. Why he still does these little rituals even though he knows it's superstition and nothing based in evidence.

And what demands of evidence based medicine he feels are necessary, and which demands are unfair to the patient's consumer freedom. We talk about the standard of do no harm and the relativity of the range of harm. Charles was a fun guest. You're gonna like him. He's an engaging guy to have a conversation with.

And there's a lot more that I wasn't able to get to this time, but I will have him back on for a future episode for, and I alluded to that theme at the end of this conversation. Now have at it. Enjoy this interview with Professor Charles Kingsland. 

Professor Kingsland, Charles, welcome to the Inside Reproductive Health podcast.

Professor Charles Kingsland: Yeah, thank you very much, Griffin. It's great to be here. 

Griffin Jones: You're now the third guest from CARE Fertility that I've had on the show. I've had Professor Campbell twice. I've had the CEO, Dave Burford, on once. People are going to think that I don't give any other representation to any other UK clinics. It's partly because CARE is so big and so there's different roles of folks to talk to.

It's also because I've gotten to know some of you over the course of the years. I am amenable to having other UK guests on, so if there are other UK CEOs and clinicians, you're welcome on the show. Just drop me an email. Charles, you and I, I believe, have only met in person once. We met very briefly at a dinner hosted by our mutual friends, Joshua and Alan, but I understand that you've been in the space for not a short while now.

And you may have seen some changes over the years. And I want to talk about those changes. I want to talk about that within the context as the ventures that you're involved in expand to different geographies. But maybe you could set the scene of just your initial foray into this space and, and give us the summary of how it's developed.

Yeah, 

[00:04:02] Professor Charles Kingsland: well, I, you know, after the show, Griffin, I can give you some names of, of of other colleagues in the UK. I'm sure they'd be more than happy to to join you. 

[00:04:11] Griffin Jones: Of people that don't work for you?

[00:04:11] Professor Charles Kingsland: Yeah. And getting Alison Campbell twice. Wow. That's yeah, I that's that's some some feat. So, yeah, well, you know, I, I actually became a a fertility doctor by accident in oh gosh, in the late eighties when I was a trainee registrar.

It was tradition then that. Once you've done your basic training, you spent a bit of time specializing and, and I felt the need, having been trained in and around Liverpool, we always had to spend, felt the need to spend some time in London. So, I applied for any job that was going in London and there was a gynecological ultrasound post at King's College and I went down there for the interview, and all the, in those days, it was all very sort of, basic, all the candidates sat outside, we went in one after another we came out and sat outside, and the door would open after a period of time, and the professor would come out and call one name, and And the rest of us would go home.

On this particular occasion we, we all went in and had our interviews and my name wasn't called out. However an elderly gentleman came out and said, Dr. Kingsland you were, you were not successful this time, we gave the job to the local candidate, but I I have a research fellowship coming up in a couple of weeks time, would you be interested in, in my research fellowship?

And I said, well, yeah, I would, but who are you? And the guy was Professor Howard Jacobs I didn't know at the time, but he's a world renowned reproductive endocrinologist. Reproductive endocrinology is basically reproductive hormones. And so I, I took the job and part of my role, I, I joined a world class team of, of researchers and part of my role was to look into a particular hormone and its role in IVF, IVF with Just taken off then, the first IVF baby was, was just about 10 years old.

There were only about three or four IVF units in the country, but I was asked to go and train for a period of time at Bourne Hall, and Bourne Hall was going through a transition. Patrick Steptoe, the founder, the guy, the ecologist, had recently died, and Robert Edwards was now On his own, the first set of researchers that had moved off ironically one of those junior doctor, junior doctor.

Scientist at the time was a chap called Simon Fishel, who went on to found CARE, for whom I work with now and his lead embryologist was Robert Edwards, who was to anybody who knows about IVF, was the founder, the first, he was the, the, the founding scientist who, who was responsible for the birth of the first IVF baby in the world, Louise Brown.

And I didn't realize at the time what an amazing opportunity was for me because we'd be there seeing patients, he'd be in the laboratory, I'd be doing the gynecological bit, collecting eggs, and in those days it was a bit like the Wild West, you know, we, we finding eggs, human eggs was, was no mean feat and we'd be there in the laboratory and I would send over the the fluid from from the patient's ovary and Robert Edwards would be looking for the looking for the eggs and he'd say no egg no egg got granulosa cells great and then I'd send over some more fluid and he'd shout I've got the egg I've got the egg and he'd come out and he literally you Wave his arms around him.

The thing that I remember about Robert was that he was Incredibly enthusiastic, but not only that and as you know, he went on to win the Nobel Prize He had, like many Nobel Prize winners that I've met over the last 40 years, this incredible ability to make his Subject appear not only really interesting, but very straightforward and simple.

That was a mantra that I've taken with me over the last 40 years that, and it just serves to, to to underpin the fact that what we do now in IVF is actually not that complicated. It's, you know, it has this aura and mystique about it, which in fact we have been partly responsible for creating that ourselves.

The first IVF baby was born in the UK. In Oldham, which is a little town outside Manchester, the reason why The baby was born in Oldham was that Patrick Steptoe, the gynecologist was a guy, was a consultant in Oldham and he'd learned, he'd gone over in the early 60s to, to America and learned a technique called laparoscopy and it was where a telescope would put it, you could put a telescope into your abdomen and see the contents of the abdomen.

Really like through a little tiny keyhole and Robert Edwards heard about this guy and recognized that this was the way that you could collect eggs. Before that, the only way you could collect human eggs was to make a cut in the in the patient's abdomen, but now using laparoscopy, you could actually do it through a keyhole.

So Robert Edwards and Patrick Steptoe met and Edwards took his laboratory up to Oldham, where Steptoe worked, and that's where the final experiments were done on humans, and it was actually The 106th patient that they, that they did IVF on that got pregnant, that woman was Carol Brown now when the first baby was born in 1978, there was a huge outcry from the National Health Service about this great new world, babies being grown in test tubes, to the point that the, the two of them were actually made to leave the National Health Service in Britain.

The demand had been created, so they moved and bought an old Jaffa Beat Hall, which was 15 miles from Robert Edwards Laboratory in Cambridge, and that was the start of Bourne Hall, the world's first IVF unit. But, that, that where it cre that was where the first myths were created about IVF, because it was shunned, the divided opinion, everybody has an opinion on fertility treatment and it was, it, it divided opinion amongst the population.

The National Health Service was just not ready for this concept of growing babies. In test tubes, and so the, it, it had to grow up in the private sector and patients had to pay for their treatment because the NHS wouldn't recognize or wouldn't mandate insurance for it. And it was only in the early to mid 80s when the National Health Service started Buy IVF back.

Firstly at King's College Hospital in London, then in Manchester, and then two or three years later, I left London and moved back to Liverpool, and that's where I started my first IVF unit. I had this idea though, this strong commitment that IVF should be available on the National Health Service. So I lobbied healthcare, I lobbied patients and worked have together with the, with the patient support group and my nursing and staffy scientific colleagues.

We managed to get funding for the National Health Services IVF treatments, so that I was very proud of the fact that anybody was under the age of 35. Who, um, had a body mass index under 30, who nobody on the planet called mummy or daddy. They were entitled to two attempts at IVF on the National Health Service.

And it was and we grew. The first year we did 90 cycles. And then in we grew to 200, 300, and when I left the National Health Service in 2017, the Hewitt Center was, which was the, the unit where, that I founded. was the largest unit in, in the UK offering NHS treatment and we were doing about 3,000 cycles and around Liverpool.

And that, at that point I felt that it was time for a change and that's when I joined Care Fertility, which were, which are the largest independent group within the United Kingdom. And we have about 15, I think it's 15 laboratories, 25 facilities. Clinics, and we do about 12,000 cycles of IVF, of which about 35 percent is funded by the National Health Service.

[00:12:50] Griffin Jones: So from public to private to back to some public. From a few cycles in the era of the idea of test tube babies to 12,000 cycles a year, one of the things that you said was that, well, it turns out it's not that complicated, but you also said that it's no easy feat to find an egg, so reconcile those two notions for me.

[00:13:20] Professor Charles Kingsland: In the early years we, we, we could only collect eggs through laparoscopy, so it needed an operation and a general anesthetic for the woman. Collecting sperm was a lot easier and techniques have not changed for collecting sperm over the last 20, 30, 40 thousand years. But one of the great breakthroughs in, in IVF was the advent of ultrasound.

This is where you could, you could put ultrasound waves through an abdomen and you could see ultrasonically where the ovaries were. And therefore, By guided ultrasound, you could then put a needle through the abdomen without recourse to an operation, and then put it straight under ultrasound guidance into the ovary.

Now, in the early days, we could only do it through the abdomen, and you could only ultrasound waves. So the patient needed a full bladder, and we would sedate the patient and put the needle into her abdomen, in through the front of the bladder, out of the back of the bladder, and into the ovary. Now, that was quite un, un, it could be quite unpleasant and painful although we did, we did most of those procedures.

Under local anesthetic, so they were tolerated, but it was, it was a bit Heath Robinson, and then in the early to mid 1980s, we developed vaginal sound, so that you, instead of putting the abdomen, the probe onto the abdomen, you could put it Transvagina, into the vagina and get a very, very close look at the ovaries, which are actually just on top of the vagina.

So you could, so you could actually put a needle, a very fine needle, through the top of the vagina and straight into the ovary, which made seeing the ovaries and collecting eggs from the ovaries infinitely more easy. And now the vast majority of All patients will have their eggs collected transvaginally and it only takes about 10 minutes to do.

It can be done quite successfully under general anesthetic, under local anesthetic. Very few times do you need a general anesthetic. Takes about 10 minutes, patient has a cup of tea and then goes home. And it's so it's, so really the technique of collecting eggs has not changed.

[00:15:45] Griffin Jones: When it comes to certain things like meat, fresh, never frozen is a selling point, but in terms of fertility, that's not necessarily the case anymore. Asian Egg Bank believes frozen egg donation has come a long way and the protocols and results are only getting better and better. The industry went through a change over the last couple of decades and it started with egg vitrification.

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Frozen donor eggs are available immediately. With fresh donor eggs, patients are matched with the donor and that process can take two to four months. Also, fresh egg donation results in a lot of additional embryos and is inherently more expensive. Then what to do with those extra embryos is an increasingly sensitive topic, considering recent court rulings in places like Alabama.

More good news, research Research shows that frozen egg donation resulting in live births are roughly on par with fresh eggs. And with improvements in protocols, any gap that exists is closing. At Asian Egg Bank, they're researching and reviewing the current process of oocyte vitrification and warming, and this work is showing very promising results.

There will always be a time and place for fresh egg donation, but frozen egg donation makes the fertility treatment process more efficient, more affordable, and less wasteful overall. This message has been provided by Asian Egg Bank. Discover the benefits of frozen egg donation from Asian Egg Bank. Visit AsianEggBank.com/for-professionals. To learn more, that's AsianEggBank.com/for-professionals. I didn't realize that it wasn't, that retrievals weren't done transvaginally in the beginning. I didn't know that. And Oh, gosh, no. So, of all of these changes over the years, what is your view of evidence-based medicine and seeing some techniques develop that have likely been positive, but as you mentioned, there are some other things, like perhaps the technique of retrieval, that have changed very, very little.

So what Yeah. Are you seeing has been the fruit of evidence based medicine, and what do you see creeping in that you don't feel is supported by the evidence? Evidence based medicine 

[00:17:56] Professor Charles Kingsland: is a, is a concept of the 90s, 90, the 90s. It was developed it was first described in the early 90s. 

[00:18:03] Griffin Jones: What were people talking about before the 90s?

[00:18:08] Professor Charles Kingsland: Well, you see this is the thing that actually makes me smile about evidence-based medicine. The, i, the concept of evidence-based medicine is that, that you provide a treatment or a therapy which is of unequivocal benefit to the patient. Okay? So, for example. An enlightened patient should say to the doctor or nurse who's prescribing medication for her, what scientific evidence have you got that this is unequivocally going to do me good?

So if I said to a patient who wants to get a, who wants to get pregnant, take your folic acid, for example. She could then say to me, well, what evidence have you got that this is going to do me good? Well, I could lead her to the library and show her I have unequivocal, scientifically proven facts that if you take folic acid you've got a better chance of having a healthy baby than if you don't take it.

Same with smoking, stop smoking. Why do you want me to stop smoking, Doctor? Well, I have unequivocal scientific Scientifically proven evidence that if you stop smoking, you have a better chance of getting pregnant. Oh, but my next door neighbor, she smokes 60 cigarettes a day and she's got five children.

Well, that doesn't matter because she may have a higher fertility to start off with, but her fertility has been damaged by smoking. But the thing is, I have had many contracts from many hospitals and never Have I been asked, as a doctor, to do the patient, to do a patient good? In fact, when we get, when we get when we qualify medical school, we have to sign something called the Hippocratic Oath, named after the Greek medic Hippocrates.

And the first rule of medicine is number one, don't do any harm, okay? So I'm okay, I'm in the clear, as is any doctor, as long as we don't harm anybody. And that has been the basis of medicine throughout the ages. So before evidence based medicine, obviously we had, there were therapies that were of benefit, but not many.

And most of, most of medicine was based on Non evidence based, myths, legends, suppositions stories, and why is that? Because, you know, humans love a good story. We love a good legend. I mean, I'm from Nottingham. For me, Robin Hood was one of, he's one of my heroes. I have no evidence that he ever existed.

He wasn't particularly harmful. And even nowadays, most of our medicine that we do is based. on legend. So, for example let's take acupuncture. If, if an acupuncturist said to me, if I went in with a bad back I'm going to put the, this is a, this is a scientific procedure, and I'm going to stick needles in your back, and it's going to make you better.

Or if it's going to improve your sperm count, if I want to, well, that's not true. Because there's no evidence to suggest that that's of any benefit. However, if the acupuncturist said, look, you know, there's very little scientific evidence that this is going to unequivocally improve things. However, it won't harm you.

It may make you feel a bit better, it may make you feel as though it's benefiting you, and in the whole scheme of things, that's fine. So you walk into, you know, I, I can remember just recently walking down fifth Avenue, walking into a, a herbal shop. And there's, there's, there's shells full of all these herbs, vitamins and minerals, and purporting to do this, that and the other.

But there's no evidence to suggest. That they, you know, by taking alpha, beta, gamma, glutamyl, placental transferase, it's going to improve your chance of having a baby. If you, if you're taking something that is non evidence based and you happen to get pregnant in my specialty, the IVF. Like for example, I don't know vitamin D or oxycodone 10, you know, or some medication and, or you're getting pregnant, you're desperate to get pregnant and you have reflexology.

And then you get pregnant. That is called coincidence. It's not cause and effect, it's coincidence. It's a happy coincidence, and, but there's no scientific, you know, I can remember patient said to me once. Oh, no, he went on, on the internet and said, Professor Kingsland has magical powers. We only saw him once.

We've been trying for a baby for five years. We only saw him once, and I'm now three months pregnant. I'll take that all day long. I'll take it all day long. But that is coincidence. She was gonna get pregnant anyway. And Voltaire said The best doctors are those who intervene when nature was going to take, was going to cure the patient.

That's the, that's the, one of the skills of being a doctor. We've taken it to the nth degree. Now I, I think evidence based medicine is the best. is great. Well, wouldn't 

[00:23:34] Griffin Jones: the lack of evidence, Charles, then be evidence to the contrary, almost? So you talked about the herbal shop. Well, if it seems that in an era of evidence-based medicine, that if they don't have evidence for it means that, well, why didn't they run randomized controlled trials or, or, because it either means they did and it didn't work.

They didn't produce any conclusive results, or they didn't, and then the question is, well, why didn't they? So, in an era of evidence-based medicine, is not having evidence, evidence to the contrary? 

[00:24:10] Professor Charles Kingsland: Well, yeah, but in medicine, and in IVF or fertility, in particular, particularly in the UK, we are very heavily regulated.

The practice of medicine is heavily regulated, which is not the same in many other areas. Spheres of, of of pharmaceuticals or or food products. So, if you often look I remember, you know, sometimes you're driving home from work and you'll, you'll be in a traffic jam and there'll be a bus in, in Liverpool and I'll be on, on the back of the bus, there'll be an advert and there'll be this, this you know, bright tooth, glowing guy, good looking fellow and he'll say, are you tired?

Are you listless? You need Ferro Biotin F, and you'll go, I'll look at that thinking, yeah, I'm tired, I'm listless, I need some of that, I want to look like you, and then if you drive a little bit closer to the bus, it'll say, 75 of 89 patients who were asked, Said they felt better. Well that actually means nothing.

It doesn't mean a thing. You might as well leave it alone. However, anybody who doesn't know about statistics will, will Well, they'd think, well, you know, if it's good enough for those 79 patients, it's good enough for me. Now, in medicine, if I said, oh, you want to take my fertility mint, for example because I've done a trial and 75 of 90 patients improved their sperm count.

That's, that is a, Poorly conducted, non regulated, non statistically significant trial, which I would be pilloried for, but though in other areas, that's fine. I mean, you know, during COVID here's me a professor. I, I, I remember there's a stage of IVF where we have to put embryos back. It's called, we create the embryo, back into the uterus.

an embryo transfer. And it's a very straightforward procedure, takes about 10 minutes. There is a technique, some people do it better than others but most people can do, do well. Now, one of the things many years ago it was the 31st of August, 1997 I think it was, it was a Sunday morning, and I did 8 embryo transfers on that Sunday morning, and all 8 patients got pregnant, and I went home that morning and switched the television on, And Lady Diana had been killed in a car crash.

And ever since that day, one of the things that I do to patients when I put an embryo, trans do an embryo transfer, I say, now you must think what's happened in the news today That's significant because this is the day you'll get pregnant. And when you will say, I got pregnant on the day that, and if I can't find a piece of news.

I get anxious. Similarly, I have to shake everybody's hand in that theater. So I shake the nurse's hand, the embryologist's hand, the patient's hand, and the patient's partner's hand. Because if I do not shake their hands, they're not going to get pregnant. Now, you cannot tell me that that is evidence based, but I, it's important.

Do you really do it though? 

[00:27:46] Griffin Jones: You've done it all these years? Oh yeah, yeah, yeah, still. Every transfer, every 

[00:27:50] Professor Charles Kingsland: retrieval? Every transfer you can, you, you can ask any of the scientists because I have a deep seated suspicion and there's, I don't think there's anything wrong with that. And this is one this is one of the facts where I, I think it's very important that we include non evidence based medicine.

into our treatments. What we have to do though, what we have a duty to do, is to advise the patient. This is not evidence based, there is no scientific data, however, this is the risks, these are the benefits, but importantly, These are the costs because I feel very strongly that you can financially harm a patient by offering them non evidence based medicine.

But, similarly, just in the same way that, you know, my wife will buy a handbag if she wants to feel better. If it's a health issue and you want to spend money on your health, Provided you are fully informed that this is a little evidence based base, as long as it's not harmful, then you're free to do whatever you want.

What you should be allowed, you know, free to do. I remember a few years ago I was working in Cares Clinic in London and I did an embryo transfer on a patient and she wanted some additional treatments to help her through. And I said, you don't need to do that. You don't need that. No, it's not gonna benefit you.

And she complained, and she said Professor, the complaint, the formal complaint was, Professor Kingsland wouldn't allow me to spend my money. I wanted to spend my money on my health. He told me what I could do, what I shouldn't do, but he didn't give me the choice. And I think that was a very salutary lesson for me, that, you know, if patients, you want to spend money on their health, provided they're informed about the risks to the benefits that should be allowed.

And we have this, I'm not, you know, in, in IVF, certainly in the UK, our regulatory authority, the Human Fertilization Embryology Authority, have a traffic light system for evidence-based medicine, and they have treatments which they regulate by, Saying that they're green, amber or red, green is unequivocal benefit evidence-based amber is the jury is out.

Neither benefit nor harm and red is, it is of no benefit or maybe harmful. Now, there are one or two things that that, that the HFEA have regulated, have. They are RED RATED and therefore it's bad medicine. I have to disagree because it shows a, you know, in many cases it shows a fundamental lack of the meds, medical process and how humans want to be treated.

And so And provided we are, obviously it shouldn't be harmful, it shouldn't be expensively harmful, but we should be allowed to choose, and if we want to use vitamins and minerals of a nature of doubtful benefit, or if we want to have acupuncture, or, or, or complementary therapy, that's absolute, if we want counseling, that's absolute.

That's absolutely fine, and that's where I think, just so happens, because money is involved with IVF, we seem to hit that interface harder than anywhere else, because, you know, there are, there are hospitals in, in the UK that are, that are Endorsed by the Royal Family, the Royal Homeopathic Hospital, the Royal Homeop Well, homeopathy, it's great for, for, for many people, many people strongly support and want to be treated by homeopathy.

And that's fine, but there's very little scientific evidence that it's of any benefit. 

[00:32:02] Griffin Jones: So I want to see if we can find a case for some of these things that are, are not harmful, but to, for, allow for medicine that isn't evidence based beyond the, beyond the idea of consumer freedom, beyond the positive association of other events that happened around the untimely death of positive monarchs.

Is there, is there another benefit to So, allowing for non evidence based medicine as long as it isn't harmful because there's something there about advan that that that the fringes of medicine advances. One example that you mentioned you you talked about, you know, Vitamin D and and there not being a A lot of evidence in that supporting fertility outcomes perhaps, but I have had an REI tell me that the number one thing that he recommends for men is vitamin D.

That for, for malvarility in the case of fertility, if you can lay outside under the sun with your testicles out. So this is a clinician that feels very strongly about vitamin D. Do you feel that That that it very, perhaps the evidence says that there isn't the evidence to support that. But is there something about having the the barriers to evidence based stay at At doing no harm, that allows the fringes of medicine to actually produce more evidence.

[00:33:36] Professor Charles Kingsland: Oh yeah, well that's the whole basis of, of progression, advance, advancing technologies and, and, and medical science. So using vitamin D as an example. There, I, there is a body of evidence now that suggests that vitamin D is more than a vitamin. It might, it may, it may have some enzymatic actions on health and general well being and fertility.

It's certainly not harmful, and there is some evidence, although it hasn't reached an evidence base, to appear in learned journals or learned textbooks, that you must take vitamin D. Vitamin D. I would not be as, as strongly supportive as vitamin D as as your your colleague, but there are There are, for example, firm, evidence based facts about improving your sperm count, you know, keeping your testicles cool, having a good diet, not taking not taking steroids, not smoking.

There was a time when we all, when we advocated vitamin E. Now, the basis of vitamin E and male virility and sperm counts was based on rat studies. If you feed vitamin E to rats, they go wild. And it, it improves, it increases their libido massively, and we extrapolated that to humans. But, vitamin E, again, is one of these things, that is not necessarily harmful, there is very little evidence to suggest taking vitamin E will unequivocally be a benefit.

Now, there are more recently, going back to your advancement of science and, and using fringe subjects and looking at them more critically, there is some evidence that vitamin, vitamin E actually might be harmful. in some patients. So going back to what you said I think it is really important that we take these fringe well I call them fringe loosely but complementary therapies or therapies that have not reached evidence based.

And look at them more critically, but subject them to scientific rigor, to the proper randomized trials, and then we can say, yes, they are a benefit, or no, they ain't a benefit, and that's it. Look elsewhere. 

[00:35:55] Griffin Jones: Delineate, for me, the difference between some evidence base versus being truly evidence base. So you mentioned there's some things that have a base of evidence, but that's not the same as being, like, really evidence based.

Is the difference RCTs, is it publications in journals? 

[00:36:13] Professor Charles Kingsland: Tell me about that. So, so we have, we have a grading of evidence. So we have grade A. B, C. Grade A evidence is evidence that has been created by randomized, prospective, well powered trials. So these are the highest quality clinical trials that you can do.

And they have reached a particular strength that you can say, these actually, we're, we're Our results and our facts smoking in pregnancy folic acid, which I've used as an example before. You have, then you have Grade B evidence. Grade B is the second tier of strength of evidence. This is where the evidence has been gathered, not necessarily by randomized prospective trials, but by retrospective trials trials that have looked back at Data that's already been created by case reports, by meta analyses where lots of retrospective trials have been put together with big numbers, and data Or, some say yes, it's better, some say no, but, but, it's, it's equivocal.

Grade C evidence is the poorest grade of evidence, and it's down to, you know, my Auntie Bessie took folic acid in, or she took vitamin B C and she got better that the, the, that that's the, the grade C evidence. And we, we actually in the UK publish NICE guidelines. Well, they used to be called nice.

They're now called NIHC, national Institute of Clinical Excellence. Looks at a particular subject in medicine. And we'll rigorously appraise that subject and give a list of recommendations based on grade A, B, and C evidence. So if you look at grade A evidence, for example in my specialty, fertility, ICSI, this is where a male has got poor sperm and it's, and so what we do, we, With, with his sperm, we will inject a single sperm into the egg as opposed to incubating the egg with a hundred thousand sperm.

Sometimes a male may not produce a hundred thousand. He may only produce four or five sperm. So we take one sperm and inject it into the egg. That is unequivocally of benefit. IVF, IVF works. If that, if that guy didn't have IVF, he wouldn't father a child. So that's the, that is grade A evidence. It's the strongest particular evidence you can get.

I'm trying to think of grade Bs. So, going back to acupuncture, that would be grade, that would be grade B. Some trials show its benefit, other trials don't show its benefit, but no trial will show it to be harmful. So these, they're, they're the sort of grades. And then, as I said before, provided you Get that information from your doctor or practitioner, then it's fine.

You're free to choose. The problem comes when you're, when you are subjected to huge fees for, for treatment that is not necessarily going to be of any benefit. And that is where the difficulty lies for patients. Just getting that, the information that they need to make an informed choice. Is the degree of harm, or the range of harm, is it relative, Charles?

[00:40:00] Griffin Jones: Let me give you an example to explain what I'm trying to ask here. There's a nephrologist in Toronto named Dr. Jason Fung who feels very strongly about prolonged fasting and its benefit in increasing longevity, in reducing chronic disease in decreasing the risk of amputation and decreasing the risk of other bad things that happen after amputation, particularly in diabetics.

But he admits that there's not a lot of randomized controls. It's hard to do randomized controls on anything having to do with longevity, for example, human longevity. Yeah. But There could also be some harm in prolonged fasting that you could bring back out for some people, there might be other complications that happen if you go on a six day fast, but I listened to him talk about that sort of protocol shortly before her.

An elderly relative of mine who was obese and had diabetes had an amputation and then died, you know, within a few months of that amputation. And I had thought about, after listening to that, telling this elderly relative, why don't you just not eat for four days and see what, and, and see what happens.

Now that could be harmful. It could be harmful. But if you're, If you're elderly, if you're at, if you have diabetes, if you're at these risk of certain things, what I'm asking is, is the range of harm relative based on the condition that, that someone is in? 

[00:41:40] Professor Charles Kingsland: Yeah, the range of harm is always relative. We talk about precision medicine.

This is another one of my Bugbears, you know, we, we have these fashions in medicine that come along and, and certain clinics will say, oh, we are advocates of precision medicine. Well, the implication is that the other clinics are not precise. The whole idea of medicine, it is a very precise, Specialty, but we can generalize to a certain extent, but there are some people where you have to individualize their risks and benefits of a particular therapy.

And this is a case in point, you know, the, the 70, 75 year old obese, diabetic may be safer on a a calorie restricting diet over a number of days. I certainly wouldn't, you know, a 20 year old who's growing and developing and needs all the protein they get and they need all the energy they get, well that's not so prevalent in a 70 or 80 year old.

So, it's horses for courses. A liver, one of my friends who's a liver transplant surgeon said to me, you know, it's like saying I'm an alcoholic and I'm not alcoholic. It's very difficult. Some people will damage their liver. with small doses of alcohol. Others could drink bucket loads of the stuff and not get a, you know, not, not get any damage whatsoever.

And it's, it's who you are that counts, not not where you go. I often say this about you know, success rates in fertility clinics. In my experience over 40 years, The vast majority of fertility clinics have very similar outcomes. Okay, there are some that are excellent and there are some that are not so good.

But the majority of clinics are pretty damn good. It's the same as, you know, in, in, I keep using the UK as an example. You know, you go, you go in with a, with a routine problem to a National Health Service hospital. You'll be okay. You know, you'll be fine. But there are, there, it's not where you go for your treatment.

It's who you are. And the skill of the clinician or the doctor or the fertility doctor, whatever your, whatever your disease or disability. Is, it's picking out who you are and what you need. Now, fortunately, the majority of us all fall into a, a basket. It doesn't matter what, you know, if you're a, if you've got a pain in your tummy and, and it looks like an appendix and you need an appendix operation, 90% of the time it will be absolutely routine.

But every so often there will be. A problem where, you know, which is usually predictable, and if you've predicted that problem, then it makes the outcome so much easier, and that is the, that is my point about individualizing your treatment and precision medicine. It's all, it should all be precision medicine.

It shouldn't we should all be treated as individuals, but most of the individuals will be, will, will come within a category of what we would say the normal range. 

[00:44:58] Griffin Jones: Speaking of where you are, you have practiced in the UK, you're now part of, you've been part of CARE Fertility for many years, served as their Chief Medical Officer, you're doing a lot of advising now, but CARE has expanded I know into the U.S., into North Carolina, presumably planning further expansion in the U. S. Do you all have a presence on continental Europe as well, or just U. K. and Ireland? 

[00:45:21] Professor Charles Kingsland: We now have clinics in Spain as well, so we have clinics in U. K., U Spain, and now the U. S. How did the schools of thought 

[00:45:30] Griffin Jones: on evidence-based medicine differ between the U.K. and continental Europe and the United States? For more UN videos visit www.un.org 

[00:45:38] Professor Charles Kingsland: Very similar. We're, we're, we're all very similar. The, the, the, the, the ma the majority of the medicine is, the vast majority of the medicine is very similar. And just using fertility therapy as a, as a, as an example is formulaic.

Most of it is, is the same wherever you go. The way that it differs is, is in how it's how it's perceived. In the US, for example, you know, it, it is most of the clinics are owned by private equity, is far more business orientated, and the doctors need far more business acumen, I would say, than doctors, equivalent doctors in the UK, who have, who have had a far more well, governmental NHS education, so for example, in the u uk a in the US a clinic has to be owned by a doctor.

You cannot practice IVF fertility therapy in the UK, in, in the US in a clinic that is not owned by a doctor, whereas that's just not the case in Spain. Or or the UK, but the way that the clinics are run in terms of the medicine, they are very, very similar. Most of it is, as I say, formulaic and irrespective of, of where you go whether it be, you know, Uh, you know, Boston or San Francisco or Carolina or Texas.

For, for the standard patient, the outcomes are the same. It's only when you are out of that standard, you're, you know, out of the normal range where your chances of success are probably different in different clinics. But you will experience. You know, it's the duty of any practitioner, healthcare practitioner to be able to pick out the good prognosis patients, the less good prognosis patients, and manage them or refer them on accordingly.

[00:47:54] Griffin Jones: I want to ask you about your views on the REI's role in in top of license, what the REI needs to do versus what Other practitioners, either generalists trained OB-GYNs or even advanced practice providers or nurses should be able to do, but I know that's, that's gonna have to save for another day. I'm gonna have to invite you back on for that.

I want to give you the concluding floor of how you'd like to conclude about what it's been like. over the years to see this sort of development, to see this focus on evidence-based medicine, the changes that you've seen in the field from the days of what it was like to work with Dr. Edwards, that is.

I'll let you conclude how you see fit. 

[00:48:45] Professor Charles Kingsland: The biggest breakthroughs that have occurred in the last 30, 40 years are in the laboratory, without question. What when we started we, we weren't able to assess embryos very well. We weren't able to grow embryos very well. We used to have to put embryos back when they were 48 hours old, because we didn't have the, the culture media, the complexity of the culture medium to have, to be able to grow embryos.

To three, four, five days. And because we couldn't grade embryos, we used to put more than one back in the hope that the more embryos you put back, the better chance you had of achieving a pregnancy. The risk of course, was multiple pregnancy. And although couples who have been desperate for a baby for years would like to have the thought of having twins and triplets, for OB-GYN it's a nightmare because for every healthy set of twins that are pregnant, Being pushed around the local supermarket, patients don't see the dead dying or miscarried twins.

So nowadays we grow embryos. We can assess embryos very well. We grow them up to five days old and we only have to pull one back. So have as many bees as you want, as long as it's wanted at a time. So they're the big advances as far as the gynecology is concerned. Very little has changed. There are things that come along every five years that alter how we practice medicine.

But what we have to do is to deliver the best quality egg and the best quality sperm we can to the laboratory. And then hopefully get a, a good embryo and a good result at the end. The big issue that we still have is accessibility and scalability in IBF. Only the WHO recently published a paper that only 2 percent of the population in the world that needs Fertility therapy can have, get access to it because the, the rate limiting step is access to fertility units and then once you're in the, in the fertility unit, it's, The scalability, we can only do so many with the manpower.

So I think that we have, so I think the future, the next generation, we are going to be looking at robotics, artificial inseminate artificial intelligence, which is going to, you know, We have revolutionized the way we deliver IVF, and I think at this particular stage, we're at that level of technology when accessibility and scalability is going to is going to come to the fore, and that is an exciting time, and that's why I'm still going, because the end product is, you know, the The job satisfaction that I get is like unsurpassed to see couples who, who achieve a parenthood after many years of lack of success is, it's so rewarding.

I don't tell Kev, but I do, I do this for nothing now as a hobby because it's, it, it is. And so I, I just see the next, you know, five, 10 years as being a real revolution. in IVF Scalability, Accessibility, AI. Robotics, it's, it's gonna be, it's gonna be great, it's gonna be great, and so that's what I would and it's gonna be not only great for, for our specialty, it's gonna be great for patients and, and great for the population.

[00:52:16] Griffin Jones: The next conversation I want to have with you is about that revolution and what standards of of evidence based or difference between the clinical care and for operations and engineering. That will have to be in the next conversation, but I am looking forward to having it already. It's been a pleasure to have you on the show, Charles.

I really look forward to having you back on the Inside Reproductive Health podcast. 

[00:52:39] Professor Charles Kingsland: Thanks a lot, Griffith. See you soon. 

[00:52:41] Griffin Jones: You know who brought this rich conversation with Professor Charles Kingsland to you for free Asian Egg Bank. Listen to the name Asian Egg Bank. You know your patient populations, you know their needs, so you probably know you're going to need Asian Egg Bank.

You might wanna start that relationship now if you haven't already. To learn more about Asian Egg Bank and the benefits of their frozen egg donation process, head to Asian Egg Bank. Dot com slash for dash professionals. That's asianeggbank.com/for-professionals. 

[00:53:14] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser. Thank you for listening to Inside Reproductive Health.

 
 

234 Costly Mistakes to Avoid When Selling Your Fertility Practice with Dr. Brijinder S. Minhas and Robert Goodman

Today’s episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free, to you! Here, the Advertiser has editorial control. Feature sponsorship is not an endorsement, and does not necessarily reflect the views of Inside Reproductive Health.


In today's episode, we delve into the crucial aspects of selling a fertility practice, egg bank, surrogacy agency, or pharmacy with two industry experts: Dr. Brijinder Minhas and Robert Goodman from MidCap Advisors. MidCap Advisors is a leading middle-market investment bank specializing in the sale and acquisition of fertility centers and other businesses.

Dr. Minhas, a former fertility practice owner and lab director, and Robert Goodman, a seasoned health systems administrator, share their extensive experience in facilitating successful transactions. They provide valuable insights into what buyers are looking for in today’s market and common pitfalls that can impact a sale.

What You’ll Learn:

  • What buyers seek from fertility businesses in the 2024-2025 landscape.

  • Essential preparations and potential oversights for practice owners before selling.

  • An example from Dr. Minhas's own practice sale, highlighting an overlooked issue with accounts receivable/deferred revenue .

  • Strategies that sellers might inadvertently overlook, which could weaken their negotiation position.

Please note that this episode does not constitute legal advice or establish a consulting relationship. These insights are shared by seasoned professionals who have helped numerous practice owners navigate the complexities of selling their businesses.

Listen or read here.

Griffin

P.S. If you’re going to ASRM and think you might sell your practice, this is someone you want to talk to. Here’s Bob’s email.

MidCap Advisors
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Dr. Brijinder S. Minhas
LinkedIn

Robert Goodman
LinkedIn


Transcript

[00:00:00] Robert Goodman: Because you're giving up leverage. You have no leverage in that case. You're competing against yourself. You're leaving money on the table. You're leaving deal structure on the table. You're not going to have a good outcome 

[00:00:08] Announcer: Today's episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free to you. Here, the advertiser has editorial control. Feature sponsorship is not an endorsement and does not necessarily reflect the views of Inside Reproductive Health.

[00:00:26] Griffin Jones: Millions of dollars and your legacy with your patients and employees are on the line if you're thinking of selling your fertility practice or your egg bank or your surrogacy agency or your pharmacy. So I brought on two people that have helped many practice owners sell their practice, many business owners sell their businesses, and one of them was a fertility practice owner and sold his own.

He was a lab director and practice owner for decades.

The other was a practice administrator, health systems administrator for many decades.

They're Dr. Brijinder Minhas and Robert Goodman from MidCap Advisors. MidCap is a middle market investment bank that services fertility centers and other businesses on the sell side of a merger or acquisition.

Brijinder gives us an idea of what buyers are looking for from fertility businesses in a 2024 2025 world. Each of them get into specifics about what practices have to have in order before they sell, and where practice owners might think they're prepared, but something's been overlooked.

Brijinder gives an example of something that he thought that he had on lock, an example from the sale of his own practice.

That turned into something that his advisors help him catch.

An example coming from accounts payable.

Bob shares examples of strategies that sellers overlook that give their negotiation leverage away.

Nothing in this episode is legal advice.

Nothing is consulting that establishes a business relationship.

These are just insights from two seasoned experts.

I take conflicts of interest very seriously, so you should know that I have a financial relationship with MidCap Advisors. Part of the reason I like their model is because they have skin in the game. They do not charge any fee until and when a transaction is completed.

You might take advantage of that. If you're not going to ASRM or if you're listening to this episode after ASRM 2024, you might reach out to Bob and Brijinder for a chat. If you are going to ASRM 2024, take advantage of the timing. We'll link to Bob and Brijinder emails and put buttons in the places where this podcast episode is delivered.

Or go to midcapadvisors. com or find Bob and Brijinder on LinkedIn or just ask me and I'll make the introduction.

But my suggestion, whatever you do, do not sell your fertility practice or any fertility business without first talking to these guys.

The upside could be massive.

And the downside is 20 minutes gone at ASRM.

Enjoy this conversation about mistakes to avoid when selling a fertility practice or any fertility business with Dr. Brijinder Minhas and Robert Goodman from MidCap Advisors.

 

[00:02:46] Griffin Jones: Dr. Minhas, Brijinder, Mr. Goodman, Bob, welcome to each of you to the Inside Reproductive Health podcast.

[00:02:53] Robert Goodman: Thanks, Griffin. It's great to see you.

[00:02:55] Brijinder S Minhas: Thank you, Griffin. Wonderful being here. 

[00:02:58] Griffin Jones: You have both seen a lot of deals in the fertility space, both working in them and observing the market over the past few years. Let's start from just what's happening in the market. What's happened in the last year or so that might be different from previous years? What's the state of the marketplace in terms of fertility business transaction?

[00:03:21] Brijinder S Minhas: There's been a lot of consolidation in the fertility industry. Number of deals done in the last year are pretty much on track compared to the previous year. Consolidation has been not only in the clinical arena, but it's also happening in the suppliers of equipment and disposables utilized in the fertility industry. I think Griffin, you've been highlighting that as well with your IVF heroes. , if we take a broader perspective, the fertility clinic is a fully boiled machine that performs really only as good as the various contributors, namely the REIs, the embryologists, the nurses, the medical assistants and the admin. visit a fertility clinic. With the goal of walking out with a healthy baby, hopefully sooner than later, nine months, nine months to a year. IVF really is the most effective therapy that leads to a baby And IVF therapy is expensive.

There is a shortage of REIs and embryologists. Demand of services is greater than supply. And hence, this makes it a very fertile ground for private equity interest. 

[00:04:43] Griffin Jones: We haven't seen consolidation slow down. I would have thought that after 2022 or 2023, maybe we would have seen less mergers and acquisitions because fewer, bigger practices to buy, but is that not been the case?

[00:05:01] Robert Goodman: I think what we've seen, Griffin, is that a lot of the larger practices, yes, have been acquired, been merged. Not all of them, but a lot of them. And I think there's been a lot of attention paid to some of the smaller practices. That's some areas of interest for us. We think that's, for the large part, where some of the new opportunities are, and so we focused a little bit of our attention in that arena, where it's one doc, two docs, three doc kinds of practices, and I think what we've seen with respect to the buyers, provided equity back platform companies, is that some of them have opened their eyes to that as a market for future growth as well, and whether they look at them as add ons to, existing practices they might have in the general area, or they look at them as, new geographies for growth opportunities.

It falls into both of those categories.

[00:05:58] Griffin Jones: What's going on the buyer side? Are they being more selective? Are they going back on LOIs ever? Are they revising deal estimates. What's happening to them? 

 

[00:06:09] Robert Goodman: The buyers are, being cautious, I think everybody's being cautious. The interest rates, although we've recently heard from the Fed that, that the rates are going to maybe start coming down that has had an impact on, borrowing power and that sort of thing.

So that's helped to slow a few things down but that's starting to loosen up. There's definitely still a lot of dry powder out there and, one of the things that we try to do is present as all humanly possible on our end, a clean practice that can withstand the rigors of due diligence so that when we have an LOI that we think on behalf of our client is a solid one, that it can stand up to, again, the rigors of due diligence, and that shouldn't change theoretically. That shouldn't change the terms of the deal. , obviously, that's not going to always be the case and so we have to remain diligent in how we manage expectations of our clients and of the buyers.

[00:07:10] Griffin Jones: Tell me about what it is that you two guys do. 

 

 

[00:07:13] Robert Goodman: I'm both involved on the 

Client acquisition side of it, as well as the relationship development on a continuing and ongoing basis. Play that role, I always have, because life is about relationships and I enjoy that. For the most part that's where I sit at the outset with respect to going through the process of getting a deal done, there's a lot of relationship and hand holding and other kinds of things that take place and we both tend to do that sort of thing. 

[00:07:47] Brijinder S Minhas: We both have been operators all our lives, operators, owners so I think my role is again on the relationship side as well as having a deeper knowledge of the, and inner workings of a fertility practice, having been a partner for 20 plus years that I can walk through a practice and fairly get a good idea of, what's what, what's really going on. Bob and I don't get too deep into the number crunching. We leave that to the quants in our group who are much better at that, but we're a team of four professionals that are operating in the fertility space. 

[00:08:38] Robert Goodman: Brijinder. He is being modest. He's been in the fertility industry a long time. He knows a lot of people and his ability to open doors and make connections and that sort of thing because of that experience is extraordinary. And let alone the credibility that he gives us.

As investment bankers, to having someone with his qualifications on our team those are great attributes. 

[00:09:04] Griffin Jones: Brijinder, you owned a practice, didn't you? You 

were an owner in a practice 

as the lab director, is that right? 

[00:09:11] Brijinder S Minhas: Yes I was owner, I was lab director and chief operating officer. In a partnership, with my partner, and for a long time. Covered the science, the clinical, and the operation and the business side of things as well keen eye to the P&L, to make sure that we were on the right track.

[00:09:32] Griffin Jones: You know what those things in the P& L really mean, because that was your P& L for a long time. 

[00:09:41] Brijinder S Minhas: Absolutely. Yeah. 

[00:09:42] Griffin Jones: Can you give me some examples of common mistakes that practice owners make when they're getting ready to sell? 

[00:09:50] Robert Goodman: First of all, you need to have your house in order. And not having it in order, and I'll describe what that means in a second, I think that's a common mistake, and having your house in order means that you know your numbers, you know what your expenses are, you know how money's being spent you know your clinical data.

And that whole plethora of things, you understand it and it's not just left to some administrative person on your staff and an accountant who you talk to once a year. So I think that's really important and a sometimes a common mistake. And I think more true probably in smaller practices because capturing new patients, you're working with new patients, you're doing all the cycles and retrievals, etc.,

etc., and you're trying to run the business at the same time. Very difficult to do. Doctors haven't traditionally been trained in business and in being entrepreneurs, which is what these practice owners are.

So you can't blame them for that. I think some of the other things is that you need to be realistic.

About a whole variety of things, some of which you don't necessarily fully understand and can often manifest itself in when we start to talk about earnings before taxes and interest to taxes, depreciation, amortization, EBITDA, the phrase that everyone knows, and that's The the value of a practice.

And then how that dovetails with the multiples that are being paid by what the market dictates. And there are a lot of folks that don't understand completely what those things mean and how they interact with one another, and that's our role, is to help them understand all that. And to help them become realistic about what their expectations are.

And sometimes they're way out of whack from what the reality is, and sometimes, most of the time they're not. Most of the time they're really looking to really understand better what they're talking about. But also, we've run into a lot of physicians who have been through this process a couple of times, had failed circumstances for any one of a number of reasons but they do know what EBITDA is, they do know how multiples work And that sort of thing 

[00:12:04] Griffin Jones: Meaning they

had tried to do for their current business and they hadn't gone through? 

[00:12:09] Robert Goodman: Yeah, that's happened, I think along the lines of common mistakes, is that, going this alone without an advisor that really understands these deal structures and how to make these things work, I think that's one of the issues, and why.

Deals fall apart. Not the only reason. But that's certainly one of the reasons. And you don't maximize your value. You're leaving something on the table because you don't have any leverage, 

[00:12:35] Griffin Jones: And

Is that when these deals fall apart? That someone thinks that they have something in order that shows a higher valuation for the practice and then the buyer sees it a different way? Is that what's happening when the deals don't end up going through after an LOI is signed?

[00:12:55] Brijinder S Minhas: Yeah, The age old saying is that you can't always control your revenue, but you can always control your expenses. Revenue minus expenses gives you your profitability, which leads to everything else. It leads to your EBITDA and to , what turns you're going to get and what the enterprise value is going to look like. To add one more thing to what Bob said is having a realistic expectation of what your worth is, in the marketplace is very important because differences between expectations and reality can cause some heartache, it is our role, it is our job to bridge that gap and, bring the client clinic closer to reality. Not just closer, but to reality, and execute on the deal. 

[00:13:57] Griffin Jones: I want to ask about what having one's house in order really looks like, because just phrased that way, most practice owners would say, of course my house is in order. So specifically, what do you mean by that? 

[00:14:10] Brijinder S Minhas: Practices that have strong, Quality control programs and constantly are monitoring their expenses, their revenue, the employee satisfaction, and provide patient centric care with excellent clinical outcomes are much easier to get ready for sale. They're basically ready, if those things lacking? It takes a lot of work to get them to that point, someone who hasn't focused on their outcomes on a constant basis, constant improvement, getting that implantation rate up, up, you you want to be in the , top 5 percent in the country, and in reality, what we see is that folks that are doing really well clinically. The reason they're doing that clinically is because it's the intense focus. And if they have that focus on the clinical outcomes, there usually is focus on other aspects of it. Just for an example, you cannot run a practice with good outcomes, good patient satisfaction, and have unhappy employees, come through. It just won't work. So you see how these monitoring of all these things really is the key metric that one needs 

[00:15:41] Griffin Jones: did you discover? I imagine that when you sold your practice that there were things that you thought you really had a handle on, but when you got to the process, there might have been something you discovered that, no, this is something we need to improve or get a much better handle on. If I'm not assuming too much, what was that?

[00:16:02] Brijinder S Minhas: In our own experience, the biggest shock. Was when we finally came to the true up and everything, there were balances out there 50, 75, 100, When, after due diligence came out, that was owed to patients, or owed to the insurance company back.

And suddenly coming up with a big chunk of money was a rude awakening and embarrassing, think you're really on top of things, but that due diligence is a tough process, and that's our job at MidCap is to make sure that we find this stuff ahead of time and it's not once the deal is coming to, close that the other side's due diligence finds it.

[00:16:52] Griffin Jones: Who helped you find that?

[00:16:55] Brijinder S Minhas: Scott, our managing director, he's, really the one who, Cape, looked at that and then it was sorted out. It was sorted out, 

[00:17:05] Griffin Jones: I don't know if we established this earlier in the conversation, but when you sold your practice, you did not work for MidCap Advisors at the time. 

[00:17:12] Brijinder S Minhas: Scott Yoder and Bob Goodman were our investment bankers. After we sold Scott and Bob came to me and said what do you want to do now? And I said, I haven't figured that out yet. So they said we're going to turn you into an investment banker. So that was it. And so it's been, two, two and a half years now. So a new career for me after being on the bench for, 35 years, making thousands and thousands of babies.

[00:17:43] Griffin Jones: And as an example of something that even though you had a lot of experience and you thought that was something that you had locked down, something that someone else can help you find if they know what they're looking for Tell me more about what buyers are looking for now, Bob.

What things are they looking for in terms of key financial metrics? What do they walk away from?

[00:18:05] Robert Goodman: I think they really look at the key clinical metrics. Success rates and things like that, I think that's a big part of it, even up front, even though you think they're always finance, they're always looking at the financials, they're not. 

With respect to the financial KPIs, it runs the gamut of, , cash collections and, maintaining certain benchmarks with respect to that charge capture clean claim and denial rates when we're talking about third party payers, and especially in the states, days outstanding and receivables bad debt bad debt rate benchmarks and things like that pretty traditional kinds of things that you would see in any sort of practice. 

[00:18:49] Brijinder S Minhas: The other thing that the buyers are really looking for is an upward growth trajectory, your performance. In all aspects it's going up, you're seeing more new patients, you're doing more procedures, there's a growth trend. They're always looking for a growth trend. 

[00:19:08] Robert Goodman: Yeah, and when we were doing this post, during COVID, primarily post COVID, we, we'd want to say, all right, let us see what were your numbers before, through 2019. Let's somewhat ignore 2020. And what's it look like 2021 2022, and did you recover from, if you will having been closed in many instances for a period of time?

Did you recover from that and where are the projections going? , we're past all that now, to a large extent but that was certainly a factor, and we also factored in those days too the PPP money and that sort of thing, but,

[00:19:50] Griffin Jones: has been had on this show before if people should be continuing to make sure that, new patient numbers are still going 

up or if they should take their foot off the gas a little bit more because it's too late to make those investments.

 how do you view it?

[00:20:05] Brijinder S Minhas: No, I think the upward trajectory is important because it really shows the buyer that, you've kept your eye on everything. And you're working hard. the desire is to work hard. You're seeing more patients, you're doing more procedures, and then think of it. The buyer can come in with a larger infrastructure with more capital and can help you grow further. That's the best side of it.

[00:20:36] Robert Goodman: usually better marketing and being able to reach to a broader audience, perhaps, and that sort of thing, or come up with some unique maybe financing strategies for patients who are paying cash. Those kinds of things can come out of that sort of, the think tank of the buyer, so to speak.

And best practices, when you start to have conversations with, whether it's REIs at the other practices, or your practice manager with the other practice managers, they all face the same kinds of things, and some have overcome a lot of those things and have got some great and unique stories about how to make that stuff work.

[00:21:12] Griffin Jones: If

people aren't going to ASRM 2024, or if they are listening to this episode after ASRM 2024, then they could always do a phone call or a video meeting with you both, but If people are listening to this and going to ASRM before it happens this year, then maybe they could meet with you for a little bit of time. What do you usually talk about when you meet with someone for the very first time? Is it just getting to know you? what's that conversation usually like?

[00:21:47] Robert Goodman: It's definitely getting to know you because again, as we said earlier, this is very much a relationship based kind of thing, and so you need to try to establish a relationship. You look for things in common, people in common, perhaps certain other experiences perhaps in common and then we want to know , why are you talking to us?

What is it you're looking for? What are your goals? What are your objectives? And if there are things that we can help them with, that's great. So maybe there's opportunity. , and we do talk about , the reality of things, the house in order kinds of things.

And if it's more than a one physician or one REI practice. We want to make sure that all the REIs have the same mindset about what the next direction is. Because the worst thing that can happen, and we had this happen not in a fertility transaction, but in another one, and there were four owners, and everybody was on the same page, allegedly, up front.

And as we were getting closer and closer to close, one of them just went haywire and it almost cratered the deal. And there were a couple of tweaks that were made, and that person was satisfied, I guess is a good word, and so we were able to get the deal closed. So having everybody on the same page is important , as well.

[00:23:13] Griffin Jones: So that helps to engage early because it takes a while to get people on the same page sometimes. Are those conversations really only fruitful if someone is dead sure that they're going to sell their practice? Is it a waste of time if they're on the fence or they're thinking, maybe that's something I do three years out, four or five years out?

[00:23:36] Robert Goodman: No it's never a waste of time from our perspective. We're patient bankers. And so all that means is , we need to stay in touch. We need to keep involved. We need to understand, what are their hot buttons?

at what point When they reach, what kinds of milestones for themselves might they be ready to do it? And so we continue to stay in, in touch with them and maybe educate them to some degree. The way we work by the way, is we only get paid when a transaction closes.

We don't charge upfront retainers. We don't charge monthly fees. And so it becomes very important to us that we have very committed people to a transaction who at the end of the day makes it worthwhile for us to do this, because we do this work for free, so to speak 

[00:24:31] Griffin Jones: And that's

not the case for everyone, is it? Because I had one practice owner tell me that they had some sell side representation from an investment banker that they were not particularly happy with and felt that they had paid that person quite a bit already and that there was a sunk cost.

So that isn't the case that people are only paid upon a successful sale Is it? 

[00:24:56] Robert Goodman: that's correct. We've seen other deals presented by, common competitors of ours, where there's an upfront retainer, there's monthly fees, and then there's a success fee on top of that. And in a couple of instances, some businesses, those upfront fees and monthly fees get credited towards the ultimate success fee.

And others, it's, you add them all together. And but that's just not how we work. MidCap Advisors has been around for close to 25 years. We've done five, six billion dollars worth of business. Healthcare is just one of our verticals. Maybe not the newest, but close to it. That's just been the company philosophy.

[00:25:40] Griffin Jones: Tell me about some more of the lessons that you've learned doing these process. Brijinder gave the example of his own practice. Bob, you gave an example of someone that was outside of the sector but could have just as easily been in the fertility space. What are some other lessons that you've learned either from doing deals in the fertility space or they are similar enough that could have Just as easily happened in the fertility space that each of you have learned over the years. 

[00:26:12] Robert Goodman: It was a surgery center in this case and they were doing very poorly, and I was brought in by an attorney who I knew, who represented me in a company that I was a part owner of and we had just sold it, and, and I said, thank you to me, He got me involved with this and what we found was that the partners, in one case it was a management company, in another case it was the doctors, they couldn't get along at all and it was going downhill fast and I worked with a lawyer who was a workout attorney, bankruptcy attorney. Doctor said it was the management company's fault, the management company said it was the doctor's fault, and then within the doctor group, they were fighting among each other, and they were, they broke up, and whatever. It was just a mess. Can that happen here? Yeah, it could. It certainly could. 

[00:27:05] Griffin Jones: What's the moral of the story, Bob? What's the lesson learned there?

[00:27:09] Robert Goodman: The lesson learned is that you keep your friends close and your enemies closer. 

[00:27:14] Brijinder S Minhas: I think balanced expectations and an understanding of how life is going to change post transaction is really important and it is necessary to prepare someone for a smooth transaction. From being an owner to becoming an employee. It's a mindset change.

It's a philosophical change, and you have to be ready for that, 

[00:27:40] Griffin Jones: how did you prepare for that? 

[00:27:42] Brijinder S Minhas: I did not have much trauma thanks to Bob and Scott because the day I walked out. I was working with Bob and Scott doing deals. 

[00:27:54] Griffin Jones: To think about what you want to do next? Is that part of preparing for the transition? 

[00:28:00] Brijinder S Minhas: Absolutely. Being the boss and calling the shots is very different than someone telling you what to do, one's got to then keep one's ego in check when you join a much bigger group and someone's going to tell you, hey, this is the direction we're going to take. 

[00:28:17] Robert Goodman: I think another element to this is when you're in a larger group and you've got older physicians and younger physicians, the older physicians, tend to view this as an exit strategy and the buyers want to understand how much time are you willing to commit to this in transition. Until we have to find another REI or whatever it might be.

And then on the younger physician's side, and they don't have to be part of the same transaction, I think there's just a comment about the younger ones are saying I'm not looking at this as an exit strategy, I'm only 48 years old or whatever and so the dynamic is different in terms of what they're looking for and they say to themselves, is this a company that I can grow with in some way, shape, or form?

Do I want to? And, what do I want? You begin to rethink what your career goals are, if you will. And I think that's always important. And we try to spend time with everybody. To understand those things, because at the end of the day, we've got a deal, everybody's agreed to the terms and we're in the documentation stage and the lawyers are working and creating documents, we're in the middle of that as well, not only helping to review the documents from a business standpoint and a consistency with the letter of intent but we're also involved with negotiating the employment agreements 

The spirit of those terms , that our doctors are looking for getting those codified in these agreements. And so that's, important for us. 'cause a doctor who's 65, who's gonna stick around for five more years his or her agreement is gonna look a little different than the guy that's 48 and .

Their career is not ending in five years as an REI or someone involved in the fertility industry.

[00:29:57] Griffin Jones: What strategies for improving practice evaluation, particular ones, do you find are often overlooked?

[00:30:06] Robert Goodman: I'm going to answer that in a self serving way. you use an advisor, and there have been studies done on this, so this isn't us making this up. If you use an advisor, you have the advantage of making it a competitive process so that you, by yourself, aren't negotiating with just one potential buyer.

Because you're giving up leverage. You have no leverage in that case. You're competing against yourself. You're leaving money on the table. You're leaving deal structure on the table. You're not going to have a good outcome. and working with folks like us that represent you and based on our compensation arrangement where we don't get paid until the end, until the deal closes, our interests are completely aligned where the more money you get, the more money we make and, it's not just about money because we want to make sure that as best we can that the right operators that are buying your practice, if you will are the ones you can get along the best with.

And you talked a little bit about this before Griffin one of the things that we do is we hold management meetings and we do our best and insist that the people who are going to be helping , you, To run your practice, not necessarily a day-to-Day person on site. 'cause that's usually someone that stays in place.

But someone who's your day-to-day regional manager, for example. Or we have those people involved and we make sure that we marry those two together, the practice owners with those people so that they know who they're getting and so they can see who they're gonna work with on day one for the transition and everything else.

 We're going to work with you to hone your your profitability, to hone your EBITDA, and to work through a process such that we're going to, in all likelihood, improve your true tradable EBITDA.

And it's been shown in studies that working with advisors like us, and I don't mean business brokers, I'm talking about real investment bankers like us, is that we can increase your EBITDA by as much as 25 percent by working with us there are certain expenses that buyers aren't going to get, or there are certain, you may be compensating yourself dramatically, and it's way over market, and so we pull that back And that gets into the bottom line and improves the EBITDA.

The other thing we do because of the competitive process where we're, at least at the outset talking to five, six, seven, eight different buyers, we're often in a position to, at the end of the day, compare and contrast one versus another. And sometimes, and many times, the multiples, instead of being an eight or a nine, might 8 1/2 or 9 1/2 or even 10.

And so we improve on that. Again, there have been studies that show that. 

[00:33:02] Griffin Jones: What would you add as strategies that are often overlooked?

[00:33:06] Brijinder S Minhas: I buyers come in different flavors, and when I say different flavors, not every platform, not every buyer has the same sort of modus operandi or how intrusive they're going to be in your practice, how much they're going to want to change. One thing that they all want to change, basically, is they want to get their network on the same EMR. And the reason for that is Data so if they've got 20 clinics on the platform, then they can easily co mingle that data and with, this is the age of AI, big data that can lead to a lot of improvement.

 There is no perfect EMR, We, as practitioners, we all have struggled, until you get really comfortable and fluent with the EMR. And the very thought that, here you're going to do a transaction and, you're going to, six months down the road, you're going to have a new EMR that usually does cause a hit to productivity, because it slows you down, and then some other platforms, want other changes or more intrusive changes. So it's very important that the seller and the buyer have a fairly good idea of what those changes post transaction are going to look like, you may not want to go with, just because someone is offering you more money, But, once it totally remodel your life, practice is your life, it's going to remodel your life, you may not want to do that. And that's also where we come in and say, hey, from our experience, this is the trademark of this organization and this is the way they go are you comfortable with 

[00:34:56] Griffin Jones: Not having an advisor during a process like this. This sounds like trying to sell a house without a real estate agent or trying to defend yourself in court without a defense attorney. It sounds and we know how well each of those examples go. I will say with regard to you. The relationship building is, now that we are engaged, not in selling my business, but just through the marketing that we do on Inside Reproductive Health, that didn't happen overnight either, and I think both of you were very good at building a relationship. We've known each other for At least a year, maybe closer to two, I don't know exactly 

how long, but it's always been about building the relationship, I never felt like you were trying to sell me, I never felt like you were trying to convince me of things just, you're both good at it. I'm not at actually investing in a relationship and it cost me nothing to say that. If people want to meet with you at ASRM or if they're not going ASRM or they're listening to this afterward and they want to get on a call or a Zoom with you, are you okay with me sharing your E mail addresses in, in the page that this goes out, in the e mails that this goes out.

Are you okay with me doing it? People can always also ask me to make an introduction, and I will if they're more comfortable with that, but would you be alright with that, with people reaching out to you?

[00:36:18] Robert Goodman: yes yeah, Email addresses and cell phone numbers are fine. 

[00:36:22] Brijinder S Minhas: cell phones.

[00:36:24] Robert Goodman: And you have both of our cell phone numbers too.

[00:36:30] Griffin Jones: so if people want those, they can get a hold of me, but Bob and Brijinder, I hope people take advantage of that. It makes a lot of sense, too. And there's no downside to it especially if they're going to ASRM, or it's about that time.

I look forward to having both of you back on the program and digging into some of these topics even more. Thank you both for coming on the Inside Reproductive Health podcast. 

[00:36:55] Robert Goodman: Thank you,Griffin. 

[00:36:57] Announcer: Today's episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free to you. Here, the advertiser has editorial control. Feature sponsorship is not an endorsement and does not necessarily reflect the views of Inside Reproductive Health. 

 
 

233 Pay For Baby. A Complete Overhaul of IVF Payment with Nader AlSalim

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


PAY. FOR. BABY.

Fertility specialists sell a vital service that no one truly desires to purchase—a grueling IVF cycle—yet it's essential for achieving what patients desperately want: a baby. 

Nader AlSalim introduces an innovative model where patients pay only after successfully having a child, shifting the financial risk away from them. 

This episode is a must-listen for CEOs, practice owners, and revenue cycle managers looking to embrace this transformative approach.

Key Takeaways:

  • Understanding the true need behind fertility services: patients want a baby, not an IVF cycle.

  • The ethical dilemma: balancing risk between patients and providers.

  • Introduction to Gaia’s model, where patients pay only upon successful outcomes.

  • Insight into how innovation in fertility services should extend beyond the IVF lab.

  • Practical advice for revenue cycle managers on implementing this model efficiently...

Enjoy this insightful conversation with Nader AlSalim and explore how your practice can adopt these innovative strategies.
Griffin

P.S. My suggestion--try to meet with Gaia at ASRM. Or Email them here.

Nader AlSalim
LinkedIn


Transcript

[00:00:00] Nader AlSalim: On a simple, basic, fundamental human right, do you think it is right that the difference between me having a child or you not having one is how much money I had? And if you want to distill it to that fairness, and I personally get accused of finding that David and Goliath story all the time, but that's just deeply unfair, it's just wrong on so many levels

[00:00:18] Announcer: Today's episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free to you. Here, the advertiser has editorial control. Feature sponsorship is not an endorsement and does not necessarily reflect the views of Inside Reproductive Health.

[00:00:36] Griffin Jones: Fertility doctors, you sell something that no one wants. You sell and perform something that people very much need, but think of it in those terms. No one wants to buy an IVF cycle. They want a baby. The risk of what you do in the case of most patients is placed on them.

Is that fair? Heck no. Is it fair for that risk to just be transferred to you? I don't think that's fair either.

Someone else needs to de risk this process for each of you. Someone with an exceptional model. 

I'm going to introduce you to Nader AlSalim. He's the founder of a company called Gaia. I had dinner with him last ASRM and the whole time I was thinking, this is someone you're going to want to talk to.

CEOs and practice owners, he talks about how innovation needs to stop being isolated to the IVF lab, innovating so that after a protection fee, patients only pay for a baby.

But how do you incentivize your revenue cycle managers to implement?

What do revenue cycle managers really want? Revenue cycle managers, the latter part of this episode is for you. The fastest payer on the market, no prior auths and everything done in three clicks. Listen up.

We're putting contact links and buttons to reach out to Gaia everywhere this podcast is distributed. If you're in the car driving and you can't click on anything, Gaia is spelled G A I A. Find their contact info on their website. But if you're listening to this prior to ASRM 2024, try to get on that or schedule.

Talk to him about one of these topics. Challenge him if you want, but have these conversations now or be an instrument of an unfair past.

Enjoy this conversation with Nader AlSalim, founder and CEO of Gaia.

 

[00:02:07] Griffin Jones: Mr. AlSalim, AlSalim, welcome to the Inside Reproductive Health Podcast.

[00:02:11] Nader AlSalim: Thank you, Griffin. Thank you for having me. Great to be here.

[00:02:14] Griffin Jones: Be agnostic for a moment. Be a Vulcan from the Star Trek world who, this logical race that isn't from this world, that doesn't have emotion, they only think in logic. You come to the planet Earth and you see how IVF is paid for, is sold, you have to report that back to the Vulcans in a completely passionless way. Logical manner. in your report?

 

[00:02:43] Nader AlSalim: You wouldn't believe I came down to earth and there is this industry that have seen explosive growth by selling something that people don't want. Imagine they start selling something that people want.

[00:02:52] Griffin Jones: Tell me about that. What do you mean by that?

[00:02:55] Nader AlSalim: Let's say I went down and a bunch of excellent doctors and excellent providers That are selling people cycles of IVF. They may or may not lead the result that they want, but people want to buy babies, but people are buying cycles, and there's this crazy mismatch between what people want to buy and people, what providers are selling, and that created such a misalignment of incentives, then we structured the whole economics of that model On what I want to buy and what you want to sell, and given that it's the only time in healthcare that it's not the same commodity, and I would report that I found this exceptionally shocking.

[00:03:25] Griffin Jones: So it is exceptional in your view and with regard to the rest of healthcare.

[00:03:31] Nader AlSalim: What part of healthcare do you buy without any control or visibility on the outcome? Yet you pay for the price regardless. Because all of healthcare is a marginal improvement, and you'd argue that the component of value based when it comes to any point solution is a gradual improvement on a scale. But when it comes to fertility treatments, it's the only time you couldn't have a more binary outcome. And you can measure it, yet you're paying for the underlying unit of that treatment, not the outcome of that treatment. I

[00:03:57] Griffin Jones: It's hard to think of this passionatelessly, isn't it? Because I looked at your your company's Instagram, and a few weeks back. There was a post that says, how the F are we going to pay for this? And I looked at the comments of what people say, and some people were saying, I had to get a high interest loan.

I just didn't have , another way of being able to do that. Other people were saying it was all of our savings. Another person says side gigs, extra shifts, no vacations, savings, all of it. It's hard to. see people going through that and then just think of it in an actuarial sense, isn't it? 

[00:04:41] Nader AlSalim: I couldn't agree more, and I think, like I'll add, people remortgage. If you go on, crowdfunding platforms today, you'll see pages for families that are crowdfunding for IVF journeys. People remortgage their own house. People go to friends and family. Grandparents, I think, fund about 20 percent of treatment.

 I think the very ugly reason that those treatments are expensive is because they can afford to be. Because people will pay everything they have and they don't have for a baby. And you have this unique dynamic where demand is fairly inelastic because of that price of the hope that it's fairly intangible.

[00:05:13] Nader AlSalim: And usually the two forces that exist in order to put pressure down on pricing are either a public health care payer, which does not exist in the U. S., or sufficient insurance coverage to put pressure on pricing, which also does not exist. Absence of those two forces that stabilize prices, everybody reports that these things are expensive, but nobody reports why are they expensive.

And the reason is You can be as expensive as your local market dynamic allow you to be because you're pricing an inelastic demand into a commoditized product, being a cycle, not linked to the outcome. So you create exactly what you've just seen, where people will wonder how would they fund this? And they go to really bizarre means on how to fund that put them at more financial risk than they would otherwise, which adds a lot of more strain to what is emotionally and physically a very painful experience.

[00:06:00] Griffin Jones: One of the things that you said earlier, thinking of if you were reporting back to Planet Vulcan that there are people that are in pursuit of an outcome, but they're paying for a method regardless of the outcome. Is it possible now to get to this world that David Sable has been talking about of pay for baby, not for cycle? Is it possible to be there now?

[00:06:27] Nader AlSalim: I think it is possible to be there now, and I don't want to put that pressure on the providers themselves, and I think the provision of care and the payment of care is the crux of why we've created the healthcare system in the U. S. that is so fundamentally broken because of the misalignment of incentives.

Is there a possibility for you can appear to come and say, I'm going to move this market from a cycle basis to outcome basis. I think the answer is yes. And there is no breaking news in this, right? No one wants to buy an IVF cycle. And to quote our dear friend David Sable again, He'll be the first to tell you that certainly no one wants to pay for a negative cycle.

The ability to transfer the risk of a bad outcome, and bad outcome, no baby, from a patient to the provider will be an enormous competitive advantage. And what we do, which a lot of people hold as like innovation, I would call as a great form of dinosaur insurance. We apply a 19th century insurance model to a 21st century problem, and much of that innovation happened by moving the risk of a negative outcome from the provider onto the patient onto us.

For And managing that risk is the business that the patient should be in, because again, I do not want anyone to pay if they don't have the outcome they desire.

[00:07:37] Griffin Jones: But the providers can't assume the risk on their own, right? Or I think it would be extremely difficult to say that just the providers, without having additional help, would be able to say, we're just charging you if there is a successful live birth. Would that be possible. Why do they need the help of someone else?

[00:08:00] Nader AlSalim: Because I don't think the provider should be in the business of risk management. I think the provider should be in the business of care management. And the separation of the two, by having a specialized risk management on top of your care delivery, that is at arm's length, Where you're not betting against your own odds because the house will always have better information asymmetry, which is a critical problem in IVF to begin with.

You are creating a risk bearing business outside of the provider that is interacting with the patient, where the provider gets paid regardless of the outcome, and I'm managing the risk on someone else's behalf. I do think it creates a cleaner transfer of risk between all three parties in a much more transparent way.

to render the service versus a wraparound by which I provide the service and I provide the warranty.

[00:08:44] Griffin Jones: when you said a new way to pay for this, Gaia is a new way to pay for this. Your model is different though than that 19th century insurance model. What are the differences? E,

[00:08:58] Nader AlSalim: I think the fundamental difference where Gaia operates in as a business model to begin with is we said there shouldn't be a way by which you're paying this on a cycle basis because it doesn't make any sense because of what we said earlier. You shouldn't buy this in bulk because healthcare should not be bought in bulk in order to get some value out of it.

What should be is a better way to predict the risk on two levels, on an individual patient level and on a clinic level. And I want to reflect the personalized risk of that patient performing at that clinic in the form of any other insurance that you buy that would calculate your personal chances of something happening based on your own personal data.

And in this case, it could be your biomarkers, it could be your clinical data, it could be the clinic's performance, and so on and so forth. And then the way this is very different fundamentally is we shifted the market from a fee for service into an outcome based and shifting that not on a select few or on those who are eligible, shifting that on every single person that goes through the IVF so that we're pricing the risk, not rejecting the risk, and we're passing that on risk to the patient.

It's how this is highly differentiated because with Gaia,

[00:10:12] Griffin Jones: explain that to me. The difference between pricing, the risk versus rejecting the risk.

[00:10:16] Nader AlSalim: absolutely, when you put a LinkedIn post the other day and you're asking for questions, there's a gentleman who asked a very good question, like, how do I know that Gaia is not cherry picking the risk, which is a very valid question because you could design like risk shared programs and you can say 1 in 10 people will be eligible.

So that's a shared risk program where I cherry the risk for those who qualify. And Guy's approach is a little bit different. We said, our job is to understand Griffin's chances of success on an individual basis, and for me to price the risk reflecting your probability of success. My job is not to lump you with a 35 year old.

My job is not to say, this is the laws of averages. My job is not to say that people like you will have chances of X. I actually want to understand your own performance as a patient, and I want to correlate that with the patient's performance at that clinic. And together, I move very close to the unit of risk that I'm measuring, which is the predictability of IVF as an outcome.

And if I can do that, why can't I underwrite it? And what we pride ourselves here, and we try to do a lot of education, no two people at Gaia will have the same price to start IVF. Because no two people will have identical risk, not because they happen to be 35, not because they happen to have a PCOS or any other condition.

And I think that's highly differentiating because then you're moving that risk unit to the individual and then you're superimposing the clinic performance on that individual. So you really move as close to reality or to the truth as possible. And then you'd say my job is to give you a price for that risk.

Your job, if you want to accept it or not, as opposed to say you're eligible, you're not eligible. And today, Our eligibility is about 92 percent so 9 out of 10 will walk away with a prize to reflect their chances.

[00:11:49] Griffin Jones: What's insufficient about the current shared risk programs that have been introduced. What's the lacking with those types of programs? 

[00:11:59] Nader AlSalim: I'm not criticizing them, I think they were great when they were introduced and Some of them are going on for 30 years and they're clearly like a bulk of innovation if you go back all the way to when they started. I think there is a bit of the one size fits all element that does not work.

I think there is a little bit of the standardization of the package is based on if Griffin needs four cycles of IVF and Nader needs two cycles of IVF, the solution is not to sell them both three.

And back in the day when we didn't have the data that will allow us to go on an actuarial level of what is the relative performance of each cycle and the enhanced probability of each cycle. That was the easy approach to create these shared risk programs based on multi cycle approach.

But today, if Griffin needs four and Adam needs two, you need four and I need two, and both of us will not use three because someone would have overpaid or underpaid by one, and we're eliminating that sort of bundling from the system. A group basis to an individual basis.

[00:12:53] Griffin Jones: How did you get into all of this, both from the actuarial background and why the fertility space?

[00:13:01] Nader AlSalim: I do ask myself that question a lot. And I think the answer is it's a complete accident. My story is very well documented and I do not want to bore yet another podcast audience with it, but it's the, reason I have a child. I had a hundred thousand dollars to spare, so I spent five.

IVF cycles in over three years in two clinics in two countries, and you wouldn't believe it, but I would go to the doctor after every failed cycle and ask a simple question, what happened and what happens next? And they go, we don't know. And I've always thought what an insane answer. And yet, I do exactly the same thing and expect a different outcome, which is the definition of being insane.

I would show up the next day and pony up 15, 000 and say I'm ready to go, let's go. And it's such a bizarre experience because that emotional lottery of going round after round expecting a different result, but you actually don't know what happened and you don't know what informed the next decision.

And that journey took a while. And then the more I started being part of that journey as a patient myself, you crystallize the problem, right? The better the treatment gets at solving the infertility, the more intolerable the lack of access or the lack of better outcome becomes. But the reality, which is What informs sort of the business model around being insurance or spending a lot of time on actuarial is Cost remains the greatest barrier to infertility anyway You cut it or slice it You've seen the stats all over the news and you've seen how many babies out of a hundred in the US are born out of IVF And how many people in other parts of the world and it's not like people from other parts of the world like IVF more than the US does it just cost an arm and a leg and it's free in many other places and What I kept thinking about is the misalignment of the unit of sale versus the unit of outcome I kept going back to the lack of someone in the middle who's de risking the probability of a negative outcome.

And I kept going back to not being able to understand the patient risk at a very small and accurate unit. And in any other forms of insurance, and I'll tell you a little bit more about my background earlier, but in any form of insurance and the way it works in multiple contexts in finance.

There is this old saying, if you can predict it, you can price it. And if I can predict it, why can't I price it? If I can predict it, why can't I underwrite the risk of it? If I can predict the probability of a hurricane in a certain state that I can design a financial instrument that protects against that hurricane, why is it different?

When it comes to a woman having a child, because so long as it's non random, and I can predict it with a degree of accuracy, certainly means I can negate that risk of a negative outcome by providing an underlying insurance against that risk not happening. And I started going down that path, and it didn't evolve much, to be honest.

It evolved in maybe in certain nuance of the product and the structure, but the premise of it on day one, After year four it's exactly the same. We want to be the first value based underwriter of fertility treatments moving that market from the unit of a retail sale of a cycle to that of an outcome.

[00:16:15] Griffin Jones: If I can predict it, why can't I price it? Why have the traditional insurance models not been sufficient in being able to achieve that? 

[00:16:27] Nader AlSalim: Lack of data, lack of will, lack of innovation, all three. I think if you're an insurer of a certain scale, even when I started, people would think fertility is like this niche little problem that affects a small percentage of the population, so on their list of priority, it's probably very low. And what is the low hanging fruit if you are a large insurer with a large book that is managing billions of volumes of other forms of insurance and healthcare on its own is hard to navigate, so the point solutions even gets relegated to second order.

 Two, I think, absent a mandate, there is a lack of care, meaning if you can get away without providing that cover, why would you?

And lack of innovation. And I I don't think you look at the insurance world and you think, what an innovative bunch.

[00:17:15] Griffin Jones: That's true. I don't think the model has changed much, at least not from the consumer perspective for decades as far as I can tell being a consumer. I think we need to get into the mechanics of how Gaia works a little bit, because it is radically different than these previous uninnovative models, as far as I can tell. And I don't think that. I can paint the picture for people at the level of detail that you can. Tell me about how GAIA works.

[00:17:53] Nader AlSalim: I'll give you an example on our IVF product, which is one of our products, but I'll give you an example because it's simple and it's straightforward. So you come to me and I predict the risk of your success and failure over a cumulative rounds of IVF up to six cycles. And then that risk will tell me what is the level of protection fee that you need to pay in order to start.

You tell me what is a protection fee. A protection fee is akin to a premium. You pay it at the beginning of a cycle. It is a percentage of the total cost of a cycle. It is personalized to reflect your own chances of success. You pay me that protection fee at the start. It's about 25 percent of the cost of a cycle.

I pay the clinic on your behalf. You don't have to worry about a single payment that comes your way. Every single payment, every single line item, every single treatment that the clinic will charge you, I will pay it on your behalf. All you have to part way is that 25 percent of the cost at the beginning.

Then you go do the cycles that you'd want. When you have a baby, you pay me 400 a month. If you don't have a baby, you pay me nothing.

[00:18:48] Griffin Jones: This is a mix of insurance and patient financing, isn't

[00:18:54] Nader AlSalim: Correct, and I think it's a good point that you picked on. Because what we do not do, and I think it's such a lazy way to label Gaia, we're not a financing option. We're far from a financing option. We're not in the business of financing IVF. I don't think that's remotely close to anything that we do.

Because we don't finance the process, we finance the outcome. So the example that I just spoke to, financing only kicks in to pay me back what I paid on your behalf, in case you walked away with a child. So what you're financing is the outcome. If there is no outcome, there is no financing.

Because I'm going to waive the cost of the treatment that I've paid on your behalf.

[00:19:32] Griffin Jones: And the difference between this and shared risk is that in traditional shared risk, I would pay a much higher fee. Premium, if I were not to have a baby after a certain number of cycles but this is, I pay a certain amount, I pay a percentage of the IVF cycle, that is the protection fee, and then I either have a baby, and then I pay over time, or I don't and I pay nothing.

Is that the difference between this and traditional shared risk? 

[00:20:06] Nader AlSalim: correct. Amongst other nuance, but the crux of the difference is that you're not overpaying for cycles you do not use. Repaying the cycles that you use in order to get the outcome that you want, whether it's one, whether it's two, whether it's three. And I think that's fundamentally different than you committing to paying three cycles regardless of what the outcome is and whether you got pregnant out of one, two, or three, it's the same bill.

It's just a much more fairer way to estimate that risk and get to charge for that risk.

 How does 

[00:20:31] Griffin Jones: this work in the UK? 

[00:20:33] Nader AlSalim: The national health system in the UK is such a source of pride for all of us. But I think the reality is When it comes to fertility treatments, it does fail. We build this world class healthcare system that is publicly funded, but when it comes to the elective treatment of fertility treatments, we just don't do it sufficiently.

The NHS funds about 25 percent of all treatments in the UK, and 75 percent of those treatments are privately funded. If you think about it and how it equates to the U. S., it's very similar to how the employer market plays out with a cash payer. So about 25 percent of it is covered by the employer of some sort through your house plan, and about 75 percent of it is paid out of pocket.

So similar dynamic from that. If you double click on the 75%, i. e. how do people like you and I pay for it if they're not covered by their employers, it's a very similar pattern to how the U. S. market pays for it. It's a bunch of things, right? Savings, loans, credit cards, friends and family, yadda.

From a market structure and dynamic, it's exactly the same, the little contribution that happens from the public healthcare system, it's the same that happens from the employer in the U. S., and then the combination of them opens up a big market for it comes to the cash payer. The two things that are different here is we do not have a private healthcare model in the U.

K. There isn't that model. People don't buy private healthcare the way that they do it in the U. S., especially from an insurance perspective. For And especially from a coverage perspective, they don't. It's often these elective treatments that fall outside of the public health care spending that gets paid out of cash.

So the level of awareness on how to pay for IVF and how to optimize for the outcomes, whether it's egg freezing, embryo batching, so on and so forth, is weaker as it compares. So against that backdrop, we've launched here two and a half years ago, and the success that we've had is a true reflection that there was a big need in the market because the market was not as big as it needed to be because a lot of people are priced out.

And two and a half years in, hundreds of people through the program, we've underwritten thousands of cycles now. I still think most human KPI, we're now delivering a baby every six days in the UK. With that in mind, if you look at the composition of the people that we're serving, 20 percent of the people that we're serving, for example, today are same sex couples.

Today, in the UK, they don't qualify for any form of funding. And you look at the diversity of the regions that we're covering, and you look at the difference that we're making on those people's lives, because A lot of the members, and you see it through a lot of the testimonies that come through, will tell you very openly that if it weren't for that protection, if it weren't for that early place to start, if it wasn't for that low cost to start, they just wouldn't embark on a family.

So for you to understand that the difference that you're making is you are the reason why this family exists or not, it's a very humbling metric by which we should hold ourselves accountable to how much we can expand the market. Because what annoys me a lot, especially about the U. S.

market, is we decided to fantasize about how to improve access for those who already have access. 

[00:23:26] Griffin Jones: Upper class people that can afford it, for example, and then they get employer coverage because they are the people that work for the type of companies in the type of positions where employer coverage is

[00:23:39] Nader AlSalim: precisely, and we said, for those people, we're just not going to stop innovating. Because you already have access, but we're going to make our access much better. But if you're not working for Google, tough luck. If you're a public school teacher from Ohio, we don't care enough about you. And we're just not going to innovate because you don't deserve the same chance of having a family.

As someone who happened to be employed by an employer within a certain class that allowed their employees. And I think there couldn't be anything morally wrong than that. I'm not saying this is bad we should innovate across the spectrum. And those people deserve better access, and if you have them easy, deserve better access.

But we should just not leave people out. And what's happening today, Griffin, we are leaving people out. And we are sending the message that we don't care about you. On

[00:24:21] Griffin Jones: Tell me more about that because I've heard you talk about a value based mission and These types of values seem to be what you're talking about now, but how does that integrate into what you're doing?

[00:24:35] Nader AlSalim: a very lofty vision don't you want a world where anyone who wants a family can?

On a simple, basic, fundamental human right, do you think it is right that the difference between me having a child or you not having one is how much money I had? And if you want to distill it to that fairness, and I personally get accused of finding that David and Goliath story all the time, but that's just deeply unfair, it's just wrong on so many levels.

And it's not only for people who want treatment, just imagine if you're modeling what's future behavior is going to be in terms of consumption, it's becoming very apparent that it's outside of heterosexual couples that are starting treatment. It's, think about the LGBTQ families that are being formed, think about rare disease risk and people who would need to eliminate that risk of inherited disease by using IVF.

Think about oncology patients that have to freeze because. Because obviously, not by choice, think about the large and growing elective treatments such as social egg freezing. And today, we've created a world where you'd say, all of that is available if you have the means, and all of that is unavailable if you don't.

I think that's the fundamental value that, that, that grounds us here. That we need to make sure that there is equity, and we need to level, the playing field between those who don't have the means and those who do. 

[00:25:55] Griffin Jones: Why now, though? Why not 5 or 10 years ago? Why not 5 or 10 years from now? What inflection points are happening in the fertility space now? 

[00:26:07] Nader AlSalim: 

There has been an explosive growth in the last 10 to 20 years where when you're witnessing that growth, you're usually not worried much about where the new wave of growth comes. And I think that's what pertained in the fertility space. I will quote, from Pinnacle innovation should stop being in the lab.

And I think that's the inflection point that's really happening in fertility. 

[00:26:26] Griffin Jones: Innovation should stop being isolated to the

[00:26:29] Nader AlSalim: Correct innovation is not restricted to the lab. And I think that's a good point, because that is the inflection point that's happening, that is allowing people to understand that there is a bigger market.

We're far off the true potential of the market. The goal of one million baby a month may seem lofty, but it's not lofty, it's basic math. And given where we are versus where we need to be, there is a lot of innovation that needed to happen yesterday so that we can catch up on that. And innovation should not be restricted to what happens in the lab as it has been for the last 20 to 30 years.

And on that spectrum, there is a lot of things that need to happen. , there are mighty and exciting companies I love what Josh and Alan are doing at Conceivable, with the aim to reinvent, the whole hardware and software of it, but also reinvent the lab, and we need to innovate on the most basic unit of treatment.

But we also need to go further to say, yes, we're innovating on what's happening in the lab and how the lab and the services are rendered, but how about we innovate on how we sell it and how we price it and how we package it. And that end to end is now happening, because people have realized that the market has grown to a certain level, yet the market that is priced outside, that we're not serving, is far bigger than the market that we're truly serving today.

And if you want to realize the opportunity, whether you want to chase the missing babies, or you want to chase the missing dollars, whatever is your incentive, that market should be. At the crux of innovation right now, or that inflection point, as you say. 

[00:27:53] Griffin Jones: Everything that you've said to me thus far makes complete sense and sounds like it could completely transform access to care in a way that we have not been able to achieve thus far because this is a meaningfully different model, Nader, but now I want to get to a sticky point, a potential bottleneck, which is clinics.

For Clinic operations. How do you work with all of them? And let me start with another one of those questions that came from one of our listeners on LinkedIn, which is what about reimbursement rates and what about undercutting clinics? And when I've heard clinics talk about The employer benefits groups or insurance coverage in the past, sometimes they like a lot of things about them, but other times they will show me what they're being reimbursed, and it's a fraction of what they're getting, and then they're effectively subsidizing the cost. So So, how what's the incentive for clinics?

[00:28:56] Nader AlSalim: It is a good sticky point, by the way, and I think if you go to clinics today versus five years and you contract how they feel about the emerging payers in the employer space, you'll have a very different response to the initial excitement of all that added volume versus the actual cents on the dollar that they collect from all that added volume.

And I think this is our opportunity, quite frankly, because there is a fatigue from payers, not only from a reimbursement rate, from how they work. From authorization, from inefficient processes, legacy systems, you name it, right? The quickest eye roll that you will get is talking to another revenue cycle management personnel and telling them, I'm a new payer.

And that doesn't stop at I'm collecting less cents on a dollar. That goes all the way to the process. I would like to really use this as an opportunity for shameless self marketing, and say there needs to be an emergent of a new payer, a fundamentally different payer, that does not stop and start at better reimbursement rate, but goes all the way to making the life of the revenue cycle management personnel at a clinic substantially better, so that you're incentivizing them to work with you, not being a payee.

Arm twisted to work with you. Number two is,

contracts that last are by definition fair to both parties and there is enough juice in them so that they sustain themselves without one being squeezed more than the other should. Clinics margins are no rocket science. Where clinics do hurt is not rocket science. We're very transparent about , what do we need in order to make the math work.

So long as we're in the money and we're passing some of that to the clinics so they continue doing the great service that they do and getting paid for it. No one wants to get the clinic out of business, and certainly I don't want to enter into a contract where I squeeze the clinic to the point by which rendering the service is no longer viable.

But I'm happy because I'm squeezing them because of the margin, because that is not equitable when it comes to creating the power relationship I want to create with a clinic. We're building a network. We're building a high performing network. It doesn't mean that we're going to work with every single clinic.

It means that we're going to work with a select few and that we're able to reward their excellence because we are outcome based as opposed to volume based. It also means it's very important to us. As a new payer, to own the end to end experience substantially better than any other clinic and reward them on a better reimbursement rate, but also make sure that we're making their life easier, because there are horror stories of how payers get paid and what's the process and what's the mechanics that we're trying to eliminate by being a technology focused company as opposed to a paper based company pushing volume. 

[00:31:22] Griffin Jones: I want to pull out something that you said about incentivizing revenue cycle management and the people that are behind the implementation, because I bet all of the CEOs listening are just picking up what you're saying, and they see it, and they see the value in it. I would expect that their challenge would be, How do I implement this?

How do I incentivize my middle managers, those people that implement, to get on board? 

[00:31:55] Nader AlSalim: I always say with all due respect a lot of the CEOs get super excited about Gaia and that's wonderful. The champions within any provider network is the revenue cycle management decision makers that will make this happen or not make this happen. And designing a seamless process What do they want is the question, right?

They want simplicity, they already have so many things to do and so many pairs to deal with and so many obscure and legacy systems to deal with. Reducing the friction points between clinical referral pathways, authorization, the lack of prior authorization, agreeing everything up front, transparent rate system.

No back and forth. We've eliminated all of that, so we're creating almost no friction, and we always say we'll contract on three clicks between you seeing a patient and you referring a patient and you getting paid versus filling ungodly long forms, faxing it to somewhere in the ether, waiting for a respond that may or may not come so that you can get paid 180 days before.

We're the fastest payer in the market today. We pay upon the completion of any service. On a scheduled timeline, on a pre agreed schedule, with no back and forth and no prior authorization. And that alone will improve the life of anyone substantially better than anyone that you've seen from a payer perspective.

[00:33:14] Griffin Jones: The revenue cycle manager's ears are probably perking up right now, but I am not a revenue cycle manager, so explain how this is different from the normal process. You alluded to it a bit with faxes and longer terms, but tell me about how the process often looks versus how it looks in your process.

[00:33:34] Nader AlSalim: What do they want? They want to get paid the closest number to their cash dollar in the fastest possible way by filling the least amount of forms. That's what they want, right? Forget all the fancy acronyms, forget all the, just forget it. We make sure that they get the closest cent on the dollar to their cash price, and they get paid the quickest possible, with the least amount of clicks that they need to click on in order to submit a form in order to get paid.

That's what we do. And if you compare us to a normal process, any of these metrics, we cut it by a half, if not more. An average payer takes 120 days to pay an invoice. We pay in 30.

That alone would save a ton from the revenue cycle management perspective by how much they need to chase a payment. And how much they need to wait on a payment of an opportunity cost of their dollars not being sent versus someone who will honor the payment on a schedule in a very transparent way.

[00:34:30] Griffin Jones: I know you're not in the lead gen business per se, but it also seems to me like you could help clinics with their patient pipeline because you have Patients that find you at the consumer level and get qualified, they get in your system, and a good percentage of them aren't matched a clinic. Am I inferring too much about how You would help with that, but it seems to me like you've got a lot of patients then need a clinic to go to.

[00:35:06] Nader AlSalim: I think you're right to start with it that it's a not lead gen model we say with clinics as we build the network. Two thirds of the people that come to Gaia today, top of the funnel, do not have a clinic in mind, which is telling you something very important, two thirds. It's telling you something that we both know, which is people are beginning the journey of through how do I pay for this thing versus where do I go?

And if they're coming to me to figure out how to pay, the next natural step in that process is to send them somewhere to go. And what we do, without any monetization of any effect, because that's the bi directional partnership that we would have with the clinic, and that's the point of working with a select few of networks, not too many, is in every area we start directing the people that don't have a clinic in mind to a default clinic that we work with, so that this becomes us sending them qualified leads that are interested in pursuing treatment that are very close, like we're very low in the funnel, to the clinic network that we have.

So that our providers get the first dibs at sending them that traffic before they go and they try to find somewhere else or they shop somewhere else and they go outside. And it's been a very effective, bi directional, highly appreciated flow of traffic that we gather. That is outside of the remit of the clinic.

There is also a concept of an arm's length and who do they trust more as the advisor to come and start the journey. You've seen a lot of emerging brands, whether it's on communities or support, or any of the ancillary business that people come to them in order to recommend the clinic. People struggle, like, how do I fund this treatment?

How do I pay for it? Is there any other solution other than what exists today? And people come to us and, again, if two thirds of the traffic comes directly to us before a clinic, that will tell you a lot about the direction of travel.

[00:36:51] Griffin Jones: It seems to me like that might also help with retention. Some people might say I've got a full pipeline, but then, They are losing patients in between cycles or they're losing people in between new patient consult and IVF. How does this help with conversion or patient retention?

[00:37:12] Nader AlSalim:

I think such a good point, and I was surprised to see that not a lot of clinics do actually measure retention. And some of them do, and some of them don't. Some of them measure the unit of the first sale or cycle that they do versus how many cycles that they sell on a journey. And with Gaia today, 80 percent or 78 percent of the people that walk through the door end up with a baby on an average of 2.

2 cycles. If you see what do they do in comparison to the national average, that's about 60 percent uplift number of cycles. Of what they would've done otherwise. So a good sticking point has always been patients with us will go further. When they go further. That means two things happen. They stick with you for longer, you increase the revenue per patient, but you also see the success outcome of that because they've stuck with you and they didn't go somewhere else and someone else picked up the benefit of that.

So you don't only see the LTV increase. You also see the outcome associated with that increased journey. 

[00:38:06] Griffin Jones: And there's a patient experience component to that too, isn't there? Because probably eight years ago now, I analyzed Several hundred reviews, maybe thousands of reviews, and I categorized those reviews that were negative and those that were positive, and as you could expect, those that were negative had to do with A negative outcome that was not categorical.

Some people were happy when they didn't have success, and some people were not happy when they did, but it was the biggest predictor on if someone was going to leave a negative review or a positive review, and no small part of that is because they forked over their life savings. They gave up that vacation.

They put the second mortgage on the house. They sold the house. They didn't buy the house. they are late on their student loan payments because this is something that they had to put first. It seems to me like there's a patient experience, patient satisfaction component to this.

[00:39:10] Nader AlSalim: And it's critical, and it's critical for many reasons, and I like what you say, because this is a classic consumer experience problem, and it's something I personally quite like, for two reasons, right? First reason is, you are selling a service on top of a service, meaning not only your experience have to matter, but the place where they render the experience also have to matter because it needs to match.

This is a classic Airbnb problem, right? You might have a great booking experience on Airbnb where everything is so clear and you pay and it's great and seamless but you go to the actual unit and it's a disaster and then who do you blame, the unit or do you blame Airbnb? And it's the same experience, it's like the byproduct experiences that happens next and who gets to blame where and how.

So it's a critical one to monitor what's happening next. The second aspect of it. And I always like to remind ourselves, you are selling a service and a product that no one wants. In the ideal world, people wish I don't exist. This is not the kind of company that people say, I wish they existed. They actually rather for us not to exist because they would have not used us and they would have conceived in a much more simpler, straightforward way.

And that adds a level of complexity when you're dealing with a consumer. The third and the most important is, it's also a vulnerable consumer. You're dealing with the two of the closest things to people's heart, money and health. The combination of that can either offer you an opportunity to reimagine the consumer experience and serve it the way we do today, which generally is sometimes beyond me of how good the team is in delivering that experience.

Or you can just mess it up completely. And it's that critical if you build the company on day one to say, we don't care about the financial utility or the OR, or the function of the product. We care about the emotional benefit that we attach to the product, and we're going to craft an incredibly well designed experience that's going to pay attention to every little detail along the way.

People might not care about the outcome because they know they can't control it, but people will remember how you made them feel. Every little interaction along the way. And that matters much more than you controlling something that you can't control being the outcome of the treatment and whether they end up happy or not happy.

So the attention is really focused on what support do we give people along the way so they're handheld, they're treated with respect and dignity, and there is just built in empathy in every single word you use, adjective you use, feature you build. And if I tell you that the team's been laser focused on this, continue to be laser focused on this, And even go way above, beyond what's expected of them to deliver that experience.

You'll see it reflected in what people say about the experience, not the product. And I think the two are very separate here for a reason. And I wish that a lot of the ecosystem service provider within the fertility had paid the same amount of attention to the journey of the human being that's going through this and designed it for them because it's a classic design problem in healthcare.

Everybody designs for two people. You either design for the payer or you design for the provider. And somewhere in the middle you forget that there is a patient and you sandwich them in the middle. Because the payer is often the person who pays or the provider who renders. And then somewhere along the line people remember that there is a patient going through this and say, hold on, wait a second, how do we sandwich them in?

And it's often too late.

[00:42:21] Griffin Jones: You're selective about the clinics that you partner with. What makes a good clinic partner?

[00:42:28] Nader AlSalim: Outperform the national average when it comes to success rates. There's two things that matter. You want a clinic that quantitatively produces better results, what we call a first quartile. If you go to a new city, if you go to a new market, a new state, you chart all the performance, clinic performance is charted by quartiles, and you want to pick a first quartile because that is the clinic you'd want to work with if you want to reward the outcome, not the process, and hence you're incentivized to work with a first quartile performance.

The second thing, which is qualitative, Which is the patient experience. You also want a clinic that has a reputation for great patient experience. The REIs are very well known for delivering world class experience. And it has the brand, because of what I told you earlier, because my brand is attached to that clinic brand.

And it's often, that's where the most of the experience happens. We want to make sure that we're owning that journey or co owning that journey, we're owning it with people that share our ethos when it comes to patient experience. So I think the outcome and the patient experience are what matters the most here.

[00:43:27] Griffin Jones: You've had the success in the United Kingdom for a while, but now you're in the United States. What's that been like?

[00:43:33] Nader AlSalim: Another humbling experience. It's the world's largest IVF or fertility market. It is complicated because it's 50 states with 50 different mandates, with 50 different health plans, integrations, with a lot of bells and whistles and regulations for all these states. Yet, the fundamental need is exactly the same.

The fundamental untapped demand is exactly the same. You couldn't be more excited about a market with that size and that potential. Finding the right partners has been a critical step. In our U. S. market entry, we went live a couple of months ago in Virginia with Pinnacles Acid there, Dominion, and early signs confirm everything that we know all along.

There is a lot of work that needs to be done on how do we sequence the next states. The plan is to be in every single state with a select group of provider clinics. Allowing them to improve access in those markets and or improve conversion if that's something that those markets suffer from due to competition or due to the lack of option or due to saturation of some sort.

It's clearly a very differentiated product to add to your shelf, but more importantly, it's a different kind of payer that you need to integrate with. And the plan is whether it's an employer, whether it's a health plan, whether it's a cash payer, We do not separate on the source of the funding or the source of the channel.

We're focused across all channels to make sure that we serve the underlying patient and we want to build the network to match those patients in the states that we want to be in and we want to be in every single U. S. state. And I

[00:45:04] Griffin Jones: We've been talking about topics for the revenue cycle managers and the CEOs and maybe the more senior clinicians, 

what advice do you have for the younger REIs that are going to make a career of the next 30 years of how this transforms the way they practice?

[00:45:23] Nader AlSalim: think, I think you're absolutely right. I think if you're a young REI today coming in and you want to build the next 20 to 30 years of your career, you're going to build it on a very different fundamental ways of practicing medicine that one has existed in the past. You're going to understand that technology in general will play an indispensable role in taking those treatments from an inconsistently performed labor intensive procedure to something that is optimized like in any other engineered industry.

You're going to think about innovation, to go to Beth's point, not only what happens in the lab, in, every structure along the way this, whether it's patient acquisition, whether it's patient management, whether it's protocol management, what role can you play in order to go and take care of that very large unaddressed population of the patients in need?

And last but not least, you cannot think of all these services and integration without thinking about the outcome based pricing that you need to adopt in order to align more to what the patients want to buy while you get paid for the service rendered and someone needs to come and manage that on your behalf so that you're focusing on what you do best, which is care, and then you're moving that to a third party that comes and manages all of that, maybe in a box, Maybe you walk in and what you sell is a 15, 000 baby, and if there is no baby, no fee, and you're really doing all the medical practice, and you're isolating technology, and you're improving the data, and you're improving all those protocols in order to enhance the performance and the outcome, but you make sure that you're getting paid a fee regardless, and someone else is on the hook.

Because what you're selling is not a service, it's not a unit, it's not a cycle. You're selling a child for 15, 000 and if you don't deliver that child, someone is not getting paid. And I'm happy to be that someone.

[00:47:04] Griffin Jones: We're going to put some buttons and links for people to be able to contact you, to be able to get in touch with the company. I suspect that there's other people that are going to say, I want to talk to this guy. When you and I met last year at ASRM, we sat next to each other at dinner, and I thought, this is somebody that people are going to want to talk to.

So some people are going to want to have maybe to sit down with you and I, this episode is going to come out before ASRM 2024. People are listening to it before ASRM 2024. Would you be all right with me sharing your information if they want to connect with you? that introduction so that they could meet up with you there.

[00:47:47] Nader AlSalim: Absolutely. I met you and I met a lot of people along the way, those are the most enlightening conversations that shaped a lot of my thinking but also been invaluable to like how we build Gaia. Because I don't want to build a vacuum. And we're building to an existing problem.

There is a lot of people that are far more experienced than I am and who we are. We bring a little bit of a new eye to this and a new level of innovation that has not been happened before. But we also are very aware that we don't operate in a vacuum and I would love that.

[00:48:13] Griffin Jones: The first time that I got connected with Eduardo Harriton and with David Sable, after the first conversation, I thought, man, I'm glad I met that guy. had that feeling about you, and maybe others will, too. Nader AlSalim, thank you so much for coming on the Inside Reproductive Health podcast. I hope to have you on plenty more

[00:48:35] Nader AlSalim: Thank you, Griffin. I enjoyed this. 

[00:48:36] Announcer: Today's episode is paid content from our feature sponsor, who helps Inside Reproductive Health to deliver information for free to you. Here, the advertiser has editorial control. Feature sponsorship is not an endorsement and does not necessarily reflect the views of Inside Reproductive Health.

 

 
 

232 Reduce Costs. Invest in Tech. Scale Care. The IVF Lab Business Approach of Dr. Jason Barritt

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


What do you do if your lab staff sees the value in a new technology, but your business leadership views it as too much of an expense and not enough of an investment?

This is one of the many questions we explore with Dr. Jason Barritt, Chief Scientific Officer of Kindbody. Dr. Barritt provides an inside look at how he leverages innovative ideas to make fertility care more accessible and affordable at scale.

With Dr. Barritt, we dive into:

  • Expense vs. Investment with new technologies (Using time-lapse incubation as an example)

  • Giving lab directors a voice through equity ownership (And how that positively shapes network growth)

  • Moving the subsidization of advancements from cash-pay patients to insurance (The process of how that could work)

  • How scale can drive down costs (What he's doing at Kindbody to reduce cultural media costs by up to 90%)

Dr. Jason Barritt
LinkedIn


[00:00:00] Dr. Jason Barritt: These things are not even discussed if the lab director or an owner or embryologist is not in the room. So you have to get invited in. And I found the best way to get invited in is have a very small piece of that pie. Now it doesn't mean as again, I get to make any of the definitive decisions. But I get to be in the room and or be asked the questions so that they can have the information to make the best decision, whatever that is.

But I also get to know how the decision is made and what the decision ultimately is, and how I'm going to then implement it. 

[00:00:32] Griffin Jones: And later on in the conversation 

[00:00:34] Dr. Jason Barritt: We do a lot of business with the IVF store. They will probably go out and find what you need if they can, additionally. I know this sounds weird to some people, but truthfully, it's very, very valuable for us.

And that is 

[00:00:46] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

[00:01:11] Griffin Jones: What did Jason and I talk about specifically? When lab staff see the value in something, but business leadership sees it as too much of an expense and not enough of an investment. For that, Dr. Barritt drills into time lapse incubation as a specific example. Let me know if you agree with him. I'm starting to see a pattern among embryologists.

We talk about how equity ownership gives lab directors a voice and gives them a seat at the table in conversations they might otherwise be asked to step out for. This one talks about how advancements might be subsidized by cash pay patients at first, but then we might be able to force insurance's hand to pay for them and how that might work.

It talks about how scale can drive down costs and what he's doing specifically now at Kindbody to test reducing the cost of some of the cultural 90 percent. And then how embryologists Can persuade business leadership to not only put those cost savings into profit, but to use them to pay for investments that continue to grow the top line and improve the standard of care.

Enjoy my conversation with Chief Scientific Officer, Dr. Jason Barritt, Dr. Barritt. Jason, welcome to the Inside Reproductive Health Podcast. Thank you, Griffin. 

[00:02:22] Dr. Jason Barritt: Happy to be here.

[00:02:23] Griffin Jones: I should say welcome back because this is the third podcast interview you and I have done. It's just the only one we've ever recorded online.

The other two have just been conversations between you and I. And initially you were thinking, Well, what would I talk about if I came on the podcast? And I said, Jason, we just talked about it. You have all of these really interesting points of view, deep insights. I wish that I had a microphone. And Now we've, we've got you on the, the show and I'm, I'm happy to do that because you've got a lot of insights into the IVF lab, and I think you also have insights into the business of the IVF Lab because you've owned equity in fertility practices and, and still do.

And so I'd like to just start with, you know, just a general, intro of what your views on IVF lab ownership are and, and lab directors owning equity in either the lab or the clinic. 

[00:03:22] Dr. Jason Barritt: Well, nice broad beginning, and yes glad that we've had our, I'll call it pre conversations. Even though I am of course in Beverly Hills, we don't have cameras following us all the time for reality television and so not all those were recorded, but the good news is we can talk about all these things again now and put it on the record so that you can show other people and we can have good conversation about all these things.

So happy to be here and happy to talk about the the subjects that we'll hit today, including laboratory ownership. So I'll, I'll, I'll go down the first road of saying I really am for lab directors owning interest in the laboratory they run. I fit this category because what it does is it allows that individual to be in the conversation with the other owner or owners and therefore they have a seat at the table.

Now in my case, I'm a very small percentage owner, so I don't actually have any type of controlling interest, so my vote technically would never matter. However, being in the room when things are being discussed actually allows you to be a part. of the product that is then going to be put out. And when I say product, I don't mean it in a negative way, I mean it in a positive way.

Because most of the directors are really dedicated individuals who have come up the ranks, have done it with their own hands, made babies with other people, learned how to manage people, and figured out, basically, how to run a little business. And be successful at it and work with a whole lot of really smart medical doctors who want certain things for their patients.

Also at the same time meeting regulatory requirements in order to make sure that everything's done at least at a minimum at that level, if not so much better. And then you have to manage people at the same time. And oh yeah, you're handling multiple millions of dollars of liability, walking around doing things.

For others. You're there to protect those patients in every way, because they can't do this themselves. You are the surrogate to that. And so the people who are then in the room and directing these have so much experience and knowledge of, I'll call it business management, it just isn't always the business itself.

And therefore, having them in the room and being part of the discussion actually makes the laboratory better. A much better business overall. So I'm strongly in favor of lab directors owning pieces of the lab. 

[00:06:05] Griffin Jones: I asked you, hey, Jason, I'm selling sponsors over here, who do you really like to do business with?

Why the IVF store? What the heck do you like about them? 

[00:06:14] Dr. Jason Barritt: We do a lot of business with the IVF store. Not that we don't do a lot with other ones too, we're a big company. So we, we do get things from many, many places. So I don't want to try to say negatives about anybody. But the key thing is that we, we found that they are extremely.

Easy access to get the supplies that we want both online, by phone, through electronic means. They've coordinated with our hybrid ordering system, so they've made it easy for us to be able to get the supplies that they have. They are definitely a curated set of supplies that are very specific to IVF.

They will probably go out and find what you need, if they can, if you actually ask for that, and that's very, very hands on, wonderful adapting that they do for us on that. Additionally, I know this sounds weird to some people, but truthfully it's very, very valuable for us, and that is that they will respond to the request to minimize the number of lot variations between supplies.

So you say that you get the same dishes, one box is a different lot number than another box, which means then you have to test it and track it. It's actually a pain to do and so they will minimize that. Even on a small order where you're only ordering like three to five boxes, they will try to make sure that it's all the same lot number.

You can also Buy a bunch at once and ask them to get you a whole pallet of things if you really want it and that way you only have to test and spend the money and or at one place in order to know that is exactly what you want. Something they've definitely done for us is test and actually do the MEA mouse embryo assay testing for us and complete that so that we can buy directly from them and it's all pre done.

It's actually much easier than buying a whole bunch of things. Sending it to, in our case, like 18 or 19 different places and every place testing their own thing. It makes it very cost effective for us that they adapt on that. As I said, they will go out and find what you need if you really can ask for it and if you know what you want, they then make sure there's enough in supply.

COVID affected us all in really, really weird ways with getting stuff. They've done an excellent job in making sure that they have the supplies available when people need them. 

[00:08:10] Griffin Jones: What specific concerns or interests are underrepresented when lab directors don't own a piece of the business, when they don't have a seat at the table?

[00:08:23] Dr. Jason Barritt: That's interesting, because you find that it's actually different with different groups, so I've been lucky enough to work and have Multiple other owners with me, and they have very different beliefs about what really occurs in that special little box that generally has no windows and has low light and everybody's wearing essentially pajamas all day and making babies in their pajamas.

They get up early, they they do their work as early as possible, and then they leave and try to go have a life outside the lab. So, they all wonder what goes on in there. And the truth is, most of the time, the owners, or the medical doctors, if they're the owners, or actual corporate, if they're the corporate owners, almost never actually go inside the laboratory and actually feel what it's like to do the work.

The understanding of what it actually takes to do a retrieval, And I'm not saying it's difficult, but you do have to get very good at it. And what ends up being found is they think it's just, hey, we just hand you a tube and everything's taken care of from that point. But the truth is, there's a whole lot of steps and a whole lot of adaption that's going to go on on the other side of that wall.

And if they don't have that clear understanding of how much is going to go into it, such as the timings, That are on the clock biologically that need to be met in order to optimize success. They don't understand that everybody's not wearing perfumes or certain nail polishes, and you're in an air handling system that filters out certain things and so you're breathing differently.

All sorts of different things go into the success of that room. They don't always know the level of detail that an embryologist will go to and that the lab directors will try to oversee. I'll give you An interesting example I've been asked multiple times by other owners yeah, you guys, you know, quality control the, the equipment and everything else.

And I said, yes, yes, we do. In fact, we monitor that every day, multiple times during the day, in some cases for different pieces of equipment that you're going to use. We do this for the safety and security of the patient's tissues, but to understand the level we go to, We actually, at the last location that I was at, which was one location that I was managing, it was a large one, but it was one, it took over one hour of a person's time every single morning to go through and mark down all the quality control of the equipment.

You think it's just as easy as, Oh, it's operating at body temperature, 37 degrees Celsius, perfect, everything's fine and good to go. Well, there were about 16 surfaces that needed to be done, 12 to 15 microscopes that needed to be verified that they were operating correctly temperature baths, incubator gas lines verification that switchers and backup batteries were working, fridges, freezer temperatures.

It is a lot of work to do this right, and not all ownership groups understand that. When, when I say that I need to afford a laboratory assistant to go around and do a lot of those things so that I optimize the dollar value of an embryologist's time instead on embryology duties, I have to actually justify that.

And so going into that room and having the discussion on why that level of quality control needs to be in place in order to succeed has to be discussed. Because if you're not in the room They don't even pay attention to what that takes. They just expect that something's happening there. The problem is when you expect something, it's not always going on.

[00:12:01] Griffin Jones: So is that really the difference maker? Just being present and having a financial stake in the company allows you to be present for those conversations? Is, is Because I was going to ask, why wouldn't just, you know, someone that is they're, they're the lab director and they're an employee, why wouldn't they also have this share of voice to be able to say, I need to be able to afford a lab assistant, we need to have these quality controls in place.

Is it, is, is the fact that when they have these things A financial interest in the company, that that puts them in meetings and conversations that they just can't or wouldn't be if, if they were only an employee? 

[00:12:46] Dr. Jason Barritt: There's probably a few centers that they would be in the room or they'd be asked in during certain times and then asked out during other discussions because politely when money is discussed and, and I, and I mean this in the best way possible, you actually don't want everybody in the room.

You don't want everybody involved in those things. And some decisions have to be made up based on money. Some have to be made purely on quality and success. And then some are the mix and all sorts of other factors that come in. And unless you're invited into the room, even if you're not an owner, it's not going to happen.

They're not going to talk about which incubator to get. Or whether you need another one, because you don't want to max out the number of spots in one, and you want to distribute things more evenly. Or you want to switch the device that you're using for the freezing method. Or, you may need more storage area, or do you want to ship them out to a long term storage facility, and how that affects It's the business model of, okay, we're billing the patients and we're receiving it for that versus, okay, now there's shipping it out and somebody else is going to take care of that for us.

Those involve business decisions as well as actual physical hands on clinical decisions. Because politely, to ship materials out to a long term storage facility actually takes quite a lot of time and organization. And then you lose the revenue side of that. You also gain the space so you can treat even more patients.

And so these things are not even discussed if the lab director or an owner or embryologist is not in the room. So you have to get invited in, and I found the best way to get invited in is have a very small piece of that pie. Now, it doesn't mean, as again, I get to make any of the definitive decisions.

But I get to be in the room and or be asked the questions so that they can have the information to make the best decision, whatever that is. But I also get to know. How the decision is made and what the decision ultimately is, and how I'm going to then implement it. Because, politely, I will never win every single thing.

I shouldn't. I don't know all the information and I am not the smartest person in the room on many things. Especially business. I didn't go to business school. I didn't go to marketing school of how to sell something either. But I do know how to operate the lab. And so My little piece needs to be understood, but then I need to understand how it's going to work in the bigger picture of the business, and its operations, and its success.

And therefore, what I need to do, or what I'm being asked to do, why, and then can I get it done, can I get it done fiscally responsibly, in a timely fashion, and still maintain, or Even get better with success. 

[00:15:30] Griffin Jones: That was a question that I had too, does it work both ways where, so you have the business making decisions that are more considerate of the lab, but you also have the lab making decisions that are more considerate of the business because it's, I see it all the time, there are business owners that are making decisions not fully understanding how it affects different teams.

Different team leads will make all kinds of decisions because it ain't their money, it's just, it's just magic money that comes from somewhere else. And so Or 

[00:16:04] Dr. Jason Barritt: you never know how much of the money is being spent, you just ask for and, okay, maybe I get, maybe I don't. 

[00:16:10] Griffin Jones: And so how does, how does it work the other way, where the how does it help lab personnel to make better business decisions?

[00:16:20] Dr. Jason Barritt: Okay, so, embryologists can go to these wonderful educational meetings, ASRM, College of Reproductive Biology, AAB other more local meetings you know, Southwest meeting embryologist meeting, or just talking with other embryologists and such. And they learn about, I'll call it, new technologies, new equipment, new ways of doing things.

They can bring those back and have discussions and think about or get vendors in touch and things like that. And so, New things can be brought to the table, but the truth is not everything can be done everywhere, especially all the time. That's an impossibility. No one can afford that. But what they learn is that when they do bring those things to the table, others are going to evaluate them from a different perspective than they had.

Oh, I heard about this great machine that is a time lapse machine and, you know, supposedly it can, you know, lead to more success. And well, here's the data from some studies and, you know, maybe we can get one of these. And then that goes up the chain, and then there's a business discussion as to, well, that's actually a very expensive piece of equipment, it actually costs a lot to maintain.

Oh, wait a second, you say you'd like one, however, I'm not quite sure we can just do that and how would we work that into the system? The embryologist then learns, oh wait, you could market it in a certain way. And use that data that's out there and the physician can then, per se, present that opportunity or that add on in a different way.

And then there's a pricing model. Is there a way to offset the extreme costs of the equipment, but increase the success? And is there a business model that works? They have to learn it's not a money tree that they go to and just happens to be there. It has to be justified. But when they can be a part of that.

And then they can hear it back as to, okay, we can consider doing that. We'd have to believe that we're going to be able to get a hundred patients that are going to choose to do an add on at a certain price point. And then we're going to be able to market to that. That actually costs us something.

However, there's a revenue source that may come with it. Are you sure that the data is there to support this and that this is the right investment? They become a part of that conversation, but now they've understood It isn't just, Hey, please write me a check and get me this beautiful box that I'm going to be able to play with in the lab.

And I'm going to be able to succeed with, although they want that. They actually have to understand the entire other side of it in order to actually use it in the right way, because otherwise you're just getting a toy. And I appreciate toys and I love the science side and doing new things, but the truth is it's not a money tree.

You actually have to run this as a business. 

[00:19:05] Griffin Jones: So, on the scale of the spectrum of toy that is a nice to have, and on the other ha So, you know, I think the end of the spectrum, a must have that is necessary for the quality of operations in the lab and can return the investment. Where do you put time lapse on that spectrum?

[00:19:26] Dr. Jason Barritt: Oh, tough. So I've been, I'll call it, I've been I was lucky in the fact that I was able to have that sort of conversation that I just had with you approximately 12 to 13 years ago with the group of doctors that I was working with at that time. And I was able to convince them to give this a good shot and that we were going to be able to use this in a way to improve success and be able to use it as a marketing tool for us to be able to Per se provide to patients an add-on that would help them achieve pregnancy faster.

And so, they purchased one time-lapse machine for me and the team that I had. We used it, we did some we did some studies of the outcomes of the patients that had been in it. We actually saw better growth and development in the machine while we were using it in the first essentially couple months that we were using it.

And we started talking about more and more of, Hey, this thing even does better incubation, let alone. The success we didn't even know at that point. And we're like, wow, this, this has other advantages. We also learned that we can learn a lot from time lapse. The truth is when you can look at a video development.

of an embryo. You learn a lot more than taking a one slice picture every single day. So we actually found this was an unbelievable training tool and we could actually get much better at our uniform grading and realizing what embryos can do in a period of time and when they are a few hours younger or a few hours older, how different they can be.

So we actually learned a whole bunch of training positive things from making this investment that we never thought we would have learned. By just making the investment. So time lapse ended up being not just a, okay, this is, this is the top 10%. Okay, it's a toy, but it actually has some good things. It's a 10 percent investment to, oh my, we really should be doing this a lot more.

We should be using this technology to learn more, gain more, make better decisions. We ended up doing an abstract and showing that we had a 20 percent higher pregnancy rate from the first embryo transferred. When we used the technology, so it ended up being exactly what we said it was going to be an improvement in our ability to succeed for patients, but it had so many other benefits that now I put time lapse as much more towards the, yeah, you should be doing this.

As it improves the outcome for the patients, and yes, it does cost, but there are so many other benefits that come with it. So, it went from, okay, it was 10 percent of the thing to, I'd really like it to be at least 70 percent of the thing, because in 70 percent of the cases, It will help you pick the right embryo the first time.

That is success for a patient. And at the same time, everything else comes with it. You can rank the other embryos. You can learn and teach and train. You can have more information. And then you and I probably go down the road of AI and how much this can add to that. So it went from being a 10% Per se, need, want type thing to at least 70%.

I might even say in the future, it'll be 90 plus percent. 

[00:22:45] Griffin Jones: Would you ever go back to not having time lapse? 

[00:22:48] Dr. Jason Barritt: So yes, of course, there is a place for it for time lapse and there's a place for not time lapse. What's the place for not? So if somebody is going to be probably not doing genetic testing of the embryos, I'll call it even A at this point for those embryos.

So we're not looking at that. A standard general culture, if they're going to transfer whatever embryos are there, the best ones based on an embryologist's choice, and their intent is to transfer whatever the best embryos are in order, and they are not concerned with getting to pregnancy as quickly, it is more the what tissue I make, I'm going to use and attempt.

They're a perfect candidate for a regular culture, because I'm not going to go to the extremes of anything. I'm not going to biopsy the embryo and do an invasive genetic test to see if it's normal or not. We're just going to transfer it, and if nature is going to decide that was the normal one, it'll work.

If it's not, that's okay too, because I have the next one after that, and the next one after that. If they are willing to accept it, They are going to go with nature, even though IVF is, of course, not quite natural. They are a perfect candidate for the one at a time. And, and if you're not going to do the genetic testing, there's really no deal to need to do the time lapse.

Now, could it be beneficial? Of course. But, they are not the one who need that. Their intent is different than the, I need to get to the baby as quickly as possible with the first attempt being the highest chance of success, with all the knowledge about that embryo itself, its growth and development, and its genetics.

If they're not in that category, they're not a client for it. And it works, and it does work fine. It works actually quite well, but time lapse.

[00:24:39] Griffin Jones: I just sent out an email that said, who's your favorite vendor? So many of the lab people said IVF store, IVF store. Why is that? 

[00:24:49] Dr. Jason Barritt: Well, they have some very, very experienced individuals running the company and some really Unbelievably, what I'll call happy to help you people type things there. They answer the phone, they will spend the time with you to find the thing and they will find what you need, how you need.

They'll look in their things, they'll find out which warehouse it's in and find out to verify that actually their ordering system says they have three. They'll make sure you have three before they tell you, okay, we got you three, and make sure all that's done. They are really good at the hand holding, they are really good with the positive interaction, and they have some unbelievably experienced people in this field.

They have changed the dynamic in the world. Being able to get the things that you need the way you need it when you need it. That's the other amazing thing. I actually ordered one item. I sort of needed it pretty darn quick, like the next day. They were able to accomplish that, of course. Other ones might be able to do that also.

But because I wanted to minimize my cost on it, I ordered 10 of them. They didn't have all 10. Available from that one place at one time, and they were going to have to charge me the double on the shipping and everything else. Thankfully, they worked with me. We found a way to ship them from the two places that we needed to do it at a discounted rate, because the truth is, it was actually going to be one price from one and one price from the other, and it was cheaper than what had originally been done, had I not been ordering as many, but they found a way to do it and do it cost effectively for me, even though I needed it in a rush.

[00:26:23] Griffin Jones: So, I keep hearing this from lab directors, and I'll ask them on the show, you, Jacques Cohen, Alison Campbell, and asking them, you know, do you see time lapse as a must have? And you say there are still scenarios where it's a nice to have, but increasingly, it's more of a must have. It seems to me that, that seems to be like a consensus that is forming, but it's Maybe 20 or 30 percent of the clinics in the U. S. and Canada have time lapse, and so that's a big delta. Is the only thing that's going to close that delta having more lab directors and embryologists own equity in their companies? Because what seems to be happening to me, lab directors and embryologists saying, yeah, we want to have this, and then at the business level, they're saying, Yeah, but on the P& L, it's just, it's not going to return the investment that we need in 18 months.

[00:27:20] Dr. Jason Barritt: Oh, it's not in 18 months. No doubt about that. If you have a, if you have a time window that's 18 months, and I'm going to call that short in the IVF world you're not going to get it back. It's just not going to happen that way. It's got to be a longer term thing than that. So I'll say this. I think it's transitioning.

Thanks That there is a balance between greater success or time to pregnancy. So success is one thing, pregnancy, but there's also time to pregnancy or how quickly you get to that pregnancy. Either first attempt time, or time on the clock, how many months. Both of those are actually important things for patients.

At first, in these discussions, they wouldn't have been so big. You're just going to get whatever treatment, as quickly as we can do it, and the success when it happens. That's not the client who comes in the door all the time anymore. They're on their clock, and it's moving quite quickly, and in fact, the later they come to us, that clock is ticking faster.

Politely, eggs don't get better with age. Wine does, but not eggs. So you don't want to take forever getting there, and you want to know what you have and all the information about it, and timelapse allows that. It allows it in a much faster timeframe. So yes, being in the room helps. Yes, having the knowledge of the expense of it helps, but I'm going to throw a little bit of a wrench in here.

And that is, I'll call it mandated coverage, or insurance based coverage. This is a challenge. When it is a cash pay patient, they can add this on without an issue, as they can make that choice. When it's an insurance based situation, they could be asked to add this on if they wish, or could be that insurance won't cover it, and therefore that's not something they're going to get.

However Is that providing the best thing for that patient, or was the insurance based client just getting access to care? But then the clinic has to make a choice. Let's just do everybody in time lapse so we do everybody the same and we get the greatest success for everybody. And then let's just do the cost averaging across everybody.

And even though insurance isn't going to reimburse for any of it, let's just do it for the reasons that we want to do it better. And we want to succeed more and that's a tough decision to make because it is so much more expensive. The truth is that it probably adds somewhere around 250 to 500 per cycle.

Depending on which machine you have, how much work you do, how much time you spend on it, preventative maintenance, how many you have, all these things. Politely, that's an expense. In an insurance based model, if you've made your contracts and don't have that included, that's a hard one for a clinic to eat, unless you have enough cash pay on the other side.

So when you have a group that is 10 percent cash pay and 90 percent insurance, probably not going to be able to offer this. Or at least not offer it to everybody. Whereas if you have a better mix of 50 50, you might be able to have the cash pay, afford to actually put the machine there, and that everybody else gets the benefit of it.

And that they also get to go in that same incubator. And therefore, they get to succeed and get that benefit because the clinic has decided that this is what we're going to offer for everybody. So it's a really tough thing to do because insurance is not going to cover this type of add on. And often, they won't even cover PGT A, the genetic testing of embryos, for standard screening of chromosomes.

They have to pay for that in order to get the normal one transferred. That's actually an upfront expense to them. Whereas they'd rather pay for a couple rounds of frozen embryo transfers, whether it's known or not to be genetically normal, and because that's cheaper than it is to do the testing. And that's the same thing that's being done with time lapse.

It's great. It will actually increase and get you to a pregnancy faster. But at what cost and are they going to be able to and willing to do that? So mandated coverage, insurance coverage is going to change this drastically into who gets it. Some places are just going to do it for everybody and eat part of the cost.

That's cost of doing business. You want to do the business the best you can and more patients will come to you because of the success. 

[00:31:58] Griffin Jones: Well, if that happens, Jason, is there also a play to then. Get the insurance companies to pay for it, so let's say you are, you know, 50, you're 50 50, you, like you say, you decide to average the cost, do it for everyone, is it, if that brings success rates up sufficiently and or if that allows Patients it reduces time to baby more quickly because you're picking the embryo, right, the, the first time.

Does that then allow the, the network at that level if they're, if they're doing enough to, to approach the insurance companies and say, this is why we're a center of excellence, or this is why this reimbursement rate needs to be higher. So, so initially they're, they, the cash pay patients are the ones shouldering that.

Cost, so to speak. But can they then use that to make, to, to raise the standard of care that the insurance companies have to meet? Or is that, is there's too many obstacles in between that the, that the insurance company would ignore. 

[00:33:01] Dr. Jason Barritt: So they don't ignore it, but they resist. Right now, however, what we seem to understand is they're already.

Basically asking us to do it because they actually want to get down to single embryo transfers of no normals. They actually really want that. It minimizes their overall cost over time and they are mandating, many of them, single embryo transfers. Well, you can do them one at a time, but this way you get to choose it better.

It's actually less length of service, less procedures that need to be done if you do it this way, with this technology up front. They want that. They just don't want to pay for it right now. But they will learn, as you just said, as they find those centers of excellence, the ones that are actually doing it better, succeed more often with the single embryo transfers, are giving the take home baby rate faster.

Those places will be looked at and said, what are you doing differently? And I'll reimburse differently because I know that my client, the patient, will get that service and get to a less expensive overall thing for me by doing that. And so they actually are asking us to use the technology and are asking us to get there.

But they want to. Let us self select. You be the 

[00:34:25] Griffin Jones: guinea pig, you figure it out, and then I'll pay you for it. Well, generally insurance doesn't 

[00:34:31] Dr. Jason Barritt: give you the money unless it's absolutely needed. Right. And that's the business of this. 

[00:34:37] Griffin Jones: Yeah. 

[00:34:37] Dr. Jason Barritt: The truth is, when this was all cash pay, and you were going into your local clinic, and you were getting the best care that you could there, there was no, I'll call it, middle, Person taking whatever percentage, and I, every state is different, every insurer is different at what percentage they take out of the total money involved here.

But the truth is, if you take, this is purely an example, I don't know if this is exactly right, but 10 percent of the money out for the insurance company, that's 10 percent that isn't being spent. At the local level, in the clinic itself. Now I'm not saying that it didn't give access to more people for the care, it did.

When we cost average that in, that is a choice that's being made and people are voting for it and wanting to mandate care and I understand why. Access to care, being able to help more who are in this difficult situation. Totally get it, no problem with it. But we're also Putting a lot of money out of the thing that would have been used for technology advance, or other access to care that would have been provided to those locally.

Not at the insurance level. So this is all a big balance. The polite answer is this isn't just medicine. It's also not just business. We're not making a widget. Right. And it's gotta be balanced. Everybody has to be a piece of this and one can't dictate the other completely. And there's a back and forth and technology as they advance, sometimes they get included.

And that's, what's actually happening with PGT A testing, their genetic screening of embryos. More insurers are realizing it's better for me to pay, and please don't hold me to exact dollar values here, it's better for me to pay 3, 000 for the biopsy and analysis and get the right one, two embryos to be able to be put back.

In a more timely fashion, rather than not paying for that and having three failed transfers or four failed transfers that are costing me more money in the long run. So they are starting to get there. And some are starting to say, okay, we will, we will insure this or cover this. We'll make deals, of course, to reduce the cost, but we'll cover this and we'll especially cover it for those who are, 40 and above, or 38 and above, if female age, I'm sorry is what I'm meaning.

Because it'll actually help us in the long run, less total cycles will need to be done, because we will find out whether we have a normal embryo or not to even transfer. I know that sounds, Tough. But the truth is, if you do an IVF cycle and don't know if you have anything that's genetically normal and you attempt to do, let's just say there's three embryos, three embryo transfers one at a time, there's an expense with all that.

There's also time on the clock. But if I did a genetic testing of those three embryos back in the creation cycle and none of them were genetically normal, I don't do three. Frozen embryo transfers at the cost of those three that probably had very low chances of success. And I don't spend that time on the clock.

I get to the next cycle. There's actually money and time involved there. And those have to be looked at. Insurers are starting to come around to that and get that understanding. It is not going to help them to spend money on a procedure that has extremely low chances of success. So find out. It costs a bit more at the beginning, but find out.

[00:38:08] Griffin Jones: What are those things that are also in that, that realm of time lapse where the embryologists and lab directors generally feel pretty strongly about them, but maybe the business side isn't convinced yet or doesn't see the return on investment yet? Like Electronic witnessing sample management automation, cryo storage, maybe some of the AI tools.

What else is in that, that neighborhood of things that most of the embryologists and most of the lab directors really see the value on but most of the business side doesn't yet see the ROI? Hmm. You nailed a few items there. 

[00:38:46] Dr. Jason Barritt: I'm going to sort of go down the AI one only because I'll call it the newest. There are multiple models out there for AI use in the laboratory. Technically it's actually probably being applied on the clinical side too. But because my experience is on the lab side, I'm going to talk much more about that.

It's technically expensive. However, this is a knowledge game. Best choice made in the most timely fashion. Right now, let's just say adding time lapse to a cycle costs 250. I don't know whether that's an accurate number or not, depending on what technology is being used, how it's being used. It could be double or less, who knows.

But where's your actual ability to sell it? It doesn't exist now. Now you can market and say you're using AI, okay? Maybe you can get more clients in for that, but are you actually going to earn anything for it? No. Probably not. However, it's going to help your team succeed more often for your patients. And actually that has a longer term, better return on investment.

You'll be able to sell that success or that time to baby in a different way. You'll also be able to show even the insurers who won't pay for it, probably at the beginning, you'll be able to show them it actually is worth doing for everybody because they will spend less money in the long run. In order to be able to do it for a small investment up at the beginning.

So AI is definitely that thing that a lot of lab directors are coming around to. Now, there is a lot of resistance on AI in the embryology lab also, and we could probably spend two days on that discussion. However, I'll nail it. I'll nail at least one. They think AI is going to eliminate the jobs of the embryologists.

I will say that it is going to eliminate some of the things embryologists do now that they don't need to spend their time on because AI can do it more accurately, more repeatedly, faster. Such as? Grading an embryo. Therefore the honest answer is an AI system, and there's a few out there, the truth is they will be able to see, in their micro lifetime, a million embryos.

I will probably never see a million embryos in my lifetime, not even close. Maybe a hundred thousand, maybe 200, 000. And my team will see something like that also, but one AI system sees a million and it's learning every single day from every single picture being added to its system. Yes, my embryologists learn every single day when we look too, but we'll never have the same.

Scale to be able to learn it as quickly as an AI can. Additionally, that AI has taken all the information in about that embryo and everything it learned about that embryo and every embryo before that and is going to be after that, and it put it in its bank, and then it uses that in the calculation for determining the next embryo and its grade and success estimates.

Well, a human can do that, and we actually do that in our head without really thinking of it in that way. But the truth is, it actually takes us much longer. And we don't have as much ability to put all that data in our head and extract it in microseconds. It can grade an embryo faster, more accurately, more repeatedly than I will ever be able to.

And it will be better than all of my team members. And it will have no variation between team members because it doesn't have team members. It knows everything. Additionally, a more junior embryologist with less experience And a more senior one may grade things slightly differently. In fact, we all have slight variation that's based on our experience and our knowledge, and that's why we get better with time.

Well, the AI does the same thing. It just does it at an exponential pace of learning compared to what we can. The amazing thing is an AI system can learn to grade embryos probably in two days that I have spent 20 plus years learning. That is a scale beyond anything I'm going to be able to ever do. So instead of thinking it's going to eliminate me or my job, how can I use its ability to do my job better?

And that's where we have to get. Not the, it's going to take somebody's job. No, it's going to do the grading for me. Hey, congratulations. Now I don't actually have to do that. I just have to use the information it now gave me to give best care to the patient. And right now, AIs. technically don't have sets of hands and can't do a retrieval, can't process a sperm, can't put things together in a dish.

If you put things in front of their eyes, per se, microscope in this case, and put data in front of them, that it can translate to 1s and 0s, and it can think about it, it can do that job, and it can probably do it faster and better than I can. But we are still absolutely going to need embryologists because there's a lot of us that need to do things before it can do its thing.

[00:44:26] Griffin Jones: How do you test this now, Jason? Because you were, you were the lab director at SCRC for many years, which is a big practice in Beverly Hills, does a lot of cycles. Now you're chief scientific officer at Kindbody, which has practices the size of SCRC and then many more in many different cities. Yes. So now you're at a place where it's like, well Do I, do I, do I test something at a small level across the whole network?

Do I, do I test something here in this city at this lab? And so how, like, whether it's AI like this that you're describing or any of the other solutions, how do you prove, how do you prove, how do you prove them as you decide if they're something that you want to scale? 

[00:45:12] Dr. Jason Barritt: So, yes, so you mentioned my my new position.

I am very happy to have joined Kindbody because of the scale that it will be able to treat and help. The truth is, Yep, running one center, although a very big one, and a very successful one. I was able to per se touch a whole lot and help a whole lot. This is 20 or more times bigger with, as you said, I think we're running right now 19 embryology labs and 39 endocrinology and, and, and andrology laboratories across the country.

When we make change or when we make a move into something like time lapse or into something like AI use, we'll allow it to help more at a grander scale. Technically, it also allows it to be cost averaged down much quicker. Which actually then allows it to be used more and actually increase care and increase the number who have access to that technology.

So, I've moved up, but that doesn't mean I've reduced the challenges. In fact, it means I've added way more challenges. However, when change occurs, it has a grander scale of success. So, you sort of described the different ways of attacking. How technology gets put into a, I'll call it a a larger scale corporate network of laboratories.

So, usually the corporates have a slightly bigger piggy bank than at single locations. However, That doesn't mean you just go spend it. It does what you just said is you sort of try it out a little bit. Now, some of these technologies are so expensive and so difficult to initially put in place that you really only want to try it at one place and see if it's really working out.

Some, as you said, you want to try a little bit everywhere, but the truth is the cost for implementation, the training, the time, the knowledge, and, and I know this sounds really weird, but When you have 19 different embryology labs, you have 19 other variables than if you controlled it all within one. And there's a lot of variables in the embryology lab.

And the more you can control, the more you can be accurate with what your intervention is actually being successful or not being successful at. So generally you roll these things out at one. So I am very lucky at Kindbody. I have who are on my team, eight regional lab directors below me, who all have great years of experience and knowledge themselves.

And so we can get together, we do a couple times a week, and we discuss technologies, current challenges, Future challenges, how we want to implement these things and what we want to do. And the thing is, now I've got myself included, nine of us in the room, we all meet by, you know, of course, virtual meetings anyway, now we never actually get in the same room but we actually gain more information and more perspective and see more opportunity, and then we can help each other with designing a better experiment, designing it, and then implementing it at one place and then Asking the tough questions and figuring out the solutions at one, instead of one off trying these things all by yourself in a little box, I'm actually using all nine of us.

To evaluate something, one is hands on doing it, but all the rest of us are getting to be a part of that and learn from it. And then when we scale it, it is a grander change that is able to be done. So, on something like AI, technically, Not really being done at Kindbody at this point in the way that we really want to get to in, I'll call it, embryo grading.

However, would it be possible and how much data would be able to be collected, how quickly, on how it could change things? And the truth is, at some of our very large centers, we could These words easily determine its application and its ability very quickly. And a whole lot of our other places who are not so large, they would never make the investment or the time investment in it.

However, they will gain from it. And therefore, if we find it's valuable, Pretty sure we will. They will be able to have it implemented in their thing even though they would never have been able to afford to do it or do it by themselves. So the scale of success will be much quicker because we can do it this way.

I guess it's getting back to the business side of it too. You got to make the investment to get the technology. 

[00:50:02] Griffin Jones: So when you have your, your nine including yourself, I guess, lab directors that are, Reviewing maybe one of their, their trials, you know, one person is, is doing that. Do you start off with that so when, whenever somebody's doing new for the first time, it's letting the other eight know, here's what I'm gonna, here's what I'm gonna start doing and here's what I'm gonna measure?

Because I, I could see if it was retroactive of, here's what I've been doing the last six months or whatever. Here's what I've been doing the last 12 months, that people might be a little bit more resistant to change or more interested in what they're currently doing, but if it starts off as, hey, now I'm going to begin doing this, I'm going to let you know what it's like in June, I'm going to let you know what it's like in October that You might have the other eight get more invested, because I could see that a challenge is not just proving what works, you can do that, but getting everybody else to actually implement it is really difficult, and implement similar things, so how do you approach them getting on the same page?

[00:51:08] Dr. Jason Barritt: I'm gonna recall right back to the beginning of our conversation and say, If you're in the room, you're part of the discussion at the beginning. By being a part of the discussion at the beginning, you are invested. And I don't mean just monetarily, I mean in the chance of success. So you design the experiment, not just yourself.

But with eight other really intelligent people, you actually ask all the other questions that you wouldn't have come up with yourself or how to apply it, and therefore you design it better, or you say, you know what, we need to put that on the side for now, and let's just get at it. A and B. Is A and B different?

Are A and B two different letters? Yes, they are. But wait a second. In Arkansas, A matters. But that really doesn't matter in somewhere else that A is not happening. Therefore, I don't really care whether A and B are different. You have to design the experiment. By having the people in the room, you design a better experiment.

You also get to be a invested in its success. Now, one person's going to go hands on per se do it, but everybody else will help design it. Everybody else will help review it. Now, I admit, the one who actually goes and does it, Absolutely a huge, huge part of the wheel working, but the truth is you need spokes on a wheel, otherwise it'll collapse.

So where the rubber meets the road, sure, great, you can be that, but you need a whole lot of spokes to support the wheel. And the truth is by getting them to buy in with being present in the room and their knowledge being brought to the table, them being listened to and being part of the design and the solution.

You actually get buy in, and buy in, and we haven't really talked about this, is extremely important in large systems. When you're running a one off, you pretty much can get buy in, you know, in an hour, all of you getting in the same room, looking at each other. At this scale, you need a lot more to get that buy in.

And when, as I said, I virtually meet with them every week a couple times, I'm not actually sitting beside them all day. That's a very different way of operating. And it means that I actually need to empower the people. That's the other big part of the networks. Empowering the people to succeed. Giving them the tools to succeed.

And then when they succeed, that It makes you succeed, which then opens the door to the next thing. And so this is a, you know, you got to manage up and down. You got to give the people above you a chance at showing success in something. If you're going to go to them, don't go to them with something that isn't going to provide them with an opportunity for success.

It's going to be a waste of time, or it's not going to work out for them. Why are they making the investment in you? And then managing down and giving them the actual opportunity to succeed, giving them the tools to do it, and making them a part of the solution. They get the buy in, and then they apply it down to the next person, and they apply it down to the next person, and when you get that buy in, everybody's rowing that boat the same way.

In fact, You might have a motor on that boat at that point. 

[00:54:18] Griffin Jones: That's what makes a motor on a boat, is when you do have all of those people rowing in the same direction you're, then you're finally starting to go at a much faster speed, more powerful speed than, than going it alone, where initially it might be going alone makes you go faster, but over time, you'll go much farther.

Yes. Going with, I think there's a proverb about that. 

[00:54:41] Dr. Jason Barritt: Yeah, sure, but that's the fun part of the scale, I'll call it. So I'm driven by wanting to be successful, not only at the patient level, but also at the employee level, because the truth is I've probably in my 20 plus years, helped train or actually trained physically too, well beyond 30 embryologists who are out there working.

Some still work for me. Some worked for me before and now are working for me again. Some don't work for me anymore, but they're off working for others and succeeding. And the truth is, that octopus, that those, that tear, that tree of all these other opportunities and more things that are occurring at a scale like I'm doing now, There are so many more effects that can occur by me and my team working together and affecting more patients in a more positive way in a time frame.

And so I take this as a huge challenge because scale is challenging, however, it also allows me to scale things better and have more of an effect in a smaller time frame. 

[00:55:54] Griffin Jones: Do you involve those eight regional lab directors in, or I should say, do they come to you with the business case for what they are seeing the value in, or are they typically coming with the, the clinical outcomes or the lab outcomes case, and then you have to make the business case to the, to the, to the board or to, you know, to the rest of executive leadership?

[00:56:22] Dr. Jason Barritt: Well, sometimes it's challenges they're having, sometimes it's, hey, here's our, you know, key performance indicators, and it's, it's dipping or it's rising differently than, than it's been before at that location. Sometimes it's, hey, my one location is doing something different than my other location. And then sometimes, and this is where I'm going with your question, they are bringing to the table things that Yeah, I may have had on my back burner or heard about or been, but hey, can we give this a little shot?

I got a tiny little bit of time and I got a couple of these, I want to give it a shot. And the great news is, some of those eight leaders that I have, have already given it the shot on a couple things. And then they bring to the table, the group, not just me. Hey, I'm, I'm going to give this a try. I'm going to try to freeze sperm slightly differently, or I'm going to do a different cooling rate, or I'm going to mix this slightly differently, or I'm going to use this, I'll call it microfluidic sperm separation device that is a different one on the market, and I want to see if it's different to that.

And we can run these tiny little experiments because all of us Can run these things and then they bring it to the group and then I can per se take it up. One, find out whether we need to do more investigation of it. Two, find out if, hey, one place in Texas tried something. Can we also try it in Chicago?

Does it matter what the latitude is or does it not? Does it matter what the sea level is? Can I do it in California and New York also? Or do they have a limitation that doesn't allow it's an only Texas thing? I can have those discussions and I can find those things out so that when I want to sell it. Or purchase it per se, I can sell it up the chain the right way.

And I know this sounds interesting, but the truth is when I go up the chain and ask for money to be spent on some new technology, generally, I'm not asking for a one off, I'm generally asking for a network off, which means it's more money upfront, but it has a bigger scale for success and therefore it has to be sold.

And justified very differently. Then, if you're at a one off type place, and that's the good thing. These eight come to me with things, and each other with things, that they've heard, they want to try. I'll give you the example as the very, very fast, we'll call it lightning thawing, or rapid thawing, or I think Juergen Lieberman is now calling it fast and furious warming.

The technology that allows us to do a procedure in essentially a one off type place, and that's The technology that allows us to do a procedure in essentially a 10 percent of the amount of time before and at 10 percent of the material that we needed to do before the media. Those are huge changes in percentages.

That's a lot of money saved by not having to spend time and to spend it on material. 

[00:59:23] Griffin Jones: That's a different technique or it's a different media or, or something else. 

[00:59:27] Dr. Jason Barritt: It's actually the same media. It's just changing the protocol. And Juergen and his team and others, please, I'm not just trying to say Juergen have given this the shot of the very rapid warming procedure of embryos.

He's actually playing with eggs now too, but let's just talk about embryos for now. He's found that you can do it essentially, you can do it essentially nine times faster with nine times less media used. Well, that is huge, I'll call it time and money saving. If your success is at least equal, if not better, and he's actually showing it might be better, when do you transition to something like that?

And the truth is, if you were a one off little center, you have to basically go all in. But when I have 19 embryology labs that can give things the shot and patients have donated materials to testing. And research on a grand scale like this, I actually have access to be able to run this experiment, run this technology, and figure out whether it's going to work in scale or not at our place much quicker than most would.

And then when I apply it, we haven't quite applied it yet because we're still investigating it, but when I apply it, the significant savings of time and of money will actually allow us to then serve more patients. And be able to treat more patients in a more timely fashion. Because I just didn't spend all that money on something that I don't need to spend it on anymore.

And I can get to that answer much faster by having a huge network to be able to do this in. 

[01:01:09] Griffin Jones: It could be the case that the network says, great, we want to take that money and then lower our bottom line with it and so that we have so that we're increasing profits. But it could also be the case that you can say, Listen, I saved this, we saved this much money, let us try this thing that I think is going to return the investment.

So let us take this and, and we've removed, we, we've cut this expenditure out, but let us use this expenditure as an investment that we think is going to increase the top line. 

[01:01:38] Dr. Jason Barritt: Yes, the business of it, yes. So the amazing thing is when you're not in the room. They'll just say save the money. When you're in the room, now you can say, hey look, technology has advanced, we've learned from it, we actually became more efficient with it, and actually saved money.

Please, let's all not just add it completely to the bottom line, let's please use please. And sometimes this is the right argument, sometimes it's not. Let's use half of that savings and make an investment in AI technology. Because that's the next one that will have a mass scale ability to, I'll call it, affect.

Money, and time. If it can grade every embryo that will be graded in a single day, in a single lab, in under one second, because it does it in microseconds of course, but it's going to take four embryologists two total hours to do all that grading in a morning I'm gonna use the technology pretty quickly.

Because all that time savings can be used on treating more patients. So your first one, I'm going to call it warming technology, uses part of the money to invest in the next thing. And the next thing will also have scale and have ability to save. And then that one will have ability to increase patient care.

And so that's the other one. I'm now in a company that was built on and really is driven by access to care, treating those who weren't going to be able to get it. Or didn't have the access in that place, or it wasn't cost effective for them to be able to get the care. Those barriers caused them not to get the care and not to have the joy of having a child.

And that's just not right. We actually should give them that access to care. So this company is also driven by wanting to be able to make this efficient, cost effective, so we can keep the cost as low as possible. So we can treat as many as possible. Because the truth is. There are way more people not getting the care that they, they need because of the barrier of money.

And the problem is, this is medical care. You didn't generally cause infertility in any way yourself. Therefore, why aren't we treating it as other medical care? We have to work on this. We have to get the insurers to want to pay for it. That means we have to make it cost effective and show them why it would be successful for them to want to make the investment in this and give a good enough reimbursement that we can treat more patients or more are covered.

And therefore we can see more. And then we talk about AI and its ability. to learn and the fact that embryologists are not going to lose their jobs because AI is now grading embryos. In fact, there's going to be twice as many patients in the laboratories coming in and needing the care because now we're not taking the time on the grading anymore, we can actually do more retrievals, we can treat more patients, we can succeed more for more.

So that scale is also amazing. And it will come. So it sort of wraps back to our beginning of that there's a business side to this, and there's the clinical side to this. And as efficient as we can be inside that laboratory will allow the business to grow. It'll allow that access to care and us to concentrate on medicine as the number one thing.

It will operate as a business. It's true, this is a business, but it's going to operate as the best medical care possible for the most people to succeed for those who can get there and can get the access. So reduce those barriers and let more people have this great success of having kids. 

[01:05:42] Griffin Jones: I really look forward to having you back on sometime halfway through end of 2025 to see the scale, to see how you've been able to scale many of these changes, to see what expenditures you've cut, to see what investments you made.

I can't wait to have you back on. This has been a pleasure to finally have a microphone and record the darn thing, Jason, and I think people are really going to enjoy it. Thank you so much for coming on the Inside Reproductive Health Podcast. Thanks for the time. This podcast was brought to you by IVF Store.

I hadn't even heard of them until you lab directors and embryologists told me how much you like them. If you agree with Jason, tell him, tell me, or tell the IVF Store. I'm still learning about these guys. You seem to know a lot about them. We really want to know, if you've had a good experience with the IVF Store, will you let either them or Jason or myself know?

[01:06:34] Dr. Jason Barritt: Thank you for giving me the opportunity to talk about one of the great suppliers. 

[01:06:37] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser.

The advertiser does not have editorial control over the content of this episode and the guest's appearance is not an endorsement of the advertiser. Thank you for listening to Inside Reproductive Health.

 
 

231 What You Do With The Data with TJ Farnsworth

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


What are the most important KPIs for your fertility clinics? How do you define them?

We explore that with today's guest, TJ Farnsworth, CEO of Inception Fertility, as he shares his best practices for establishing KPIs to obtain reliable data, and how to use it effectively.

Tune in as TJ provides his perspective on:

  • How a small group text turned into the Fertility Providers Alliance (The field’s first trade organization)

  • The differences between trade organizations and medical societies

  • Can we expect potential FPA guidelines?

  • Leveraging political resources in light of recent legal decisions (Dobbs & the Alabama Supreme Court)

  • Griffin questions if private equity’s timeline is bad for investment in innovation and resources

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[00:00:00] TJ Farnsworth: The data, you know, once you look at it, as long as you know it's consistent, as long as you know it's right, we'll tell you the answer. And I think what we're trying to do with the FPA is then create a platform of communication and collaboration where we can take that information that we're collecting at a At an individual provider level, whether you're a, you know, single clinic or whether you're a, you're a small group of clinics or whether you're a large platform and share them with each other in a way in which we can improve all of us, I guess that's ultimately the goal.

[00:00:28] Kevin Ali: Hi, I'm Kevin Ali, CEO of Organon. And at Organon, we're committed to engaging with leaders across reproductive medicine. So I'm excited to introduce today's guest, TJ Farnsworth, founder and CEO of Inception Fertility. TJ has built Inception into the largest provider of comprehensive fertility clinics and services in North America.

[00:00:52] Sponsor: This episode was brought to you by Organon. Organon is committed to championing care equity in fertility. By elevating education, expanding resources, and investing in innovative solutions, Organon stands with aspiring parents on their unique journeys. Learn more at fertilityjourney.com

Announcer: Today's advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, nor does the advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the advertiser

[00:01:45] Griffin Jones: Guess who's back on the Inside Reproductive Health Podcast. That's right. Kevin just told you, you might know TJ Farnsworth from being the CEO of Inception Fertility, but he also helped found the Fertility Providers Alliance, the FPA. Have you heard of it before?

Do you know what? This is something that we haven't had in the field. A trade organization, and you might be thinking, we have trade organizations, TJ explains the difference between what a trade organization does versus what a professional or a medical society does. He talks about sharing political resources in light of things like the Dobbs decision and the Alabama Supreme Court decision.

It tells the origin of how a group text with a few other fertility clinic CEOs and founding doctors turned into a conference call of 50 people turned into a trade organization with a charter and governance and a board of directors. I asked TJ if he thinks that the FPA will one day issue operational guidelines.

He said they won't issue clinical guidelines, but this is what he had to say about the shortage of providers. Managed care contract negotiations, sharing protocols, sharing supplies, if we ever see ourselves in a gnarly supply crunch. He talks about best practices for how to, how to establish the right key performance indicators, like what percentage of patients are cash pay versus managed care, what's the average time to treatment, and then how to get consistent, reliable data, and then what to do with that data, and how the FPA might be able to establish accurate, impartial benchmarks for its members.

I think this data problem plays into the chicken and egg problem of a lack of adoption of new technological solutions in the clinic and in the lab, and not just startups, but ones that probably should be blue chip by now. I press TJ on those investment timelines, not just venture capitals, as he points out, but also private equities.

Hear his response and more and enjoy this episode of Inside Reproductive Health with TJ Farnsworth. Mr. Farnsworth, TJ, welcome back to the Inside Reproductive Health podcast yet again, again, again. Good to see you, Griffith. You know your way around here by now. I, do you know how many times that you have been on the show counting this time?

I do because I just went back and counted. I don't know, three times? This is number five. You were five. Alright, cool. You came and since we've done about 30,000 episodes now, it's you, you, and we've been doing this for five years, so you have probably been on an average of once a year. And so first time that was page, that was episode 45.

I went and looked at all of these before our conversation too, so I could try not to ask you questions I've already asked you. So number 45, was that, was you talking about your experience as a. Patient, and then how that brought you into the field, and talking about how you use that to inform giving your team the type of decision making authority so they don't do the same bozo thing of we can only take the credit card this way when you and your wife are in distress.

Episode 166, that was a BUNDL episode, and the, uh, That's where you came on with your team, talked about shared risk and what the type of scale you need in order to be able to share risk and reduce risk for patients and get patients in a paying program that works better for them. Then you came on episode 188, you talked about compensation models for REIs.

You, in that one, you were, I really, I liked you before, I liked you even more after that episode, because I felt like you You opened up a bit about just being like, Hey, these were some mistakes I made in the past. Here's a much better way I think is doing it now based on some hard lessons learned. And I think that people should go back and listen to that episode.

Then there was a live special edition episode where you came on with Dr. Beltzos, with Dr. Alvaro. That was in April, 2020. This is like everything shutting down, I'm soiling myself. I'm so freaking scared of what's happening. The MDA just closed and then that episode was about can clinics support new docs and staff while this is going on.

I thought, you know, private equity money, this is going to dry up. You know, there's going to be, demand's just going to drop for a while. I was wrong. You were more optimistic at that time. And so while I want to talk about a different topic today, I do think it It is interesting, four and a half years later, to go back to that moment and kind of think about why were you optimistic?

I just remember, I didn't even go back and listen to the episode recently, I just remember you saying like, no, I think like, this is where the field's going, we're going to have plenty of demand for docs, we're going to have plenty of demand for staff. Why were you so optimistic? 

[00:06:42] TJ Farnsworth: I think a lot of it is because I look at things from the perspective of a patient, you know, just going back to that very first episode we did together, and you know, when my wife and I were going through this, you know, there was nothing that was going to deter us from having the family we wanted, and yes, I think COVID interrupted a lot of patients journeys, but the patient that wanted a baby in April of 2020, They still wanted a baby in August and, you know, October.

And so, while it might have delayed their journey depending on where in the country they were and where in their journey they were, it didn't change anything about what they wanted. And, frankly, probably long term created a greater degree of patience for us because people were putting off creating families because of a lot of uncertainty, which was unfortunate, but we didn't know what we didn't know back then.

So, yeah, it's easy to be standing here four and a half years later saying who was right and who was wrong. 

[00:07:35] Griffin Jones: Well, you were right, righter than I was. Maybe it's just that, you know, being from Buffalo and the, the sky's always falling type of attitude, but you've got that entrepreneurial spirit and that, that optimism.

And it was around that time that I don't, I think you had started FPA, the Fertility Providers Alliance, a bit before that, but I feel like that's when it caught on. Let's zoom out for a second. I remember when the FPA was just, was an idea that you had, you had texted me about prior to you even starting it, and then you, and then you started it.

What is the Fertility Providers Alliance? What was the idea behind it originally? 

[00:08:20] TJ Farnsworth: Yeah, I mean, we were sort of talking about it before, you know, the COVID, you know, crisis, but I think, you know, uh, any good, any good crisis brings people together in unique ways in which, you know. I've been in other specialties in healthcare before, and like many people have, and, and there are industry trade organizations, you know, for lack of a better term, that exist in other specialties that are, that are maybe a little bit more mature than fertility, and one of the things that I know you've heard me say before is the lack of collaboration and, and, and, you know, sort of coordination and, and shared effort that exists along various different providers within our space.

It's something I've never seen in another healthcare space before and it's, and I think, you know, my goal originally was to say, was to create a platform, a forum for people to be collaborating You know, ASRM was an amazing organization, one which we're not trying to, what FPA is not trying to replicate or replace in any way, try to be complimentary to, it operating as a professional society, but there, there hasn't really been a forum for people to come together on, on, you know, political lobbying, business topics, all kinds of things that I think were necessary just to start a dialogue and, you know, it turns into whatever the membership of it decides to turn it into over time.

But. I just think I always thought there was a, there was a lack of something missing there, which I think I may have even mentioned on that very first podcast we did pre COVID. And I think, you know, what COVID did was it brought a bunch of people together that needed to try and figure out how to solve some problems together.

And I think it was, you know, wasn't until during COVID that we actually technically named the organization and sort of brought everyone together. But Certainly the idea of creating a platform of, of collaboration was, was really what it was all about. Cause it's just, it's better for all of us and it's better for patients if we're working together to better the industry.

[00:10:12] Griffin Jones: You talked a bit about the differences between a professional society and a trade organization. I think those differences might not be immediately obvious for a lot of people listening. You're not replicating ASRM, you're doing something different. In your view, what is the difference between this is what a professional society does versus this is what a trade organization does?

[00:10:35] TJ Farnsworth: Yeah, look, there is always some natural overlap and, you know, we, you know, we, you know, You know, taking my, putting my FBA hat on, FBA talks regularly with ASRM, and Jared and I have a great relationship. He's done a really great job of, of cementing that collaboration between the two organizations. And I think a lot of it is around the idea that look, the professional society has limitations in the fact that it's, it's focused on clinical and which is, which is what, which is really what.

This is actually, frankly, more important. It's the clinical and scientific advancement of the specialty. And, you know, not as important, but still top of mind is, you know, what type of, you know, is there, are there, you know, business operational best practices that we can share with one another? And are there, You know, are there opportunities to collaborate in ways in which we can advance the sort of the operational side of the business operation side of the specialty?

And you know, ASRM has done some of that in the past with the, you know, the Association of Reproductive Managers, which I think is fabulous. It's something that I think is a great aspect of what ASRM does. But I think there's something larger and more, more formalized and not, not just, you know, you know, in terms of collaborating, you know, whether it be COVID or whether it be, you know, post dob situation, you know, we get focused on these crises, but, and we'll, and just to, you know, focus on them for a moment, you know, how do we get the, the, you know, pharmaceutical companies, the device manufacturers, the clinics, everybody in the room together talking about ways in which we can share resources.

So that we can be as efficient as possible with the use of those resources, rather than everyone just sort of reacting in their own way of throwing their own dollars and time and energy and effort at trying to solve a problem. And then in the middle of times, which is, you know, you know, uh, crises are one thing, but, but, you know, there's times between crises, which sometimes it seems like there's not, but, uh, well, there are times between crises where there's opportunities for us to talk about, you know, uh, ways in which we can help each other.

And. You know, I use this analogy a lot. I, you know, as I think back on our prior podcast, I think I may have used this example before, the oncology, the specialty I came from, the specialty as a, as a field felt like, it feels like it's at war with cancer, not with each other. You know, when we, I, I remember the time I opened the cancer center in a new market and the competing clinic down the street came by and brought us cookies and told us if, Hey, if you, if you're.

You got a delay on any of your supplies or something like that, let us know, we'll loan you stuff, you know, that level of, you know, I've opened a lot of fertility clinics and new markets in my career, almost 10 years now in the fertility space and nobody's I just think there's a, there's a, there's a feeling that people don't want to, people don't want to be playing in other sandboxes that I think has really gotten a lot better in the past five or six years.

And it's, it's going to continue to get better as we talk more and create that, that platform for dialogue. 

[00:13:36] Griffin Jones: Times Between Crises. TJ, when you do, when you authorize your end of career, tell all business biography, consider that for a title. That'd be a pretty cool title to see at the airport. So you think it's gotten better in the past couple of years.

I want to ask you about that, but I want to ask about the resources that you saying, like, if we could get the pharmaceutical companies, the device companies, the clinics, et cetera, sharing resources. Now, I was thinking you meant like political lobbying resources. But it sounds like in the example of when you were in oncology and a different system came to you all and said, hey, if you're running low on supplies, we'll lend you some.

You might not just mean political resources. So what types of resources are you envisioning or were you envisioning that could be shared? 

[00:14:23] TJ Farnsworth: Yeah, I think, obviously, I think, you know, political lobbying is a great example in terms of, in terms of, you know, why am I hiring a lobbyist in all of these states, and then Cooper's doing the same thing, and, and, you know, Faring's doing the same thing, and, and, you know, ESRM is doing the same thing, and, Can our dollars be stretched even further by, by collaborating with each other in a way that we weren't before.

But I also think it's things like, you know, I'll just use the COVID scenario as an example, you know, all of us at clinics, we're trying to keep open during a pandemic, which we, you know, we're either closing, reopening, or, um, trying to keep open, um, in some cases, uh, during the pandemic, depending on what each of us individually decided.

And, you know, we were sharing amongst the different clinics, whether you be a, you know, single doc, two doc practice, or whether you're one of the large networks, we were sharing Bye. You know, infectious disease protocols, consent forms, all kinds of things that, you know, from my perspective, why not share them with each other because if we're helping each other survive this, that's better for all of us.

And it's easy to point to these things or these crises, but there's always these opportunities to exist, you know, you know, between crises, as I said. And I think there's always an opportunity for, for us to be consistently, you know, I'm really dissatisfied with the level of work we're doing and ways in which we can improve upon it.

And if I can improve upon, you know, what someone else is doing, if I can learn from what my other large network colleagues are doing, if I can, you know, not every clinic in this country could or should or will be a part of a big organization, but if we can share resources to make them just as successful as the large networks are, or even more, all the better.

You know, the, the, the rising tide lifts all boats. There's a whole lot of capacity for treating fertility patients from an access perspective that we've all been talking about that's necessary for us to unlock. And so if we're collaborating with each other to figure out ways in which we can do that, all the better.

[00:16:16] Griffin Jones: Do you think it could be the case that one group shares supplies with another group or trying to 

[00:16:25] TJ Farnsworth: Absolutely. We've never been in a scenario, at least that I know of, that's happened, but we would do that, no question. Because again, I think, you know, my example in the oncology thing was more of an acute example, but, you know, whether it be, you know, if there was a supply shortage, I mean, you know, of some kind, due to supply chain disruption, if ways in which we can be collaborating, purchasing between clinics in a way that allows us all to operate and meet the needs of our patients, All the better for everybody.

[00:16:55] Griffin Jones: We talk abstractly now, but we are entering this world where the future of global commerce is very much in question of what's going to be possible to be sourced from which countries and which regions, and what further down the line supply chain affects will happen. So what you're talking about is being open to an idea.

There might actually be concrete examples for in the next. 

[00:17:20] TJ Farnsworth: There might be, and it's a great, the great thing about it is, is if you're trying, is, we got to create the platform because, you know, we were trying to build the plane while it was taking off during COVID and trying to create an environment where we can collaborate and work together.

And we need to be building that, that platform community for communication and collaboration long before the next crisis comes along. And, and, and again, there's a lot we can do, you know, to better each other and improve before that crisis comes. I'm not smart enough to predict what that next crisis will be, you know, whether it be, but I mean, just in the past, you know, five years, we've had COVID, we've had the DOMS decision, we've had what happened in Alabama, that whether, whether you're operating in Alabama or not, had an impact to you and your patients, all of these things are things which we, we're going to see something else come, and we'll never predict what that is, but if we have a platform for communication and collaboration amongst all the providers, And the nano organization amongst device manufacturers, pharmaceutical companies, ASRM, SART, otherwise so that we're, so that we're, you know, doing our best to meet the needs of the clinics and therefore our patients, all the better.

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[00:19:19] Griffin Jones: What was the reception like in the beginning? And so was it, was it in March of 2020 when you started approaching other groups and other founding docs and other CEOs of, Hey, this is what we're trying to do? Or was it, was it prior to then? And what was that like? 

[00:19:36] TJ Farnsworth: It was a little, it was a little funny.

I actually remember we, there was a text stream going between myself and You know, a handful of others, people at, at Shady Grove and, and various other different clinic platforms, you know, that, you know, sort of say, Hey, let's get on a call tonight. This is, you know, right after the MDA shut down, the whole crisis, things have, let's go on a call tonight and, and let's discuss how we, ways in which we can, you know, collaborate and strategize together and help each other.

And, and it became, Hey, I'm going to add this person, I'm going to add this person, and then it would be like, I don't know, 50 people on a conference call and, and, you know, talking about how we're going to create these things, you know, and, you know, we're talking about strategies like, Hey, listen, we need to be going to our landlords and talking about rent abatements and our lenders and talking about, you know, covenant holidays and payment skips and all the things that we needed because I was a big believer of the time.

And I think there's not just me, but this was shared by everyone else that was, you know, sort of leading the charge at the time that nobody should, we wanted no subject to fail because that would be bad for all of us. And, and that sort of sense of, you know, when you're, when you're, when you're being, you know, when you have an external force attacking you, it sort of brings everyone together in a way, in a way in which.

is, uh, is a unique opportunity. And what happened after COVID was y'all wouldn't have been sure went back to say after COVID. It was a long time, but I was all sort of went back to, Operating, and then, you know, the DOMS decision came along, and we're all sitting around the table at ASRM talking about it, and, and, and, you know, several of us said, listen, we can't look for an opportunity to collaborate and work together and communicate only when there's a crisis, because we will not have the institutional framework in place necessary to be as successful as we could be when these crises do come up.

If we're doing this just as a daily, you know, part of our operations of our business, and frankly, that's part of the evolution and maturity of what we do. of the specialty, because, again, you know, I've been in three or four different specialties in my career, and they've all had this, and so we need this as an industry, it'll make us all better, and, and it's not just for large networks, it wasn't until, if it wasn't during COVID that way, and It shouldn't be for the future, it should be about how do we advance this specialty for all of us.

[00:21:53] Griffin Jones: Do you think it would have been possible without COVID for one reason is the unifying force that you mentioned when you've got an external force attacking upon the group, it unifies the group, but also I don't think there's ever been a time in human history where that many ultra busy people have been synchronously available.

[00:22:14] TJ Farnsworth: I'll say that on behalf of my peers in the space, I assure you, none of us were available. We were all figuring out how to, you know, keep our clinics open, furlough workers, preserve our balance sheets. I was working, you know, you know, 10 plus hours a day, 12, 18 hours a day, some days, just trying to, And, you know, just figure out how to keep 

[00:22:32] Griffin Jones: But all on that issue, because I was the same way, too.

There was no There was It was an extremely stressful time. There was no, like, sitting on and watching Netflix, but everybody was thinking about the same thing. 

[00:22:44] TJ Farnsworth: There was, you know, finally some grip on this. I think eventually the specialty would have gotten to a place of having FPA like organization around it, but I don't, it may have taken, it may have been just in its infancy right now.

If our baby first started, we talked about, right, I'd certainly accelerated the timeline around all that extraordinarily. And it looks like it did for a lot of things. I mean, look, we're standing here, In a time in which I don't know what percentage of our new patient consults happen via video, but you know, it was negligible prior to COVID and it's common post COVID.

So COVID accelerated a lot of things and I think this is just, you know, one of those components of it. 

[00:23:23] Griffin Jones: Let's move on to the institutional framework because you said, you know, it can't just Text thread of 50 people or a Zoom of 50 people. You have to have a sort of framework in order to make it an institution and give it life.

How did you set that up? 

[00:23:41] TJ Farnsworth: Well, I think in the beginning it was just about who wanted to step up and take a leadership role or doing this during COVID. It was all just sort of A little bit of chaos. I think as we began to formalize things later, it was really looking at, you know, the, you know, the larger networks that had some institutional capacity to be able to start to set this up.

And right now, even the FBA is still in its early days. I mean, we're, we're really just creating the governance framework that's been created, sort of what the value proposition the FBA would have to any clinic, I think, is still being, is still evolving. It will always evolve. You know, right now, I think.

It's really all about sort of putting the framework together, which the large networks have the, you know, resources and capacity to do that. But ultimately, long term, it has to be for the benefit of everybody within the industry. It can't just be for, if it ends up becoming and evolving into a large network fertility providers organization, that's, that's not, that's not to, it certainly wouldn't be the vision and goal I would have had originally.

[00:24:41] Griffin Jones: So you're working on the governance now. Do you have a charter yet? 

[00:24:44] TJ Farnsworth: Yeah, the charter's in place, you know, the mission statements are in place, all those things are in place. I think, you know, when I think about if I'm a, you know, three or four doctor, independent practice that's going to stay that way, you know, for long term, what is the value proposition for an organization like this to me?

I think, you know, if I'm in Alabama, I was spending all kinds of time and energy and effort, all of a sudden, political lobbying, And, you know, but if I was in California, I might not have paid much of attention. I'm obviously dealing with patients around that, but I certainly wouldn't have thrown resources at it.

And how do you create a scenario where everyone can be feeling like they're at the table with regards to voice being heard and understanding that what happens in Florida or Alabama or Texas or New York or California or Ohio or wherever has an impact On a national level, I think the great thing is the Alabama decision actually helped solidify that.

So I think, I think, you know, we're still collaborating as a group and obviously, you know, the, I would say the current FPA leadership, which is the CEOs of all the major networks, you All have day jobs. And so, you know, it's really right now, it's around, you know, sort of figuring out how to put those pieces together, obviously, political lobbying, especially in today's environment, is on the top of everyone's mind.

But then, you know, once you get that in place, yeah, and doing that in a way, again, the share of resources, because, you know, there's resource limitations in terms of dollars that can be spent. And if we can do it in a way It's efficient and maximizes that spend so that we're advancing, you know, fertility preservation for oncology reasons in states in which that's an opportunity where we are, you know, protecting access to IVF in places where that might be a peril.

That's to everyone's benefit. And then I think you start to get to things like where can we be sharing best practices? Where can we be collaborating on sort of operational processes that drive a greater degree of efficiency and benefit all of us, which. You know, we're, we gotta lay the foundations first though, so that's what we're working on now.

[00:26:48] Griffin Jones: Are we starting to see some sort of consensus on what operational processes need to be made more efficient? Not, not which need to be made more efficient, but really how they need to be made more efficient? Are we starting to see some consensus, or right now you're just hosting the debate? 

[00:27:07] TJ Farnsworth: I think you're always going to have, um, various opinions.

I think everyone can align themselves with the fact that, you know, there's a shortage of providers. You know, we need more nurses, we need more embryologists, we need more physicians. How do you get there? Those are different types of debates. The administrative overhead of providing nurse services. I mean, one of the benefits of a greater degree of insurance coverage is access, which presents a clinical challenge.

How do you meet the needs of those patients in a timely way? And then also all the other components of this is, you know, just like other parts of healthcare, when you have a greater degree of commercial insurance coverage, you're going You've got a greater degree of administrative overhead associated with that in terms of, uh, obtaining prioritizations, you know, managed care contract negotiations, billing collections, all these things that are the sort of complicated sausage making that exists in all of healthcare and, and some clinics have the level of sophistication necessary to meet those challenges, some don't, some are choosing to say to themselves, I don't want to take insurance, so I'm just going to take cash, which is obviously It helps from an administrative perspective and each one of those clinics should do what they think is right for them and for their patient base.

I think it's about creating a platform by which you could say, here's the path I'm going down and the resources for me and the ways which I can share with others that may have gone down this path or may have been down this path or may are going down this path and we can collaborate with each other. I don't think that there's ever going to be an opportunity to sort of, Coalesce everyone around a single opinion, that's actually, I don't think that's a benefit, I think people going down different paths and trying different things and seeing what works, and then sharing what works and what doesn't work, is how you're getting approved, right?

If we're all doing the exact same things and not trying different things, Then, you know, there wouldn't be a whole lot of opportunity to see what was, what could be different and what could be better. 

[00:28:57] Griffin Jones: Does or will the FPA issue guidelines in the way that ASRM will issue guidelines on the clinical or scientific side, does FBA or will they issue guidelines based on, here's what we think are operational best practices?

[00:29:15] TJ Farnsworth: Potentially, I would say that we're, you know, that's something I think, you know, we're going to need broader membership as we, as we get this foundation put into place in order to decide some of those things. I think it's certainly a potential that will, something that will come. But what I can say is that the FPA will not do is issue clinical guidelines.

You know, FPA looks, is not in any way interested in competing against ASRM as a professional society. For physicians, offering advice around, around, around clinical processes and clinical guidelines. It's, it's more really driven around what we can do around creating, you know, business operational best practices on the administrative side.

[00:29:53] Griffin Jones: She said, people are starting to share what's not working, what is working. What is working, TJ? What are the couple operational things, the one to three really specific things that have made a big impact in different groups in the last couple years in terms of operational changes? 

[00:30:10] TJ Farnsworth: I think we're all getting a greater degree of, of handle on our data, and so, you know, it's, it's hard to know what's working and what's not working as you, as you operate and tinker with different operational practices at the clinic level, if you're not tracking KPI data, and so I think all of us, you know, that are running networks are getting, have over the past few years gotten a better and better handle, hands around, You know, the data, like how much, how much of a clinic in a given market is, is, is cash pay versus managed care?

You know, what are we seeing in terms of the time it takes for a new patient to get to treatment? What are those barriers? You identify those barriers and, and remove friction points. I think data is, and, and consistent data and, and, and reliable data is, is one of the critical things that we're all coalescing around and getting better at.

I would also say that, that, that the most of us are, I, all of us are, have really sharpened our pencil and improved our muscle memory around the commercial, commercial insurance side of things. We, you know, you know, 10 years ago, the vast majority of clinics were primarily cash pay. And now, you know, 50 plus percent, depending on the market.

Some of it's 70, 80% even in non-mandated markets have commercial insurance. And so you're seeing a scenario where, you know, where places like Boston, IVF, uh, they, they, they've had this institutional knowledge forever because they've, they've, yeah, forever, but for a long time because of the mandate that's existed in Massachusetts.

But you know, a practice in Florida might not have that knowledge. Yeah, I think everyone is, is sharpening their pencils and improving their muscle memory around everything related to commercial insurance, front to back end, which is the front end being, you know, how do you negotiate with commercial insurers?

How do you, you know, what you should be looking for? How do you deal with prior authorizations and benefits verification all the way through? Then how do you submit claims, adjudicate those claims? And execute on collections. I think that's a knowledge and skill set that a lot of clinics just had to refine over the past few years.

[00:32:20] Griffin Jones: With regard to the data, figuring out these important KPIs, like what percentage is cash pay versus managed care, what's the time to treatment or Uh, and making sure the data is consistent and reliable. How do you get that data just from, just from the EMR or are there other software, other methods that you need to do get that type of data?

[00:32:43] TJ Farnsworth: I mean, the vast majority of it's going to come from either your, a combination of your EMR and your practice management system. And then, you know, whatever you're using from a CRM perspective to manage, you know, the new patient pipeline, those sort of three things together are going to, you know, no matter what you're using, no matter, you know, I think everyone is coalescing around whatever their technology platform they're going to use is, and then how they're going to track that data.

And that, that consistency of data within providers, It's giving those providers an opportunity, all of us, to have insights that we can then share with each other that can make us all better. 

[00:33:22] Griffin Jones: I find that even when people have all, and almost everybody has an EMR at this point, most people have practice management systems, some people have CRMs.

When they have all three, I still often find that it just Don't have the, like, maybe there's some way of them being able to pull those KPIs, but it doesn't, like, live in a place that they regularly use or that they know how to get immediately, which makes me wonder how they're using it. So, in order to get it, you have to, you have to have those three things, but then, do you need to assemble a specific team that gets that information?

Do you need to train the people who are already using it? to get information. How does, how does that work? 

[00:34:06] TJ Farnsworth: The first thing is creating consistency of data. So what I would advise, uh, a clinical provider, whether you're, whether you're a single practice or whether you're a large network, And that's what we're going to be talking about today is creating consistency of data, and that has to be a multidisciplinary approach that's got to be administrative, lab, clinical, physician, let's all agree what we believe this KPI means, because you'd be sort of shocked and surprised to know that a new patient consult means different things at different clinics, right?

And so, and you probably wouldn't be shocked to know that, but, but it's, it's, it's It's wild. And so you, first of all, you need consistency of data. Here's how we're going to track this data. And here's where we stack our hands on what this data means. Because if, if the, if what the definitions of that data changes over time, it really creates a difficult, how do you create your, over your trends?

How do you see, is the, is the change to the data because you change the definition of the data or is it because the data is actually changing? So I think that's foundational before you even get to like, how do I present it? How do I track it? And many, I would tell. You know, there, there are lots of different choices in terms of automating the production of KPIs, uh, for small to medium to large practices, um, and platforms that, you know, you don't want a bunch of your staff, you know, reporting KPIs up the chain.

That's just, uh, that's an administrative headache that they don't want, that they don't want to deal with. You got to figure out when to automate that. But before you even worry about trying to automate it, you got to make sure that the data is right. Otherwise you're just presenting wrong data. 

[00:35:35] Griffin Jones: So you have to get that consistency of the data you wanna automate it be because you don't want people just hunting down data that they're having to pull.

So it's gotta be automated, it's gotta be at the top. It's gotta be consistent. Then what are people supposed to do with it? How are they actually supposed to get their teams to make any sort of meaningful change or informed decision because of it? 

[00:36:03] TJ Farnsworth: Well, I think, I think whether it, you know, whether you've got dedicated professionals who this is what they do is they look at the data and analyze it and then report back on it or whether or not you're going to create a multidisciplinary team of people that looks at the data.

I mean, what do you do with the data is usually told to you by the data, right? So, so, but I think, you know, generally speaking, our healthcare in general tends to be a Made up of a lot of people, whether it be business people or clinical people, who are data driven individuals. And so, if you know that the data is right, you know it's consistent, it's not something you can really argue with.

Now, you can argue about what you, you know, what your reaction might be, but if you're seeing, you know, X, Y, or Z, if you're seeing, you know, one, One embryology lab you have is got a materially better, you know, outcomes rate in some kind than another, there's a best practice to go find there, right? There's an opportunity to learn and, and, you know, what the answer to that would be, the solution that would be, would be way above latte grade, but, you know, that's one side of things on the side, well, it's all the lab side of things.

There is unquestionably the same example to be given for a clinical physician driven data that would come. And then obviously, you know, you already see how long does a patient sit between a new patient consult and a benefits authorization? Okay, what, where are there opportunities for me to automate that or streamline that or reduce friction so that I don't have patients waiting and that's one of the A couple of dozen examples that we can come up with on the sort of, um, you know, administrative operational side of things.

But the data, you know, once you look at it, as long as you know it's consistent, as long as you know it's right, we'll tell you the answer. And I think what we're trying to do with the FPA is then create a platform of communication and collaboration where we can take that information that we're collecting at a personal level.

At an individual provider level, whether you're a, you know, single clinic or whether you're a, you're a small group of clinics or we're not your large platform and share them with each other in a way in which we can improve all of us. I think that's, that's ultimately the goal. 

[00:38:12] Griffin Jones: How do you keep that communication consistent?

One thing that I noticed, so I'd sit on the board for a while. For the Association of Reproductive Managers, which is a subgroup of A SRM, and we've got a forum, and I think the different professional groups also have their online forums. And every once in a while someone will pop on and be like, what do you think of Engage md?

What do you use for this? What's your take on this EMR? Or how do you calculate this metric? And then you'll get people, that answer is just kind of random. Like there isn't, we haven't. Ben, really able to find a way where, you know, consistently we've got people sort of sharing that communication. We have our meetings that are well attended, and we do virtual events that are well attended, and maybe that's the answer, but have you found a way to keep that sort of, that, that communication consistent rather than just when one person has a problem and then, you know, tweets it out in the ether for advice?

[00:39:06] TJ Farnsworth: Yeah. So what we've done so far, again, it's early innings. And so there's a lot of truly you've learned with ARM that we could probably take and adopt, but right now, you know, the FPA board is meeting monthly and then we've created subgroups of the board, you know, one, you know, aimed at different things.

For example, you know, you know, just using an example, we talked earlier, public policy and lobbying efforts and saying, and there's going to be a subgroup that meets more frequently as we advance that. And then the board itself as a whole is going to be monthly. Well, the, the, what the, the, the key evolution of the FPA is gonna have to be is how do you then extend that outside of just that core group?

And as we begin to develop a value proposition to a broader and broader membership, I think that's where the, where the challenge will come. And, you know, the problem is, is that, as you've seen you, I'm sure what these, with these, you know, these forums, you know, we create that internally even within Inception.

So let's, you know, we create a. Yeah, we have a team's channel for all the lab directors, we have a team's channel for all the nurse managers, we've got a team, you know, and, you know, some of them are more active than others, but the problem is everyone's got a, everyone's got a job to do, right, so they get busy, and it's hard to really try and drive that engagement.

I think you're going to have to, you know, the most successful strategies around that are really pulling, right, which is, you know, You know, which again, one of the gifts of COVID is this rare degree of acceptance over virtual meetings and, and everyone gets busy. But if this is a priority, we all agree is important, but it's something we'll make time for.

[00:40:39] Griffin Jones: What you do with the data is usually told to you by the data. It's a good quote, TJ. If I steal it, I'll give you credit for it. Okay. And I think of some of the challenges that companies selling into the fertility field are having is there are people who are really trying to solve the problem of patient wait times, of patient engagement, of time between consult and treatment, time between scheduling and consult, number of Phone calls that the nurses and providers get, adherence to protocol, etc.

And some of these solutions look pretty good. I think one of the things that they're struggling with is a convincing story to be able to show to the patient. People like the members of the FPA of this is exactly how we're going to, our solution reduces these wait times and this is exactly what the wait times are costing you and this is exactly how we're going to reduce the wait times, this is exactly how we're going to save you XX million dollars and we're only charging you Y million dollars.

It seems to me like they often miss that scale of, of data and partly because each different member has their own data, so, so each network, each clinic has their own data, and why would I give it to you startup? You know, you're trying to charge me and you want my data. That seems to be a catch 22 that is preventing the field from scaling faster.

Do you see. Is there any way that the FPA might be able to play a role in this where there's some sort of data that people can use as benchmarks or ways of being able to share and get information so that we can actually see who's providing value and who isn't? 

[00:42:24] TJ Farnsworth: Yeah, I think there's no question there's probably an opportunity for, and we've talked about this, is the creating, you know, Benchmarking data that we could share and that wouldn't be the, you know, U. S. Fertility giving Inception their data. It would be an independent organization that would be able to, we'd all be able to provide our data to you and that could then provide benchmarks for all kinds of various different metrics that would be important to various vendors and to each other to say, Hey, you know, why am I, you know, outside of this, you know, benchmarking norm and where it may be identifying opportunities to improvement that we didn't necessarily see on our own because we're only have around data to work with.

So we've actually, no question, we've talked about that, but I think that strategy of, you know, vendors who take, one of the things I will say is I've, I've found unique some of these sort of, sort of startup, startup startups that are trying to solve some of these problems is. What I've seen in other specialties is a willingness to come in and prove it to companies, and I haven't seen that from most of these new entrances to our specialty yet.

I think that'll come, but I think part of it is, you know, raising money is hard right now, and so the idea of giving something away for free for a period of time to see And prove that it does what it says you gotta do is tough. 

[00:43:35] Griffin Jones: But I think, you know what, so this is what I mean by the, the catch 22, and I wanna stay on this point for a second because I think you hit it on the head.

I do think that they just don't have enough proof. Like they've got some proof of concept. They've done a couple of small case studies, they do see the need, like working really hard. I think they often just lack the like, here's the, like the real proven example. Let us come in and prove it first to your point.

That probably does have to do with fundraising, and I don't know that it's just because capital is a little drier now. Two or three years ago, capital was not dry, and there still wasn't a ton of VC influx into the fertility field. And very often, what these founders are telling me is that the VCs are telling them, field too small.

Opportunity is too small, TAM is too small. And, you know, I think you and I are both on the David Sable train of, we don't think it's too small. We think we could be doing 10 times the volume that we're doing in the United States alone just to catch up to European countries who all, who themselves are probably not doing as much as they're going to need to be doing as It's a very strong, but everybody gets it.

100%. And as society starts to think about demographic collapse, just wait until that's the thing that economists are talking about, demographic collapse, and all of a sudden, IVF gets more important. So, you and I see that picture, but I think what VCs are looking at is, well, all you're doing is 250, 000 cycles, therefore, you know, that's TAM's not big enough, therefore, you're not getting this money, which means that they can't prove it to you, which means that solutions can't be implemented to scale to make that addressable market actually addressed.

How do we, how do we solve for that? 

[00:45:25] TJ Farnsworth: It's a tough one because I think a lot of those professional investors have, you know, a shorter time horizon than, you know, UIF in terms of why we think about this industry. And, and, and so it's, it's important for founders and for CEOs of those smaller businesses to understand that, you know, yes, this may be the size of the market now, here's where I need it to get to.

And, and look, there are going to be some investors that understand that this is a longer term horizon than, than others. And, and You know, whether that's limiting their ability to invest in improving their product or not, I don't know. I don't run those companies, so I don't, I don't have any idea, but I do think, you know, you know, for us, for us, you know, they are taking, uh, you know, for taking my hats on and off here, but, uh, from an Inception hat perspective, You know, someone's willing to come in and prove a product that, you know, I think, I think if I was a CEO of that company, I would want very clear metrics that we're all going to agree on in advance, how we're going to collect that data, how much time we're going to collect that data, and what that means, but what does success mean?

Like what, how are we going to define success? Again, just be able to do a trial and see if it's successful. How does it, how do we define success? And then if it is successful, what does that mean? Does that mean I have a new customer? Because then you just think of it as part of your customer acquisition costs.

And I think that's the challenge for some of these smaller companies. You know, you know, whether it be software companies or product companies or technology businesses that are entering the market to try and solve some of these problems, especially, especially in the cases where they're, they're pretty young and they're pretty new and they don't have a lot of examples that they can point to and say, look what we did for that company.

Cause you know, it doesn't take much to, to, to build a few examples. I mean, EngageD is a great example of that in terms of the fact that look at their market penetration and it's that way because they've proven over the years what the value they proposition they bring to the other clients in the space.

[00:47:16] Griffin Jones: The customer acquisition cost is real high, and that makes it a challenge, but it isn't just the startups, and so, therefore, it seems to me like it isn't just venture capital whose timeline might be too short. I wonder about private equities timeline being too short. Many of the groups in the FPA are, for Our private equity back groups and when you have solutions like, you know, it could be, it could be time lapse imaging.

It could be, it could be cryo safety or cryo storage solutions that aren't really like startups or many of them aren't anymore. They're established. They have proven themselves, but their penetration still seems to be Pretty slow, and it seems to me that that's very often the case because they can't convincingly show this is going to return the investment in 18 months, therefore, that's too short for a private equity three to seven month timeline.

Now, you run a private equity group, the one you're currently running, the one in the past, you work with other folks that are Our private equity group, so like, is this a challenge for having too short of a timeline to be able to implement some of these solutions? 

[00:48:28] TJ Farnsworth: I can't speak to, you know, everyone, private equity partners, like Will City is the most private equity funds have a sort of somewhere between 5 and 10 year time horizon on their investments.

But I've never once been in a board meeting. Both my own companies and the ones I sit on the boards of with a private equity firm is preventing or resistant to investment in something because it will be outside of their time horizon, because they, they realize that the, you know, you know, the continued momentum of the business is part of what makes it,

[00:49:01] Griffin Jones: I've asked you a bunch about the FPA and so I want to let you have the concluding floor whether it's about the leadership coming up, whether it's about new initiatives that you want to take on, whether it's about what you would like to invite prospective members who are listening to know so that they join up.

The floor is yours, TJ. How would you like to conclude? 

[00:49:22] TJ Farnsworth: Yeah, I would, I would encourage anybody who is a provider in the space to come talk to us, understand what we're trying to build, what we're trying, we have not made a major membership push yet, although that's coming, mostly because we want to solidify the value proposition that we can bring, because it's an organization that has to be a part of, you know, everyone's small, medium, and large clinics.

Not every clinic, some clinics are going to be academic forever, some are going to be independent forever, and that's the right thing for them. The important thing for us to do is to build a platform for collaboration and communication that lets us all be better. And I think if that's something that's of interest to one of your listeners that's a, that's, you know, running a small clinic or medium clinic or larger clinic, reach out to me, reach out to anyone in the membership, the leadership of FPA, reach out to FPA directly.

We do have independent operations of FPA. We asked an executive director that's independent of any one of our networks. It's, it's, it is being stood up as an independent organization. I think it's really important to know that. And I think it's something that, you know, as there's more and more, you know, anxiety within our industry, whether it be from political winds changing from here to there, We're just from the perspective of the fact that we're trying to figure out how to meet the needs and the demands, the growth to your example of being 10 times the size of where we are now over the coming years, we're going to have to do that in a way that, that, that, that is us working together.

And if that's something that resonates with, with someone, they should reach out and see how they can get involved. 

[00:50:51] Griffin Jones: TJ Farnsworth, I look forward to having you back on the program another five times. It's always a good time talking to you. Thanks for coming on the program. 

[00:50:59] TJ Farnsworth: Do I get a jacket like Saturday Night Live?

Like they get like a five timers jacket they used to do on Saturday Night Live? I feel like there should be something. 

[00:51:05] Griffin Jones: It's got to be double digits before you get a track jacket, but you're getting in shape. So we're gonna, we're gonna have to get the right size for you. And, and we might have some cool t shirts coming out for it.

So thanks for coming back on TJ. 

[00:51:18] Sponsor: This episode was brought to you by Organon. Organon is committed to championing care equity in fertility. By elevating education, expanding resources, and investing in innovative solutions, Organon stands with aspiring parents on their unique journeys. Learn more at fertilityjourney.com

Announcer: Today's advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, nor does the advertiser's sponsorship constitute an endorsement of the guest or their organization.The guest's appearance is not an endorsement of the advertiser. 

Thank you for listening to Inside Reproductive Health.

230 Guess Who's Back. Gina Bartasi's Plans as Return to CEO of Kindbody

Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.


Back as CEO.

Gina Bartasi, returning CEO of Kindbody, provides a look at the strategies behind Kindbody's recent success and their vision for the future. Gina talks about Kindbody’s announcement of profitability, new initiatives, and lessons learned by the company.

Tune in as Gina Bartasi explores:

  • The strategies behind Kindbody’s profitability last quarter (And what that means moving forward)

  • The introduction of a new celebrity partnership aimed at opening doors for fertility awareness

  • The tension between the volume of care required and maintaining high-quality service

  • Her response to last year’s  Bloomberg articles

  • The delicate balance between business operations and medical practice in the clinical setting

  • Kindbody’s technology investments (Why they’re banking on their own EMR)


[00:00:00] Gina Bartasi: We intentionally built an IVF clinic and a lab in very expensive retail space. That's a mistake to do for a couple of reasons. First of all, retail space is very, very expensive and an IVF lab, your patient is asleep the majority of the time that they're there. The IVF lab is not conducive to a retail office space.

If IVF clinic in a retail space, you're going to have disproportionately more issues. By the way, no four wall business is immune to leaks. Outages related to electricity and they're not immune to it. That's why you have generators. That's why you have other things. All four wall businesses, I don't care if you're Shake Shack or Kindbody or any other fertility clinic network, what you want to do is mitigate those leaks and outages and other things.

[00:00:45] Kevin Ali: Hi, I'm Kevin Ali, CEO of Organon and at Organon, we're committed to engaging with leaders across reproductive medicine. So I'm excited to introduce today's guest. Gina Bartasi, founder and [00:01:00] executive chairman of Kindbody, a New York City based fertility network with a mission to democratize access to healthcare.

[00:01:08] Sponsor: This episode was brought to you by Organon. Organon is committed to championing care equity in fertility. By elevating education, expanding resources, and investing in innovative solutions, Organon stands with aspiring parents on their unique journeys. Learn more at fertilityjourney.com

Announcer: Today's advertiser helped make the production and delivery of this episode possible.But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, nor does the advertiser sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the [00:02:00] advertiser.

[00:02:01] Griffin Jones: Thank you, Kevin. And actually, we had Kevin record this just before Kindbody's announcement, where Gina is no longer just the chair of Kindbody. She's back as CEO. Ask her why and what she's up to. This is coming after Kindbody reported being profitable last quarter.

This gets us talking about doctors and that hairy line between operations and the practice of medicine that you know I don't think is separable. So I asked Gina how it can be. I ask if Kindbody is going to close locations. Gina talks about the countries and cities they might go to next and the quality of care they're in versus the needs that docs and staff have.

I'd love to know what you think of this conversation. As always, send me an email and enjoy this conversation with Gina Bartasi. Ms. Bartasi, Gina, welcome back to the Inside Reproductive Health podcast yet again. I think this is time number three for you. 

[00:02:51] Gina Bartasi: I think that's right. 

[00:02:52] Griffin Jones: The other episodes were popular, by the way.

I'm pretty sure at least one is in the top five. They might both be in the top [00:03:00] ten of listens. So we'll see how we do with, with number three and, uh, and I look forward to talking to you about highs and lows of the past, more so about the future. Um, but even before we do that, this, this might be old news by the time people listen to this, cause this Recording will probably come out in a couple weeks.

But as of right now, you just this week announced two big things. Um, one has to do with the profitability of Kindbody. The other has to do with, uh, the new CEO who is someone we know. And so let's, let's talk about those things. And, uh, let's talk about you coming back as CEO. Why you? Why now? 

[00:03:49] Gina Bartasi: Now, you mentioned two big announcements, uh, this week.

I thought you were going to mention, um, today we announced a partnership with Sloane Stephens, uh, the tennis star, [00:04:00] uh, and the campaign is called Open the Doors. We want to open the doors and open the dialogue to fertility, to fertility preservation. And so Sloane Stephens, the other thing we believe at Kindbody that's been fundamental since our beginning.

is to ensure that we're creating, uh, diversity and equality for all patients of all ethnicities. So I actually thought that's where you were going to start, Griffin, is with a world renowned tennis pro. Uh, sure, if you want to talk about me, uh, returning to CEO of Kindbody, it's a privilege and an honor.

You know our team, our doctors, they're world class. Um, the company did report, uh, revenue visibility of 225 to 250 million. Uh, which is meaningful. This company is still young. It's only five years old. Uh, we, we opened our first clinic in Midtown Manhattan, actually in Flatiron, Manhattan, uh, less than five years ago.

So to be less than five years and tracking towards anywhere close to a quarter of a billion dollars is meaningful. The other point you [00:05:00] mentioned, which is important to our teammates is, uh, profitability. Uh, people know that are in the venture community, this J curves, you invest, invest, invest, we've invested heavily.

Tens of millions of dollars in our proprietary technology. We have our own kind, uh, electronic medical record, our own patient portal, um, and so we've invested millions of dollars there. We've also invested millions of dollars in new locations. Um, our peers that are listening in know it cost a couple of million dollars to open a new world class state of the art IVF clinic with an IVF lab, and in addition to a couple of million dollars to open a clinic, you have operating losses the first year.

That's no surprise. No one opens a new clinic that's profitable from day one, ever, never, it's never been done. So you carry operating losses and then most forecasts to break even about month 24, better operators are able to get to break even about month 18. Uh, we're able to break even a little earlier than [00:06:00] that, call it anywhere from month 12 to month 15 when we have employer sponsorships, when we have really attractive managed care contracts, uh, when we have a brand.

That's where we always like to start. The reason Kindbody has so much attention is because It's because unlike some of the other networks that are peers where they have very disparate brand names for these clinics, uh, Kindbody is one brand and that's intentional because since the beginning we've talked about the consumerism of healthcare.

So the other thing that creates a faster time to profitability is when we go into a new market and there's already pent up demand from self pay patients because they know this brand Kindbody. And we're grateful again today that, The big announcement to me is not about Kindbody or about me returning as CEO.

It's about how we create more equality to family building care. And that starts with Sloane Stephens. Uh, representing other young, she's 31 years old, uh, athletes, social influencers, and people [00:07:00] of color. 

[00:07:01] Griffin Jones: I think the big announcement is you coming back as CEO because of all of those things. Kindbody is so big and has so many different initiatives that being at the helm is, uh, a pretty hefty responsibility.

And I don't know a ton about CEOs that have come back. I think the only one that I can think of is Steve Jobs. And that's a sort of, you know, that's a sort of, you know, renowned story that people still think of. Uh, because if there was a time when Apple was n Not what it is. And then all of a sudden, iPod, iPad, iPhone.

And, uh, so what does that look like for you? What are you coming back in to see, to see this job done for? Because I have a feeling that Steve Jobs came back to make sure that those things are what came to fruition. Why you at this time? 

[00:07:59] Gina Bartasi: Yeah. [00:08:00] Um, humbly as it sounds, I probably know the business best. I'm probably most qualified to lead the company into the next five to 10 years.

I know the players. I know, uh, I respect, I actually like the player, player, the other players. We don't ever call them competitors. You will never hear us call any of the other large networks. Or even any of the other Fertility Benefit Administration companies, um, competitors, their peers. We talk about and coined this term coopetition.

We believe we're stronger together when we align and partner to create a bigger pie, a bigger, a bigger pie instead of arguing over the same small piece of pie. Um, I think the, you know, my returning is, is just easy. Uh, it's natural. Again, I know. I know the employer market. I know the consumer brand market.

Uh, the managed care is, is, is the beast that we all have to work with. Uh, as CEOs of large networks, [00:09:00] we certainly know the industry has gone more towards managed care. It's changed pretty dramatically. Um, I read and respect, I mean, I was going to say it was you, Griffin, it was actually a banking analyst that had David Keefe.

He was a total rock star at NYU, but he talked about patient demand and how it changed a decade ago. It was primarily self pay, and today, there's some sort of sponsor, whether that's an employer sponsor or a managed care sponsor, and what that means to the economics of the fertility center. A, the reimbursements are lower, and B, the collections Um, you know, I'm, I'm back as CEO, um, because there's a tremendous amount of opportunity in the future.

We're at the very, very early endings of what we think is, uh, continued growth in the market. There are changes and I'm, uh, it's easy for me to adapt and see the changes just given the tenure. I've spent the last 12 years in the industry and again, [00:10:00] I'm honored to work and, and, and And call so many of the other CEOs, uh, again, friends and, and peers of ours and mine.

[00:10:07] Griffin Jones: You were still during, active with the company during that time, but do you feel like that you had some time to reflect on things that you would do differently this go around? Because I've, I've never stepped down as owner of my own company, but I do think of, of, you know, mistakes that I made and, uh, things it's like, okay, I.

know what I would do differently this time around. And I think one of the things One of the hardest things that you can do in business is hire people, lead people, keep them happy, get them what they need to be happy. It's really hard. And There was a time where I know that I didn't do the best by my people.

What I was doing was having them do too much for my good people. I wasn't keeping track of what I was having them being responsible for. So [00:11:00] I kept piling stuff up on their plate without having a map for them for growth, without having enough recognition for them. What then that allowed for was when you have a couple of people that aren't a good fit, come into the organization, then it's really easy to, to sour that bunch because you have good people that aren't, aren't being taken care of the best.

And I was guilty of that. And I was, and I was doing it because, uh, you know, it is, it is effing hard to run. a business. You know, I can't imagine running a company the size of Kindbody. I run a organization, you know, seven figure organization, you know, with a couple dozen people, including the part timers and the independent contractors.

And it's still crazy to me. But I did learn what I needed to change about that. And I didn't have to bust all the way down to the foundation, but kind of had to bust down to the studs and think about what I had to do differently, and that was make sure that there's a seat for every person that is crystal clear with the [00:12:00] outcomes and then have an HR and administrative system that could be really supportive.

Um, and it's a, it's a hard lesson to learn, and I don't feel like I've mastered it yet. When I do, I'll write a New York Times business book that, uh, people can pick up in the airport. Um, But it is a lesson that I've really gotten better at. And it was one that was hard for me. And I have to admit that I didn't do the best job the first go round.

You having the opportunity to still be in the organization, but not be in that top C suite for What was it, two years or something like that? Plus years, yeah. What are you coming back with now saying, I either wish that I had done this differently or this is what I'm going to do differently this time around?

[00:12:44] Gina Bartasi: Yeah, thanks Griffin. Uh, a couple of things before we talk about my mistakes and, uh, if we talked about all of them, I know this is a long form content show, but we would be, uh, well into the evening hours. I'll share just a couple of lessons learned. I also think it's worth noting [00:13:00] I'm a couple of decades older than you, and so you want to do this lifelong learning, and you do, you hope that you are a servant based leader to your team, to your patients, and that you're constantly learning and adapting and working to get better.

I think the folks that don't work at Kindbody, Uh, don't work well are the ones that say, I don't have anything to learn and I'm not trying to get better. Those folks usually don't fit well into Kindbody. Kindbody there's an ethos that we're constantly learning. We're constantly treating each other with kindness and as a partner and as a team.

Um, you, I, I hope, I think you get better the more you do it and the bigger organizations you scale. Kindbody is significantly larger than, Progyny ever was and then is today. Kindbody has 850 full time employees. Uh, when I stepped away from progyny, I think we were 160, 165 employees. I know they're larger today, but I think they're around 250, 300 employees.

But your point is, it is, [00:14:00] it gets easier as you get older because you learn lessons and hopefully when you're progressing, you're like, okay, I'm not going to make that same mistake again. Um, but I have a, the Kindbody is for sure the largest company that I've run. And then what you have to do is be humble and you have to be honest and you have to ask for, you have to hire people smarter than you, people that are more experienced than you.

And you have to say, I need your help. I haven't done this before. I haven't, haven't done X, Y, Z and, and believe it or not, most people want to help each other. Most people do. I just don't. Fundamentally believe that every day when I wake up, most people want to help other people. Most people are humble and most people are trying to do their best and do better every day.

So that's on the people front. On the mistakes front, as I was executive chairman and Annbeth Eschbach, who I adore, she was like, man, it's so much easier sitting up there than down here, down here in the day to day. I was like, I know, I get it. It's lovely. Because, you know, I only have one direct report, it's Annbeth.

I mean, to your point, the hard part is running all the people [00:15:00] functions. And so, when you step back, you know, the mistakes now look like easy and dumb mistakes. They were hard because we ran them. But remember this consumerism of healthcare. We wanted to build these fertility clinics Around where our patients work and play.

So we intentionally built an IVF clinic and a lab in very expensive retail space. Okay, that's a mistake to do Griffin. For a couple of reasons. First of all, retail space is very, very expensive. In an IVF lab, your patient is asleep the majority of the time that they're there. So you need these retail locations to be where the patient's spending the majority of time, which is for monitoring, but not for an IVF lab.

The other thing is, the IVF lab is not conducive to a retail office space. Uh, we should all talk about Bloomberg, uh, and our friends at Bloomberg. They love to call a flood in LA. It's not a flood. It's a leak. If you talk to any of our extraordinary clinicians, we had a leak. You're going, if you try [00:16:00] to repurpose this as a valuable lesson, if you try to build an IVF clinic in a retail space, you're going to have disproportionately more issues.

By the way, no four wall business is immune to leaks, outages related to electricity, Thank you. And they're not immune to it. That's why you have generators. That's why you have other things. All four wall businesses, I don't care if you're Shake Shack or Kindbody or any other fertility clinic network, what you want to do is mitigate that, those things, those, uh, leaks and outages and other things.

So for sure, going forward, one of the things that was easy to do up here is to say, okay, what would we have done different? And for sure, The IVF lab should be in a medical office building that is already built out for an HVAC equipment, already built out and you can put a generator on the roof. There are, like, that just seems, everybody else listening to the show is going to say, yeah, that dummy.

Okay, yes, call me a dummy. Uh, but we really had this intent to, to make this so patient centered [00:17:00] and so consumer focused, but you won't. We are opening two more locations in the summer under that old model. Again, in Miami, it's this big, beautiful retail location with the IVF lab. Same thing in Charlotte.

Going forward, we're opening five new centers next year. You will not see. IVF labs in expensive retail office setting. Um, so that's one major lesson learned. 

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[00:18:11] Griffin Jones: It sounds like a good lesson, but people are able to call you a dummy for that if they do because they're right about that one thing. But when you're trying something new and something different, you're trying a whole new thing.

And it's like, okay, these are the things that are true about the status quo that add value. But We're still right about these other areas and what you're trying to do is create an entirely different type of brand for a much larger scale of patients than what we currently have and so it still is the case and In, in many cases that we want to have this type of brand, we want to have, we want to have this type of retail access at the clinic level, just not at the lab level and, uh, people can say, oh, haha, but [00:19:00] they're, it's, they're not trying for the whole thing.

Trying for the whole thing, you're inevitably going to have a couple of those things where people get to say, I told you so. Um, but. the, the idea is that you're going to have other things that you're going to be able to, to, to get to say, I told you so. Um, you mentioned Bloomberg and I would be a crappy interviewer if I didn't discuss it a little bit.

I'm more interested in talking about the future, but the Bloomberg thing was interesting to me because, and my publication covered Bloomberg's coverage, but there was one thing that we discussed in their coverage that they didn't mention. And there's something I believe, there's a few tenets of journalism that I believe in that I don't watch.

like the cable news or any of this like political informed news one way or the other because I just wanna, I wanna see the news and I believe in that local news standard. A couple of those principles are you don't use words like several or many. What does that mean? There were several people. Does [00:20:00] that mean 40 people?

Does that mean 4,000? You don't use adverbs chillingly, alarmingly. And then you On the other hand, you also try to give some context of, well, where else are these things happening and, uh, and, and some other things. And I'm not saying that there weren't mistakes made at Kindbody, and I'm not saying there weren't bad practices at, at places, but what I am, but a question that was unanswered to me was, well, where else is this happening?

So we might be reporting on the divorce rates of postal workers, and maybe postal workers have high divorce rates, but one thing I want to ask is why postal workers? Why not? grocery clerks and lawyers and dentists. And, uh, and so one thing that we reported on was that, uh, Bloomberg just didn't even mention if they had looked into this with other networks.

And so that coupled with the timing of the article was, it was like, why, the public doesn't [00:21:00] care if it happens right before ASRM, like, and that. is supposed to be Bloomberg's audience. Uh, and again, I'm not saying that there wasn't, like, there wasn't anything legitimate that they report on or anything that, you know, Kindbody might not be proud of that happened.

Some of those things could happen. It just seemed to me like that question wasn't answered and that timing was strangely motivated for an audience. Um, and do you think it's any other reason than your size? Like, you're just so big that this is the first time your mainstream media is going to You know, look at a company.

[00:21:35] Gina Bartasi: Yeah. I mean, you, you bring up all great points, right? The amount of salacious clickbait adverbs, and they also name drop. They always name dropped our largest customers and our celebrity investors. And so it's a shame because, you know, I grew up, I grew up. I grew up in radio and television. I grew up in the media.

I was, I come from, I was a publisher of magazines. We used to pay a dollar a word to writers. [00:22:00] Today, you know, reporters, you know, it's hard. They have, they have to issue clickbait and adverbs and all these catchy adjectives just to get it. You know, and, and, and lead with something negative and salacious just to get reader's attention because readers no longer trust, uh, legacy journalism.

They turn to their friends, okay, they're going to turn to user generated content for a referral of a fertility doctor, a referral of a restaurant, or where to buy a car. Today the media landscape has changed where today's readers value more user generated content. Over legacy content. And what that's done as a former publisher and media executive is put enormous pressure on the value of good journalism.

And that's what's driving. This type of salacious content, because you just didn't see it out of Bloomberg, um, you know, it's, it's a, it's a, it's a very, used to be a highly valuable, uh, news outlet, but [00:23:00] all of them, I'm not picking on Bloomberg, but they intentionally, I, I, I also noticed they never cited any other uh, Uh, fertility clinic, you know, we tried to draw an analysis from some Harvard research papers, uh, a paper Denny did at Boston IVF, an extraordinary program.

And you know, what happened when the, we knew Bloomberg was going to write it because they asked us to verify all this. And I went to, we hired external comms, just like any other company would hire external corp comms. And they said, Gina. You know, welcome to the big league. This happened to Uber, Airbnb, and because you have created this high profile, very valuable, very consumer centric brand, That's why you're a target, you know, if you were one of these disparate programs around the country, that there's not any national brand.

So, you know, just get used to it. It's interesting that, um, the [00:24:00] reporter was, was always negative in tone, too, like they never gave us the benefit of the doubt, even when we provided them. Um, data and facts, they ignored that. And so we're work, we're actually working, we're trying to, we're trying to help Bloomberg understand the industry, understand what's changing.

And so why, what I would say is what's under the bridge is water under the bridge. And our goal right now is to move forward, um, with Bloomberg and help them learn about the industry. And we're going to remain optimistic. Now. You parlay that or you, you, you lay that on the backdrop of, you know, Kindbody's been incredibly fortunate to have a ton of positive press, right?

And that is the intent we set out to do. We wanted to build a brand, a trusted brand so that you, when you went into a new community, when we went into Denver, when we opened in Denver, which is a very competitive market with some really remarkable physicians, Those clinics [00:25:00] there, that's what I tell employers all day long.

I tell employers everybody is equally good at their craft. I say that. Our peers are all extraordinary physicians, they're extraordinary. We go into Denver and because we had a Kindbody brand, we had 55 patients prepared to cycle before we opened the door. Same thing in Newport Beach, we've been waiting for our Newport Beach location to open, which just opened about three weeks ago, the brand opening was last week.

Um, but it's rewarding to us who are working so hard to treat this patient population to go into market and already have demand. And that's what the national brand does, right? We were on the Today Show this morning with Sloane Stephens. We get the responsibility we have as a national brand, you know, and as we talk about the future, we really think about Kindbody in terms of a global brand.

Our employers today are asking us to open locations in Canada. They've mapped it out for us, Canada, London, Dublin, Singapore. Um, so we really think [00:26:00] about how we protect, um, and groom, um, this, this world class brand. And that brand really starts with our physicians. For And it starts with enveloping the patient in kindness and making sure every single day we wake up, how can we serve that patient, um, better, more kind, telling a patient, you're going to have problems having a child and you're going to need expensive medical treatment.

It's a devastating discussion and it is very difficult for anyone to have, even if you've been having it for 25 years or you're 25 days in a recent fellow. And so we just want to make sure that the kindness extends from our front desk teammates to our nurses, to our clinicians, to our revenue cycle management folks, that we envelop this patient population in kindness.

And we've created this brand and it was intentional. So, you know, I think the takeaway is. CORPCOM's team said, you know, you're going to have this kind of scrutiny. Prioritize [00:27:00] patient care, stay on your mission, and, you know, it's, it's just part of, you know, it's just part of creating a national, soon to be global brand.

[00:27:08] Griffin Jones: I want to try to thread the needle between the good press and the bad press because you are going to be a target because of your size, no matter what, whether you're good, bad, or neutral, you're going to be a target for media. You're interesting. There's simply more to report on Walmart than there is on D.

C. Joey's General Store in Tallahassee. There's more to report on. You've got more irons in the fire. And I also was critical of that they just didn't give context of like, did we look in other companies? The question of why Kindbody wasn't answered. That's the question. Why postal workers? X or or A or B, whenever it's a, a, a, a type of, of trend feature.

And I also think having a, it, it, I don't think it was newsworthy enough to merit a a series. Those were my criticisms of it. It doesn't mean that none of the complaints that were levied were were valid. And I [00:28:00] wanna talk about, uh, physicians because this is something that I hear from physicians across the board and I'm on, I have differing opinions based on.

What physicians are telling me and I'm not talking about from kind body I'm talking about from other practice maybe kind body But also every kind of network and even independent practices and academic practices Which is they feel like we're being pushed to do IVF We've got to do this much volume and on one hand I can empathize with I could absolutely see blood sucking capitalists come in and trying to squeeze every penny out and push it to the, to the max.

On the other hand, uh, we have to be doing more cycles than we're doing now. Everybody talks about access to care, but we ain't gonna be doing access to care if docs are doing 150, 180 retrievals a year. We have to make an infrastructure where docs are being able to do a thousand plus retrievals a year.

That requires a ton of technology and support, and it, is really hard [00:29:00] to build that type of system because if docs think a thousand cycles a year, two thousand, whatever it is, they think based on the type of work that they're doing today, not a work where a lot of their work is either automated or some of it's eliminated and the rest is delegated to people.

Lower on the license hierarchy. What type of, you know, so given that this is a concern that docs may have had at Kindbody that they have everywhere, what is, what is your, and I know you've invested in your EMR, tell me about the technology and the support that you need to leverage in order to, to get the productivity from docs that's necessary to scale the care that patients absolutely need with also.

You know, I'm not driving people into the ground. 

[00:29:52] Gina Bartasi: Yeah, no, you've already brought up the point that we try, uh, with our doctors. First of all, it starts with teaching, treating [00:30:00] your doctor, uh, like a teammate and a partner. All of our doctors are equity owners. From the day they walk in the door, they own equity.

We have departed doctors that still own equity and kind body. Um, but we had one of our doctors say, wait a minute, at my last private practice, we were wildly profitable with 180 cases. Why do I have to do 240 cases to be profitable here? And we just, you, you have to take the time, you have to treat with kindness, and you have to educate.

You have to say, remember our mission. So, the first thing is to make care more affordable, and so if you lower the price, you have to increase volume, like you, you just articulated it perfectly, but if you say that to doctors without bringing them along and educating them, there is going to be this discord between your doctors and the institutional money, um, and so you have to, you have to slow down and you have to say, here doctors, and then you have to help educate them and empower them, you have to give them their [00:31:00] own P& L.

You have to say, here's your clinic P&L and let us help you. Like our doctors are starved to learn. When I said at the beginning of the show, you know, it starts with an eagerness of curiosity and wanting to learn and do better every day. I could tell you right now that every single one of our REIs wakes up every single day wanting to do more, wanting to get better at medicine, wanting to get better at business.

Every single one of them wants to be a business owner and they want to learn about, you know, Financial management and being good stewards of their clinic, but if you say you have to do 250 cases and you don't educate them, listen, if we kept the price high They don't have to, they don't have to do any more cases, it's as easy as that, they can do a, that's, that was her point, we, I used to do 180 cases, why can't I just do 180 cases here, I said great, let's just keep prices high, and the pool small, and we'll just sell services to rich, white, dual income families, and she was like, ah, No, we can't do that.

Our mission is to bring [00:32:00] down the cost of care and to create accessibility and, uh, equity amongst all. And I was like, right. And so once they, there's a light bulb and they are in locked step with us because you have to find REIs that are aligned with our mission. That for too long, fertility care has been for a very privileged few.

It's Pride Month. We have pride flags outside of all of our clinics. I hope our peers do my guts as they do. But we are very vocal that the cost of care must come down. And the way you do that is through technology, through APPs, extenders. You've got to have the REIs at the top of their license. You know, when we've talked to other REIs about joining Kindbody, when they say Me or I, me or I, that means they're not going to work well at Kindbody, because this is not a team.

There is no I in team, that old cliche. And the other thing that says they [00:33:00] mean they're not going to work well at Kindbody is when they insist on doing everything. Well, I have to do my own ultrasound scans. I have to call in this script for the patient. And I'm like, you know, guys, the cost of care is coming down.

David Keefe told us that in an analyst report, all physicians. There are physician owners and all CEOs of all other networks know that. Hopefully they've modeled that for their PE sponsors. The cost of care is coming down, it's being driven by managed care, and it's being driven by the employers. And so then the question is, going forward, how do you build a better mousetrap?

How do you bring the cost of care down? But still ensure profitability in the health of your clinics. And again, at our technology, there is no paper. Um, I had a patient reach out to me. Patients still reach out to me, which make my day. And a patient reached out to me, no kidding, yesterday. I don't know how he got, it's a same sex couple.

He texted me. He said, hey, I'm just trying to pay you. But I've been trying to call your call center and I've been on hold. First of all, we don't want patients to be on hold [00:34:00] and I regret that this gentleman was on hold. I said, if you'll send me an email, I'll get you to the right people. He sent me an email.

I said, dear, and his name. I said, have you tried paying your credit card on your patient portal for his surrogate? So within 60 seconds, he wrote back. He was like, all done. That was easy. Like, you know, and so you, you have to, because he's just a patient. He presumes in traditional healthcare, there is not a Easy, convenient, tech forward way to pay your bill online.

So his immediate inclination is to pick up the phone and call us to pay us. Thank you. But our goal is to not have a call center with 200 people trying to take your credit card written down over the phone. We know we want to do everything securely for the patient and the best way to do that is to come into our HIPAA compliant patient portal and you enter your own HIPAA compliant Uh, gender identity, your own partner information, your own insurance information, and your [00:35:00] own credit card information.

It's most secure to do it that way. But it's interesting, the patient population today does not think technology first. And he was like, thank you for building it so easy. Now we have to go back to our team and say, why didn't this guy know that? What can we do when you're in our patient portal to make it easy to say pay here?

So that, because, you know, what I heard from that is he had to wait to get us paid, and so we have to do better about that, but, you know, we're trying to change healthcare from paper and not a lot of workflow process. You know, a lot, historically, doctors got to do their own thing, and they got to do their own, and we want, we want consistency.

The 32 year old PCOS patient, who has the exact same data markers. And assume her partner is heterosexual with the exact same sperm markers, should be treated exactly the same, whether they're in Detroit or Denver or, uh, uh, Miami, Florida. And so there's, and that's [00:36:00] what having systematized technology does.

We want to, you know, this anecdotal decision making, I can remember when I was in treatment, the doctor was like, Let's try this. And I was like, I don't want to try anything. What does your machine algorithm say is the best predictive stimulating cycle for me as a patient? Um, so again, there's, there's a lot to unpack there, but we are unapologetic, uh, unapologetic that the cost of care must come down.

And the way to do that is to utilize more technology and to make it easier and seamless on the patient. 

[00:36:35] Griffin Jones: You're touching on something that I ask every CEO that comes on this program and I probably even talk to you about. It's something that I wrestle with, which is the, the operational needs for expanding access to care and the autonomy of, uh, having, you know, uh, having clinical autonomy.

And because I, I think those things overlap and I, as somebody, as a [00:37:00] business person who wants to see, uh, Access to care expanded like I don't own a clinic and I don't have any shares in any I feel like I could say I would make docs do stuff and that stuff might interfere with the way that they want to practice and recently at Midwest Reproductive Symposium.

There was a talk, so this is public. This isn't me having a private conversation. Uh, I don't want to, uh, say the doctor, so I'll make up a name like Dr. Richard Scott said that these corporately owned networks and business owned networks absolutely Make you practice medicine. And to me, it strikes at what I see as like inseparable things.

Like I would not, uh, if, if I were the owner of a clinic network, I would not let docs do their own ultrasounds. I, because it just, it isn't feasible. I would make them use a certain EMR. I would, uh, you know, there, there's probably a few of those [00:38:00] other types of. of things that they would be doing, you know, they wouldn't be doing IUIs, you know, um, but I'm not a clinician.

I am a D. Biology student, and I think that a lot of the folks running these networks are smarter than I am, but they're also not clinicians. Those tensions, to me, I haven't been able to reconcile. Richard Scott seems to say that they're not. Reconcilable. How do you reconcile them? 

[00:38:27] Gina Bartasi: It starts with the REI and being mission oriented.

When, when, first of all, I've, I've told you historically and it's still true today, none of our corporate teammates make clinical decisions. We just don't. We build technology. Let me, let me give you another example of technology we've built. Um, there's all this documentation and in other EMRs the billers have to go in and read the documentation.

In our technology, the documentation picks up the code that you're supposed to be billing the insurance company and everything is automated. But you know, [00:39:00] we want all of our doctors to use the technology. I will tell you today, about 75%, maybe 80 percent now utilize that documentation and that automated code billing.

And some of them, it's harder to get them to adopt the technology. They just, they're accustomed to doing their own documentation. What that means is, is you have to have more billers, more coders to go in there, read the physician's notes, and then bill on their behalf. You, again, this partnership, and it is a partnership between, um, REIs and institutional money, whether that's venture capital or private equity.

And there are differences, and I'm happy to talk about the differences, but there has to be a partnership, and then there has to be patience, right? Because when you come in, we want you to utilize our technology, but you have to educate, educate, educate. Again, it has to do with when you're taking down the cost of care so that more patients can afford treatment, your cycle volume has to go up.

Then the light bulb [00:40:00] goes up. If you walk them through the hows and the whys, you've built the technology, they're They're notating and charting at the middle of the night and you just want to say, our job with technology is to make your job easier, but you have to have a lot of patience to walk the doctors through why you've built the technology and you shouldn't be building any technology.

We have an application team, they're a product team and our product team sits in between our engineers and our technology team and the doctors. There's not any, just so we're clear, there's not any product and technology people who don't take their directives directly from the REIs. And then, I do think, uh, for sure, instead of 35 different REIs having input, they ha they collaborate.

We have a medical advisory board, so when there's a medical decision to be made, It's not 35 different REIs trying to make a different decision about something medical or about a technology build. It's a medical advisory board, and then we have a technology board that decides what new features, because you [00:41:00] do, you have to bring, and then sometimes the doctors want you to build things that the technology team may say, It's not the best interest, but then you work together back and forth and back and forth.

And Dr. Kristin Bendikson leads those. She's our head of clinical, chief clinical officer. So she leads these discussions in conjunction and in partnership with the technical team To ensure that she's got support and collaboration from her peers on the REI side, and then our technology team understands their job is to serve the REI.

They take their orders from Dr. Bendikson, not the other way around, and I think that's fundamentally important. Um, probably unique to Kindbody's culture, and it goes back to being venture backed instead of private equity backed, and there are pros and cons to both. 

[00:41:47] Griffin Jones: There are pros and cons to both, but I want to see a venture backed venture succeed because I think what we need is a new kind of model.

I think it's going to be really hard to do that with a private equity model, the type of [00:42:00] innovation and scale. In my view, so I would like to see a venture backed group succeed. Whether it's docs or whether it's other types of staff, you talked about servant leadership. What are specific things you do to lead as a servant?

[00:42:14] Gina Bartasi: You have to show up. As executive chairman, I wasn't, as president, I still went to all of our openings. Uh, but if you really want to be motivated, get in front of your clinicians. I went to our Newport Beach Clinic last week, um, that's an extraordinary team. We have extraordinary, I was in Columbus, Ohio for our opening, like, you know, you're, you're working so hard.

As a corporate executive, like every day, the clinician's job is hard, but our corporate team members, our CFO, our COO, everybody is working really, really hard because what we're doing has never been done before, has never been done before. So we're not like looking at anybody else's playbook going, let's do what they did.

You're like, literally every day you're innovating, and that's what makes it hard. Um. But when you really [00:43:00] want a shot in the arm, return to your patients and return to your clinicians. When I went to Newport Beach, because our extraordinary team there had worked in our mobile clinic for the last year while we were opening our lab, we already had kind babies there.

And you have these grateful patients and they're like, Oh my gosh, thank you for creating Kindbody. I felt so, you know, and so if you want to be, you know, A great leader, return to your why, return to your what motivates you, and these are patients. Listen, my twin boys, it's their, oh, their birthday's tomorrow on the 14th.

They turn 13, you know, and it's just, it's not that hard to go back to that heartache and that vulnerability, and you see the, and these patients are screaming ear to ear. What's different between the patients we serve today and, 13 years ago is, again, it was noticeably diverse in Newport Beach. Like, I have a vision of Newport Beach in the OC and I see white, rich, and heterosexual.

That was not who was at our clinic. Yes, there were heterosexual couples because they [00:44:00] make up the majority of the IDF population. But I think we intentionally serve a very disparate patient population and that is very intentional and that is rewarding. And if you want to be jazzed as a CEO, get in front of your patient and your clinician.

We have a nurse practitioner there, she's the bomb. I'm not going to name all of our superstars because they're too easily headhunted. But she jumped up in front of me and she was like, I love Kindbody. I was in Denver with you, I was in San Francisco with you, and I was in LA with you. And I was like, are you an owner of this business?

Cause you talk like an owner. She was talking about all the sacrifices she made and she was driving back and forth between LA and Long Beach, where she lives. So, we're going to grant equity, uh, disproportionately take care of our superstars like that. So, we have a, an embryologist there who left another private practice to join Kindbody.

Kindbody is the group. We want to ensure that Kindbody remains the group, the employer of choice, that when we come into a market and we run ads for an REI or an [00:45:00] embryologist, that people choose Kindbody as their first place of employment. And she was motivational, and hearing why they chose the, all of these people are highly targeted and, and highly compensated, and they have a choice of where they want to go to work every day, and to hear them talk about how and why they chose Kindbody.

And I got back on the plane, it was a long flight back because I missed my flight to Chicago. I was coming to MRSI, but I missed my flight. And then I took four flights to get back to the East Coast. But anyway, um, I was really jazzed as the leader. You're like, man, okay, every day you're like kicking yourself for the mistakes you make or, you know, but as long as the highs outweigh the lows, you're like, I can do this another day.

We're going to make a difference. So I don't know. I was like coming out of there. I was like, this is good. This is really good. 

[00:45:46] Griffin Jones: How about when staff interests and, uh, patients interests aren't aligned? As a leader, you want to align them as much as possible. I remember pressing a doctor about this on the podcast a few years ago and couldn't get him [00:46:00] to say one way or the other if staff matters more than patients, but I was talking to someone also at MRSI, uh, that, uh, had been on the industry side for a while, is now back running a clinic, and said No, I'm seeing a level of demand and a level of expectations from patients that aren't fair and aren't kind.

And I have fired a couple patients in the last few months, and I hadn't really heard somebody say that. Every time I had always heard people talk about firing patients, it was like, oh, it's this one off rare thing. Sounds like this individual has done it a couple times in the last, uh, done it multiple times in the last few months.

And I think that that might be necessary at times. There's times where Um, we, everybody wants everything, right? Like shareholders want the maximum return. Employees want the best benefits, the, the, the best kind of job customers, patients want everything now, and you can't always [00:47:00] align those all the time.

So how do you handle that when those are at odds? 

[00:47:05] Gina Bartasi: It's rare we see that a Kindbody, um, you know, we want to be able to treat all patients, we. Um, we don't, we don't turn away patients for diminished ovarian reserve. We don't turn away patients when they've had failed cycles. 

[00:47:21] Griffin Jones: It's rare you see patients that drive your staff nuts.

[00:47:24] Gina Bartasi: I think what happens at Kindbody is even when that patient drives the staff crazy, instead of losing your cool, what we would teach is can somebody else message and handhold this patient? Because it could be just a personality misfit. It could be that, it could be a number of triggers. And so instead of firing the patient.

And what we want to be able to do is to say, Hey, my colleague, Sarah can help you through this and do a handoff to another colleague. That is one of the things that we are seeing. This is a learn [00:48:00] lesson, um, the advantage of this kind body network and us all being on the same tech stack and us all having workflow process, you can do exactly what I just said.

So even if you don't have all the staff you need in new, if we go back to Newport beach to say, Hey, Talk to my, uh, financial navigation colleague here or minor, then, then you can easily transfer that patient to another teammate in another market who does have capacity. When you're trying to bring down the cost of care, it's about cost of labor and capacity.

In all of these networks and all of these clinics, they have spare capacity. They have spare capacity with nurses, with MAs, with sonographers, with billing people, with doctors. And so at Kindbody, we say, hey, if you're going to batch this week. We have a physician on mat leave, do you mind to go and cover?

And that's, we didn't build the model like that. The model was like, okay, every clinic is going to start with 15 employees, and we're going to have multiple backups. Like that was in [00:49:00] 2020, 2021. And then as you get closer to the public markets and you get, Closer to now driving on profitable growth, not just growth at all costs.

Now you get smarter about, and by the way, a lot of our teammates want to travel. Like when this young lady in Newport Beach was like, I started with you in Denver, she was smiling ear to ear. She was like, do you know the experience I've had? I mean, our head of the PAs and MPs of clinical, who's a PA herself, she's traveled all over the country and she enjoys it.

So think about, again, if we go back to this brand of Kindbody. And trying to bring down the cost of care and still have profitability to be able to build out new centers is this ability to turn an unhappy patient into a positive patient by saying, Hey, we're having, we're having some miscommunication.

I'm very sorry. Let me let you talk to my friend, Sarah. Being able to use this infrastructure of other teammates who have capacity, I think is pretty unique to Kindbody. 

[00:49:56] Griffin Jones: You mentioned the profitable growth and that was one of [00:50:00] the announcements that Kindbody has made that's a big deal for a company that's venture backed.

There's a lot of venture backed companies that grow to be very large and don't ever turn a profit. So what does profitable mean? Does it mean The first month of turning a profit, per annum, at some clinic levels, in some divisions of the company, what does that mean? 

[00:50:19] Gina Bartasi: Yeah, no, it's company wide and it's three consecutive months.

Um, we'll see how June looks, but March, April, May, um, so we always message and are prepared for kind of a summer slowdown. I think most clinics see some seasonality in the summer. Um, we will be, we are projecting to be profitable on an annualized basis in 2024, um, but again, we've been investing tens of millions of dollars.

And then that's what we had been talking to our team about. Uh, we had a meeting with all the doctors two years ago. We talked about this magical J curve and you invest, invest, invest, and you come out of it. And then there's this breakeven line, uh, when you break and then you go the J up and to the right.

So [00:51:00] it, you know, it's a point of pride for us. Um, just because everybody now knows, like it's fun. Our team knows about business and finance and they understand the J curve and they under, they're shareholders. So, and so again, there's a fine balance every day. If you return to taking care of the patient and taking care of each other and the team, um, again, the profits are going to come and, and, and we're there now.

Uh, we're going to open a couple of more centers. We'll see. More revenue, we'll see losses with those centers, but some of the other centers are generating, uh, sufficient, not just profit, but cash flow to support those operating losses, so we'll be profitable and cash flow positive by the end of the year.

[00:51:41] Griffin Jones: Might we see parting ways with markets that haven't been able to be profitable? 

[00:51:46] Gina Bartasi: That decision is, has not been made yet. I think what we're thinking about doing is how can we make those markets more profitable? Profitable. Uh, we've got two markets that still struggle with profit. [00:52:00] Um, and we talk about that, Griffin, just like any other CEO, I'm positive.

Other CEOs have a portfolio of clinics and they have your outliers, your middle of the road, and then they have some clinics that are struggling. In the venture world, it's a little different. We have a lot longer, uh, more patient capital to continue. Instead of saying, let's close that clinic, we think about how we can leverage internal resources.

To turn that kind of, the capital's a little bit more patient, now there's a lot more risk and there's a lot more reward for venture than there is private equity, uh, but we're not, we're not talking about, you know, closing or moving away from any markets right now. 

[00:52:36] Griffin Jones: Do you attribute that to anything other than the J curve, other than the amount of time that it takes for that investment to come to fruition?

This is the profitability that I'm referencing. Or was there other practices that you enacted in the last couple quarters that made that happen? 

[00:52:50] Gina Bartasi: Well, for sure, uh, to give you a sense, when we think about profitability, we have 35 clinics, but those are locations, those are satellites and clinics, [00:53:00] um, roughly 32, 32 percent of our total clinics were profitable, only 32%.

86 percent of our clinics were profitable from October to April. It's, it, you know, you just get really, really, um, disciplined about where you're prepared to spend. And you will see us, listen, um, this Sloane Stephens, I keep coming back to it because again, it's a big day for us. We have these ads. They're 30 second spot.

We're going to put them on our own earned media channels, on our social media channels. That doesn't cost us anything. You know, when you said what's changed in profitability, again, let me talk about the capital markets and how that's changed. Um, three years ago, you could raise a lot of money as a venture backed company at a very high valuation, at 10 to 13 times revenue, forward looking revenue.

Those multiples have come down significantly just in the past [00:54:00] two to three years, okay? So the capital markets and how you finance growth changes as well, which means your time to profitability must shorten and you just spend less. So if this were three years ago, you would see Sloane Stephens not only on our Um, our earned media channels and our social media channels and LinkedIn and other places, you would see them running on national networks and on other places, but you just, you just get more rigorous and more disciplined about where you're going to spend money and where you're not going to spend money.

[00:54:30] Griffin Jones: It's long form content, but it's not long enough. There's so many different topics that we could discuss. We could go down more of the technology that you're investing in. We could go down more in how terrifying that J curve is and what that's like to ride that. We could talk about, within the technology scope, more about your EMR, and you were talking about the patient portal benefits to it, but why build an EMR and what that does for you.

There's, there's There's so many [00:55:00] different angles that we could conclude on, but I'm going to let you decide what we conclude on. The floor is yours. 

[00:55:08] Gina Bartasi: Yeah. Thank you, Griffin. Uh, I appreciate, uh, to be with you today. Um, congratulations on all of your growth. I think we met, how long have you had IAR, Inside Reproductive Health, IRH?

Four years? Five years? 

[00:55:22] Griffin Jones: I started Fertility Bridge many years ago, but IRH, the podcast, started early 2019. 

[00:55:29] Gina Bartasi: Yeah, think about that. So, in less than five years, think about how far you've come as well. So, um, my parting thoughts are always to congratulate others who are innovators and pioneers in the industry.

It takes us all. I talked to a new hire candidate today. She said, what you do, Gina, you lead with courage. That was like, tastic, you know, it's just, it's nice to be, because what we're doing is so hard, you're going to be criticized, and the question is what you do with that [00:56:00] criticism, but what you've done, Griffin, to create a platform so that we can collaborate, learn from each other, and Uh, congratulations to you because you've built a pretty phenomenal brand and team in the last five years as well.

Um, certainly I'm grateful for the time with you this afternoon and, and I'm grateful for our extraordinary team at KindBody. So always good to catch up and congratulations again to your growth. It 

[00:56:21] Griffin Jones: is, Gina, and I'm sure you'll be back on a fourth time because KindBody is always doing something and, uh, it's a pleasure talking to you.

Thanks for coming back on the program. 

[00:56:30] Gina Bartasi: Thanks Griffin

[00:56:30] Sponsor: Thank you for listening to Inside Reproductive Health. This episode was brought to you by Organon. Organon is committed to championing care equity in fertility. By elevating education, expanding resources, and investing in innovative solutions, Organon stands with aspiring parents on their unique journeys.

Learn more at fertilityjourney.com.

Announcer: Thank you for listening to Inside Reproductive Health.

229 How the A.R.T. Innovation Revolution will Replace the Current IVF System with Cynthia Hudson

Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser. The views and thoughts expressed by the guest are their own and do not mean they are the views and thoughts of their employer.


Are you willing to fight for what’s necessary to lead the fertility innovation revolution, or will you be a replaceable part when the new system emerges?

Cynthia Hudson, veteran embryologist and scientific advisor, gives an earnest look at the current fertility system, the driving forces replacing it, and what that means for today's REIs.

Tune in to hear Ms. Hudson discuss:

  • The verticals creating a new disruptive system replacing the existing one (And the ones we’re missing)

  • New solutions revolutionizing the IVF space (Some you haven’t heard of)

  • REI’s income potential if they lead innovation (And what happens if they don’t)

  • What it actually means to be leading the innovation revolution (Particularly in the IVF lab)

Cynthia Hudson
LinkedIn


Transcript

[00:00:00] Cynthia Hudson: It costs a lot of money to provide these services, and I think if we take the opportunity to kind of re imagine how this infrastructure should and could look like, I think we can dramatically lower the cost of providing these services, and I think we can, Still, you know, listen, everybody wants to make money.

I think there's plenty of money to be made. I think the percentage of the market that is untapped is more than enough to go around, and I think there's a way to do it by lowering the cost of not just artificially lowering cost of providing the service, but actually lowering the cost of providing the services by using some technology and other innovative ways of approaching things.

[00:00:41] Griffin Jones: Something happened in one of the IVF labs of lab director, Dr. Chad Johnson, and he caught it. Listen to this story. Tell me about the story where you realized that two of your embryologists hadn't refilled the tank.

[00:00:54] Dr. Chad Johnson: Yeah, it's actually sort of just a simple anecdote, which has, I guess, bigger consequences.

In one of my labs, The staff got very busy, as they do. These, you know, having done IVF myself, I know what it's like to get busy in a lab. I go on our portal on a regular basis, almost daily really, and I look at, because I'm an off site director, I'm able to go on my PC or my phone and look at that lab's tanks and see how they're doing.

And I noticed that the tank hadn't been filled. It was still well within And, you know, well, it was not even close to being an issue. And I waited till the next day and I noticed that later the day, the next day, they filled the tank and it just changed by one day, the tank count, the fill calendar, the level went back up to normal.

There was no danger in that particular day. So I said to them the next day, I just texted them and said, Hey folks, notice that the tanks didn't get filled yesterday. Great. I'm so glad to see that they're filled today. If the tank had gone to a critical level, it would alarm. Everyone would get texts, phone calls and everything.

You don't want it to get to that level. A tank can have anywhere from 50 to 200 patients in it. I mean, the difference is monumental, which is why when these accidents happen, California, Ohio, and there's been many others, you then end up with multi million dollar lawsuits. And, and that's not even really the point.

The point is that you have lost hopes and dreams. Hundreds of patients. Our goal is to never let that happen.

[00:02:21] Griffin Jones: That's why Boreas Monitoring Solutions was started.

[00:02:25] Dr. Chad Johnson: When people hear the difference between this system and, and several others. They get it, just want to know, you know, that's one of the things where as we do this, we keep adding features to this, like quality control measures and things where people can sign in every day and when they sign in, it automatically clicks a quality control that shows that they physically looked at the tank through the portal.

[00:02:46] Griffin Jones: Visit BoreasMonitoring. com/demo to schedule that time with Dr. Johnson, co founder of Boreas Monitoring Solutions.

[00:02:54] Dr. Chad Johnson: It's a live event, so you can show all the screens that are available, everything from the tank levels to the list of folks who are on call, how do you change the call numbers, the fill chart, the quality control information that's available to you.

Dr. Chad Johnson, I have a PhD and an HCLD in Reproductive Physiology. I'm currently a lab director at Bloom Fertility in Atlanta, Georgia, as well as Virginia Center for Reproductive Medicine in Reston, Virginia.

[00:03:29] Griffin Jones: That's boreasmonitoring. com/demo.

[00:03:33] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser.

The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

[00:03:57] Griffin Jones: So I recorded this conversation with Cynthia back in November of 23. It's being released now in summer of 24. I thought about having it re recorded, but I would rather just have Cynthia back on because there's too much good content. Thought in this conversation. You should listen to it. We should have Cynthia back on.

Enjoy. My guest today gave me a new way of thinking about not just the innovator's dilemma for the incumbents, but a question I've been teasing a lot with different guests and different topics on the show is what's preventing the new emergent disruptive system from taking over and supplanting the existing one.

That guest is Cynthia Hudson. You might know her because she advises a number of different companies, both incumbents, early startups, and those somewhere in between. She owned a fertility clinic, she owned an IVF lab, she's an embryologist if I didn't say that already. And she makes me think that the reason why we might not have seen a disruptive system supplant the existing one already is because we still need a few more verticals for that system to layer on top of.

She talks about those verticals, these new solutions that she sees as revolutionizing the IVF space, some of which you might have not even heard of, and she talks about a couple verticals that might be missing. It could be the case that those verticals need to be in place before a new system can take over, but it could be the case that we're almost there.

A lot of these solutions are 2, 3, 4 years old. They're rising to some degree of maturity. Maybe we need more of them. Maybe they need to reach a greater degree of maturity. But it seems to me that once those pieces are in place, that's when the old system is seriously threatened. If that investor was right that the REIs Best earning days are behind them if they're not part of the technological revolution, not leading the innovation revolution.

And we can extrapolate that to embryologists and other clinicians and scientists. Then where are you in that revolution? Are you more than a couple years out from retirement? And if you are, are you only going to see your influence and earning potential decrease? Or are you leading this revolution? Are you fighting for these new solutions and improvements?

Because as Cynthia points out, you don't need all of these verticals in place to improve the existing system. There are already immediately obvious efficiencies that are being implemented by the avant garde, but maybe more slowly by others. Cynthia talks about what those solutions are. They reduce administrative burden.

They triage and prepare patients. They add speed and safety to the IVF lab. She names names. I can't fight for any of these solutions because I'm not a clinician, I'm not a scientist. You are. You're the one that can vet them. And if you feel strongly enough about any of them, you're the one that has to fight for them.

Your clinic, your network have to consider the cost benefit. Is their timeline for evaluating cost benefit shorter than yours? And if it is, are you willing to fight for what's necessary to be leading the innovation revolution? Or will you be a replacement part when the new system emerges? Cynthia talks about What it actually means to be leading the innovation revolution, particularly in the IVF lab, what are embryologists going to be doing when they're not technicians?

She talks about the biggest problems that they will be solving. She wishes she had thought of non invasive genetic testing to replace what we're currently doing to biopsy the embryo. because she identified that as one of those critical verticals that's still missing, but we can have her back on for another interview and do a whole topic on that if you like.

In the meantime, enjoy this conversation and let me know, have you tried out any of these solutions? Do you think they're for real or not? And are there others that you think are complete game changers? Send me an email. Enjoy. Ms. Hudson, Cynthia, welcome to the Inside Reproductive Health Podcast.

[00:07:32] Cynthia Hudson: Thanks so much, Griffin.

It's a pleasure to be here.

[00:07:34] Griffin Jones: You are a person that I have known in my periphery for a while. It feels like a couple years that you're someone that I've known as an acquaintance here and there, but I feel like I've gotten to know you more, I don't know, the last six months or the last year. You're someone that I've really enjoyed getting to know.

I perceive you as a popular person. A lot of people know you and seem to like you. And you're also one of those people that seems like, oh, they're really nice. Are they actually that nice? And then as I've gotten to know you more so far, I, I don't know. You could still do a 180, Cynthia. I don't know. You might, you might have a, a, a skeleton in your closet that you're, that you're, you're holding out for a rainy day.

But so far, from what I can tell, it's like, wow. She's, she's really that nice of a person. And and then I've come to realize that part of the reason why many people know you is that you advise a lot of different companies you're involved with. Some. who I would call incumbents some folks that are maybe not incumbents yet, but also probably past the stage of, of what we'd call early startups.

And then it seems like also some early startups. And so, I'm curious as to what it is that you're puzzling together that that's brought you to all these different companies. What are these different needs being filled? What's the ultimate purpose that, that you're puzzling together?

[00:08:54] Cynthia Hudson: Well, that's a loaded question.

And for the record, I, I have a pretty high monthly tab of paying people, you know, to say they're nice. So, you know, thank you to all of those people publicly.

[00:09:03] Griffin Jones: I can't wait to get my, my 5 Starbucks gift card this month.

[00:09:08] Cynthia Hudson: That's exactly right. Yeah, so, you know, great question. I think, you know, I mean, I think one of the things that I've always So, I think that's all I've sort of had in the back of my mind is, you know, how do we, how do we move the needle on expanding access to care?

I think it's I think it's, it's a real, you know, the nicest way to say it is shame that we don't have more people running through our top of the funnel and getting into treatment. You know, infertility has been defined as having the same, you know, catastrophic consequences on, on mental health and, you know, there's PTSD and it's just as traumatic as having a cancer diagnosis and all of these things that, you know, are really The sort of life altering and damaging and changing, and I think that, you know, we have so many cool new things that, you know, are either currently within our grasp or very near to within our grasp that we can kind of deploy and use to bring this type of care to more people.

[00:10:07] Griffin Jones: So, what are those different things, those different, those things that are within our grasp or almost within our grasp, and maybe before we get to what those different solutions might look like, describe those different problems, like when you think of the different companies that you advise on or the different challenges.

that you see to providing this demand. What are they specifically?

[00:10:33] Cynthia Hudson: I mean, I think that, you know, fertility is a fairly young field, relatively speaking and it's not a diagnostic science. So an embryology laboratory is, is a, is a, is not a diagnostic lab, it's more of a therapeutic lab. So, it's an extension of medical treatment and it is not something that you know, some people don't undergo an IVF cycle to get a diagnosis of infertility, right?

So, it's a treatment and because of that treatment modality and because of the lack of, you know, intense standardization, it's a very manual, labor intensive process that takes, you know, Basically takes a village, so you need a physician, you need a nurse, you need a someone to recover you in the operating room, you need a pharmacy to administer meds, you need an embryology laboratory to do an egg collection, an ICSI, you need to do you know, somebody has to do a semen analysis, there's, there's a, there's a whole range of things that come into this therapeutic treatment and Much of that is still fairly, I guess, manual, labor intensive, and so it's expensive.

It's expensive to do, and I think, you know, the opp some of the opportunities that we have in front of us are to, you know, kind of use technology to, you know, To take away some of that administrative burden that we have. So, you know, for instance, we have a, you know, we have electronic medical record systems now.

And some of those electronic medical record systems are more or less easy to enter and extract data from. Some of those systems talk to a pharmacy. Some of them talk to, you know, a testing laboratory. And, you know, how does that data transact and how much, how much duplicate entry do we have to do? I'm working with a company, TMRW Life Sciences, it's not a secret, and what they've done is they've automated some of the process of cryo storage so that we can do a proper specimen management with an immutable audit trail so that the embryologist, who is an embryologist, doesn't have to write down things and remember them and then write them down again and make decisions that We, that don't require the skills of an embryologist.

You know, we have a lot of people in our community, in our world, that don't necessarily know how to get into the front door. And so we have tools like this other company that I, that I advise. It's called Levy Health. And what they've done, they've built an algorithm and they've built a decision support tool to take women who are you know, experiencing some level of difficulty and get them into you know, into a diagnosis a little bit faster.

And whether that diagnosis leads to seeing an endocrinologist for a thyroid disease or whether that just leads to a diagnosis of PCOS and she goes to her OB GYN and, and You know, get some treatment there or whether that leads to an infertility diagnosis and they can go right into, you know, the, the fertility industry.

I think it's, you know, we're using, we're using tools and technology to, to get more people through that sort of funnel. In a more efficient way.

[00:13:40] Griffin Jones: One of the reasons why I wanted to bring you on was to talk about the the path for what it will look like for embryologists in the future when they're not doing some of these things.

But you've laid out a few different solutions and I've asked this question to a couple different people on the show and I've gotten a different range of perspectives, which is, are we able to implement these solutions? into the existing system that we have right now, the existing clinic and lab structure that exists, or does something else have to replace it?

And what analogy I think of is, Cynthia, if I wanted to do this 30 years ago, I would have needed a radio station with a a massive production studio with really

A really expensive engineering system and a X hundred foot tower that could could breach 50, 000 or 100, 000 megawatts on the frequency modulation band, like a ton of infrastructure. And now I have What's essentially a talk show for a fraction of that cost. And so there's no coming back for the radio companies.

They're too committed to that, that, that cost. And it's eventually sinking them and, and they're, they're just not, you know, in that space anymore. They're, They're going on to other areas of telecommunication, and I wonder, in our field, is it going to be something that the existing system can just bring on these solutions as you've described, or is something else going to replace it because there's too much of a sunk infrastructure cost that's unnecessary in the existing system?

[00:15:40] Cynthia Hudson: Yeah, that's a great analogy. I mean, I think, you know, I mean, I think a couple of things. I, I don't think the current infrastructure is going away anytime soon. I mean, think about it, radio stations, you know, in your scenario still exist, right? They still function, they still, you know, they still generate revenue.

They do, you know, so, you know, just in spite of themselves, and in spite of the inefficiency, in spite of the large overhead, and in spite of the cost, they still manage to, to maintain. And so I think that's going to be, I think we're going to see the same thing here. You know, I, I, I believe there's going to be kind of a second, you know, sort of infrastructure design that comes up in parallel at this point.

So the existing in infrastructure will, they will adapt and change slowly, but there's no way to take all of this, raise it down, and then just replace it with something else, right? So, so this is going to continue to iterate and, and, and change and, and this is going to come up sort of in parallel and then, you know, maybe this will eventually die out and maybe this will become sort of like a niche.

You know, for certain markets or for certain, you know, populations, but I, I, I don't believe that the current industry is, is capable or is is equipped to scale in its current form, you know, without some of Some big inherent changes. You're talking about, I mean, think about it. If you have, if you had a, if you, you run a clinic, right?

And so how do you make an appointment? You know, somebody picks up the phone, you've got a website, and you've got a phone number, and then you call, and somebody, you pay someone to sit there and answer the phone to schedule an appointment. You know, if you had technology that could do that for you, and some clinics have done this, right?

So there's, you know, again, you're inching towards change, but You know, it doesn't necessarily negate the need for someone to answer the phone, but that person that answering the phone is then answering sort of real tangible questions where that they don't have to sit and waste their time looking at a calendar when human is capable of doing that themselves.

I mean, I would like to do as much as is humanly possible from my phone without talking to a human. And for the people out there, if you want to leave me a voicemail, it's okay. But I'd prefer you just text me, right? I would prefer that you, you know, just, I'm more of a short, get to the point kind of a person, and if you really need to talk to me and I miss the call, I will call you back.

But I think, you know, is it going to go away? Maybe eventually, but I think it's going to be hard to, to change. You're, you're asking A very successful business to rip up their organizational chart and just throw departments out the door, right? It's just not going to happen. So it's, you know, the ability for these people to shift from this to this is, you know, it's going to go from here to here.

To here, to here, to here. And in the meantime, I think it's, it's almost easier in certain respects to just kind of start brand new. Like, okay, let's take the best of this. Let's take the best of this. Let's, let's use this technology from the get go so that it's baked into our infrastructure. It's baked into our org chart.

It's baked into our, into our you know, to our costs. And it's, it's, this is how we're going to figure out. I mean, it costs a lot of money to provide these services. And I think if we take the opportunity to kind of re imagine how this infrastructure should and could look like, I think we can dramatically lower the cost of providing these services.

And I think we can still have You know, listen, everybody wants to make money. I think there's plenty of money to be made. I think the percentage of the market that is untapped is more than enough to go around, and I think there's a way to do it by lowering the cost of not just artificially lowering cost of providing the service, but actually lowering the cost of providing the services by using some technology and other innovative ways of approaching things.

[00:19:40] Griffin Jones: I think that if you're under, say, age 60, or I guess it depends on how far away you are from retirement, but if you're more than three, five years away from retirement, I think that the only, maybe not the only, but the surest path to success is going to be part of this innovation. I heard someone say recently that that we have reached the apex of how much REIs are going to earn.

Now, this is this person's speculation, but this, I, I thought it was an interesting speculation and, and that they could be right, that the only way that REIs are going to continue to earn more is if they're part of the innovation. Wave, and we might extrapolate that to embryologists and, and other clinicians and scientists as well.

And that if they don't, that if they're part of the current existing system, like radio, they're going to earn less and less and less. And and I think they could be right about that. And I understand your point about Why it's so hard for the existing infrastructure to adapt, partly the reason I understand that is because it's called the innovator's dilemma.

There's a book that Clay Christensen wrote that Dr. Hariton hit me to that, that gives that really explains that. But then why has it been so hard for whatever the new emerging disruptor infrastructure to be to emerge? Like, We haven't seen it yet. And we've seen people try in different ways. We saw a company earlier this year go out of business that had bought clinics and that was their way of trying to get the data to implement the solutions while they introduced new technology on the lab side.

And it didn't happen. I don't know if it wasn't enough money. I don't know if it wasn't execution. But And I'm not picking on those people either. I hope that they return and kick ass somewhere else with the lessons they've learned. But there are others as well that it's like, oh, I thought that was an end to end solution, but they seem to be bleeding money.

And so why is that? Haven't we seen this disruptor, new infrastructure develop?

[00:21:59] Cynthia Hudson: I, I think we're getting close. I mean, I, I think we're on the cusp. I think that it's, it's hard to, it's hard to be an innovator, you know, sometimes. It's hard to do something that goes against, you know, the certain dogma, like this is how we've always done it.

You know, I think that it's, it's a, it's a symptom of, you know, I don't know, it's, it's not necessarily lack of will. It's, it's, it's, it's having the right people in the room and having the right sets of tools and having the right backers at your disposal. I think there's every reason to believe that, you know, there's, there's, there's, there's I don't know, not to say the point solutions, but they're, this, this company solved this problem, and this company solved this problem, and this company solved this problem and it just, it's going to take, you know, a matter of stringing these things together and putting them into an infrastructure that, that make people really want to, you know, I want to go there.

I was talking Rita Bacena, she's a, a scientist and she's, I mean, everybody knows Rita, but we were having a discussion the other day about what barriers, you know, to, to adoption and why people didn't have, why weren't people jumping on, you know, some of these new technologies and new infrastructure.

And, you know, I said, I said, truthfully, I think, I think the innovators and the technology builders and Designers in the space have not done the best job of selling the value proposition or demonstrating the value proposition. And so it's a, it's a, it's a, it's a marriage of blending you know, solid data, real world evidence with cost benefit analysis with communications.

And it's, it's not just one sort of skill set. It's a, it's a skill set that, you know, this person has and this person has and this person has. And I think, you know, what seems patently obvious to you or me, and this is fantastic, why doesn't everybody use it? You know, that, that's just not how businesses work and we've seen businesses fail, you know, because of that.

So, it's. So, you know, we need to do a better job of making sure that our message is being heard and understood and that there is actually real value. And if there isn't, you know, what then is the value? You know, is it that there's no clinical benefit, but there's a workflow benefit? There's value there, right?

So, you know, an example there's a company called DX Now.

So, for either IUI or for IVF or ICSI procedures, and the, the company is DXNOW, and they say, you know, if it, I've always said if it never showed a clinical benefit, which I think it might, but I think if it never showed a clinical benefit, I'm still getting from A to B. Faster, I'm getting there with fewer steps, I have fewer opportunities to make a mistake, because I am a human, and I'm well meaning, but I'm fallible, and I can make a mistake from transferring this specimen from here to there.

To hear, to hear, to hear. I could mislabel something. I could make, you know, we don't want to have, you know, it's, it's a, it's a massive problem to maintain chain of custody. And I think the, the reduced workflow and the reduced number of steps Regardless of a clinical benefit, you know, let's put, let's put them in two buckets, right?

Like, what, what is the value that you're trying to convey to, to the clinicians? And it's, it's a, it's just a matter of, yeah, it's, it's, it's telling, it's telling the story in such a way that communicates what you think and what you believe. And, and you ought to have the data to back it up because if you don't have the data to back it up, whether, again, on an efficiency side or a clinical value side, then you probably should go back to the drawing board.

[00:26:00] Griffin Jones: So you've got these different solutions that are bringing the value on the clinical side or some that, like you said, if they never show a clinical benefit, there's still that value in spades on the efficiency side. Is it that each of these verticals need to develop themselves? Do you think, like, is it, is it, has it been a lack of that there, we're just getting there?

Like when you say You know, we're, we're getting there. Like, is it, is it that now these companies are just about there and there's just about enough of them that are proven enough in these different verticals as opposed to what we might have expected to see is you have somebody that is creating the end to end solution and then they're creating all of the, the verticals.

Well that's obviously, that's going to be really challenging to do. It's going to be really. Cost prohibitive in many ways. But then the existing infrastructure can't adapt these places fast enough, but now are we at a point where there are enough of these solutions, like the one you just described, in different verticals that the layer can come on top of it, and now we have our alternative disruptor infrastructure?

[00:27:23] Cynthia Hudson: Yeah, like I said, I think we're still missing some of those pieces, right? I mean, you know, there's a company, you know, Conceivable wants to automate the entire workflow of the laboratory, right? We don't have that yet, that's a, that's, it's, it's great, it would be amazing, but we don't have that yet, so what do we do now?

Like, what do we do to address all of the humans? that are standing there without the family that they so desperately want. So, how do we get, you know, how do we bridge that gap? Well, you know, I mean, from, you know, from a pure workflow standpoint, there's time lapse incubation, right? So, now this is an incubator where I can put my dish into and I don't have to take that dish out for the next five or so days.

Okay, because it's got a camera on it and I can look at the embryos and I can see if the eggs are fertilized and I can see if they're developing or not. If I don't have a time lapse incubator, now, me as an embryologist, I have to go get my paperwork. I have to sit down at a bench. I have to walk over to the incubator.

I have to grab the right dish. I have to walk all the way back down. to that, I sit down, I put it under the microscope, I make my observations, I write those down because most of us are still not directly entering our observations into an electronic medical record system. It's going on paper and then being transcribed later.

The inefficiency of that and the opportunity for error and transcription errors is, is So, you know, again, that's, that's a whole different sort of bucket to, to challenge, you know, challenge to, to, to, to solve, right? It's a huge bucket of inefficiency. But then when I'm done with my observations, I have to pick up that dish, I have to get up and I have to walk back across the lab and put that into an incubator.

Now, how much time did that take? You know, for me, how much work, how many steps did I have to take? How many opportunities did I have as a human to kind of mess that up versus walk over to that incubator? Press a button, look at it, and see whether or not it's fertilized, and then I can write it down, right?

I can, I can do that. Just, if you just count the number of steps involved, you know, again, there's, if, you know, there's a clinical benefit to, to keeping embryos in an incubator, you know, straight for five days, that's great, but the workflow savings, You know, on the upfront, is, is, is dramatic, and I think it's very real.

Now, is it something that most clinics have adopted? Not so much in this country. It is a cost. It is a, it is an investment but it's a longer term payoff investment. You know, if it's, it's a labor cost savings. For the longer term, so if I as an embryologist, it takes me five minutes to do a fertilization check and I have 20 fertilization checks a day and it takes me 20 seconds to do it in a time lapse incubator, I can count those numbers of minutes and calculate over the year how much of my time of my salary that is going towards doing fertilization checks when I could be doing it in that you know, I could be looking at a time lapse incubator.

I mean, it's just an example, but it's, it's something that. I think we have very kind of tunnel vision sometimes in the clinics and say, well, the humans can do it and that's fine, but they're not actually thinking about the cost and the waste and the opportunity for error that we're introducing by having it be so simple.

100 back and forth.

[00:30:48] Griffin Jones: So there are still pieces missing before the emergent disruptor system can be established. But with the incumbent status quo system, there are existing solutions like what you're just talking about with time lapse incubator, and people aren't there yet. Adopting them. You seem to be very convinced.

You seem to see that there is a clear return on investment. Why aren't more places implementing them? I know we are starting to see more than perhaps we were last year and more than we were two years ago. And so maybe, maybe it's just a case of speed, but yeah. Why isn't that speed faster?

[00:31:32] Cynthia Hudson: I'm not running the clinic.

You know, so, but that's a whole separate story. You know, you know, again, it's, it's a, it's a, it's a change and change is hard, really. I mean, I don't think it's, you know, if, if, So, I don't think anyone could legitimately sit there and argue and say that it isn't a better way to do it, right? So, I think that story is not, that's not the story that needs to be told and sold and convinced, you know, from an infrastructure.

It needs to be a concerted effort on the part of the, the clinic to, to make that investment. You know, we have probably around 50 percent of our, I haven't done the numbers recently, but I would say close to 50 percent of the clinics in this country that are backed by some private equity firm, and those firms are not, I would say the priority is not necessarily massive private infrastructure equipment upgrades, technology upgrades, big, you know, kind of investments in, in efficiencies.

It's, they're certainly looking for efficiencies, but it's not, that's not the kind of efficiency, at least that I've seen so far, that, that they're looking for. You know, there's there's a pretty healthy margin in, I'm running a fertility clinic and that's clearly, it's attractive for a private equity investor, but they're not looking 10 and 20 years out.

You know, they're not looking, you know, longer term. They're, you know, the focus of the PE firm is not necessarily to take the 10, 000 covered lives and, and now You know, increase it to 30, 000 covered lives. You know, we don't see that. We don't see a massive growth in the industry. We see, we don't see them building new clinics.

We don't see a whole lot of new sort of development where, you know, they're buying each other up and not necessarily changing the, the scope and the, you know, the, the numbers of patients, you know, that can go under. And I think until, you know, that's probably, it's just an incremental change, I think at this point.

[00:33:40] Griffin Jones: their timelines on what they need to return to their investors, to their limited partners, because those timelines are shorter, that shrinks the delta between cost and benefit. And so that's why we haven't seen that, perhaps why we haven't seen many of these solutions be implemented faster on those who are in the early stages.

incumbent status quo system. I want to go back to where you said there are still pieces missing. Use the example of the automated IVF lab. There are still pieces missing for this new emergent system to come in and have all of the pieces ready to just have a new system that isn't invested in, in all of the previous no longer relevant infrastructure.

What are those pieces that are still missing? I

[00:34:32] Cynthia Hudson: mean, I think we haven't solved for, we have in a couple of ways, right? You know, one of the things, so to back up a second, the best You know, one of the best tools we have, you know, running an IVF clinic and shortening time to pregnancy is the fact that, you know, a woman normally ovulates one egg per month, right?

And so, the definition for infertility, you know, if you're under 35 is 12 months of trying, assuming you're ovulating normally, assuming you're having regular unprotected intercourse, assuming you're a male partner, assuming you have a male partner, assuming your male partner, you know, has normal semen analysis.

12 times those, those eggs, you know, didn't fertilize or implant or, you know, there's no baby. You know, the beauty of IVF is that we can essentially condense time. We can take those 12 eggs, we can get them all into one shot, and then we can try to see whether or not, you know, there's a baby in there. Okay, and maybe there is and maybe there isn't, but what we can do with IVF and with some of the tools that we've developed is figure out if there is and how do we get to that one faster.

Right? So, you know, we used to culture embryos into day two and day three. Now we can culture embryos to day five. So there are fewer embryos that are capable of developing to that fifth day. We've developed some tools to further screen these embryos. We want to know. You know, what is, which one of those that have, if we have four embryos at the end, it would be irresponsible of us to transfer all four of those embryos back to the woman's uterus.

Now, which one are we going to pick? So, we're going to look at it, we're going to We're going to grade it, we're going to assess how pretty it is, we're maybe going to biopsy it, we're going to take some cells off of that embryo, we're going to freeze that embryo, we're going to take those cells, put them in a tiny little tube, send it off to a lab, and then see if we can figure out if they have the correct number of chromosomes, and how competent are those chromosomes, or not.

Thank you. So, you know, some sorts of assessment. We have now AI tools that can watch the development, you know, of that embryo and say, you should pick this embryo versus this embryo. All of that physical work is being done by someone like myself. Someone has to take that embryo. Somebody has to move it, put it out.

Somebody has to take a biopsy. Somebody has to send it out. Somebody has to label it. Somebody has to freeze it. Like, until we figure out how to get to the right embryo faster. You know, we're, we're still stuck in this. We're doing a bunch of futile transfers that we don't know, you know, that we don't know why, right?

So, we can go through all of this. We can go through all of this work, and we can say, this is the best embryo, and it's got the correct number of chromosomes, and it's beautiful, and you know, the woman's, you know. Uterine lining is perfect and we placed it into the right spot and two weeks later she's not going to be pregnant, you know, we don't have all of those answers so, you know, what we're missing is a whole scientific avenue of development where we can say You know, if the eggs are no good, is there something we can do to make them better, right?

If the sperm is no good, is there something we can do to make them better? Is there a baby in this cohort of embryos? How do we really get to that one or two or three and identify them? How do we get to the point where we understand that we're putting it into the, the most ideal uterine environment? You know, I mean, I think there's so many unknowns that we have here and all of this is, you know, we just, we just don't have all of the tools that we need to make that human get to that family.

Faster, we're still stuck in this, you know, what percentage of infertility, you know, off the top of your head, you know, there are a whole bunch of patients that present at the office, how many of them are going to be called unexplained infertility? Right? You know, there's still so much we don't understand about this process from the biological side, you know, we're stuck in a Well, we'll just keep trying to put them together and figure out which ones, you know, are more or less likely to implant.

We're not really doing anything to improve necessarily those chances. We're, we're getting the correct timing of the transfer. We're trying to pick the best one. We're, you know, we're doing all these things, but we're not necessarily making them better. We're just trying to kind of screen out the things that would just make this the most ideal scenario.

[00:39:07] Griffin Jones: That wasn't what I was expecting you to say with regard to the missing pieces. I was expecting you to say, you know, something along, you know, one of the mechanical solutions for being able to, to, to have a fully automated process. But you're, if, if I'm understanding correctly, one of the barriers to impediments to creating a fully automated system is that it still wouldn't lead to the outcome of of being able to I don't know, of guarantee a live birth, but, or, but, you know, highly accurate.

Or highly accurately predict live birth in a way that you could put a financial model on top of that to where people are paying for successful outcomes. Am I, am I getting that right or am I missing something from what you were saying?

[00:39:57] Cynthia Hudson: No, no, no, you're, you're getting that right. I mean, I think, you know, I mean, sure, you know, would I like to have a system that has, you know, I, you know, me, I, you know, I'm not lazy.

I want to work, you know, smarter and not harder. So, you know, if I could get away with, you know, an annotation of my, my notes, and I could, I could not write anything down and not ever enter anything twice. If I could, if I could build an infrastructure in the laboratory to, you know, You know, to just have a single source of truth and all of my systems talk to each other and, and everything worked, I think, I think we could run a whole bunch more patients through, you know, through this, this ecosystem and, and get them out the door faster.

So, you know, what we're, you know, we're missing pieces of, we're missing pieces of the biology, you know, that, that we don't, so, you know, again, we can do all the treatment cycles that we want. We can use donor egg and we can use donor sperm and we can, you know, we can, you know, we can bring a gestational carrier into the mix and have them carry the embryo versus the, you know, the intended parent.

We can, we can mix and match a whole bunch of these things, but we're not necessarily Really able to treat the underlying or fix the underlying condition. And that, you know, is, is a big sort of hole in the puzzle. Now, from just the existing technology, what we can do and how to get more people in the door and, you know, running them through faster.

I think, I think we have tools, you know, on the table. It's just, you know, again, a matter of stringing them together and deploying them.

[00:41:33] Griffin Jones: So, I'm not a clinician or a scientist, so I might not be able to follow you, and if my eyes start to cross paths, then I will I'll pull us back to something simpler that I can understand, like astrophysics, and we'll But I do want to understand a little bit more of what So, as specific as you can be, what you think is necessary to be developed, so is it diagnostic testing, and if so, what kind?

Is it something that's missing on the medication side, and if so, what's missing? As specific as you can be, what are these missing pieces?

[00:42:18] Cynthia Hudson: Well, I mean, I think we don't, we could do better on the diagnostic side, you know, we, we, if a patient doesn't get pregnant after, you know, several euploid embryo transfers, we don't necessarily have a lot to offer them, you know, we, we, we can't with 100 percent certainty say why, and the only thing that we can do is offer, you know, to replace one of those parts.

You know, you, you know, I mean, an embryology laboratory is, is, in effect, a manufacturing, you know, we don't call it that in this country, but you're taking eggs and you're taking sperm and you're making an embryo, right? And then you have to put that embryo somewhere. So, you can change some of the pieces of the puzzle to see if that makes a difference.

So, we can use, we can swap out the egg, we can swap out the sperm, we can swap out the uterus, you know, we can kind of mix and match with these things, you know. Could we ever really go back to Willow as human and say, well, this is exactly why and, and I, and, and I can fix it. We don't have the, and I can fix it necessarily.

I can treat you differently, you know, to compensate for that, but I'm not actually treating you know, the underlying condition. I think, you know, we have, we could, we've come a long way in you know, the stimulation and, and drugs and, and, you know, managing these ovarian hyperstimulation cycles. You know, now we send very few, if any, people to the hospital for ovarian hyperstimulation.

We figured out how to swap out the agonist, you know, for an antagonist suppression for the pituitary and thereby reducing, You know, eliminating that, that, that great risk of, you know, using these drugs, but why, you know, we haven't yet gotten to the point where, you know, do we need to get the woman's, you know, hormone levels up that high?

Do we need to, you know, Kind of just, just sort of making up and substituting, well, we think this would work, and then this would work. You know, we're, we're not, we're not really at a point where we can say, this is exactly what the issue is, and this is what I'm going to do to fix it, and then you actually don't need IVF in the first place.

You know, but we're not, we're not there. We're tweaking the existing infrastructure you know, but we can't say exactly why it doesn't work. What we can do is just throw things at it to fix it, and every other thing downstream is just trying to optimize that cycle. So, you know, we're trying to pick the best sperm, we're trying to pick the best egg, we're trying to pick the best embryo, we're, you know, we're, we're trying to time the exact, you know, in the uterus, but we're not necessarily.

Solving, you know, maybe some of that inherent problem in the first place. Does that make sense? Am I answering your question?

[00:44:57] Griffin Jones: Yeah, it's, it's a light bulb for me a bit because I've taken you further down this topic than I was originally intending because I've asked it to many different guests and I always feel like, you know, Yeah, but I kind of get it, but I'm kind of missing something.

And I'm seeing more of that there are necessary verticals that need to be established before the overlaying new emergent disruptive system can replace the incumbent one, and we're still missing a couple of what those verticals are. It seems like a lot more of them have matured. more quickly these past couple years, and we're almost there, but there might still be a couple missing pieces.

I'm having a better understanding of what those missing pieces are. And now I want to make sure that we don't end this conversation without me asking you what I originally really wanted to, to, to get out of you, which is what the heck is going to happen with the embryologists? So if we have like you said, you, you have this technology that can get you to A to B faster that can can take fewer stabs, that doesn't need to be doing all of the data entry.

And so, nothing is safe to assume, but it really seems to me that in a decade's time, give or take, that the embryologist isn't really going to be a technician. So when the embryologist is not a technician, what is the embryologist going to do?

[00:46:26] Cynthia Hudson: I think it becomes, you know, more of an more of a a research and an analytical scientist.

I think it becomes the, you know, sort of the puppet master. So there's, you know, there's a machine that, and there's a software system that decides You know, where tissues should go into cryostorage and knows where they are, and there's an automation that takes them in and out of storage, right? You know, there's a, there's a, there's an algorithm that says, you know what, you should transfer the embryo 147 and a half hours, you know, into this human because We, that's the best time, you know, for implantation that matches the embryo and the uterus, you know, the, the embryologist is still going to have to perform that task and do that, but you're now developing the tools to better understand the biology behind the implant.

You know, the mechanism is, you know, we do a lot of, we do a lot of ICSI in this country, Intracytoplasmic Sperm Injection. So, we, we take eggs and we, we clean off all of the cells around them and then we prepare a sperm sample and we take a single sperm and inject it into each egg. That is the skill, you know, of an embryologist.

We, There are teams working on automating that process but you still need someone to do initial, you know, you have to do the egg collection, you have to evaluate them, you have to, you know, kind of put these tools together, and someone has to decide that they need a team, you know, or not in the first place.

You know, I don't, I see the embryologist doing A lot less I guess, for lack of better, walking back and forth. I think, you know, we're going to be able to, you know, stop this, you know, massive, everybody's carrying dish around, and there's 10 people in the room, and everybody's got something, and the jockeying for, for bench space.

I think we're, I think we're going to get to be more of a scientist than, and, and a little bit less on the handling side. Thank you. Tell me more about what that scientific responsibilities will look like. Will people be leading research projects? Will they be do, do, Do you envision embryologists being the ones to, to, to make that call on, on using ICSI as opposed to the clinician?

[00:48:53] Griffin Jones: Do you see there being a need for the number of embryologists that we have now? Like, is there enough of, of that scientific research that if, if in fact, all of this technician work is is replaced, mechanized in the next 10 years or so. Is there enough research to, to work on and what will those, what will that scientific and responsibility workload look like?

[00:49:22] Cynthia Hudson: I think it's going to change, right? I mean, I think, you know, I don't think any embryologist should be scared that they're going to not have a job. I mean, frankly, the industry needs to scale at a pace that, you know, is going to far outstrip the ability for automation to replace it at this point. So, you know, if we're doing what we, you know, what we should do, there should be 10 times more clinics and they should be so there's, you know, I don't think embryologists are going anywhere anytime soon.

I think we could do a lot more research on optimizing the cycles and how these gametes are being handled. You know, what we know is that we take out eggs, we prepare sperm, we put them together, we evaluate embryos, and then we have some disposition. They're, you know, they're transferred into uterus, they're frozen, they're biopsied, they're You know, they're discarded.

But we don't really understand necessarily, I don't believe we've spent enough time optimizing kind of that cycle. So, it's difficult to do research on human embryos, but I think we have a huge opportunity to critically examine the entirety of the ecosystem, right. So, what we're missing here is the big data piece where we can say, okay, there's this human with this condition, with this embryo, with this culture media, with this dish, and really to optimize, we shouldn't, you know, be waiting 20 minutes to do this.

We should be waiting 35 minutes to do this. You know, we should be looking at embryos, you know, at, at this point. I had this conversation the other night, like, who decided that this cadence of picture taking on a time lapse incubator was optimal? Do we need to have a, a, an image taken every five or ten minutes?

Could we get away with an image taken, you know, every ten minutes? I mean, twenty minutes or every hour? You know, would we get the same sort of result out of that? Would we, you know, would we be able to cut down the cost of creating the equipment to, you know, You know, to further, you know, get, you know, kind of get this moving, I think, you know, was the temperature of the hood, you know, was the, the air quality in, in the laboratory, was the, you know, the human that was doing it, you know, what the, was the barometric pressure, you know, affecting any of this?

We don't have Really good visibility into, you know, should we wait 20 minutes or should we wait 45 minutes, you know? Does the temperature variation right now, if I take this dish and walk it across the room, you know, does that slight variation in temperature have an effect? And are we, like, what, I think we have a great opportunity to optimize the current system that we in, that we're in, but we don't, we have, we could do a better job of analyzing, you know, our current workflow.

In the meantime, and I think that would be an amazing area of improvement on the efficiency side because right now we're basically, as I was saying, left with this is the group of eggs, this is the group of sperm, and that's the uterus I have to work with, and I'm either going to get something or I'm not.

You know, and I can try to pick the best one, and I can try to pick the best ones of these. How do I really know that I've picked the best culture media? How do I really know that I've picked the best environment? How do I know that I've optimized the timing? How do I know that I've, you know, done, you know, all I can from a, from an environmental side to ensure that We're, we're making the most of, of, of what we have at this point, so I think embryologists are not going anywhere.

It

[00:53:08] Griffin Jones: clearly gets across to me that there is no shortage of things to work on and that young embryologists today know that this is the right career for them if they're excited about being the person to solve one or more of those problems, and There's so many problems to solve. So, I noticed this a couple of years ago, Cyndia, where I was having embryologists apply to work at my company.

And I was like, you know that there are people that really want your skill set and that want to pay you a lot more than working at, for a media company, right? And one of the things that they kept coming back to is that they, they did not like being in a lab all day.

And so, I think for those that really don't enjoy that maybe don't be looking at jobs at media companies. Be looking at, uh Uh, the work that solves these bigger problems so that you're not the one in the box and that you are, you're, you're solving for these wider scale problems. So, in addition to, to covering that, it seems like the conversation that I, I've kept having about what's missing from this emergent system.

I don't know, sometimes you just need to ask a question similar ways a thousand times and on a thousand one, you get it and I feel like you, you've made a light bulb go off from what might be the last couple steps for this emerging system and how close we might be to it actually disrupting the status quo.

So Let's conclude with maybe one or two of the the, the solutions that you're really excited about that you said that we that, that are either finally here or that are almost on the cusp of what are, what's like one or two things that either you've just implemented or that is just about here that you're really excited about.

[00:55:15] Cynthia Hudson: Well, you know, one of the things that I, you know, again, this is a, this, at the base of, you know, the way I think about things, it's an access to care issue, and one of the things I'm really excited about is is reducing the number of times that the human has to go to the clinic. Right? So, you know, if, I mean, David Sable says this better than anyone, you know, there's time to baby, there's cost to baby, and there's life disruption to baby.

So, if you want to tackle life disruption to baby, you know, we, you know, you do a telehealth visit, right? I think the pandemic kind of shifted a lot of us, you know, into that, you know, Because we were doing remote visits anyway. But how do you then, you know, I think about it as in a distributed care model.

Like, how do you bring the care to the patient and not necessarily the patient, you know, to your office? Because not everybody lives within a reasonable driving distance of a fertility clinic. We have very big deserts, you know, of fertility care. I mean, certainly in parts of the world, but speaking about the United States, there are lots of people that just don't have access to care because they physically can't get there.

So how about we bring care, you know, to you? How about, you know, again, I, I advise a company called Sama Fertility and one of the things that they're trying to do is to have the patient be monitored as much as is humanly possible remotely. So, you know, they'll send a portable ultrasound machine to your house and they will schedule an appointment to be on the phone with you.

With with someone who will guide them through an ultrasound so that that human did not have to get up and drive to the clinic to get that ultrasound, right? You know, they will arrange to have the ultrasound in a, in a local radiology or an OB GYN or something. So, you know, if we think about nothing, it's not inventing anything, it's not necessarily, you know, you're not reinvent, you're reinventing the wheel in the sense of how you manage the operations.

You know, of the, the clinic. You know, you don't have access to care if you don't have a job that allows you to be late. You don't have access to care if you don't have a job that allows you to just take random mornings or afternoons or days off because of retrievals, because of transfers. You know, I mean, a clinic will typically tell you show up at this day and this time and this many times over this many days and if you don't have the job or the life situation that allows you to do that, then you don't have access to care.

This is actually bringing that care So, you know, it's, it's easing that burden. Okay. And so I would, you know, I'm, I'm super excited about, you know, I, Thinking, I always think about this in a hub and spoke model. So there's a, you know, the laboratory is the most expensive, you know, infrastructure part of the ecosystem of a fertility clinic.

But how often do the patients actually have to be there? Right? You know, we can send a kit to your house and you can send in a semen sample and do an analysis, right? You know, I mean, I think we have certainly improvements, but like, we're a really long way to getting, you know, the patient to only show up at the clinic, you know, the woman twice, you know, to get the eggs out and to get the embryo back.

You know, can we figure out a way to treat these people where they live and only have them make those trips for those sort of critical things where you need that expensive? bunch of kit and infrastructure. You know, we're, we're at a place where, you know, again, you say, what are we missing and what are we on the cusp of?

And, you know, I think, I think we're inching along and we're, we're making strides to get more humans, you know, in the door. And I think we're, you know, I mean, I think we're getting there. I think we're, I think we're figuring out. Different ways to bring more people in. I think we're figuring out that, you know, we can't do everything, right?

You know, I talked to Dr. Takor this morning, you know, she's, she started a company called Genome Alley and she's a medical geneticist and she's, she's lovely and, you know, she wants to you know, make sure that patients are being treated for monogenic disease conditions in states in, in, in, in such a way that.

takes some of the burden off of a standard clinic, you know? I mean, I think, you know, we have to We have to figure out how to you know, do what we do best and kind of plug in the things that, that are going to help us, again, get more people in the door and get them to their family faster.

[00:59:46] Griffin Jones: This will be an interesting episode to revisit together, have you back on in like, 3 years and look at the solutions that have been implemented since this conversation.

Something happened in one of the IVF labs of lab director Dr. Chad Johnson and he caught it. Listen to this story. Tell me about a story where you realized that a tubular embryologist hadn't refilled the tank.

[01:00:13] Dr. Chad Johnson: Yeah, it's actually sort of just a simple anecdote, which has, I guess, bigger consequences. In one of my labs, the staff got very busy.

As they do, these, you know, having done IVF myself, I know what it's like to get busy in a lab. I go on our portal on a regular basis, almost daily, really, and I look at, because I'm an off site director, I'm able to go on my PC or my phone and look at that lab's tanks and see how they're doing. And I noticed that the tank hadn't been filled.

It was still well within. And, you know, well, it was not even close to being an issue. And I waited till the next day and I noticed that later the day, the next day, they filled the tank and it just changed by one day, the tank count, the fill calendar, the level went back up to normal. There was no danger in that particular day.

So I said to them the next day, I just texted them and said, Hey folks, notice that the tanks didn't get filled yesterday. Great. I'm so glad to see that they're filled today. If the tank had gone to a critical level, it would alarm. Everyone would get texts, phone calls and everything. You don't want it to get to that level.

A tank can have anywhere from 50 to 200 patients in it. I mean, the difference is monumental, which is why, when these accidents happen California, Ohio, and there's been many others. He's gonna end up with multi million dollar lawsuits, and, and that's not even really the point. The point is that you have lost hopes and dreams of hundreds of patients.

Our goal is to never let that happen.

[01:01:38] Griffin Jones: That's why Boreas Monitoring Solutions was started.

[01:01:41] Dr. Chad Johnson: When people hear the difference between this system and, and several others, they're They get it, just want to know, you know, that's one of the things where as we do this, we keep adding features to this, like quality control measures and things where people can sign in every day.

And when they sign in, it automatically clicks a quality control that shows that they physically looked at the tank through the portal.

[01:02:03] Griffin Jones: Visit BoreasMonitoring. com/demo to schedule that time with Dr. Johnson, co founder of Boreas Monitoring Solutions.

[01:02:12] Dr. Chad Johnson: It's a live event, so you can show all the screens that are available, everything from the, the tank levels to the list of folks on the, who are on call, how do you change the call numbers, the fill chart, the quality control information that's available to you.

Dr. Chad Johnson. I have a PhD and an HCLD in Reproductive Physiology. I'm currently a lab director at Bloom Fertility in Atlanta, Georgia, as well as Virginia Center for Reproductive Medicine in Reston, Virginia.

[01:02:46] Griffin Jones: That's boreasmonitoring. com/demo.

[01:02:50] Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser.

The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser. Thank you for listening to Inside Reproductive Health.

The views and thoughts expressed by the guest are their own and do not mean they are the views and thoughts of their employer.

228 The Inevitable Consolidation of Genetics and IVF with Dr. Mili Thakur and Amber Kaplun

Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.


Is the consolidation of fertility clinics leading to a shortage of genetic counselors required to support these expanding networks?

Returning guests Dr. Mili Thakur, Founder of Genome Ally, and Amber Kaplun, Lead Genetic Counselor at RMA America, provide their perspective.

In this episode we discuss:

  • Current procedures for genetics in IVF (and where they’re falling short)

  • What the ideal workflow should look like (for both patients and staff)

  • Why adding an in-house genetic counselor saves money (maybe even your clinic from legal trouble)

  • The 3 main ways clinics use genetic counseling (and which is best for long term growth)

Also check out these episodes that feature this episode’s guests:

Amber Kaplun
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IVI RMA America
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Facebook
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Dr. Mili Thakur, Genome Ally
Company Website
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Transcript

[00:00:00] Dr. Mili Thakur: Once there is consolidation has happened and then these networks are now going to start to look into the internal processes, like once acquisition happens and they are settled down in terms of what they are doing, I think I see two ways of how this is going to happen. Every practice that has to take care of their patients for the next five to ten years has to take care of their genetics.

Otherwise, they're not going to be able to be functioning. I'm 100 percent sure of that. 

[00:00:25] Sponsor: This episode was brought to you by Asian Egg Bank. Asian Egg Bank is pleased to bring you Dr. Mili Thakur , founder of Genome Ally, and Amber Kaplun, lead genetic counselor at RMA America, as they discuss if the consolidation of fertility clinics is leading to a shortage of genetic counselors.

To learn more about Asian Egg Bank, head to asianeggbank.com/for-professionals

Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser.

The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

[00:01:20] Griffin Jones: Consolidation, consolidation, consolidation. 80 to 90 percent of the fertility clinics in the U. S. and Canada seem to be on their way to being owned by what will be three or four companies, and we've talked a lot about the vertical integration that is a result of that and will be a result of that. Same companies owning fertility clinics is owning genetics companies is owning egg and sperm banks, et cetera, et cetera.

But while this is happening, we might be losing the genetic counselors that we need to service the business model that works for what the field is turning into. My guests are Dr. Mili Thakur. She's been on the program before. Many of you know her background as a trained geneticist and a board certified REI.

She's a practicing REI in Grand Rapids, Michigan. She's also the founder of a company called GenomeAlly and consults with genetics companies and fertility centers. If you haven't listened to her last episode, it's about three revenue models for IVF centers as they relate to genetics. She's joined by Amber Kaplun in her last episode, which we'll also link to in the show notes.

It's about the rise of in house genetic counselors and the risks to fertility clinic networks when they don't have in house genetic counselors. The picture they paint in this discussion is one in which assisted reproductive technology and genetics. Think about the rise of both areas. Think about the untapped need for patients who are going to be using ART and why they're going to be using ART as part of why we expect this field to expand to multiples of what it is now.

With regard to number of patients seen and treated, in that world, do you still see genetics as being totally divorced from fertility treatment? I find their argument to be persuasive. So you, as someone that wants to scale and sell a fertility network, how are you going to incorporate that into your business model?

Dr. Thakur talks about the gaps in the process. Amber Kaplun talks about what the ideal workflow should look like. And in my view, this paints a more vivid picture of the infrastructure needed To support the business models, it will be able to take advantage of this explosive growth. And those that don't might lose a lot of money.

When I hear each of them talk, they're indirectly pointing to a solution or solutions that are needed in the way of workflow and technology. Think workflow software, EMR improvements, alternatives to EMRs. You hear and see a lot of those companies advertise on Inside Reproductive Health. I can't tell you which one's the best.

I'm not in your shoes. But when you listen to a conversation like today, does it not make you want to check out all of them? All of these new solutions that you hear about on Inside Reproductive Health or elsewhere, do their demos. Fill out those little forms that we run with their sponsorships. Some of them won't be up to your standards.

But we will not be able to provide patient care, manage our workforce, or be sufficient for market demands if we don't have the right tools for this integrated world that Dr. Thakur and Amber Kaplun are describing. Take this idea for a spin and let me know your thoughts. Enjoy the conversation. Dr. Thakur, Mili, Ms. Kaplun, Amber, welcome both of you back to the Inside Reproductive Health Podcast. 

[00:04:27] Amber Kaplun: Thank you, Griffin. Glad to be here. Thank you, Griffin. 

[00:04:29] Griffin Jones: You've both been on before, and it was after a prolonged period of time where I hadn't made much progress. Content about genetics and people were like, where's the genetics content?

And then I had each of you on and people yeah, I got multiple emails from people saying yes more of that So I feel like we grew a lot in in the genetic segment of the audience after each of your episodes I look forward to serving them some more growing that some more and I want to get an idea of what's happening with vertical integration And some other things, particularly with regard to genetics.

I had Lou Villalba, and we talked about vertical integration across the fertility field. We're recording this episode, I'm not sure when it will air, but we're recording it in the wake of Invitae announcing their Chapter 11 bankruptcy. They sold 10 couldn't get enough debt off their books, apparently had about a billion dollars in debt.

Filed for Chapter 11. So what's happening in the, as it regards to vertical integration with genetics right now? 

[00:05:41] Dr. Mili Thakur: The best care to a patient right now is one of the biggest thing and our patients are changing too. That is like the influx of social media. They have access to all the information they need at their fingertips.

[00:05:53] Griffin Jones: You've got changing patient demographics, you've got changing workforce demographics, and as you say, we're moving away from single center IVF centers to multi centers integrated into networks. How does that consolidation that's happening on the clinic side What effect does that have on what's happening in genetics?

[00:06:18] Dr. Mili Thakur: I can speak from the physician point of view and then Amber can speak for the genetics workforce in totality. From a physician standpoint, physicians are stretched to their bandwidth with what they can do. Do to take all these patients through they are providing excellent care as best as possible Inside of an influx of patients and a constricted workforce so they need support for all of these new genetic tests that are out there and going to be available and Amber will tell you about how the genetics field is organized right now how small it is and how we are leveraging that workforce.

[00:07:01] Amber Kaplun: At this point, there is a lot of opportunity for genetics. I think it really depends on how the private equity in these networks really choose to support or not support their genetics programs. The benefit of having clinics consolidate into a network is that if that network has committed to having genetic services, you're going to have more clinics having more access to genetic counselors.

But if networks have decided that they would prefer to outsource their genetic counseling services. Then you may be running into some similar challenges that we've been seeing historically with single centers and, and people really using these third party services versus the benefit of having an in house genetic counselor.

So I think where we move forward from here really depends on the attitudes that these networks and the support that these networks are going to commit for genetic services. 

[00:07:49] Griffin Jones: Yeah, I want to talk about that support or perhaps lack thereof. And when Dr. Decker talks about leveraging the workforce, is it because we're not leveraging technology as much?

So what I see happening on the IVF lab side is I see a few key developments that have developed in the last couple of years. Two to four years. I'm not a scientist, I'm not a clinician, so I can't say unequivocally that these particular solutions are the direction that they should go, but after talking to enough people, it really seems like the people running the labs would really benefit from having a few of these solutions, and yet, I don't see them implemented at the network level very often, or Not happening very quickly, and I suspect it's because these solutions sometimes have big price tags that I can see the value, and I could see how you could see the value on the PNL within three or four years, but, and really have a much more sustainable operation, expand your lab throughput, but three or four years, Timeline for a private equity backed entity doesn't really work.

It's too much of an expense on the, the, the P& L up front. It doesn't, you can't make it depreciate fast enough to make your EBITDA worth it when you're trying to sell it at a, at a bigger multiple. Uh, and so I see solutions that I think would be implemented if there were more. People that were growing their business for the longterm and holding the equity in their business that we would see these solutions be implemented more commonly.

That's what I perceive on the lab side. To what degree is that happening on the genetic side? 

[00:09:47] Amber Kaplun: I think that when you're talking about making the commitment for genetic services, there are challenges to it, most notably being that genetic counselors are still in the process of advocating for CMS recognition as providers.

You can bill for genetic counseling services, and you can get reimbursement at this point. But in terms of the level of reimbursement, if the bills that are currently in the House, in the Senate, were to pass, and genetic counselors would be recognized as providers, that reimbursement would increase significantly.

With all of that being said, though, Having a genetic counselor and a genetics team on your staff is already going to be a financial benefit for you because you're protecting yourself against lawsuits that could potentially cost your practice millions of dollars. We're talking about like settlements of multiple millions of dollars, and so that settlement Could cover the salary of multiple genetic counselors for many years.

So even though it may not be something that you see right up front, there are those long term savings, and there is also going to be growth that I anticipate in terms of the amount for reimbursement that we can be getting. 

[00:10:54] Griffin Jones: Having an in house genetic counselor might be something that if they're not looking in that long term view, they see it as Too great of an expenditure for their shorter term horizon.

What else besides genetic counselors? Is there certain technologies or therapies or other solutions that you're seeing not being implemented as quickly as they ought to be because People are looking at it too much as an expense in the short term. 

[00:11:23] Dr. Mili Thakur: Griffin, let's break down the whole IVF setup from a patient perspective into three categories.

So three groups come together to give patient care. So one is your clinical group, which is your doctor and the nursing staff and all of the front office and the clinical team. The second is the IVF team. where the embryology lab is working and creating embryos, biopsying embryos, sending out samples. And the third part of that complex situation is your genetic testing lab, which is outside of the embryology and the clinical practice.

From what I've seen, Amber was mentioning genetic counselors are part of your clinical team. Most of the time, physicians were traditionally the ones that were giving all the direction to the patient and genetic counselors in teams that have integration already, they would be part of that clinical team.

But advancements in all three of those. These have to be integrated to get patient the best care. The important thing in taking care of a patient who has genetic needs, you have to integrate all three. Because the PGT lab is sending the sample as directed by the physician directs and says, okay, this is what we are doing.

This is where the test's going. Lab takes those samples and sends, ships it off to the genetic testing company, which is outside of the physician and the lab's perspective. And then the lab sends out the test results, which comes back to the clinical team. However, the clinical team has to retrieve that information and call the patient back.

And then the IVF team might be the one that is thawing the embryos. And if it is an IVF situation, transferring the embryos along with the physician. So there is a lot of back and forth communication. And that's the, when we talk about vertical integration of genetics, That genetic team, which is embedded in all three of those quarters, is the one that's going to be able to coordinate the best care.

So, what I mean by that is, A genetic counselor who is part of a lab, like the genetic testing lab, which is the outside business, only sees their internal data and are able to give counseling to the patient based on the test. But they don't know what's happening in the embryology lab, they are not part of what the doctor's preferences are.

So I think advancements that will integrate all of these systems to be able to communicate better would be really important. What would make the genetic counselors the best suited for that job? 

[00:14:01] Griffin Jones: What are the barriers or what is the reluctance to integrating those verticals? 

[00:14:07] Dr. Mili Thakur: I think one of the key things is this is new.

We haven't had to deal with integration of, uh, genetics for, uh, Less than a few years, so I think all the practices, while they are taking care of their day to day patient care and also transitioning through this change between the seasoned professionals retiring and acquisitions and mergers and consolidation, on top of that, they also have to now think ahead, integrate those practices.

Systems, because right now they're in a mode of sustainability. They just want to take care of their patients. And there's a lot of patients that have to go through, and there's a lot of complex decision making that's happening. 

[00:14:54] Griffin Jones: Tell me how would the process work though? If so, and maybe Amber, you can speak to this.

If you want to have what you want to bring these teams together more, the genetics testing lab, the IVF lab. lab and the clinical team, so if you want to bring them together at the, at a company that has, by company, a clinic network that has multiple labs, multiple clinics, how do you do that? 

[00:15:24] Amber Kaplun: You're really going to have to figure out what workflow works best for your network, but it's really about being able to establish a workflow that will involve all of those people.

For example, something that I consider to be more optimal from a workflow perspective is that you have a patient or a couple come in, They meet with their physician. If there's an established need, perhaps for PGTM, that patient is then going to be handed off to a genetic counselor for genetic counseling.

That genetic counselor would then liaise with the PGT lab throughout the test development process. The IVF lab obviously comes in at the time that the embryos are created. The PGT lab does the testing, the results come back to the clinic and to the lab, and then most crucially is that discussion that happens around which embryos are we transferring, which embryos are we not transferring.

We're seeing increased requests. For transfer of PGTM positive embryos, and that's just really because our indications for pg TM are expanding. So for example, we may do testing for genes like B, rca, A one or B RCA A two, where they confer disease risk, but not necessarily a hundred percent certainty that a child would develop a condition.

So we are seeing in some cases requests to transfer those types of embryos, but there's obviously going to want to be very careful checks and balances in place if you are going to be doing that to establish, yes, this embryo is eligible for transfer at our clinic. Yes, we are transferring the correct embryo and making sure that everything goes off without a hitch.

[00:16:57] Griffin Jones: Break this down stepwise for me because I probably only followed you halfway through. And so couple comes in, that's you got your new patient visit, it's determined that they need. PGT, or some other type of genetic testing. 

[00:17:10] Amber Kaplun: PGTM, I think, is the best use case for this type of integration. PGTA, I think there can be such a high volume of patients that are going through it.

Some clinics that have in house resources will require pre test counseling, others won't. But when you have an in house genetic counselor, almost invariably people that are having PGTM are going to have a connection with that in house genetic counselor. through that process to help improve their experience.

[00:17:37] Griffin Jones: So the clinician determines that they need PGT M, that they hand the patient off to the genetic counselor, genetic counselor liaises with the PGT lab, and then what, and then liaising back with the clinician, or is there some interaction with the patient first, or tell me what happens after the PGT lab.

[00:17:57] Amber Kaplun: There's going to be communication going on at multiple levels, right? The genetic counselor is going to be, um, communicating with the patient. Genetic counselor is going to be keeping the care team and the physician updated on progress. The PGT lab will come back to the clinic and quite often that can be both the physician and the genetic counselor if applicable.

Um, so there's multiple lines of communication that stay open throughout the process, um, really to make sure that everyone is staying on the same page, that. Expectations are appropriately managed in terms of what does a couple want eligible for transfer, what doesn't a couple want for transfer. 

[00:18:33] Dr. Mili Thakur: And I think, uh, Griffin from, from that same workflow, I think we can Talk about the gaps that there are.

So one of the gaps that starts when the patient shows up for a request, patient is there, many times patients have multiple things going on. They're not able to conceive, but by the way, they also had somebody affected with a genetic condition. And they also are like emotionally in a very vulnerable situation.

So they may not. up front say that there is a genetic need. So there has to be a process when the intake of the patient is being taken, where you would pick up an extra need for the patient. An example for that is a case study that I did. I saw a patient where she came in, was seen as an infertility patient.

Actually, she was a patient who was doing donor sperm, did IVF, and then embryos were tested for PGT A. And then come to find out when they were going to do the transfer, the patient said, Oh, I also wanted to mention, I hope that the embryos were tested for this autosomal dominant disease that I have. In that intake process, there was this gap of not picking up the disorder that needed to be tested.

You can't just assume that the patients understand. The second thing is, when the requisition is being sent, which lab are we going to choose? There is so many different labs right now. Each one, they're different technology. Which lab is the one that the patient will be best served from? And what is the pre test counseling associated with whatever test you are going to be doing?

So the pre test counseling right now for PGT A is very minimal. The doctor just says, we're going to look for the chromosomes in the embryo, which patients don't understand quite as they might. Once the requisition's gone and then the patient is doing IVF, then there is a big thing that happens in the lab.

So the lab has to see the requisition from the physician. This is the IVF lab I'm talking about. They have to pull out the right kit. So if you work with five or six different labs, you have to understand that same day, there could be a case that's going out to the different lab and another one going to another lab.

So you have to pick the right kit. You have to sample the embryo. All embryos are sampled, no matter which lab they go in the same way, but then you have to put them in the right buffer. You have to handle the embryos with the right buffer. You have to store them at the right place, label them appropriately, and then ship them to the correct company.

When it's received by the company, there's processes that should be in place for quality control, right? All companies that provide this kind of testing have to have those processes because then they're going to amplify the DNA, results will come back, and then Again, the gap happens when, I kid you not, there is like each person who takes care of genetics in the practice has to keep five or six, seven, sometimes, portals.

So the results come back into that genetic company, which is an outside business portal, and the staff has to go in and retrieve that result in a timely fashion. And then the patient has to be called back by the clinical team. And then you have to have the doctor in the IVF lab. Integrate again. So, when I talk about gaps, they can happen in any of those spots.

If, say, the results were there for a week and the staff just did not go into that portal, they will not know that the results are back. If the staff retrieved the results but are waiting for the doctor to call the patient because the results are abnormal, then there will be another gap that happens. If the doctor doesn't feel comfortable with the management of those test results, You know, in that situation, if genetics was already integrated, they would be able to give those test results.

And it doesn't finish there. You have to transfer the right embryo, which is, I think, the biggest. Biggest piece of that whole workflow that happens for months at a time. 

[00:22:34] Griffin Jones: When you say patient portal, Mili, are you talking, or when you say portal, are you talking about the patient portal through the EMR, or do the PGT labs have their own portal, or is there some other portal?

[00:22:45] Dr. Mili Thakur: So each PGT lab Because they're an outside business, outside of the clinical infrastructure, they have their own portals. And you have to have a username and password for networks. There could be an integrated username and password that the clinical team goes in and retrieves information every day. And each lab has their own way of submission of samples of requests.

So some labs will have a portal where you submit it. Others would use some sort of encrypted email. To receive those and then the same thing with the back workflow. 

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[00:25:13] Griffin Jones: So I want to come back to these gaps, but you've pointed me to something of reasons why.

This ideal process, the optimal workflow that you describe, Amber, where the couple comes in, the clinician decides they need PGT M, they're handed off to a genetic counselor who liaises with the PGT lab and the patient and the clinical team. What, if this is the ideal scenario, in your view, How, what percentage of clinics do you think are doing something close to what you're envisioning as the ideal scenario right now?

And then that's the first question. And the second question is for that percent that isn't, why aren't they? 

[00:25:51] Amber Kaplun: So I would say the clinics that have in house genetic counselors, I would assume it's very close to a hundred percent, if not a hundred percent that are using that optimal workflow. I think That the clinics that are likely not doing that, they may have a contract genetic counselor that they work with that sort of mimics that workflow.

Um, some places may have third party services that they work with, but there is always going to be a bit of a gap there because that is not someone that is directly employed by the fertility clinic and directly working within the fertility clinic. So how that may come up is just having knowledge about the, the clinics or the networks, policies, and procedures about.

Embryos that are eligible for transfer, not eligible for transfer, and being able to help set expectations through that workflow. 

[00:26:37] Griffin Jones: In your last episode, I think we talked about, we guessed what percentage of clinics had an in house genetic counselor. Remind me, was that like 20%? Was it less than that? 

[00:26:48] Amber Kaplun: Yeah, it was less than that.

I would say 10 percent or less of all of clinics that report to SART in the U. S. 

[00:26:56] Griffin Jones: And we, when, I don't even remember when we did that episode, was that a year ago or so? Maybe six, six months to a year, maybe? 

[00:27:02] Amber Kaplun: I think it was about a year ago, yeah. 

[00:27:04] Griffin Jones: How much has changed in that last year? Are we at 12 percent now or 15 percent or 20 percent or is it pretty much Pretty close to what it was this time last year.

[00:27:13] Amber Kaplun: It's probably pretty close to what it was. Yeah. I mean, with some of the consolidation and some of the network growing that we've seen, that has meant that some clinics have access to in house genetic counseling services where they didn't a couple of years ago, but it may not be a very large number of clinics that have actively decided to bring genetic counseling services in house since that time.

[00:27:32] Griffin Jones: Is it just the. The role of having the in house genetic counselor in house that allows this optimal workflow to be implemented, or is there also some kind of technical solution that's necessary? Because I'm just hearing, okay, genetics counselor, Liaising lab, liaising with IVF lab, liaising with patients, liaising with clinical team.

It just, that seems like a bunch of communication that could be really disruptive to workflow, that could easily get out of the channels because some communication's happening here and then, or also people might be waiting on things. So I could see Obstacles happening from that. Is there, is, is the current EMR ecosystem sufficient to support that communication?

[00:28:24] Dr. Mili Thakur: I don't think that is sufficient. Like in an ideal world, a solution would be that if there was like one integrated virtual system where you could, as a clinic, own that system, like you have bought that system and then you are able to have your staff, which is trained in genetics, hopefully a genetic counselor or a geneticist, go into that system.

Select the best test that is needed, and then go to the right lab, and then click the next thing, and everything comes back into that same portal, but instead of having different company portals that you have to open, it would be a portal that the clinic has, and then the clinic just goes in, and it goes back to their EMR, talks to the same EMR, and this is an ideal world situation where there is no restrictions on creating such a software, but With increasing number of cases, if you have to take a lot of IVF cases through and a lot of genetic testing has to happen for different tests, there's about six different tests.

that we do in our field. And so it's like trying to navigate through four or five different labs for each. I'm talking about 12 to 15 labs that are genetics. In an ideal situation, that's the solution. And from a genetic counseling standpoint, I think we have to talk a little bit, and Amber can like elaborate on this.

There are these roles. The scope of practice of each genetic counselor. So there's three different types of genetic counselors in our field right now, or genetic professionals to say. One is in house genetic counselors that are cross trained in the EMR that practice uses it and loads the doctor preferences.

Second type is the one that are telehealth genetic companies that are standalone practices, but they integrate In various different forms with the clinics. And the third one is the company genetic counselors, the genetic counselors from the genetic company. And lots of physicians are relying on genetic services or genetic counseling services from these genetic testing companies, which is invaluable at this time that that provides patients what they need.

However, that, the scope of practice of that genetic counselor is totally different. They are counseling the post test. counseling for the test. They will provide all options to the patient, they will give all the outcomes to the patient, but they don't know the exact situation of the patient. So they don't have clinical data with them when they're talking to the patient.

They have some clinical data, but they're not directive. And they're trained to be not directive because they're representing the testing company and the test results. And I think Amber can speak to it, how it's different for an in house genetic counselor and decision making and for a genetic counselor from a company.

[00:31:19] Amber Kaplun: Yeah, when you're a genetic counselor working in house, you have a good idea about your institution's values and how you approach certain types of results. So if I'm counseling a patient on PGT A results, I can say to them, these embryos are going to be top of the list for transfer. These ones we'll put to the bottom of the list.

These embryos are not eligible for transfer at our institution versus if you have a genetic counselor that is counseling on those results from a lab, they're just going to say these are the different findings that were observed within the embryo biopsies. You're going to need to go back and talk to your doctor to figure out which ones you can transfer, which ones you can't, and in what order.

[00:31:54] Griffin Jones: The last time we're on, when in our conversation, Amber, it was about the benefits of having an in house genetic counselor and Mili, your episode was about three different revenue streams that fertility clinics can leverage with genetics. Is there a way that you see this becoming the standard in the world?

A few years time, apparently it hasn't budged since a year ago when Amber and I first spoke, but is this going to be the standard as consolidation happens more and then we're left with maybe four or five companies that own 80 plus percent of the fertility centers in the continent? Is this going, are we going to see that more than 50 percent of clinics have In house genetic counselors.

How much of that battle is left to fight? 

[00:32:49] Amber Kaplun: I think we will, and primarily that's just because when you look at The rate of requests for PGT M compared to requests for prenatal diagnosis, for example, there are certain areas in the world where requests for PGT M are far outpacing requests for prenatal diagnosis.

And you also have greater availability of genetic testing in medicine generally. I do think that we are going to be seeing more and more families, more and more couples coming to us. Specifically for IVF and PGTM, but then as Mili mentioned, we're getting more and more patients who come to us for reasons other than genetic testing and something comes up along the process of the workup and setting that patient up.

I would say if you are a physician or a nurse, and there has been more than a couple times where you've looked at a PGT A report or a genetic testing report and you find yourself scratching your head, That's telling you that you need more support in this genetics realm, and there's going to be some point at which that means that needing that support is going to be hiring someone and creating a team that can take on those responsibilities for you.

I am anticipating that these bills that are in progress are going to get passed in the near future, which I think will really eradicate a lot of barriers that clinics do tell us exist. And I think also if you're Hiring a genetic counselor, you don't necessarily need to hire someone that comes into your clinic every single day.

I can tell you from the number of requests that I get, genetic counselors have a lot of interest in this area of practice. If you expand your search to potentially the whole state that you practice in, potentially out of that state, you're definitely going to be able find someone that wants to work that job.

Some of the Things that I hear about there not being enough genetic counselors, I can tell you I've heard people in my area with open positions have been having 50, 100 applicants for their job. So there are a lot of people out there right now, particularly because some of the labs are laying off genetic counselors.

There's a lot of people out there. It's a good time for hiring. 

[00:34:48] Griffin Jones: I know a really good genetics counselor out there who wants to get back into the fertility field. So if anyone is listening that, that needs really good talent, I do know an A player that is in that situation that you described, Amber. 

[00:35:01] Dr. Mili Thakur: Yeah.

And Griffin, just to add to what Amber said, is I, the way I envision it, Once there is consolidation has happened, and then these networks are now going to start to look into the internal processes, like once acquisition happens and they are settled down in terms of what they are doing, I think I see two ways of how this is going to happen.

Every practice that has to take care of their patients for the next five to ten years has to take care of their genetics. Otherwise, they're not going to be able to be functioning. I'm 100 percent sure of that. There are so many 

[00:35:35] Griffin Jones: Tell me what that, tell me what that means, that they won't be able to be functioning if they're not also involved in the genetics.

Tell me, unpack that for me. 

[00:35:42] Dr. Mili Thakur: With increasing number of cycles happening, so if a network is going to do upwards of a thousand cycles, right, and they are, there are networks that are doing five to ten thousand cycles a year. Imagine the number of data that's coming into their system. And once you do that much of high volume, a lot of complex cases are entering the system.

The more you're going to serve, the more complexity there is going to be. Each practice that wants to excel in their business cannot look the other way and say, okay, genetics, we'll just take care of it through third party genetic companies or through the genetic counseling testing companies, because soon you will have a case.

That is going to be a hurdle. It's going to be coming back to the doctors. As soon as the doctors see it, it's a business case for them. They're going to integrate genetics in there. But what we are trying to say to our audience right now is instead of going to that point where that thing happens and then you look back and you say, oh, we should now get a genetic counselor or a genetics team on our setup.

The two ways I see it is one, All networks should look into their internal process of how they handle their genetic workflow. And professionals like us are happy to consult with them and say, okay, let's look at your processes and where everything lies. But the second way is Centers of Excellence for Genetics in Reproductive Medicine.

That's another way of doing it. Preimplantation genetic testing As an 

[00:37:10] Griffin Jones: insurance designation? Is that what you mean?

[00:37:12] Dr. Mili Thakur: No, as a center. So inside of the network, which networks can own more than 10, 15 centers, one of their center is actually a center of excellence where for pre implantation genetic testing and the more important portion of that is for PGTM.

As Amber said, these are complex cases. They don't take that one hour consult, like on an average when I work up a patient like that, it's five to ten hours of my time. Your regular IVF team should be doing the infertility management of the patients, taking them through and Making sure, but these patients that need extra time and extra workup have to be in a different environment that has to, that kind of team, the one that I envision will have a geneticist on staff, would have an REI on staff, would have a team of genetic counselors on staff, and will then liaison with all of the different labs and coordinate that complicated care.

And once you've developed that model, you can take that model and implement it in any site of that network, right? So basically these are complex cases. And because of my virtue of practice right now, I'm seeing patients from 17 different states. I work with all PGT labs and I'm getting second opinion referrals from most of the REIs from around the country.

And those cases, even for me, who's like, Board certified in genetics take extra hours of work. I have to look up things and I have to talk to these companies and say, which kind of tests can we do for it? Is this test even possible or feasible? And then on the back end, I have to counsel the patient to say, okay, your family is unique.

This is something that is very complex. It's going to take us a month or two to even get you to be able to do this. That kind of workflow to be fully integrated into a busy REI practice is. It's difficult, so challenging to say the least. So as we see, and this is like a projection that's available online, we are going to see increased number of requests for PGTM and SR.

And for these first two months of 2024, every practice has seen that increase already. And this is going to increase even more. So we have to address it. I don't think we can look the other way and say, we're going to just do things how we have done it traditionally. 

[00:39:36] Griffin Jones: How do APPs fit into all this? Because as you're talking about developing the workflows, the workforce, you're talking about having centers of excellence, and then you're talking about the clinician being the first person to decide what test is necessary and that, or then, or decide if something's necessary to hand it off to the Gen X counselor.

But what happens as APPs are starting to do more of the new patient visits. They're the ones doing the workups and, uh, and then the REI is at a more global level where they're overseeing multiple cases and, uh, so how do nurse practitioners, physician assistants play into all this? 

[00:40:16] Amber Kaplun: Yeah, I can speak to that because we have a great team of APPs, you know, across the network where I am, and they're acting very similarly to the role that Mili is mentioning, identifying these cases and then in consultation with the overseeing physician, really sending the cases our way.

So the workflow looks very similar. It's just that, as you mentioned, that first point of contact, maybe with the APP, Versus an MD or DO, but it doesn't really change much from a workflow perspective, at least in our experience. 

[00:40:46] Dr. Mili Thakur: Yeah. The only thing is that the, at the ASRM APP summit, which we had last year, most APP felt comfortable with being.

That first person of contact with the physicians to like triage patients and like different levels of complexity and getting them to where they needed to be. A question arises when test results have to be given, when genetic test results, especially pre implantation genetic testing of embryo test results have to be given, if they are the usual type of results.

Most APPVs will feel comfortable, but as soon as the results are abnormal, say a couple went through IVF and all embryos are abnormal, and now with different genetic testing companies, there's different level of abnormal. So there's a clear aneuploid, there is low level mosaic, and high level mosaic. So those kinds of test results and then answering questions in great detail is something that would not be part of their scope of practice.

That would be part of a, either a physician, uh, trained in REI and knowing the complexity or a genetics professional, a geneticist and a genetic counselor, even nurses. And I don't think even anybody who's not well versed in genetics would be able to handle that kind of results. 

[00:42:05] Griffin Jones: I'd like to give each of you the opportunity to close the conversation with your thoughts.

And I'm thinking in the direction of how we develop this workforce as. Clinics are consolidating, we see that, and other segments of the field are also integrating. And so, we need, we need the infrastructure for genetics to mirror that, but we need the workforce to be able to fulfill that. Um, so, um. Uh, you can conclude how, however you'd like on, on this topic of how we build this infrastructure, but, uh, how do we develop this workforce?

What needs to happen for this infrastructure to come into your place? And if you can, what would, for those executives listening that are at the MSO executive level, What first step can they take? 

[00:43:00] Amber Kaplun: So I can speak at least from a genetic counseling perspective. First off, I would say that there has been tremendous growth in the number of genetic counseling training programs over the last five to ten years.

So there are more and more genetic counselors that are graduating every single year. And I think we are also dealing economically right now with a bit of contraction of genetic testing labs. So as I alluded to earlier, that means that there is a ripe workforce out there ready and eager to really dig in.

And as I mentioned, ARTIVF is a particular area of interest for many people. So I think really the first step for those executives and those MSOs is to be able to commit. to creating a genetics program. And after that commitment, I think consultation with people that are more experienced in this area to be able to carve out that business plan and the projections and things like that.

It's going to be really helpful for taking that first step and The Genetic Counseling Professional Group is always happy to assist in supporting people that are looking at starting a genetics program. We are obviously very committed to increasing the visibility and the presence of genetics programs within reproductive medicine to help ensure that we are meeting those levels of ideal patient care.

[00:44:10] Dr. Mili Thakur: I think from my standpoint, one of the key things that the, uh, Professionals in the field have to do is to acknowledge that genetics is here, it's growing, that these tests have to be taken care of and be mindful of the patient experience. Like it has to be completed, that workflow has to be completed to the point where we can get the patients to take the baby home, right?

The important thing is to have that vision that how to create genetics. As a workflow and develop it. The second thing is a commitment for the processes that are involved. Like Amber said, there's a lot of genetic counselors and genetic professionals who would love to be part of that team, but instead of cutting corners and making short decisions of, okay, right now, I just want these test results to be given for this next year, developing that process and putting those ground rules for your team as the, as the team grows.

[00:45:09] Griffin Jones: What are a couple of those ground? There are a couple of ground rules that you think of, if you will. Like what are those ground rules that, that should be established specifically to avoid cutting those corners? 

[00:45:20] Dr. Mili Thakur: So I think first is. Every patient coming into the fertility field, if they're coming with inability to conceive, should, there should be a process to take their history that is above and beyond what the doctor is able to do in a 45 minute or an hour long visit.

There should be a questionnaire. That questionnaire has to be made in collaboration with a genetics professional. So the right questions are asked and then they are somehow triaged. That is a gap that is very big in most clinics. So you can pick up the So who need that extra service. Then the second thing, that ground rule, should be that when we are taking care of a patient who needs a genetic test, ordering the appropriate test with the informed consent has to happen.

And then that informed consent is like a big legal important point is that informed consent is not just waving off and signing on a sheet of paper. It should be something that has embedded content inside the content. Like a video that the patient has to watch and be then truly be informed. So when they sign the paper, they know the pros and cons, which needs the pre test counseling.

Then in the lab, in the IVF lab, there has to be very straight ground rules of the processes of how we label embryos, how we store embryos, how the right kit is picked up. There should be, and most labs would have that process already, but it has to be even more. going with the higher volume and the complexity of the testing.

Then at the genetic testing lab, because these are all testing kits that are made by the lab, there has to be regulations there to make sure that quality control is well and reporting is done. Right now, each lab, by the way, reports their results in all different ways, so there is no single way of regulation of how reports come back.

There's different, uh, uses that they use. And then last but not the least, when the right embryo is getting picked up, like when there has to be a genetic professional inside of that decision making or the physician takes all of the responsibility of when the embryo is being thawed, because the lab that is going to be thawing is only given a number for the embryo to be thawed.

So I think it's very important to have all of those boxes checked off. And integrating the team of genetic professionals who understand this is easy for them would make it better for the practices. 

[00:47:53] Griffin Jones: You've persuaded me that integrating with genetics in this way with the clinical and the lab teams is necessary.

I think you persuaded me that it's inevitable and that the networks have to figure out a way to do it. I think from a, that they're going to need some, Some of the technology, some of the technology solutions that are emerging, the workflow softwares, the EMRs, the EMR alternatives that are emerging. And a lot of you hear those advertisers on this show.

I can't tell you which ones are better than the others, but you need to check them out. I would check out all of them. Every time you hear a new one on this show, do their demo. Click out that little form of whatever comes out, because I think what you're talking about for All of the different segments, lab side, genetic side, clinic side, being integrated absolutely has to happen as the networks continue to get bigger and people are going to need it.

Uh, the right tools to be able to, to actually implement that. And then I also want to plug the background for this conversation. Listen to Amber Kaplun’s episode about how to, how and why to use in house genetic counselors. Listen to Dr. Thakur’s episode about how to leverage three different revenue streams.

for genetics in your IVF practice. We're gonna link to both of those episodes in the show notes. Go back and listen to those, and I look forward to having you both back on, because I'm increasingly getting this feedback of this growth, Uh, in the genetics vertical, and we're, there's going to be more and more to cover.

And I'd like to get some updates on many of the tips that you gave today and how they're being implemented. Dr. Mili Thakur, Ms. Amber Kaplun, thank you both so much for coming back on the Inside Reproductive Health Podcast. I look forward to having you each on a third time. Thanks, Griffin. Thank you. 

[00:49:58] Sponsor: We hope you enjoyed this session with Dr. Mili Thakur and Amber Kaplun. To learn more about the benefits of limiting production centers in egg banking, visit asianeggbank.com/for-professionals

Announcer: Thank you for listening to Inside Reproductive Health.

227 The Biggest Strategic Issue Facing Pinnacle Fertility with CEO, Beth Zoneraich

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


Growing fertility networks need more staff at almost every level of the organization. But they can’t get enough of them.

Today's guest, Beth Zoneraich, CEO of Pinnacle Fertility, presents her approach to revolutionizing the patient experience and enhancing efficiency in fertility practices.

Tune in as Beth explores:

  • How she’s refining the patient journey for optimal efficiency. (And why it involves the Ritz-Carlton)

  • Market and workforce factors driving the need for more streamlined processes.

  • Pinnacle's automation of EMR steps and improvements in patient intake.

  • Strategies for segmenting and training specialized support staff.

  • Navigating the separation between business and medicine in fertility.

  • The impact of private equity on fertility practices and standards of care.

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Beth Zoneraich
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Transcript

[00:00:00] Beth Zoneraich: Why is sort of the industry changes in the industry dynamics affecting fertility? And why, why is it making it now the reason why these clinics need to change? And then in changing, we create these new operational methods, which focus on work life balance and. efficiencies because it's the only way we can go from being sort of a mom and pop, you know, fragmented industry to a scaled, able to give more people access to care, but efficient, you know, group of clinics is, is by making these changes.

And, and we need to make the changes in a way that works for sort of where employees want to be. 

[00:00:42] Kevin Ali: Hi, I'm Kevin Ali, CEO of Organon, and at Organon, we're committed to engaging with leaders across reproductive medicine. So I'm excited to introduce today's guest, Beth Zoneraich, CEO of Pinnacle Fertility. 

Sponsor: This episode was brought to you by Organon, Organon is committed to championing care equity in fertility. By elevating education, expanding resources, and investing in innovative solutions, Organon stands with aspiring parents on their unique journeys. Learn more at FertilityJourney.com.

[00:01:04] Griffin Jones: Thank you, Kevin. You made me realize that I may have been mispronouncing Beth's name incorrectly in this interview, and I am correcting myself and I am correcting all of you. Beth Zoneraich. One of the things that fertility networks are supposed to do is to introduce operational efficiencies to the practice of REI.

Beth Zoneraich has been mapping the patient journey for many years, long before she was the chief executive of Pinnacle. So I ask her about what she's doing now to make the patient journey more efficient. And also, what are the market causes that make it necessary to make it more efficient? What are the workforce causes for needing to make it more efficient?

What is Pinnacle doing to automate steps in their EMR? What are they doing at patient intake to anticipate patient needs and desires? How does Pinnacle segment and specialize their support staff? What are they doing to train those staff? I press a bit on the separation between business and medicine.

Doctors say they don't want to be told how to practice medicine. People say they don't want to tell doctors how to practice medicine. I just don't think that business operations and the practice of medicine are completely separable. I asked Beth about that. I also ask about the private equity timeline.

I think there's too much evidence to the contrary that private equity just tanks the standard of care. I don't buy that, not across the board anyway. But I do think it might be the case that private equity backed companies don't make enough necessary investments for the long term because the timeline for the return on investment is too short.

I asked Beth about that too. When we talk about workforce, I think Beth is a little more generous than I am in comparing generational work ethics. But I think the point's the same that the only way you'll get even as much out of the current and incoming workforce as you did from previous workforces, let alone get more out of them is by using technology and systems to make them a lot more efficient.

Let me know what you think. Send me an email and enjoy this conversation with Beth Zoneraich. Ms. Zoneraich, Beth, welcome to the Inside Reproductive Health Podcast. 

[00:02:54] Beth Zoneraich: Griffin Jones. Thank you so much. It's a pleasure to be here. 

[00:02:57] Griffin Jones: I'm I'm happy that you're here. Your fellow upstate New Yorker originally. So we've we've gotten to connect on that.

We also have gotten to connect a little bit recently on on some thoughts on operational efficiency. And, uh, and I do want to get into that and then what that means for the workforce. Um, but maybe we take it from your view of what's happening in the field. And why efficiency in particular efficiencies are necessary at this time.

What's the bird's eye view of, of what's happening that you think this is now necessary. 

[00:03:35] Beth Zoneraich: Thanks, Griffin. I, I love to talk to my own network and outside of the network about what a quickly changing industry, the fertility world is. And we have a lot of these dynamics going on in the industry that are hitting All at the same time.

And sometimes when you're in a clinic as a physician or as an embryologist, you, you feel these industry trends hitting, but, but it's pretty hard to see them in a global context and understand maybe why some things that are changing at the clinic are changing. So when I look out at the industry and look over the past 10 years, you, you really see huge changes.

The first is that within the clinic, delivering care to the patient has become a lot more expensive. Uh, it's become more expensive because we've added a lot to the process. So we've made our success rates and the science has exploded and, and our clinics are much more successful at getting our patients pregnant using things like genetic carrier screening and, you know, biopsying embryos and, and, and doing PGTA or PGTM testing on the embryos.

That's improved our success rates. But if you think about what the clinic needs to do, they're now doing a lot of genetic counseling they've never done before, coordinating that. And they're running more tests, which requires coordination with outside vendors, and then they're spending time in the lab biopsying embryos, and they have to now coordinate two cycles, first the retrieval and then the frozen embryo transfer.

So the amount of work required in the clinic that makes it necessary to get to one cycle is a lot more work and a lot more employee. lab, nursing, and doctoring time than we had had before. Uh, so while that's one big trend that's happening, uh, we also have a shortage of labor, so it's making that labor more expensive.

Um, that's really making caring for each individual patient tougher and more expensive and taking more time. So that's one big industry trend that's happened. A second is, at the same time that that was happening, more and more employers have decided that offering fertility benefits is a needed part of, of what they should offer their employees because everyone should have the right to have a family if they want one.

And so it's a wonderful trend to see more and more employers offering this cure. And with more coverage, more patients are showing up at our door wanting coverage. So it's, it's taking us more time to see them. It's more expensive to see them and service them. And more employers are covering it. But we're actually getting reimbursed a lot less on the back end for each cycle that gets covered.

So when you see all these trends happening, a lot of times what we're seeing is we go in and either acquire clinics or or come in to help clinics manage those industry trends. What you find is long wait lists of patients. It's hard to answer the phone. It's hard to get back to your patients and patients get increasingly frustrated with the clinic because they're not getting the care that, that they really deserve and that they're wanting to have.

And the staff of the clinics get super frustrated because they're working harder than they've ever worked before, trying to provide even better care than they were able to provide in the past, but they're getting yelled at all day by patients that, that are kind of angry with the process. And so what we're finding is a lot of people are either leaving the field or they're getting burned out.

For And they're not sure sort of where the future is going, and they don't realize that these industry trends are really what's causing a lot of this. So when, when we're in clinics, sometimes we'll hear people frustrated with doctors or frustrated with administration. And really what's happening is these industry trends are playing out every day in our clinics and making our employees feel stressed and tired and not sure sort of which patient they should see first and where they should head back.

[00:07:10] Griffin Jones: So one of the things that I wrote down that you mentioned is that things are taking more time now, what specifically is taking more time? 

[00:07:21] Beth Zoneraich: I think if, if we go back 10 years, right, people would come in and they would, Almost entirely be self pay patients. So they sign a contract and they would get started with their testing and their treatment cycle tend to be that treatment cycle would have been one cycle.

They would, they would coordinate that patient to have a retrieval and then X number of days later, they would have a fresh transfer. Now we've got to coordinate genetic carrier screening of, of sometimes one, one of the, um, parts of a couple of pretend both, you know, husband and wife and or, uh, two, two spouses.

Um, or an unintended, you know, partner. So some of the times we're doing the genetic, um, counseling and the genetic carrier screening, then we're coordinating a retrieval cycle. Then we're typically creating embryos, freezing them as we biopsy them and send them off for treatment. We've got to coordinate with an outside vendor and do that internally.

And we've got to get those reports back. So when you 10 years ago, we've added a lot more steps into the process. And we're now trying to coordinate with More outside vendors and and those coordination with outside vendors can mean lots of paperwork to fill out lots of faxes to get in Lots of attaching to charts.

So there's a lot of steps involved in making that journey for the patient work seamlessly now Unless we put a lot of care and thought and time and energy into making it work better 

[00:08:37] Griffin Jones: So how do you get, uh, so how do you introduce inefficiency into this dynamic? Because a lot of these things that have developed have been, I suppose, to increase effectiveness.

You know, now you've got genetic counseling, you've got genetic carrier screening, you have, uh, you've got more options for third party. Um, but everything you introduce, um, might Uh, lead to it's one more step. Um, how do you introduce efficiencies without introducing something that you're trying to make the inefficiency just one more step?

[00:09:16] Beth Zoneraich: That's a great question. We've actually spent years at Pinnacle now time studying and watching and process mapping the flow of the patient journey. And, and lots of people have done this, but we've tried to be really innovative Not just picking a medical record system, but then innovating that medical record system to kind of automate things along the patient journey path that makes it easier for the for our team and our staff to provide really, truly exceptional patient service while not stressing out the team and making their jobs better.

And whether that be helping them with, uh, prep sheets in advance for what patient's coming at eight and at 8. 15, at 8. 30, and maybe a picture of what that person looks like and any consent forms they need to sign and why they're coming to the clinic and any copays or deductibles they may need to have.

And sort of helping the front office with sort of a list of all of the employee, all of the patients coming in and what exactly is needed and getting them ready for that in an easy electronic checklist. It, it may be taking some of our vendors and integrating them into our medical record system so that we're not filling out paperwork anymore, we're just doing click, click, click and that order goes off to one of our, our key partners that we work with.

And making sure when the, when we get test results, they result back into our system and. If we have a euploid embryo, it's going to highlight green in our system on an embryo by embryo braces, or if it's aneuploid, it's going to highlight red and the results are going to be right there at a click of a button.

But that we use automation and technology to take some of the really difficult paperwork steps out of what our, what we're doing. Our employees are doing every day for our patients and automate some of that to make their job easier and more focused on providing the amazing patient care that they love to provide.

[00:11:04] Griffin Jones: You talked about answering the phone and the staff's working hard. Patients are getting angry, wait lists get longer, and then, and people are calling. What's your approach to. Patient intake and answering the phone and what can be automated there? Are we at a stage where we can have chatbots do a lot of things or we can have some sort of a I triage or what's the approach to think about that point of intake now?

[00:11:34] Beth Zoneraich: So we try and study intake from many different avenues. So we study intake first for why is the patient calling to begin with? Did we not anticipate the need of that patient in advance? and touch base with that patient before they needed to call us. So the first is, can we reduce phone calls by better educating our patients and better getting them prepped for their cycle of their appointments proactively so that they don't need to contact us because we've already contacted them and satisfied that need.

So we study our phone calls to see maybe we are getting lots of phone calls, for instance, here's an example from a lab because we had the wrong diagnosis code in and sort of labs that we were sending out were getting rejected. And so we need to go in and fix the diagnosis code. And then all of a sudden those.

Those calls will, will stop coming in. So those, those are easy ones that we try and solve. Then what we try and do is, is we've studied good service models. And so we've gone out and said, you know, outside of healthcare, who do we think of as having really good service models? So for instance, we've brought in the Ritz Carlton to speak to our teams twice now, two years in a row.

And Ritz Carlton defines good services, anticipating. The needs and desires of their customers for us, for our patients. And so beginning to pre think, if I'm a patient and I know the patient journey, or I don't know the patient journey, but we know the patient journey, and anticipating what that patient journey looks like and proactively reaching out in advance.

So if someone needs to be on day three of their, day two or three of their period, and we know their appointment's coming up, can we text them in advance to say, Hey, I'm Did you get your period? Are we still good for our appointment? Your appointment in two days? Or should we push it out a day and being able to really think through that before they show up maybe on the wrong day of their period and then say, Oh, I didn't know or we'll have to reschedule and try again a month later.

So when we can anticipate demand, we reduce those phone calls. And then finally, when, when patients do call us, we should be answering in the first two or three rings. We shouldn't, we shouldn't have them waiting on hold for long periods of time. And we should be able to answer their question in one answer.

We shouldn't have to transfer them five times. We shouldn't have to say, we'll get back to them. We should be able to answer them. intake and have trained staff that can answer their questions. And so our goal and and we're not at this at every clinic and in every place where we're operating, but that is our goal to get to is to be able to meet our patients questions and answers in a very quick format, but really anticipate and ahead of time answer their questions almost before they have them.

Our desire is to delight the patient. 

[00:14:02] Griffin Jones: What's your point of view on centralized call centers? Because my point of view when working with smaller practices was that the roles that front desk staff had weren't specialized enough. They were, they were pulled in too many directions and they had to be because they just didn't have the volume to have these four people are the people that handle new patient scheduling.

And these three people are the people that, you know, welcome new patients. And these Other people are the folks that do the insurance verification. And, uh, and so it's, it seemed to me that they We're kind of stuck in that inefficiency because they didn't have the scale to specialize. But as soon as they got to a certain threshold, I would recommend, okay, now I'll get a dedicated new patient line, make that a different line than your existing patient line, because they have very different questions, very different needs.

And to the extent that you can have people whose job it is, is just to deal with new patients. How do you view that delineation of responsibilities? 

[00:15:08] Beth Zoneraich: Yeah, Griffin, I, I agree a hundred percent. When I have sat at front office before trying to understand the patient flow, the first thing that I notice is the front office person who needs to greet our next patient or check out a patient that's leaving or talk to people in the waiting room.

It's very hard for that person to answer the phone. They, it's sort of like a gamble. When the phone rings, you don't know if it's a quick, I'm going to transfer it to someone. If it's a 30 minute, I'm going to do an intake of a new patient. You don't know who's on the other end of that call. And the front office person, of course, being service focused, wants to be able to greet the next person walking in with a smile and, and get them ready for their appointment.

So they get, they get nervous about answering the phone because they're trying to do an excellent job with the patient in front of them. So separating those roles, uh, quickly becomes really important so that somebody can be focused on in taking the new patient, answering all their questions and, and being able to answer that call within the first ring or two while not trying to be rude or have two conversations at the same time and give both people their full attention.

So we, we always try to have front office only as a backup on answering new patient only calls, but not the main place where new patient phone calls are, are. 

[00:16:20] Griffin Jones: I'll route it to when your network like yours, can that be done from one place across multiple practices in multiple geographic areas? What are the pros and cons of doing it that way?

[00:16:33] Beth Zoneraich: So because pinnacle operates from coast to coast, you know, we often have a three hour time difference. So one new patient call center for the entire country, I think might be difficult for us. It's not something we've gone to at this point. And we also have such a large network that You know, having smaller specialized groups that understand all of the different practices and physicians, there are definitely nuances.

Uh, Pinnacle does try and standardize more rather than less so that we can help with automation and help with technology improvement on the back end. Um, there are definitely still differences between the clinics in scheduling or times or, or some of the clinics are in batching schedules for IVF. Others run continuously based on size.

So we have not tried to centralize into one call center. What we've done is more regionalized. Uh, centers and or centers within a clinic, but just not having it all in the front desk position. 

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[00:17:28] Griffin Jones: You've been the top chief at Pinnacle for a year and a half at the time of this recording. You worked for the company for a bit longer than that.

What do you, uh, Uh, view as what were in, in that time period, what were the efficiencies that you prioritized first and why did you prioritize them that way? 

[00:17:48] Beth Zoneraich: That's a great question. So since I joined the company, uh, I think the main priority was to get everybody on the same technology platform so that we have a base in which we can grow.

So, clinics came to us on paper. They came to us in a variety of different EMR and billing systems, sometimes two or three at a time, and, uh, you know, we've, we've had 12 different, uh, groups join us, and through that, we've done nine different EMR conversions. And as of June of this year, every clinic of ours, uh, will all be on the same tech stack platform.

That's the same copiers, the same voice over IP phones, um, the same Microsoft Office 365 platforms. They will be on the same medical record systems, um, using the same vendors. And we've integrated all of those technologies together. That will give us, and has given us since we're almost there now, this foundation of which to start to build from, and we're just beginning to see what I think will be really exponentially increasing results.

Uh, you know, as, as an outcome from this, as a way of, of doing things to make our patient care and our service levels truly outstanding. 

[00:18:59] Griffin Jones: As you introduce these efficiencies, how do you think about the overlap of business operations with clinical care? Because I've become convinced over the years that you just can't totally separate those two different things and, and the tension between business and clinical over the years has been.

Well, you know, the clinician saying, well, we don't want somebody without an MD telling us how to practice medicine. And the business response has traditionally been, we don't, we don't tell you how to practice business or practice medicine. We, we handle the business things. And I, I just think that. That there's an overlap that can't be fully separated.

And, and I think if, if I was in your seat or Lisa's seat or Derek's seat or TJ's seat, or I think that in, and I'm a business person looking at this, like, I, I feel like I would be telling doctors, like, there's no way in hell you're doing ultrasounds. Like we're going to be doing. We're going to have sonographers do that.

And then you can tell me what safeguards need to take place. And then, and then you can also tell me what safeguards need to be in place for APPs to, to be doing these new pay, to be doing IUIs or OBGYNs to be doing retrievals, like you can tell me, but just looking at where the field is, where it needs to go, it's like, we, you're not, we're not gonna be able to stay in business in a handful of years.

If we can't figure this out. And, uh, and, you know, when you think about the number of, uh, of the percentage of self pay patients decreasing, and those reimbursements are often much lower. And so you've got to figure out the efficiencies there. Plus, we're only serving a fraction of the marketplace that needs our help.

Among other workforce inefficiencies that are coming into the place that, that we'll talk about some more, but I, I, you know, from my view, I would be like, like this, this way of being able to, to see more patients isn't totally divorceable from the way people practice medicine. And yeah, I think that I would have a safeguard of.

or a system for, for saying, okay, you tell me what needs to be in place in order for it to be clinically safe, clinically effective, um, not compromising quality of care at all. But like, this is the direction that we're going at from business. How do you think about that? 

[00:21:24] Beth Zoneraich: So, you know, I think I'm, I'm a little bit blessed in the sense that I'm married to an REI physician and I've been married to that REI physician for, 27, 28 years, and we started a practice together, so it comes very naturally to me to know that while there's always an intersection of business and medicine.

Doctors need to drive medicine 100 percent of the time. It's really critically important. I last had biology in the ninth grade. I don't have a really, uh, intelligent background in sort of telling a doctor how to see a patient and what to do. Um, but what I, what I found really large success at is being able to identify industry trends and analysis, use things that are happening outside of the industry, um, whether it be the Ritz Carlton or.

I mean, honestly, any of the, uh, case studies that you can read in business and studying other industries and bringing those successfully into healthcare, specifically into fertility. And I find that doctors are great problem solvers. So if doctors are presented with, um, this is just my experience, lots of good data and knowledge of the problem, then they're great solvers, um, and helping innovate the solution.

And then once some physicians have innovated, they're pretty good at working with other physicians to help, help people come along. Change, change management is really hard and it's really hard, you know, as the industry has changed so quickly to keep up with it. Um, but through the medical leadership board where, you know, at Pinnacle, we have one doctor from every practice sits on a medical leadership board and they make all of the decisions when it comes to anything medically about the practices across Pinnacle.

Uh, and no one from the business side votes on that, nor, nor should they. Those are medical decisions that should only be voted on by the, by the medical group. They've been really able to guide us quite effectively in, in meeting sort of these demanding, changing times, uh, but, but through a physician, you know, through the physician lens and, and being led by the physicians.

We, we have a similar board on the lab, lab leadership board. They manage all of our lab decisions and equipment purchases and, you know, and then oftentimes together, I will, you know, the groups will get together in person twice a year, they meet monthly. Uh, they make decisions together, like if we're picking a long term storage partner, that would be both a lab and a medical decision.

They would vote collectively. Uh, and then we have a business leadership board and their job is really to roll out and help solidify all the initiatives and And things approved by the, by the medical and lab leadership boards. Um, but while these sometimes conflict in general, uh, you know, it is critical to us that we remain physician led and that we still tackle the industry problems and the dynamics that are happening in the business.

And we're finding a lot of success with that. We have lots of really active, good negotiations and good, uh, good discussions, uh, but, but I, I do believe that the physicians are leading us through this and we're, and we're finding answers to those problems. in in ways that keep our patient care at the forefront of every decision we make.

[00:24:25] Griffin Jones: What about those things that, uh, you know, they might need to, like switch an EMR or they might need to, um, start using a software or something. And this is where I mean, where I just don't feel like we can totally divorce the business operations from what quality of care is, because, uh, I, there, there's someone that.

work with pretty closely and who's gone through IVF as a patient a couple of times and, um, had, uh, listened to, um, a couple of the advertisers on our show that have talked about introducing efficiencies. And she said, I wish that I had that because. Our, we, we felt like we were totally disconnected and, and things just fell off the agenda and, and people didn't follow back up with us and it felt disorganized.

Um, and she said, we almost, we almost quit our IVF cycle. And so it's like, that's a, that's like a business operation, but it. It almost affected the, the, a clinical outcome because it, she almost didn't stick with it. And so how do you, how do you think about that when you've got to get people to buy into something and they might say, well, I, I think.

You know, I'm used to doing it this way, or I think that it's too in my wheelhouse of being a clinician. How do you bridge that gap? 

[00:25:49] Beth Zoneraich: So we use, we use data, uh, to bridge a lot of those gaps. So when we have opinion differences across the network, which you can imagine with 50 REI physicians, we have a lot of opinion differences.

Like there's, there's no, I doubt that not everybody agrees all the time. We, we use the vast amounts of data since we're all on one system and have access to all this outcome data to test theories and hypotheses and opinions and try and put data behind it to try and see, well, does this, you know, specialized DIMM protocol really help or work?

Or does, Something else really a trend look like it's something we need to follow or not follow. And so we try and break down and listen to each to each idea. And then we have the doctors talk to each other. So that's why we have this medical leadership board. And if it's working successfully in seven or eight or nine of the clinics, you know, it'd be unusual for it to not work in the remaining clinics.

And so. Um, we encourage everybody at Pinnacle to travel a lot and visit each other in different clinics. So if we have a clinic struggling with a rollout or doing something, um, that another clinic is already trying, we invite one doctor to fly to that clinic and, and see it with their own eyes and watch how one doctor sees the patient to, to sort of help make the decision of could that work in a, in a different clinic.

We found that to be incredibly successful as a way for physicians and Folks in the front office and folks in our embryology lab to learn from each other. And it's, it's been, it's been very successful to date. And it's also brought the network closer together and made people enjoy working as a team. Um, even if one works on one coast and one works on the other.

[00:27:27] Griffin Jones: You find that it follows that bell curve of the The innovator to laggard bell Curve, where on the, the far left end of the bell curve, you got innovators and you've got your early adapters, and then you've got your late adapters and you've got your laggards. Do you find that, you know, you have a handful of people that are typically the people raising their hands to try anything, and then, and then there's a cohort behind them that, okay, after.

Those nuts have figured it out, then we'll implement it. And then there's a cohort behind them that says, okay, it looks like we're going in this direction and then, and then you've got your last handful that say, all right, we we've got to do this. Do you, do you find that it usually works in that trajectory?

[00:28:10] Beth Zoneraich: I do. And what's so funny is that works, but it's in so many different categories. So in some cases, if it's research, you have someone who's super passionate about research and they leave the network and research, and then they get everybody to come along and participate and do more studies. If it's on technology or innovation or the medical record system, I've got a bunch of early adopters and they will test it out and get together.

And they're actually on a subcommittee of our medical leadership board on on technology, and they'll get it together and then they'll present it. What's really nice, though, is when you have this functioning network, then If we're rolling out, like for instance, in June, when we roll out our last clinic on the medical record system, we will send in 15 plus people.

We'll send in physicians from two different clinics. We'll send in embryologists from a number of clinics. We'll send in front office people. And so as they're converting, they're not stuck with sort of. Somebody, perhaps from the technology platform sitting there training them, they, they get that for sure, but they get the rest of their network that understands how to see patients every day and the role that they're training to sit for a week with those same like minded folks.

And so when the doctors go to chart after their first new patient consult in the new EMR system, they'll be sitting next to another REI doctor showing them the way, uh, so that it, it's an easier transition and it's not as painful as it would have been otherwise so that we're not trying to self discover every time.

or make people go through the same pain points. We've also, as a network, gotten better at this. So our, our last, our last rollout in Seattle with over 400 employees went spectacularly well, went way better than the first rollout we did, um, with our first clinic. 

[00:29:44] Griffin Jones: You talked about the market forces that are are pushing this need for innovation.

Let's talk a little bit about the workforce forces that are pushing this need for innovation. I was just at the arm conference and one person there's one speaker there said That if we do nothing just based on the productivity of the workforce that's coming in versus the one that we've had, if, if we do absolutely nothing in terms of trying to see more patients, but even just to see the, the number of patients that we have, we'll need 30 percent more people in order to be able to do it based on productivity, or we'll have to see 30 percent less patients do 30 percent less cases.

In order to be able to see the same number of patients, do you agree with that assessment? 

[00:30:33] Beth Zoneraich: I do. And when I look at industry trends and data, we, we do see that it's part of the reason we've started our own embryology school. We are actively, um, considering and looking at rolling out sort of a OBGYN training programs.

We are very active in fellow recruiting, uh, and trying to convince, um, you know, other REIs to come join our network. We, we see very much the need to increase all of our specialized workforce and we spend a lot of time on innovative, creative career pathing for lower level, um, entry level employees into fertility clinics all the way up to navigator positions, um, looking at anyone with a bachelor's of science to increase the number of people entering the embryology field and, and just getting more and more people interested in, in servicing and caring for people wanting to start their families.

It's a pretty easy industry to get passionate and excited about. So that, that makes it easy to recruit people, but we see that as the number one strategic issue facing us is not having enough staff. It it's why the idea of using, uh, technology and integration. is so critical so that you reduce the burden on your staff and perhaps need less of them for that reason, even though there's no question we need more than we have now, but, but just making sure we have enough to fill the gap and that our training and culture and our ability to recruit and, you know, teach people, new people to enter into the fertility workspace is so critical to us.

[00:32:01] Griffin Jones: I think this person's point was that you'd need 30 percent more people just to get the same amount of work done, meaning the number of hours that people are willing to work, meaning the number like what they're just able to do. You know, if, um, the, the, the hustle for lack of a more precise term, uh, the, I would be, uh, this, I want, I put this out to any network listening to any EMR listening.

I would be so interested if, if people were to pull, uh, like five year age cells starting at age 35, because REIs finish fellowship at like 33 or something like that. So maybe like 35 to 40, 40 to 45, et cetera, you know, up until maybe 60 retirement age. Do you think If you were to look at that for if you were to pull all of your areas across all of your clinics, do you think that you would see like a gradual drop off from by by those eight cells?

And maybe we would have to like, uh, curve the data so that we were looking at it. Like when that clinician was, was of a certain age, you know, but, but do you think that you would see the younger docs doing less cycles than the older docs and seeing less patients than the older docs? 

[00:33:18] Beth Zoneraich: You know, I never looked at the data that way, Griffin.

So I don't know. Uh, what, what I would tell you is that I think not just with physicians, but But I, I think folks have grown up watching their parents work really hard and are sort of demanding of their employer a, a reasonable work life balance and, and there, there really should be no reason why fellows graduating from fellowship programs right now should not be able to both a, have personal interests like being a parent and being an active parent and engaged with their child and being able to go to their kid's classroom sometimes or make medical appointments and be home for dinner at a reasonable hour.

And be a really active, busy REI physician. Like, we should not be asking our fellows to choose between those two paths, maybe the way older physicians felt like they had to pick. And we shouldn't having to be asking them to work seven days a week and not take vacation days. We've, we've got to innovate the work.

So that these talented fellows can have both because, you know, people, if we're working this hard and passionate about allowing all of our patients having the right to be a parent, we certainly can't tell our own employees that they shouldn't have the right to be a parent and to be an active parent. I think it's a it's a fair request.

And so a good part of the reason why, you know, at Pinnacle we want some level of standardization and some level of a tech platform is to be able to innovate the work to provide a Physicians and lab staff and nursing staff. Uh, a better work life balance and we're finding, uh, we're finding a lot of success with that.

And if you go back to clinics that sort of went through these transformations with us in 21 and early 22, and you go back and, and speak to the wives and the husbands of the doctors. Um, they will tell you they've taken more vacations and had more free time with family than they had ever had before. And it's because we've innovated the work and I, we want to keep innovating that work so that, so that younger doctors want to join us and they want to join us so that they can practice world class medicine.

And be home for dinner with their, with their kids. 

[00:35:28] Griffin Jones: But technology is necessary in order to do that, right? Because otherwise it is an unreasonable request on their point. In my view, you know, for example, if, if they're saying, well, I want to make 500, 000 a year and I want to work 40 hours a week or less, and I want to be able to take six weeks vacation, and I want to have the four day weekend every month, and I want to be off for, uh, to be able to, to do that.

to pop out for those school events. Uh, and I want equity in the company. Uh, you know, previously you would consider those things like a trade off, like, okay, you can work less and, uh, and then you can go pick your, your kids up from school and take a little bit more vacation. You're going to make less. Um, but what's the saying a luxury one sample becomes a necessity.

And that's that's not unique to our eyes. That's true of every generation that's ever lived is that that generation had this. So we expect that less, um, without a whole lot of regard to the input that might have generated the output that, uh, they now set as the expectation. So the only way that it can become reasonable is if.

They are a lot more efficient using technology. 

[00:36:48] Beth Zoneraich: Yes, and I think sometimes when, when we talk to, you know, new doctors that are coming in, right? They're, they're perhaps protecting themselves as they look up and see someone who's worked seven days a week for 20 years and they don't want to sign up for that.

But I don't sense when I have those conversations that those positions aren't interested in working hard. In fact, they want to work very hard. They just want to be able to work hard and also have a life outside, and it's a fair ask. And so they want to be able to work maybe in their own way, or maybe not always from the office, right?

So could they do consults from home and miss like a really busy, crazy commute in, and or be able to take their kids to school and then be doing telemedicine from somewhere, and then maybe be in the office a little bit later and not spend two hours a day in traffic, or maybe they're not driving between three offices.

Or they're able to be home at a normal time to put their kids to bed and then they sign on to do some labs or to do some other things at night, but they don't have to be back in the office. But, but the ability to, to sort of manage the work so it fits into their lives as opposed, I hear that more than I hear, I just don't want to work.

That's not, tends to be the conversation that I hear these doctors asking about and, and I think I, I truly believe it, it should be the standard we're all setting is, you know, Is an ability to have both. I don't think someone should have to pick between a career in REI and, and a work life balance. I do believe there's a, I do believe there's a middle ground where they are able to have both, but I do believe to get there.

You need some technology and standardization to be able to do the work in a way that other people can help. Um, and that we're automating as much of the sort of paperwork as possible. Um, also for safety mechanisms, if we automate more, we make less mistakes or we have less of a chance of, you know, miscoding a name or something like that.

[00:38:40] Griffin Jones: No, as this technology is necessary to achieve that accommodation. What are the things in the pipeline that you're paying attention to that? Okay, if we're going to get there, it means that we're going to have to automate this. It means that we're going to have to be augmented by this. What are what are those couple things that you one, two, three, Think that in order to get to this where, Hey, you still want to make a lot of money, still want to do, see a lot of patients and do right by them.

You just want to do it way more efficiently. And you want to have this time outside of work. What are those efficiencies that we have to achieve? 

[00:39:15] Beth Zoneraich: So I think a lot of the efficiencies are, we have to get the work. Um, if, if we anticipate patient demand in advance, then in fact, they, they ask less questions.

We waste a lot of time in the fertility world. Where someone calls in and leaves a message, and then when they don't hear back, they send a portal message, and then when they don't hear back, they might call again or talk to somebody, but then you have three people, someone trying to answer the phone call, someone trying to answer the portal message, um, and, and however else they've engaged, trying to get back to that patient, and it leads to a lot of confusion and double work and triple work that we can avoid if we anticipate that patient's questions.

So first, we've got to reduce the work to make it more work. Automated and reasonable and, and, and that we're servicing the patient the first time or in advance, um, because that will then give us less to do. Second, we've got to use technology to be to help us. So if we're all on the same platform and we automate a bunch of things on the front end, or we integrate with front end apps and we collect more information online, and then we synthesize that information in a better way, we can make the work easier if we can.

Even innovate and present physicians with, you know, if they spend a lot of time pulling, you know, follow up consults or trying to get ready for a follow up consult, and they pull things from four different places, even if we can automate the pulling of those things to more easily put the information in front of the physician so they're not doing, you know, the work to go to four places to get it, but they're just making the physician call on what to do.

Those are the types of small innovations on the back end that we're actively working on to try and help physicians, uh, do the work that physicians need to do, but not do the work that they don't value. And, uh, so if you look at the types of things we're doing, we're attending AI conferences. We have three or four tests, uh, small innovations that we're doing with AI right now.

Um, we're integrating with, um, apps for intake that, um, will launch and announce here soon. We've announced partnerships with big genetic carrier, uh, screening, testing, and with PGTA and with, um, long term storage that we can integrate all of that into our patient ecosystem. So we've got a lot, we've got a huge data informatics and data team, and they are really spearheading sort of innovating the work, um, and those are the things that, that keep me busy, you know, many days.

[00:41:31] Griffin Jones: These innovations, be they small or big, they add up and they are an investment. This is a, a topic that I've, uh, that I've gone back and forth with, with, with different CEOs, with different people in different camps. I am not of the camp that private equity is bad because it, it, It's, it's going to squeeze everything out because another recent example of close, different close friend of mine went to a clinic, uh, that is not private equity owned is independently owned.

And it was again, another chaotic disorganized situation. She was very dissatisfied with that experience, went to another, neither of these are pinnacle clinics by the way. And they're also in totally different parts of the country. Um, but, uh, she went to another clinic and Our own by a bigger group was owned by a private equity group, and she felt that that was much more organized and efficient, had much better experience.

And, uh, I know the providers of both of the groups that she went to, and they're both nice people, but I also have a little bit of. Uh, a preview into their operations because, you know, yeah, I could see how that one is run a lot more efficiently. So, I've never bought that criticism of private equity funded groups in medicine that, you know, the, the, just gonna, Tank the standard of care because there are clear examples to the contrary.

Um, one criticism that I do tend to buy more is that the timeline necessary for returning the investment for limited partners and in a private equity model is Can be too much of a barrier for introducing a lot of innovation. Like if you, if you got a three to seven year timeline and you're looking at ROIs like 18 months, and, and so every CEO says, you know, well, we, we always look at the long term and I'm just a bit incredulous about that.

How do you view it? 

[00:43:33] Beth Zoneraich: So innovation comes in, um, in my mind, less than a Big Bang theory and more in small. Little innovations that add up to exponential results. So, you know, uh, There, there's no question that private equity has, has a timeframe for exit, but I don't find that maybe, maybe I'm lucky and I'm with a really, really good group, but I, I find a Pinnacle Fertility to be probably one of the most innovative organizations I've worked with yet.

And we're making really huge strides in progress. And, uh, You know, we do a lot of technology projects and I have a lot of staff in technology, uh, that, that are really focused on this and I found great support from our private equity group and, and encouraging this. I, I think, I think the good private equity firms and, and certainly ours fully understand that profit is a result of amazing patient outcomes and patient experiences.

That it is, you don't go seek out profit, you seek out amazing patient experiences and outcomes and the result of that is a profitable clinic. And, and so we're really focused very heavily on improving the patient experience and improving patient outcomes and investing in science and technology and research to the benefit of the patient.

Um, and again, I'm confident that profit will follow that, but it can't be the goal. 

[00:44:54] Griffin Jones: The conclusion floor is yours. Beth, you can recap anything that you'd like to talk about with regard to efficiencies and innovation, whether it be from a market need or a workforce need, or if there's might be something important that I forgot to ask you, uh, how would you like to conclude?

[00:45:16] Beth Zoneraich: I guess, Griffin, I would just conclude with a big thank you. I think your platform really brings together Some great leaders and thinkers. And I enjoy listening to sort of the trends in the industry and what other groups are doing and what some of the vendors and apps are doing. So, so I appreciate that.

And I appreciate you giving me the chance to come on and, and talk about sort of our view of what's going on in the industry and sort of Pinnacle's way of. of using technology and innovation to, to address some of those. So, so I, I just wanted to say, thank you. 

[00:45:46] Griffin Jones: That's Beth Zoneraich, CEO of Pinnacle Fertility.

I look forward to having you back on. Thank you for coming on the Inside Reproductive Health podcast. 

Sponsor: Organon is committed to championing care equity in fertility. By elevating education, expanding resources, and investing in innovative solutions, Organon stands with aspiring parents on their unique journeys. Learn more at FertilityJourney.com.

Announcer: Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.

Thank you for listening to Inside Reproductive Health.

226 How Did Maven Clinic Become a >$1Billion Company? Featuring Kate Ryder, Founder and CEO, Maven Clinic

Today’s Advertiser helped make the production and delivery of this episode possible. But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, nor does the Advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the Advertiser.


How did Maven turn into a unicorn, a new company with a $1Billion valuation? How did they raise $300M?

Find out with today’s guest, Kate Ryder, Founder & CEO of Maven Clinic, as she reveals the strategies behind Maven’s extraordinary success and how she built a three comma company.

Tune in as Kate takes us behind the scenes of Maven, covering:

  • The secrets to making TTC coaching work within their business model (Even though its failed in so many others)

  • The formation and impact of Maven Managed Benefit (Their carve-out admin program)

  • Her vision for the future of managed care in fertility (And how traditional insurance may adapt)

  • Lessons learned from her time in venture capital that shaped her entrepreneurial journey

  • Her approach to hiring experts and building top-tier leadership


Transcript

[00:00:00] Kate Ryder: They know that, you know, we're very transparent in how we price and how we charge. And so they know that really that we charge on kind of the member experience, the clinical care management. And we, and as a result, you know, it's, it's not just kind of better clinical outcomes, better member experience, but it's a new business model that's more value based in an industry that was tipping very heavily into be for service, which is, you know, a bunch of models that.

Maybe make more money when more people go through IVF, which can lead to unnecessary cycles. And so, so that's something I think that also we challenged about the status quo and, and the market responded well. 

[00:00:41] Kevin Ali: Hi, I'm Kevin Ali, CEO of Organon, and at Organon, we're committed to engaging with leaders across reproductive medicine.

So I'm excited to introduce today's guest, Kate Ryder, founder and CEO of Maven Clinic. As the driving force behind the largest virtual clinic for women's and family health, Kate has revolutionized access to care across fertility, maternity, pediatrics, and menopause. 

[00:01:10] Sponsor: This episode was brought to you by Organon.

Organon is committed to championing care equity in fertility. By elevating education, expanding resources, and investing in innovative solutions, Organon stands with aspiring parents on their unique journeys. Learn more at FertilityJourney.com.

Announcer: Today's advertiser helped make the production and delivery of this episode possible, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser.

The advertiser does not have editorial control over the content of this episode, nor does the advertiser sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the advertiser,

[00:02:07] Griffin Jones: I go into some of Kate's background to help explain how Maven got to where they are. I jump around a bit in terms of timeline because it's such a large venture. It takes. Different angles to understand how it all came together. You know, like I say, in every episode with every company, I don't know how well they are run or what the market will decide about them in the long run.

So just try to ask questions and let my curiosity fascinate me. And hopefully they answered some of the questions that you were wondering about. Like what's this new TTC coaching that Maven offers? How is that different from other offerings in their fertility trend? Why are they able to make that work in their business model when other business models doing TTC coaching failed?

How did their carve out administration program Maven Manage Benefit form? How does Maven work with fertility clinics like yours? in their Maven performance network. How does Maven work with the traditional insurance companies? What does Kate think the traditional insurance companies will do as the fertility field and managed care in the fertility field really begins to expand?

What lessons did she learn as a venture capitalist before she herself became the entrepreneur? And what's her approach to hiring experts to join her leadership team of a company that's now valued over a billion dollars? Enjoy all this and more in my discussion with Kate Ryder. Ms. Ryder, Kate, welcome to the Inside Reproductive Health podcast.

[00:03:22] Kate Ryder: Thank you so much for having me. 

[00:03:23] Griffin Jones: I look forward to getting to know you some more. I look forward to getting to know Maven a little bit more. First, we have some very hard, we have a very hard hitting question that must go on the record, I'm told. When you reach for a bagel, do you reach for the top? 

[00:03:41] Kate Ryder: I typically reach for the top.

[00:03:45] Griffin Jones: So this is a Maven cultural question, I'm told. 

[00:03:48] Kate Ryder: It is. 

[00:03:49] Griffin Jones: But my problem with it, Kate, is why would somebody just go for the top or the bottom? If I'm going for a bagel, I'm, it has to be top and bottom. 

[00:03:59] Kate Ryder: Well, I, I think that, you know, our founding CTO was Zach Zaro of Zaro's Bagels. So this tradition started when he would bring bagels every Friday morning when we were like a small team of 10 people.

And we asked everybody this and I, it's just, people have such strong opinions. Do you eat the whole bagel? Do you eat the kind of, you know, the very bready top? Do you eat the bottom? And so I think it really reveals, reveals a lot. And you still ask the question. We do. Every time we have a board member or somebody kind of coming to an All Maven meeting, we always ask the question.

[00:04:33] Griffin Jones: I like it. I want to talk more about some of the new services that Maven has added in your fertility division, but I think that I might need to paint a little bit more context for the audience because Maven. And then there's other people in my audience that know very little about you all, that it's a name that they've heard.

You've made some big splashes in the tech. and finance newspapers, and there are parts of the sector that I think do a lot of work with Maven and I think there are other parts of the sector that still haven't interacted with you all much. And so, you know, my 60 second explanation to someone would be It started off as a women's and family health services platform, uh, digital clinical services, starting off direct to patient, has expanded to work with clinics in different verticals, has expanded to work with different, now with employers and, and being a benefits provider for employers.

What am I missing or how, what is your elevator? What's the better elevator speech of, of Boone Maven as? 

[00:05:38] Kate Ryder: So Maven’s a virtual clinic for women and families, and what we do is we cover everything from preconception and fertility care, through pregnancy, pediatrics, and menopause. You know, clients, we work with 2, 000 clients today around the world and across 175 countries.

And I think really where clients love working with us is we can be their front door to women's and family health. And so we see a lot of clients really leaned in both on the fertility side for the Benefits Administration as well as the maternity side because, you know, we drive outcomes in that segment.

[00:06:14] Griffin Jones: When you're saying clients in this regard, you're talking about patients? 

[00:06:17] Kate Ryder: No, we're talking about 2, 000 employers and health plans. 

[00:06:21] Griffin Jones: Okay, so clients on that side and then do you call, in clinics are they also called clients or do you just refer to them as clinics? 

[00:06:28] Kate Ryder: Yeah, our Maven performance network. So we work with, you know, hundreds in our Maven performance network, and that's really the contracted network through which we administer the fertility benefit and send our patients when we're administering a benefit for an employer.

[00:06:45] Griffin Jones: I want to go back more into your history. MAVEN, but first we'll start with perhaps what's more recent is adding on some trying to conceive poaching. But you already have a trying to conceive track or a fertility track, so how is this different from those other offerings in the fertility track, like your partnership with the Cleveland Clinic and, you know, there's And other things.

So what's new about this TTC coaching? 

[00:07:13] Kate Ryder: Sure. So it's something we're really excited about because everyone teaches you how not to have a baby. Most people do, at least. But almost none of us learn how to conceive. And then by the time, you know, people are ready to conceive, There's no clear place to turn and I think so if you think about a fertility product there's the administration component and that's that's kind of what a lot of people associate with a benefits product right you you say oh okay I can go to one of these clinics and my my employer or my health plan is going to pay for me and And I'm going to get my drugs shipped through this benefit and I'm going to get all my bills here.

But I think the other big thing is that if you think about the fertility patient, a lot of them, you know, don't yet know what pathway is right for them because of this lack of education that, that I kind of just mentioned. And so really are this trying to conceive coaching product is designed to help every member.

Get the full picture of fertility before they choose their pathway and then get the right pathway for them. And so what that may look like is someone could come in, maybe they're kind of really nervous about their reproductive health based on a TikTok video or things they've heard from their friends and, you know, they realize they have these benefits.

And so instead of just going straight to IVF, you know, they'll be able to talk to a Maven coach who can kind of take a larger step back and say, What are your goals? What's your health history? You know, maybe you don't need IVF. Maybe you need thyroid medication. Maybe you just need to adjust your diet or maybe you need to use ovulation strips.

So there's so many things that people can do to get pregnant naturally that, you know, oftentimes when people are entering that fertility journey, no one is being taught that. It's either you get pregnant naturally and you have no questions or, oh my gosh, do I need IVF? And so what we're trying to do is build that gray space in between.

[00:08:55] Griffin Jones: So is the TTC coaching funneling people to different types of diagnostics in tests? So how does it start? Like, how does a patient go through it? 

[00:09:04] Kate Ryder: Sure. So somebody kind of comes onto the Maven platform, they fill out an assessment, they fill out, you know, a little bit about their medical background, what their goals are, and then they talk to a conception coach.

And so the conception coach is going to assess, okay, do you need, should you go for a full workup? And, you know, do you need some testing? Or Are there just basic things that maybe you could try, like using ovulation strips, you know, that incredibly, it's a very easy thing. And a lot of people miss that step.

And so it's really kind of then becomes a one to one relationship between the conception coach and the member versus this kind of one size fits all model. And so the conception coach will work with the member to figure out what's the best for, for them. And, you know, it could be immediately that they go into IVF.

Because that is the right pathway for them. It could be, you know, get a bunch of tests and, and, and then adjust a few things. It could be trying medication and the conception coach connects them with one of our fertility doctors, reproductive endocrinologist. So there's so many different pathways and that's what we're trying to really drive, which is this kind of very personalized model of care.

[00:10:10] Griffin Jones: And if they do go to IVF to one of those fertility doctors that you connect with them, is that's the, What did you call it? Partnership of Excellence? What was it? The network? Oh, I'm David Performance Network. 

[00:10:20] Kate Ryder: Yes. 

[00:10:21] Griffin Jones: David Performance Network. 

[00:10:23] Kate Ryder: Yeah. It's a closed network of all the best clinics that we work with to send our patients to.

[00:10:28] Griffin Jones: How many fertility clinics are involved in that network now? 

[00:10:33] Kate Ryder: So over 400. It's always growing based on client need or certain geographies, but it's, it's US focused. We have a closed network in the US and an open network globally. 

[00:10:45] Griffin Jones: And so, for those folks that, that are, that are moving through that, that pathway, do you stay, can, do they stay connected with their MAVEN coach, the, throughout that process once they move to the fertility clinic?

[00:11:00] Kate Ryder: Exactly. So, you know, going through an IVF cycle, of course, they'll be working really closely with their doctor, but there's so many questions and so many things that happen, you know, outside the four walls of a clinic, and I think there's also things that, you know, this is, of course, both an art and a science, and so there's lots of questions that patients may have, you know, as they're going through things, maybe they didn't have a So, um, you know, when a patient is, you know, in a successful first cycle, you know, maybe they're hearing conflicting things from, you know, different doctors.

And so, and so our conception coaches are just there to kind of be that quarterback. And when they're actually going, you know, to a clinic to, to be able to connect them as well to, you know, other types of specialists who could be supportive. So, fertility nurses, you know, fertility awareness educators, dietitians, mental health, that, you know, all of these types of providers that support around the experience.

[00:11:50] Griffin Jones: This model of conception coaching prior to needing treatment, in many cases even prior to diagnostic, I think is really needed in the marketplace. I've seen other people attempt it, and I think I've seen other people even provide value. That's the patients that we're using really liked it, and sometimes I would see clinics getting referrals from those platforms.

I remember looking at a couple clinics referrals and seeing sometimes 5 percent of their patients would come from some of these platforms. But they couldn't make it work on a business model for whatever reason. Either it wasn't It wasn't something that the patient was going to pay for, it was something that the clinic might have fought them on an attribution.

The clinic didn't want to pay for it. And I saw this thing, it's like, okay, people are benefiting from this, but for whatever reason, product market fit, it isn't working. What do you think it is about the way Maven is set up that will allow this to work from a business standpoint? 

[00:12:49] Kate Ryder: Yeah, no, it's a great question.

We, you know, it's, it's part of our benefits administration product. So it's not a standalone feature, but it's, it's, it's, it's a really critical component that drives the, the clinical outcomes of an otherwise, you know, administration heavy product. And so we kind of, MMB, Maven Managed Benefit is what we call it.

And we call it kind of a next generation Benadmit fertility benefit because you have the, the design components, that you work with the client with, which is the clinic, you know, the clinic network design. We have the contracted rates with the clinics, you know, the, the, all of the, you know, administration that goes on behind the scenes when you're implementing a benefit.

But what was missing when it was just a payer doing this was, well, let's make sure though that the patient's And so, really, it's that combination of care and coverage that is so unique to Maven and ensures that, you know, this is a business model. Not only that's going to work, but it's, it's actually, you know, really, really outcomes focused, which is unique for, I think, the industry.

[00:13:57] Griffin Jones: So the TTC poaching, that's just for those that have the Maven Managed Benefit? 

[00:14:03] Kate Ryder: Exactly. I mean, that's the, it's wrapped around our, our management, our Maven Managed Benefit. Some, some clients, to be honest, if they, if they do administration through their health plan, they can still kind of bring this on as a wraparound.

So, you know, it still can be a standalone product, but, but mostly we see clients really excited about the integration with the coverage. 

[00:14:25] Griffin Jones: This might be a dumb question, but that's never stopped me from asking questions like that in the past. Are those that have maybe managed benefit, are they only those that get it through their employer?

Can freelancers and self employed people also get it, or is it almost always through employers that are typically, you know, similarly structured, you know, that, that get insurance by the, the normal laws of Affordable Care Act, et cetera? 

[00:14:53] Kate Ryder: Yeah, at this point, it's only through your employer. 

[00:14:56] Griffin Jones: This seems like it was important to add.

Did you see it, like, first as a Is there a benefit necessary for the patient or was it necessary for the, the employers because it's like, well, we have, we have all of these people and, and we might be paying for people that to go through IVF that don't really need it. How did the, what was the impetus behind it?

[00:15:22] Kate Ryder: Yeah, so I think the main impetus was, was that it was this, the patient journey, right? It was the patient experience. So many people just not knowing what to do. And it was our fertility doctors actually saying, I'm seeing all these, these patients and they come in and they don't need IVF, but they're either.

So anxious, they are misinformed and they're now thinking, oh, they have, you know, they took an AMH test and their AMH is low and, you know, that's just one input into someone's fertility profile. And, and therefore, you know, they're asking you to go directly to IVF because they have three cycles or, you know, and they have rich fertility benefits and they're, and they're, and they don't even need to, there are so many other things that they can be doing.

And so, I mean, it was. It was both a combination of the patients and the providers themselves. I know, you know, one of our medical directors, Brian Levine, and, you know, and, and Yael, who, you know, Salem, who's another medical director. And, you know, we were, we were definitely hearing some stories from them too, as well as just some of the fertility doctors who work at the clinics in our network.

And so we went on this listening tour of both the patient side and the provider side to understand like, all What's needed here? Because it feels like there's a major gap, and particularly as Gen Z and Millennials increasingly, and particularly Gen Z, is getting so much of their health information from TikTok, social media, there's, there's just, there was just a lot that kind of needed to be unpacked.

And, and, you know, they're getting all of the, all of these kind of scary stories of infertility that may or may not apply to them. And then they were kind of leaping to conclusions like, well, I need to go freeze my eggs now, or I need to go into IVF. And so this is where we really wanted to make sure we were taking a larger step back when someone was ready to, you know, start their family building journey to say, okay, let's just really give them that personalized support and that That evidence based support with a conception coach as the quarterback, but then also connected to the larger Maven network of fertility nurses, of doctors, of mental health providers to say, okay, let's figure out what's right for you.

And then we design your benefit or we work with the payer who designed your benefit. So we can actually then help you navigate what comes next if it is IVF that's needed. 

[00:17:37] Griffin Jones: Yeah, the younger the patient, typically the more nurturing they need in the process, right? I remember when started off in the field and people would say, you know, patients that come to us from scheduling an online form are more likely to cancel than someone referred by a doctor or someone that, you know, we've spoken to and has come in previously.

And I'd said, well, yes. But it's going to be more of that. You're going to have less people either coming through their OBGYN or less people calling you on the phone, more people that want to kick the tire in some way. And so for a long time, that's been really inefficient because it's not like we have a really good CRM that links to people's EMRs.

And even if you did, there's still a lot of nurturing that has to take place in, in that process. And I can see how you being spread out across the different verticals allows you to do that. Where does the virtual care end and the moving on to the performance network partner begin? 

[00:18:36] Sponsor: Organon is dedicated to delivering impactful medicines and solutions for a healthier tomorrow.

Guided by its mission of being here for her health, Organon proudly recognizes fertility providers around the world focusing on care equity. We believe everyone should have access to fertility education and treatment. By collaborating with providers, advocates, and communities, Organon is working to elevate fertility awareness, expand resources, and invest in innovative products that help more aspiring parents access the care they deserve.

Every journey to parenthood is unique. Organon stands with you. 

Learn more about Organon's resources at FertilityJourney.com.

[00:19:26] Kate Ryder: So, well, the virtual care never ends. We're always kind of in someone's pocket, which is really cool about Maven, but Really it's, you know, if, if they're working with a coach, let's say they're on some plan with the coach and you know, they, they decide six months is the right time that if they try for six months based on adjustments, based on ovulation tracking, based on whatever they need, if they're not pregnant, maybe that's the right time.

Maybe it's three months depending on their age. So again, there's no like one, you know, this is the pathway everyone follows because it is so unique to each patient. And. You know, I, I think, you know, for example, we have a patient who has PCOS, was told, oh, you're going to need IVF, you're not going to get pregnant naturally.

She worked with our, our care team and a coach, you know, for three months, got pregnant naturally. So, you know, her pathway ended at a natural pregnancy. We have another. patient who actually came to speak to our, our growth team a few months ago for, for a growth kickoff event. And she was talking about how she went to this one clinic and, and, and the, and the doctor, you know, did a few cycles.

It wasn't working. They said that, you know, she had unexplained infertility. She was 35. So not, you know, of an age where, you know, it shouldn't work. She had already had a kid at home. And so then she worked with someone on Maven and it was just like, well, maybe you should just try another clinic, you know, so that was an example where it was just going into it with a different doctor and that different doctor kind of said, hey, I think based on the protocols here, you are over medicated on your cycle with this clinic, let's try this new protocol and then sure enough, really successful retrieval, got five embryos, and two of them are her children today.

So, I think that, I think, you know, those are some examples where, again, it's, it's not a one size fits all, unlike, you know, pregnancy, where it's, it's just, it's a much more straightforward population, you know, every month you're gestating a baby. You have a specific profile, you're on a specific risk track.

Fertility, again, it's, it's, it's just, you know, there's ups, there's downs, there's, there's things you can do and everything works out. There's things, you know, you're, you really do need the IVF, but then you need the right clinic. So there's a lot of considerations that go into supporting our patients to get the baby that they need.

[00:21:43] Griffin Jones: Do they do testing when they're with the MAVEN care team prior to being referred to a performance network partner? Like, do you send them out for AMH or FSH testing or anything like that prior to sending them to a clinic? 

[00:21:58] Kate Ryder: Yeah, so we have some partners who we can send them AMH tests and we can, but we also will say, Oh, maybe you should go into one of our clinics and, and, you know, get an entire workup and then they'll, they'll, that clinic is already in our network.

So, you know, we'll then discuss the results of that together. So it really depends again on the patient. Some of them, particularly. The ones that are older who, you know, there's not a ton of time and age related fertility decline, you know, is, is a, is a very real thing that they could be experiencing. You know, that's when you want to kind of do things quickly, you know, for patients that are much younger that are still kind of just figuring it out.

You know, those are the ones that, you know, they might get our, we have an ovulation strips partner as well. They might try that. They might take an AMH test, kind of, you know, discuss, discuss all the results and, and there's a little bit more time, if that makes sense. 

[00:22:46] Griffin Jones: How did you build vertical after vertical?

And, and I'm really curious about this because going back earlier in your career, you were a journalist, which I find to be interesting as somebody who is building a trade media company and who acquires journalists. I think Did one of my journalists ever go build something like this? Yeah. It's pretty unique.

You wrote for the, the Wall Street Journal among some other publications and so I guess maybe to, to see how you, you added one vertical after the other. We have to, we have to start from the beginning. So 2014 begins Maven as this virtual family and women's health platform. What were the first offerings?

[00:23:25] Kate Ryder: The first offering was the, the telemedicine, right? So we started, we knew we were going to be a benefit. I had been very lucky to work in venture capital for the two years between being a journalist and starting Maven. So I had observed a bunch of digital health companies start, try to go consumer and realize that the better market.

was employers. So, so we were headed there, but we knew to have the real consumer DNA of product that we needed to cut our teeth and get that momentum early on from consumers. And we still have, by the way, that product today on the market, just because, you know, our mission is access. So if someone wants to download Maven and pay a little bit of money, you know, out of pocket for an appointment, they can.

So that was where we started. And then our first benefit that that we delivered to employers was a maternity benefit. So at the time this was 2015, 2016, it was really, you know, people just had these nine month phone lines through their health plans where, you know, you could talk to a nurse. The utilization was super low.

And so we brought in postpartum care and return to work support as part of a more holistic offering. And we packaged that up and that was kind of, you know, product number one on our benefits platform. And then fertility, I mean, you know, of course, not surprisingly, you know, and the WHO just said it was one out of six couples suffer from infertility.

So even in our first hundred patients, we started getting demand for fertility services. So we launched this kind of just fertility support wraparound product that had all the access to our specialists in 20, So it was pretty early in our, in our journey. It was very kind of maternity fertility back to back.

And then we expanded into benefits administration late 2019, early 2020 after demand from some of our clients saying, Hey, we'd love to just consolidate all women's and family benefits through, you know, one platform and it should be you. So can you build us this? And so we built. A light touch reimbursement platform called Maven Wallet.

And that was really for smaller clients. And it was also, you know, not just for fertility services, but if someone wanted to reimburse for doulas or backup child care, which was popular during the pandemic, you know, they could use that reimbursement platform for whatever they wanted. A lot of the, you know, sub medical spend.

And then, you know, again, we just kept hearing from clients and members, you know, they, they wanted full soup to nuts, you know, Administration and everything consolidated on one platform. You know, in the meantime, we had launched pediatrics, menopause, and so that's really what led to Maven Manage Benefit, which is our full, you know, fertility carve out platform that we launched, that we built last year and launched earlier this year.

[00:26:07] Griffin Jones: Benefits administration started in 2019, 2020 with this light touch reimbursement. All the even wallets. And you mentioned that some of your clients had brought this up to you. They wanted the N10 solution. Why, why you though? There were, there were some other people in the marketplace and yeah, but also there is the usual suspects of the traditional insurance companies and I suppose some others as well.

Why was it that they were approaching you to do this? 

[00:26:39] Kate Ryder: Yeah, I think two, two reasons. One, we're pretty obsessed with the member. I've had three babies myself on Maven and, you know, we're, we're a real technology company in that regard. So we have tons of engineers and we're constantly kind of following the member and building what he or she does.

And so, we're able to show that through engagement data. It's why, you know, all four National Health Plans also partner with us because, you know, the data that we're showing on the engagement side and the member satisfaction side is strong. And also, I think, unique, like, for example, we have pelvic floor specialists as part of our maternal maternity track.

You know, that's because That women need that. And there's not necessarily kind of like, wow, this, you know, people weren't ringing the bell with that, or at least the buyers weren't, but we knew the members loved that. And we were, you know, we've had those types of providers in our network since 2016. So just being really thoughtful about what members need and where the gaps in the care model are.

And then the second thing is, is the clinical side. So We're, we've always been very focused on clinical outcomes because the way to really partner with the system and ultimately help the patient is, you know, take one of these, this highest cost area of healthcare, which is the kind of fertility and maternity journey and, and drive real outcomes.

So when a lot of our clients and, and our payer, payer partners as well, started to see a lot of our maternity outcomes validated by claims and by third parties, you know, the fact that. We were reducing spend associated with NICU. We were reducing rates of C section and, and well driving, you know, a better and more engaged member experience.

I think it was, you know, and serving the menopause market in a thoughtful way and serving the pediatrics and parenting market in a thoughtful way. You know, we just earned the trust of our partners so that they were like, you know, we want, we want you to really kind of tackle what we're seeing in fertility.

right now at this moment in time, which is, you know, the system's still not totally working for members. The costs are going up every single year. And, and, and so, you know, and the industry is just changing a lot. Like you can't keep up. So can you, you know, is there, can you do something? 

[00:28:47] Griffin Jones: And so members is patients.

[00:28:48] Kate Ryder: Yeah, members is patients. 

[00:28:51] Griffin Jones: Making sure that I'm keeping all my, all my definitions. 

[00:28:54] Kate Ryder: I know to our clinical team, they're patients, to our product team, they're members, but yes, member patients. 

[00:29:00] Griffin Jones: Well, I'm, I'm probably also offending your training as an English major because I'm jumping all over the place and not starting with one thesis, but Maven is an entity.

I think you have to break the elephant from different parts in order to be able to understand it. And so I, I want to go back to what sort of the value thesis that you started with because as you're talking about, you know, sometimes we connect people with a pelvic floor specialist because that's what they need.

And so I originally may have been starting because partly because you have members, patients that have so many different needs and they're often left to their own devices to be able to find all of the different providers and such that they need. So tell me a little bit more about why this isn't just.

Answered by going to an existing health system, wherever it might be, and I go to one specialist, and she or he refers me to another, and then she or he refers me to another, and I'm all in the same network. Why isn't that it? Why isn't that the case? 

[00:30:00] Kate Ryder: Well, I think maybe what, yeah, what you're, what you're kind of getting at is like, why, why do people want something new if like, it's people are kind of doing this already and, you know, referring specialists and whatnot.

But I think the other way to think about it is that we, we have a really unique business model where we are. are incentivized to do what's right by the patient and, and put them on the right pathway, regardless of, you know, whether they go through IVF or not. And so we don't, we don't, with our clinic network, we don't take markups from clinics.

So we're very agnostic. If somebody goes through a cycle versus goes through kind of a natural conception pathway. And so I think that is another, another thing that from the payer and the clients they really like because they know that there's not gonna be hidden fees and hidden markups across drugs spend across cycles.

They know that. You know, we're very transparent in how we price and how we charge. And so they know that really we charge on kind of the member experience, the clinical care management, and we, and as a result, you know, it's, it's not just kind of better clinical outcomes, better member experience, but it's a new business model that's more value based in an industry that was tipping very heavily into B for Service, which is, you know, a bunch of models that, Maybe make more money when more people go through IVF, which can lead to unnecessary cycles.

And so, so that's something I think that also we challenged about the status quo, and, and the market responded well. 

[00:31:34] Griffin Jones: Is it not enough, like I live in Rochester, New York, for example, and it seems like University of Rochester Medical Center owns everything. They, they own the system my wife works for, they own, uh, the primary care provider that I go to, I went and saw an ENT, they own that.

So is it not the case that, that someone can just find all of the specialists that they need in, in one place through a, through a health system? Because it seems like in addition to the employer side that may even also helps with this, this need to, to connect people to the different solutions that they need.

Why isn't that the case in a place like where I live, where it seems like a group owns every, you know, a, a clinic in every specialty that there is? 

[00:32:15] Kate Ryder: Yeah, so I would say what's, what would be unique about that, as obviously it's, you're probably part of an academic medical center, right? And it's, it's one system.

And so I don't know the specifics of the Rochester market. I would assume, are there more, is there more than one fertility clinic in Rochester to go to? 

[00:32:33] Griffin Jones: I think there might be one other lab. There's one lab within the academic system, and then there, there's at least two other offices, but I don't know if those two other offices have labs here in Rochester.

[00:32:47] Kate Ryder: Got it. Okay, well then, I mean, I think in that, in that sense, In that system, patients are going to want second opinions. They're going to want to better understand things. If you're in kind of a one provider system, there's lots of pros in that it's more transparent, it's probably more seamless on the administration side, it's less confusing, but then You know, a member or patient, you know, they might want to have second opinion, something might not be working for them.

And so Maven's network on the telemedicine side is able to give them that, which I think is really important. 

[00:33:23] Griffin Jones: How does Maven interact with the traditional insurance companies, if at all? 

[00:33:29] Kate Ryder: Well, we're partners with all of them, right? Aetna, Cigna, Anthem, United. So we, for Maven Manage Benefit, we would, we always would need to be checking whether, you know, where someone is against their deductible.

So we, so we are integrated with them in that regard. If someone, you know, wants to buy components of our platform and various products, oftentimes they can actually buy them through the health plan because we are partners. So if they wanted to buy Even Maven Managed Benefit is available through some health plans, but if they wanted to buy the maternity product, pediatrics, menopause, our global product, you know, they, they can do that.

So a lot of clients, particularly some of the smaller ones, really like to do that. It's easier from a contracting standpoint, from a security standpoint, you know, it's just one addendum. So, so yeah, so we'll, we'll see a lot of, a lot of people kind of, you know, take that option given the, the partnerships.

[00:34:23] Griffin Jones: I'm going to ask you to speculate, so I know that you're just totally speculating, but for me, from someone that doesn't really know the insurance space well, I just see these large companies like Aetna, United, Blue Cross, etc. losing a potential segment of their business, and maybe it's just too small for them, and that's why the Mavens and the Carrots and the Progenies and the Kindbodies have filled into some of that space, but if David Sable's right, and we do get to be a 200 billion dollar industry in the next decade or so.

Do you think that they will come back? Do you see the Uniteds and the Blue Crosses and the Aetnas, etc., coming back for the fertility benefits that they're not currently getting? We providing? 

[00:35:07] Kate Ryder: Listen, I, I think it's a, it's a great question. We, what we see at least, uh, and from our, from our plan partners is that they, they also follow what the client's asking for and what the member's asking for.

So. You know, we've, there have been so many gaps in women's and family health that it's, there's a lot for the payer to kind of catch up on while they also have all these other priorities that they're working on. So for example, when menopause came up, like no one had a menopause product built out. And with smaller companies like Maven, we can, we can build that product.

faster, we can figure out very quickly, because we're a technology company, we can A B test and figure out very quickly what the member is looking for, how to drive that engagement, how to make the member happy, get them symptom relief, how to make the client happy, get their people supported. And so, so that was an example of, you know, it's not necessarily an example of, you know, fertility, but it's an example of this whole category being so underserved that that's kind of what we do in our specialty.

And so, you know, as we've continued to deepen our partnerships with the health plans, I think there, it really does kind of work on both sides because they come to us and they say, Oh, we have our clients asking for, for this. And, you know, right, right now, for example, doulas, doulas is huge in the market right now.

Everyone wants a doula benefit. Well, we do that. We can do that for our partners. And so. We also help our, our plan partners really be able to provide their clients robust benefits. So whereas maybe there might've been some duplication like on the maternity product, for instance, because, I mean, that product's been in the market for eight years because we were able to demonstrate cost savings and, and member satisfaction, then, you know, Some of the plans and hopefully all of the plans one day, we're able to say, okay, you know what, like this is, you take it, you are our partner for so many other areas of this and you're demonstrating real, you know, validated outcomes and so we're fine you taking it because it is, to your point, it's just a tiny little sliver of a service that they provide and they do at the end of the day, like they also are a client service business, just like we are.

You know, we are. And so, so anyway, so I, I think when it comes to fertility, it just depends, you know, fertility is not a standalone. I think what we're really going to see is fertility is part of a broader women's and family health strategy. And so really it's, you know, you have to, you can't just do fertility.

You have to kind of do it all. 

[00:37:37] Griffin Jones: I was not planning on asking you this, but I just thought of it as you were saying that I've had more geneticists on the show recently, and they are starting to convince me that reproductive medicine and genetics will, are, you know, they're, are no longer going to be siloed in the future, that those two fields of medicine are going to be much more integrated than they are now.

How do you view that? 

[00:37:59] Kate Ryder: Thank you. I would tend to agree with that. I think there, I know there's a lot of discomfort right now a little bit because it's so new and people are wondering are we entering a Gattaca type world, um, but when the technology is there and if you can kind of prove safety and efficacy and ultimately give patients choice, I think that, you know, People will be more comfortable with it over time.

Now, you know, I don't know how people are going to feel about actually manipulate, like, genomics and manipulating, you know, certain traits and attributes. Like, I think that's, is that Gattaca 2? I haven't seen Gattaca in a while, but it's like Is there a Gattaca 2? But, but certainly I think There is increasing, like we're already doing it, right?

If someone has the BRCA gene and they don't want to pass that gene and trade on to their children, like what a, what an amazing thing that they can, they can do. And so I think more and more people are getting comfortable with that. So I think as more and more, there's more and more patient stories and, and it will become more, more mainstream.

[00:39:05] Griffin Jones: You think genetic counseling is an offering that you all might one day offer? 

[00:39:10] Kate Ryder: We do offer genetic counseling. 

[00:39:12] Griffin Jones: So how does that work with the, uh, with the, with the Maven managed benefit, well, I should say with the TTC coaching? 

[00:39:20] Kate Ryder: So part of the TTC coaching is, you know, you have your conception coach who's the quarterback, but then you have this broader Maven virtual care network that you can help your patients get their questions answered from.

So we have over 30 different types of coaches. of specialists in that network. And I met one time, someone was like, there's no way you have 30 different types of specialists. I was like, Oh, I can list that because there are so many, you know, whether it's a surrogacy coach or an egg, you know, an egg donor consultant, well, genetic counselor is one of them.

And so again, like, whether it's for fertility or maternity, quite frankly, because if you have a baby and you might, and, and, and there's, You know, they come and there's, there's some genetic anomaly that they're born with. Like you actually do want to have a genetic counselor who's talking with you in conjunction with maybe some of the other specialty doctors to understand what your options are.

And so, so yeah, so we have a few great genetic counselors through Maven that as patients kind of raise their hand and say, this is what I'm looking for, our, our coaches or our care advocates can, can link them up. 

[00:40:23] Griffin Jones: I've come as a, as a small business owner to be just so impressed by people who build much larger enterprises than my own.

Because I know even building a small business, like, man, this is tough, like there's so much to learn. Drinking from a damn fire hose so often and, uh, you know, learning how much you have to learn of a given thing and you, and there's so many different things that touch your business. You started originally as a journalist in business journalism, then you became a venture capitalist.

Were you, from the beginning of your career, were you viewing those as steps to get to Entrepreneurial executive leadership, or did you, just like everybody else, kind of go to college, maybe think of just like one step ahead of you, and then that one step led you to see more? Which better describes your career trajectory?

[00:41:20] Kate Ryder: Well, I grew up with a dad who was an entrepreneur and my aunt was also an entrepreneur and my mom would help both her, her sister and my dad. So I grew up in a very entrepreneurial family. I've always been pretty, pretty focused and disciplined, but it wasn't necessarily for entrepreneurship. In the very beginning of my career, I wanted to be the Next female Hemingway.

And so I moved to Spain for two years, right after I graduated college. 

[00:41:47] Griffin Jones: And I woke up at six, 

[00:41:50] Kate Ryder: I did go to quite a few and was shocked to see that one of the dishes served in the bars next to a bull rig was like bull testicles. That is a delicacy in Spain, particularly New York. You got to get steered somehow.

I tried it once anyways, but, and so I woke up every morning at six and taught myself. How to write. And it wrote a terrible, terrible piece of fiction during that time. I thought, hey, you know, I think maybe I love to write, but I, I then, you know, was a journalist and pursued a lot of, a lot of journalism for a bit.

And, Really when that industry started changing a lot with the internet, you know, the, a lot of local papers were folding, a lot of things were going digital, a lot of, you know, the ad models suddenly, you know, didn't make as much sense and business models were kind of up in the air. That was when I really kind of thought, okay, maybe, maybe I don't want to sign up for this industry long term.

One of my mentors also was like, you should jump ship now while you're so young in journalism. And so that was, I tried to start my first business off the back of one of the stories that I had written for The Economist out in Southeast Asia. And that moment, it was nothing to do with healthcare, it was a travel business, but that moment, I, it felt really good.

And that was when, you know, my, my father jumped in and said, you'd be a good entrepreneur, but don't, go learn on someone else's dime first. And so then I, that was where I, I did the two years in venture capital and kind of, you know, it was all timing, right? I fell backwards into covering digital health.

And then it was also right around the time that my best, first friends were having kids. I knew I was going to have kids very soon. I started my journey with a miscarriage, which was very unexpected. And so that, you know, MAVEN was really kind of came from that time. 

[00:43:35] Griffin Jones: Learning off of someone else's time and under their tutelage, I think is such valuable advice that I did not take that I wish I did.

And when I think of Doing things differently in hindsight. When I think of going and learning under someone else, I often think of going to the operator and trying to get as much access to them. And so, like, you could have gone and been the chief of staff for some CEO somewhere or, or, or someone to be.

You decided venture cap. You tried. 

[00:44:03] Kate Ryder: I tried. I got rejected for all those jobs. 

[00:44:06] Griffin Jones: Because they wanted more experience? 

[00:44:08] Kate Ryder: Yeah, I was living in London, it was the time of the first Eurozone crisis, and you know in America, it's, it's, it's more normal for people to jump around between careers, but it's not as common in Europe.

So I, I applied for over a hundred jobs at Google and all these small companies, like I'll do whatever, and it was actually, I got very lucky that the only job I got was at this venture capital firm. 

[00:44:34] Griffin Jones: So, it was on your radar to go work for an operator, it just didn't pan out. Oh, very much. 

[00:44:38] Kate Ryder: I tried. 

[00:44:40] Griffin Jones: If you could do it again and you had the ability, do you think you would have been able to see more as working under an operator?

Or did working for a venture capitalist give you more of a view? If we're sticking to that same time frame of you've got two years and no more. 

[00:44:56] Kate Ryder: I would say that I would choose the Venture Capital mainly because I, I made tons of operate operational stakes that I had never hired anyone before starting Maven.

So it would have been amazing to get some of that experience, but fundamentally, you know, as a, as a founder, like your job is to make sure everyone gets paid every two weeks. And so I take that job really seriously. And, and so, you know, maybe one could argue that. I had to learn on the dime of the VCs who funded me in the early days, but I'm a fast learner, so , so you know that, and they's still around, right?

[00:45:32] Griffin Jones: They'll, idea is they're gonna make it back . 

[00:45:36] Kate Ryder: But yes, I, I think it was helpful to learn how to raise capital under, you know, build that network. That was where our friends and family around came from in the early days. So, so that was, I, I would, I would choose that. I think I got very lucky to get that job in bc.

[00:45:51] Griffin Jones: You got that experience with the financiers. Did it also give you experience with different operators? Like, could you, did you interact with their portfolio clients and you could like get to know some of those founders and see what they were doing? 

[00:46:03] Kate Ryder: Yeah, exactly. I got to attend board meetings as an observer.

It was at a time where the, it wasn't as, you know, the index venture is the fund now, you know, they're a big mega firm, but back in the day, you know, it's It was more, you could walk into any meeting you wanted on a Monday and watch any company pitch. And then I got to know a lot of entrepreneurs as well through that, through that time.

Some of them invested in Maven and became angel investors and mentors. So, so that was also very helpful. 

[00:46:33] Griffin Jones: I know you can't give too many details probably, but as specifically as you can be, what were some lessons that you pulled out from there that, you know, lessons that you think of that were very useful to you in starting Maven, either that you wanted to replicate because you saw something worth emulating or things that you That was a mistake that they were never able to re come from, and I want to avoid that like the plague here.

[00:46:57] Kate Ryder: Well, I think it was really clear, even from those Monday meetings, that when I observe entrepreneurs pitching their products, is the best entrepreneurs really cared about their product, and they knew their product, and they were, you know, consumers of their product, often. And so, that's one That was something that I just, I couldn't, I couldn't just go start, you know, a business with a product I'd never use.

And so that was the, you know, I, that was one of the, I think the very early lessons I took. I had to A, really know the product, B, the user of the product, but then also deeply, deeply care about the problem. And you know, as the next journalist, like this is an endlessly complicated story. It's why in the, you know, in the beginning of this podcast, you know, what are the journeys?

It's like, gosh, the journeys are so different patient to patient. And I've. I've spoken to hundreds of them. I can't, you know, maternity is a little bit more linear, but not fertility. And so, so anyway, so I think, and then the business of healthcare is just endlessly complex. And so it's certainly, I think it was that, yeah, that was a, that was a lesson that I took very early, which I think was great.

Clearly the right lesson 10 years later. I mean, you know, I I'm still very energized, but I, I, I, some of my other founder friends are very tired after 10 years. 

[00:48:11] Griffin Jones: Yeah. Well, I, you're going to need that energy given, given, uh, you know, what you've, you know, building the company into a billion dollar valuation to the.

And now how many employees do you all have right now? 600 corporate employees. And then you said, was it 2, 000 clients? 

[00:48:29] Kate Ryder: Yes, we have 2, 000 clients and tens of millions of lives covered. 

[00:48:34] Griffin Jones: So you're going to see that energy for as long as you're at the helm. You have good people helping you. I think the only one at the leadership level that, well, you mentioned, I know Dr.

Levine pretty well, great guy that may have connected us in the first place. I've gotten to know Dr. Shah. And I enjoy corresponding with him. How do you get people like this to come work for you at such an early stage? Because I see it all the time with companies and some. I really struggle to get that talent and they can come in with a boatload of money and they can get some people, but it just doesn't like totally gel together.

And when you have these people, and you mentioned 30 different specialties, you know, you need people that are deep experts in those areas. And why do they want to come work for somebody who's not already a deep expert in that area? That like assembling that team is, is really, really hard. What, how would you describe your strategy in doing that?

[00:49:34] Kate Ryder: Well, I mean, I just feel endlessly grateful. I think there, you know, there's, there's no I in what we're doing. It's all a we. I may be the founder and the face and I, and so is Neil, you know, I'm so happy he shares that burden with me. But, you know, we, we tell the story. So, I think it's a really good story externally, but at the end of the day, I mean, it's our incredible team that's doing everything behind the scenes.

And I think what unites us all, I mean, it comes back to culture and values. Um, you know, I think we all really care about the patient and changing the game for the patient. So, and everyone has a horse in that race, whether they are the patient, whether they're, you know, brother or sister or mother or father or family member or friend was the patient or whether it's just some bad experience they've had in health care and they really want to see things change.

And so I think we are authentically mission driven. I'm very authentically mission driven. And, you know, I just try my hardest and try to hire people that are way smarter and better than me at, in every, every, every regard. 

[00:50:34] Griffin Jones: Well, there's more we could dig into with that, but by the time I have you back on, you will probably have done a whole bunch of other things that have been in the news and that'll be worth unpacking.

I look forward to having you back. In the meantime, as we conclude, my audience is fairly broad in the fertility field. It's a lot of network execs. It's a lot of REIs. It's a lot of lab directors. There are also people that are venture capitalists and private equity folks that are entering the fertility field.

And so, the, the gamut runs pretty wide across those three spheres. It also runs fairly wide from junior to senior. How would you like to conclude to our audience? 

[00:51:16] Kate Ryder: Yeah, listen, I think we're, don't accept the status quo, it's, we're at such an exciting moment in time with so much fertility innovation coming online.

So much coverage and an entire industry that now looks at fertility as part of essential care, which is why so many companies in our space are having so much growth, so much new technology with AI and, you know, and whatnot. And so, so yeah, you don't, you don't have to accept the status quo when there's, there's this much change and this much opportunity that we can really design an industry that gets every patient the outcome that he or she deserves.

[00:51:51] Griffin Jones: Hey Ryder, CEO of Maven. Thank you very much for coming on the Inside Reproductive Health Podcast. 

[00:51:56] Kate Ryder: Thank you so much for having me. 

[00:51:57] Sponsor: This episode was brought to you by Organon. Organon is committed to championing care equity in fertility by elevating education, expanding resources, and investing in innovative solutions.

Organon stands with aspiring parents on their unique journeys. Learn more at FertilityJourney.com

Announcer: Today's advertiser helped make the production and delivery of this episode possible, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser. The advertiser does not have editorial control over the content of this episode, nor does the advertiser's sponsorship constitute an endorsement of the guest or their organization. The guest's appearance is not an endorsement of the advertiser.

Thank you for listening to Inside Reproductive Health.

225 Donor Conceived. What Third Party IVF Programs Can't Afford to Ignore with Melissa Lindsey

DISCLAIMER: Today’s Advertiser helped make the production and delivery of this episode possible, for free, to you! But the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the Advertiser. The Advertiser does not have editorial control over the content of this episode, and the guest’s appearance is not an endorsement of the Advertiser.


Are you considering the broader implications of third-party IVF in your practice?

Today’s guest, Melissa Lindsey, Founder of the non-profit Donor Conceived Community and a member of the donor-conceived community herself, delves into the ethical and real-life consequences of third-party IVF. She offers a much-needed perspective on how clinics and egg banks can better serve donor-conceived persons

Tune in as Melissa discusses:

  • What clinics and egg banks are doing wrong (and what some are doing right)

  • Why Everie isn’t scared of the DCC (Instead taking a proactive interest)

  • Last year’s legislation in Colorado

  • What’s fair for donor-conceived persons to expect vs. what someone can require of their own biological parents

  • The real-life consequences for a donor-conceived person (False medical history, denied genetic testing, etc.)

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Melissa Lindsey
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Transcript

[00:00:00] Melissa Lindsey: I know it's an industry, I know it's profitable, I know there's all these goals for expansion and scaling. When you scale a practice, it can be harmful to people and puts them at a disadvantage for their life. Span, it's important to see where you can fix that before you scale it. And some banks don't have practices that even meet the standards within healthcare.

Many of them do not keep their records because they're not required to. So when a parent goes back and asks a question, they just say, oh, we don't have that anymore because they weren't required to keep it. 

[00:00:37] Sponsor: This episode was brought to you by Everie Egg Donation. Everie Egg Donation is pleased to bring you Melissa Lindsey, Founder and Executive Director of Donor Conceived Community, who provides emotional and social support to Donor Conceived People, DCP, facing identity discoveries.

To learn more about Everie head to www.everiedonation.com/for-clinics, that's www.everiedonation.com/for-clinics.

Announcer: Today's advertiser helped make the production and delivery of this episode possible for free to you, but the themes expressed by the guests do not necessarily reflect the views of Inside Reproductive Health, nor of the advertiser.

The advertiser does not have editorial control over the content of this episode, and the guest's appearance is not an endorsement of the advertiser.

[00:01:44] Griffin Jones: Consequences, ethics, there's a lot of those to consider when it comes to third party IVF isn't there? You are helping intended parents. You are serving donors. And though you're not involved in obstetrics or pediatrics, you are part of delivering a product, and that product is a human being. The real life consequences for donor conceived persons are many.

We didn't even get into many of the craziest real life examples. I guess that will have to come in a future episode. And you're involved whether you like it or not. How much input do you want in the matter? These are issues that I talk about with my guest, Melissa Lindsey. She's a member of the Donor Conceived Community Lowercase, and she's also of the founder of the Donor Conceived Community Uppercase, a 501c3 organization.

They were inside the ASRM conference with the booth last year, and it's probably not clear from our conversation, but Melissa was not Outside, with the folks that I and possibly yourself quickly walked past. False medical history, erroneous information in the EMR, denials from insurance companies to do genetic testing to assess risk.

These are some of the consequences that Melissa talks about. I ask her what some clinics and egg banks are doing wrong in her view. What are other clinics and egg banks like Everie doing right in her view? Why isn't Everie scared of this community? Why are they interested in being proactive? We talk about last year's legislation in Colorado, and I ask Melissa, what's fair for donor conceived persons to expect compared to what someone can require even of their own biological parents?

I don't have all the answers. I think there's an ethical discussion to be debated in good faith about what's truly fair for all parties involved. But the more third party IVF you do, The more donor conceived persons come into your world, hoping that they don't expect any kind of information or resources from your ag bank or your fertility clinic is a bad strategy.

Hoping that they don't expect any kind of information or resources from your ag bank or fertility clinic is no strategy, and ignoring them is a bad strategy. I would really like to hear your thoughts on this matter. Email me or comment on the social posts and enjoy this conversation with Melissa Lindsey.

Ms. Lindsey, Melissa, welcome to the Inside Reproductive Health podcast. 

[00:03:51] Melissa Lindsey: Thanks. I'm happy to be here. 

[00:03:53] Griffin Jones: We connected, uh, a little while, uh, back because oftentimes I don't have people from outside of working in the fertility field connect with me and, and every once in a while a patient will reach out or maybe someone else will reach out because they enjoy being a bug on the wall for Our type of media, and you don't come from the patient side or the donor side, you come from yet a third category of folks.

And then your name was brought back up to me recently, but we have not covered much about the donor conceived community on this show. And I think that the field should be aware of what's going on. But let's Maybe start with just a view of how did this community come together? Like, how did donor conceived persons find each other?

Like, what is their, is there an organization? Did you just connect with each other on social media? How long has this been going on? Give us the overview. 

[00:04:57] Melissa Lindsey: So I, first of all, I am a donor conceived person. I found out when I was 39 years old through a chance conversation and a 23andMe test that my dad, who I always assumed was my biological father, was not my biological father, and that I was sperm donor conceived.

I had a lot of questions. I went to the standard first layer of questions of people who are experts that I thought might be able to help me, including my family doctor, mental health provider, Google, looking for resources of what does a donor conceived person do. I didn't actually even know the phrase donor conceived.

I could only find sperm donor baby, it's like that was where I was frozen in time as a sperm donor baby. So it took me a while to find. any information. I called a lot of clinics, I called a lot of banks, and I had the assumption coming from my background in marketing and customer service and sales that this would be part of the community that people would be addressing from a customer service standpoint of obviously we made this person, so what, what are the resources for this person when they need information?

Number of siblings or medical history or what am I made of? And I was very surprised when I was calling banks and clinics. And talking to healthcare professionals, where do you send these people once they have questions? And the answer was, well, we don't have anything for them. And that really surprised me because everyone knew that we were going to show up on the scene.

So, where were the resources? And I thought I just wasn't good at finding them. So, I kept looking, but I couldn't help but take note of this, what appeared to me, to be a big gap in resources. So eventually I figured out that I was called Donor Conceived and I also found a Facebook community of called We Are Donor Conceived and there were a lot of people sharing their experiences there.

I really learned a lot in that space. It was also a bit overwhelming because you're hearing from people every day who are going through discoveries or have questions that they can't find answers to. I saw a lot of themes in the experiences of donor conceived people. At the time, I was planning to go to grad school for occupational therapy.

One of my main goals at that point was to help people recover from Whatever hardship they were facing and live the best life they could based on this hardship. And I started to really see an overlap in a lot of donor conceived people were facing hardships that impacted their everyday life. And I decided to start some peer support groups for people to have smaller conversations, to hear each other's stories, to share their expertise.

And I just thought it would be a side thing, a few peer support groups for people to get together. It was during COVID, so people were getting more adept at spending time on Zoom to make those connections, and it also offered people a bit of privacy to have those conversations. I didn't anticipate it taking off the way that it did, and soon I had a wait list and more groups, and then I was leading five groups a week for donor conceived people to have these conversations, and I realized that I would be doing this forever if we didn't help the parents Talk to their kids about donor conception.

And in listening to the parents, I learned that they weren't getting what they needed from professionals who were helping them grow their family. And so the mission kept getting a little bigger and broader as I saw the need. And so I finally realized that this calling that I had stumbled into was really a place that I could make a difference for a long time.

And so I started Donor Conceived Community as a 501c3. where we want to make the world a better place for donor conceived people. 

[00:09:18] Griffin Jones: What information and what resources specifically was it that you were looking for? 

[00:09:24] Melissa Lindsey: Well, one example is I had spent my entire lifetime assuming that I had a predisposition to Some medical issues, some cardiac, some cancer, some mental health concerns, and I was pretty vigilant about watching out for those.

So when I went to my family doctor and found out that my paternal medical history did not apply, I was talking to the medical assistant and said, I'm not sure what to do now. And she said, I don't know. This is fascinating! I've never deleted someone's paternal medical history before. I have no idea how to do it.

Let's ask the doctor. So then, I asked my doctor that I had a great relationship with to, I gave him the news. Surprise, my biological father isn't my biological father. I'm actually a sperm donor conceived, and he said, wow, you know what, when I was in residency, they asked us to donate, and I am so glad I did not, because who knew 23andMe would be coming around the corner, so I'm so glad I didn't donate, but you know, at least you know that it was, you know, probably somebody screened, that your parents really wanted to have you, and you know, Well, just put unknown for your history, although I'm not sure how we're going to update the electronic record side of it.

And so to this day, I still have cardiac conditions that pop up as predispositions. I can't get rid of them, but I've lived my whole life assuming that they were in place. But the question I asked the doctor at the time is, what if there is something? that I'm missing there because it's not, he said, well, just put average risk for everything.

And I said, what if it's not average? I don't know if I should be on the lookout for breast cancer or ovarian cancer. I don't know what things could be coming down the road for me. And there were no answers for that. I asked about genetic testing and he said, well, it wouldn't be covered with insurance because it's only covered if you know you have a risk.

So I would have had to pay out of pocket for genetic testing to assess my risk for cancer. Cancer and cardiac. And it's also a myth that doing genetic testing covers all of that because even a genetic counselor would let you know that fam, family history is one element of genetic testing. They can't just test EV for everything.

They still wanna know what's happened. If you have that information available, what's happened among your genetic family? I was so nervous about how many siblings I had. I had a story that I thought back to when I was in college. People used to stop me and say, oh, I saw you in the quad or I saw you in the cafeteria.

And I'd say, that wasn't me. And so there was this person for several years that people would say, you, you know, you have a doppelganger somewhere here at school, which I thought was really interesting. And you always think, what does this person actually look like? My senior year, last semester, there was a convocation.

Once a month for our school and I looked down like six bleacher rows and I saw this person from the side that looked just like me and I, I was like that's the person everyone's been talking about and I couldn't make my way to her before the group scattered but as soon as I found out I was donor conceived, I thought what if that was my sister?

[00:12:56] Griffin Jones: Did you ever find that out? 

[00:12:58] Melissa Lindsey: I don't think it was. I did get some information that means that that's unlikely, but I'll never know for sure. I do have relatives that, it turns out I was living 15 minutes from my uncle at the time, my genetic uncle, I just didn't know it. And, but he doesn't have any daughters, so I don't think it was, you know, It could be just a fluke, like we all have doppelgangers that we're not related to, but those are the kind of moments that come back for someone who has this discovery.

And the reality is nobody can answer the question how many siblings you have. And so it's a very overwhelming thought for a donor conceived person to, not just in late discovery, but for people who've known their whole lives they're donor conceived, but they don't know who their siblings are or where they're located.

[00:13:54] Griffin Jones: EMR information, insurance authorization, these are two implications to second and third order consequences that I never would have thought about. Uh, sure. And so there's, there's a lot more to this. There's a lot of implications for this. Not knowing if you're donor conceived and not having that associated information.

I want to come back to that CHANCE conversation, but before we do, the people that brought this conversation back up to my attention, it was Aisha Lewis from Avery, they're an egg bank, and I think that they're going to sponsor this episode, but they do not have editorial control. So if, if you like them, if you like other people, if you, if you don't like them, like you're allowed to say whatever the heck you want, but it does make me curious of, about egg banks and clinics of what are they, what are some egg banks and, and clinics doing wrong in your view?

And what are some doing right in your view? 

[00:14:58] Melissa Lindsey: Great question. So many. Many banks are looking at their potential customers, focusing on the fact that they really want to have a baby, focusing on the fact that they have possibly been through a very long, expensive experience to try to grow their family, and in their effort to Provide or meet that need, they are bringing their patients to the point of a positive pregnancy test with the goal of a healthy baby and not paying attention to the fact that a healthy baby will become a healthy child and a healthy adult and a person who is donor conceived for their entire lifespan and there's the feedback from the parents now is You know, we want to be set up well for parenting across the whole lifespan.

We don't want to have these disadvantages just because we needed to use third party reproduction. We, we shouldn't have to wonder if our child has a hundred or two hundred siblings. We shouldn't have to wonder if our donor profile is correct. We shouldn't have to wonder if the information that the donor gave voluntarily was, you know, checked or not to be valid or true.

We have so many people who share the experience of the donor profile, you know, the, the university was made up, the degree was made up, the, the ethnicity was not accurately reported, the, and whether that was intentional or not, some of those things could be validated with a little bit of effort. And so the, the practices that are challenging are when it becomes our only goal here is a positive pregnancy test and a healthy baby, healthy pregnancy and delivery, and we're, as long as we get them there, we've done our job.

And the other challenge is when it, you know, I know it's an industry, I know it's profitable, I know there's all these goals for expansion and scaling. When you scale a practice, can be harmful to people. and puts them at a disadvantage for their lifespan. It's important to see where you can fix that before you scale it.

And some banks don't have practices that even meet the standards within healthcare. Many of them do not keep their records because they're not required to. So when a parent goes back and asks a question, they just say, Oh, we don't have that anymore because they weren't required to keep it. 

[00:17:46] Griffin Jones: They all say they screen very thoroughly.

They all say, you know, when I, when I, because many of them have advertised on the show and I think, I think the ones that have advertised in the show are, are probably the good ones or at least that's, that's how I perceive them and, and, you know, they tend to be specific when they talk about what they're screening for, but, but everyone that you talk to with regard to ag banks says, you know, we screen the most thoroughly.

Is that not the case? 

[00:18:16] Melissa Lindsey: Well, I think. One of the challenges, we screen the most thoroughly. It depends on what they're calling thorough. I mean, some, some banks would tell you they screen thoroughly, but they don't verify if the person is who they say they are because they, that would take too much time and they don't have, it would be too expensive, it would drive up the cost.

You know, we may see resistance to even taking a state ID sometimes to validate the identity of a person. We see people who talk about genetic testing or screening or they'll say we follow the standards and they imply that those standards include a certain type of genetic testing when the FDA standards haven't really changed since then.

The 90s, so it's not the protection for parents that they assume is in place. And so going from one bank to another, very different practices, and parents don't know that. And so when, when, when banks say we're screening thoroughly, that means something different in different places, and parents don't know that.

[00:19:26] Sponsor: In the world of assisted reproductive technologies, Everie Egg Donation is at the forefront of known donation, redefining the donor conception experience with equity and transparency. Everie is dedicated to giving the donor conceived community the opportunity to know their lineage. Everee Egg Donation's unique Mutual Match system empowers both donors and intended parents by giving them an equal voice in the process, fostering deeper connections and transforming the traditional donor conception experience into a collaborative journey.

Everie is setting new standards in the world of egg donation, ensuring that donor conceived individuals have the choice to know their origins. Discover how Everie Egg Donation is leading the way in supporting the donor conceived community and how you can be a part of it at www.everiedonation.com/for-clinics.

That's www.everiedonation.com/for-clinics.

[00:20:42] Griffin Jones: So if egg banks are doing it right, and if Avery is one of them, what are they doing? 

[00:20:49] Melissa Lindsey: They are making sure that donors understand the implications of donating, that they understand that they will have genetic offspring or biological children or genetic children out in the world.

They are making sure that the donors are prepared to disclose that information to their own children someday, to their future partners, that this shouldn't be a secret and they should be prepared to talk about it. If there's so much stigma around it for them, it's probably not a good idea to donate.

They're doing psychological interviews or screenings and testing their meeting with a mental health provider to make sure that they understand the implications so that they can make a true informed consent to the procedure that they're going to go through and, and then doing the genetic testing that they're going to go through.

Uh, ASRM recommends, or that the guidelines recommend, because they're not required, it's a recommendation. So they're following those recommendations. 

[00:21:57] Griffin Jones: It seems to be it's about informed consent for the donor, or at least it starts with informed consent for the donor. What about the people like you that were conceived from donors who did not get informed consent?

What's, what is fair to those donors, and fair to The people conceived by those donors. 

[00:22:20] Melissa Lindsey: This comes up a lot because if people donated when they were told it would be anonymous, that was the technology at the time, right? Nobody knew that DNA sequencing was going to become a thing and that consumer DNA testing was going to happen.

I do, I find it interesting when people say, well, that wasn't what we were told was going to happen 40 years ago. 20 years ago, 15 years ago. And some of those people are even medical professionals who are experiencing the benefits of here's how we used to do this surgical procedure, and here's how we do it now.

So we have all these advances in technology that we benefit from daily. We aren't saying, well, when I started my practice 20 years ago, this is how we did it, so I'm not going to innovate. I'm going to stay in the same place. With my processes, we have facial recognition, we have Google Maps, we have all these abilities with technology that we have to keep up with in every other aspect of our life.

So, recognizing that anonymity and donor conception is gone really shouldn't be isolated from all the other places that we're experiencing advances in technology. We can do things in 2024 that we could not do in 2020 or 2010. That's the reality and that's true of all kinds of decisions we make in our life where there are implications for those decisions that we couldn't foresee and we have to adjust to that.

So I don't know that there's any contract that could be created that It takes away the impact of technology because we, that's the reality of the world that we're living in. I could have a photo of someone that now I can do facial recognition software and that's not just true in donor conception.

That's true because photo, because facial recognition exists, so. 

[00:24:32] Griffin Jones: Is it the right thing in your view that if, if a donor, you know, let's say that, you know, this is a donor back in the early 80s and had no idea that they were ever going to be known, was told that you're just going to be completely anonymous, this is between the biological parent, or excuse me, between the intended parents and the child, and you're just helping a couple in need, and you're just, you know, you're You're just a servant in this moment, and then you're out of the picture.

If that was the person's expectation, is it fair now to just, to, to require that their identity and their information be disclosed to the, to the child, the, the donor conceived person? 

[00:25:20] Melissa Lindsey: So I think it, I think require would be the, the place I would say that's probably too strong of a word. I think understanding that it's possible and understanding, understanding that it's likely that the identity will be discovered is, is really important for the clinics and banks.

and existing practices. I think one way through that is there are a lot of donors who they made the decision very quickly or because of financial need or without understanding the implications and now they're curious too and they would like to make their information available. understand the implications of that donation.

They are curious about what happened and so they would like to make their information available or maybe they just understand the implications of family medical history. They are often going back to try to find a place to make that information available and they're, and either sometimes, I mean often the place isn't in practice anymore, but they register with like Donor Sibling Registry or other, or they contact the bank or clinic and say, can I make my information available?

And that's one practice that I think we really need to see increase is that the bank's having a mechanism for somebody to come back and say, I did this under anonymity, but I don't, I want to be available if they want to reach out to me and being willing to host that mutual contact or facilitate that I think is an important piece and we see that in other places where anonymity is held for a certain time, but then both people can opt into knowing each other.

We see that in, you know, organ donation. We see that in other places where for a certain time, you're not going to know the identity, but then if both people agree to it. So I think that's one element that could really be helpful because we do know that the donors also are curious after the fact. 

[00:27:30] Griffin Jones: Tell me about the conversation that you mentioned that it was 23andMe and a chance conversation.

What was that conversation? 

[00:27:40] Melissa Lindsey: The details are a little left open for interpretation, but the story that I heard was that my parents, when they're planning to use a donor, had planned to tell us, and so they shared that conversation with their decision to use a donor with family friends. The family friends thought that we already knew, and so they just made a remark about finding our biological father if he was still alive, and that was not information that I even knew.

My dad passed away when I was 15. So, the thought that there would be a biological father possibly alive in the world was very confusing at the time, but, and I didn't know what to do with that information, so I took a 23andMe test and started to try to find out what I could, but I was Also, not sure if I even wanted to know at that point because I, it was just a big surprise.

[00:28:42] Griffin Jones: The 23andMe test came after the conversation. How did the conversation get brought up? Did this family friend just one day say, Hey, he had taken a 23andMe 

[00:28:53] Melissa Lindsey: test and was talking about his 23andMe report and then just saying kind of offhandedly, Oh, you could do this too. You might find your biological father.

[00:29:04] Griffin Jones: But it was just a throwaway comment. It wasn't, you had never talked about this with this person before? You know, this, presumably this was a family friend that had been a present throughout your life, but this was the first time that this person ever mentioned it? 

[00:29:19] Melissa Lindsey: Well, so one interesting thing, this is a very common experience for donor conceived people, is I call them dog eared comments, where you Start to look back throughout your life and notice other comments along the way that start to make more sense and you can't even remember why you remembered the conversation.

So, I remember at one point, so I wanted to be a doctor growing up. That's, I wanted to be a family doctor and that was kind of the thing I talked about continuously from 6th grade until my freshman year of college, I'm going to be a family doctor. After my dad passed away, I definitely He was my biggest supporter, and I just probably didn't even realize at that time how much I was going through.

But this family friend said, you will be a doctor. And I thought, why did he say that with such conviction, with such conviction? Sureness. So later, when I learned that my biological father was a family doctor, I thought he knew that. He knew he had this extra little bit of information that I didn't have at the time.

Of course, you know, going through college at that point and doing career counseling and the fact that my dad had been in sales, you know, it seemed like this mismatch a little bit that I was so interested in becoming a family doctor, so I didn't have that information at the time, but that was one of the conversations along the way that, and they also seemed to marvel at how much I looked like my dad.

So that's another comment. Wow, you even have a dimple on the same side of your cheek as your dad. That's just crazy. It's really crazy if you know I'm not genetically related to him. But, at the time, I was just grateful to have a dimple on the same side like my dad because I really missed him, and so that was a nice thing to carry on, so.

[00:31:24] Griffin Jones: Comments that add up over time that, you know, just as one offs, it's like, okay, that could be anything, but when you get more information, it almost sounds like pieces of a puzzle that you're starting to arrange together. 

[00:31:39] Melissa Lindsey: And that's such a common experience for donor conceived people. In fact, that's one of the major elements in the peer support group is putting together those pieces, and it comes with some hardship for donor conceived people because they realize how many opportunities there were for the truth to come out, when it didn't.

And that includes, yeah, I had a conversation with my mom, I need to update my family medical history, at what age did grandma have her heart attack? And my mom said, oh, you don't need to worry about it. I was like, why wouldn't I need to worry about it? You know, what kind of cancer did my uncle have first?

Was it testicular cancer that spread to the, you know, or was it colon cancer that spread? And I was trying to find out which one and she said, you don't need to worry about it. Why? Why would I not need to worry about it? And that would have been a chance to tell me the truth, but it was, it was too hard and, and also they didn't have any resources and nobody had gone back to all these parents that for 10, years, the industry said, you don't need to tell.

And nobody's gone back to those parents. Nobody's equipped them to say, hey, we gave you the wrong advice. You need to have these conversations with your kids and here's some places to start. Even now, if a parent of a donor conceived person went to their pediatrician and said, what are some tools and resources that you can share with me to talk to my kids about how they were conceived?

There is nothing on the American Academy of Pediatrics website for how to talk about this, which is crazy when you think about how big the industry has become. There are no tools or resources. For a parent who does want to figure out how to talk to their children about it. And so, one thing I'll add, because I've talked about this late discovery piece, is there's a big myth in the industry that this is only a challenge for people who are not told that their donor conceives, or they are not told.

Late discovery, as we would call them, which is really untrue, but I understand because I had the same assumption. I thought I was going to be helping late discovery people like myself, and so the more I listened in the community, the more people were asking, do you have a group for early disclosure? Do you have a group for people who've always known?

Do you have any resources for keeping track of 30 siblings? Do you have any resources for telling the sibling that doesn't know? So I've known my whole life. But I have five people who've reached out to me in the last year who didn't know. What should I tell them? How do I, how do we keep track of our medical information and keep it private?

How do we welcome a new person into The sibling pod, what language should I be using? Like, there's all these questions that they have, even though they've known their whole life that they're donor conceived. So this is not just a challenge for late discovery. 

[00:34:48] Griffin Jones: In order to get to this discovery, the consent that has to happen for both the donors and the intended parents, what is the, after that informed consent is achieved, what are the What, what is the reasonable expectation of what should be disclosed to to donor, to donor conceived peoples?

Because does it mean, okay, if I'm, if I'm a, if I'm a donor conceived person, I should be able to see how many siblings I have by the donor. Do I need to do as, as a donor that is like other donor conceived siblings? Do I need to be able to see the siblings that that. donor had with their family, you know, that there are, that, that are their legal children.

Tell, tell us about what, about what the expectation should be. 

[00:35:40] Melissa Lindsey: Well, I think we can look to the recent law that is in place, well, it has passed in Colorado, which is at 18, a donor conceived person would get the information for the identity, the identifying information of the donor, so at least they know who it is.

They also would have access. to the updated family medical history because that bank, clinic, or agency is going to make an effort to reach out every couple years to the donor to get the updated family medical history. So, that donor conceived person would have access to the updated family medical history, which may or may not include the history of that donor raised children.

At that point, they might have children of their own, and they might say, these conditions have changed. I've shown up with my children that I'm raising, but they hopefully would have updates on this is what happened to, you know, with my mother or aunt or father. So that updated family medical history, the identifying information of the donor are two of the minimum thresholds that we would ask for.

Another one is to just know that there's a limit to how many times this donor's sperm was used. And so there's a 25 family limit. in place for this Colorado law to say the bank or clinic has to make an effort to limit to 25 families so that that donor conceived person isn't wondering if there are 50, 80, 100, 200.

They would have a reasonable limit. in their mind of how many siblings are out there. Now that's a family limit, so that could be two, three, four children per family, but at least having some upper limit of the possible number, and that 25 is still really high. We, there are banks like Sperm Bank of California that have a much lower family limit, and parents are often looking for that, to have that lower family limit, to know that there are 10 families, and Also, banks or clinics can offer services to those parents to help them connect and communicate among that sibling group, which is what many parents choose to do.

And they would know then the identity of the other families, if they happen to be in the same elementary school or high school together. They understand if they're going to college together, but they can also start to make those connections if they choose to. That might help with their identity formation too of, you know, Oh, I have a half brother who is interested in the same thing as me, or I have two sisters who, you know, one, one story that was shared, a donor conceived person contacted some siblings.

They were late discovery. They didn't know they were donor conceived, but the rest of the sibling group did know, and they grew up together. So, yeah. They had gone to each other's graduation and to weddings and gotten together once a year. And so they were the newcomer to the group. But part of that newcomer conversation included lots of conversations of, did you have the same experience?

And it was really simple and sad and touching to find out that This person, they asked, did you have really bad acne in high school, in college? Yes, I did. It was so, I felt so insecure, you know, it was such a hard thing. And they shared that many of them did, but the sibling group got to share which medication worked best for them.

So early on, the oldest shared it with the younger, and then they, got an intervention that worked really well for them. And so this person, like, I went through college and still didn't land on this medication until this point later. And they all expressed the sympathy of, gosh, we wish we would have known, we could have told you which, which medication worked best for our, our variety of acne that apparently was genetic.

And so it's just a simple thing, but parents sharing You know, when they start walking, and when their teeth are coming in, and when they're learning to read, and what sport they are interested in can be really valuable, um. 

[00:40:13] Griffin Jones: In that Colorado legislation, is there a requirement to disclose to the donor conceived children the siblings that they have that are not donor conceived?

[00:40:25] Melissa Lindsey: No, it's, it's not, it doesn't require even identifying the siblings who are conceived through donor conception. It just has the limit of 25 families. 

[00:40:35] Griffin Jones: With regard to medical history, um, medical history could be like, This gigantic pool, it could be a, it could be a shallower pool if we're talking about more general categories.

I don't, I, I don't know what rights I have as a child, and, and I'm going on the good faith assumption that both of my parents are my biological parents, though you did the same thing. But I don't know what rights I have for, like, to, you know, to get medical history from them. So, how is the depth of what, you know, the Colorado legislation, for example, asks for and what someone who is able to ask of their biological parents asks for?

[00:41:22] Melissa Lindsey: Yeah, this comes up a lot, especially with ASRM, you know, what rights should a donor conceived person have and are they, is requiring them fair if they aren't required of everybody else? So, you know, I, I didn't have rights. Nobody can force my mom to tell me her medical, family medical history either. Um, So, I think that's true, nobody's required to share medical history in the area of not assisted reproduction, um, but I, I think in general, this is where the privilege piece of it comes in.

We don't recognize the privilege we have when we have it. And so, when we have the privilege of being raised generally around the people that we are genetically related to, we don't notice that that's the norm because that's what everybody is experiencing. And then we have sympathy for the exceptions and we have practices in place for the exception.

And so there are people who are adopted, there are people who have misattributed parentage, there are people who are single, raised by single parents who don't have, or just for a variety of circumstances, don't have family medical history, but that's known. It's known that you're missing that information.

You're not operating under the assumption of false medical history and walking through your life with false medical history. So, it's one thing to say to a doctor, I don't know, it's missing. It's another thing to say, this is the medical history and have it be false. For donor conception where there is a system in place to create a person where we have the choice To provide medical history or not, if we know it is ideal to have the medical history for a person to have early prevention, diagnosis, treatment, then we should be making a best effort to provide that for a person, especially if someone's profiting from it.

So if you have a system in place that people are profiting from, you should be making the best effort to set that person up. for what you hope would be happening in, in the other cases of good medical practice. And so we know that genetic counselors and healthcare providers would like to have three generations of family medical history.

That's the intake. for a donor. Three generations of medical history. So we should be setting up donor conceived people so that they're not systematically at a disadvantage to the rest of the population. And again, we say general population because are there exceptions? Yes. Some people don't have their family medical history, but we shouldn't set up a system That creates that problem for everybody who's donor conceived.

And I think, too, it really, it isn't fair to say if you're a single parent or you're an LGBTQI plus parent, your children should just automatically be missing half their medical history. That's just the consequence of your family building choice. You don't get to have The same family medical history that heterocouple would have if they had unassisted conception.

So I don't think it's fair to put all those parents at a disadvantage. 

[00:44:56] Griffin Jones: Speaking of ASRM, I'm not speaking about the organization, I'm not speaking on I really don't know what their relationship or position has been. I'm speaking about the conference and the attendees at the conference, including myself, who I think were scared of the donor conceived people that were, that were at the conference just because I didn't know anything.

And I think many other people didn't either. And then whenever you see people You know, in attendance, protest is probably a strong word, but there was, you know, there, there were signs and there were, there were people, and we live in a day and age where everyone wants you to join their social cause immediately.

And even if it's a good cause, it's just like, how can you not be part of our cause immediately? And then, and so you want to avoid it. You know what I mean? Like if, if India, you know, wiped off Sri Lanka from the map right now, and everyone was like, how can you not join in the Sri Lankan cause? I'd be like, because I need to learn so much more about it.

Like I needed to learn about the history of the North of Ireland before I could ever, you know, for hours upon hours. And it took me years to do it before I even had like, okay, this is what I really believe about this situation. And so I'd say all that just to say that. Many people are like, I'm just, I don't know what's going on.

I'm going in, I'm going into the conference. And one thing that brought this back to my to is one you connected with me on LinkedIn. I was like, oh, she seems nice. She seems friendly. And then, you know, I was talking with Aisha Lewis from Evry, and I could tell like, oh, Iisha is not scared of them. Why isn't she?

Like, what, what? Like, why wasn't she nervous about approaching this topic? 

[00:46:45] Melissa Lindsey: There's so much in that question. So I think it's easy to lump all donor conceived people and all donor conceived experiences together when in reality it's just a collection of many experiences and there's a big range on those experiences.

So one donor conceived person cannot speak for everybody's experience. And so, but I think it's similar If we, if we listen in the industry with the same, same goal that we've been listening to fertility patients, which is they're going through hardship, they're feeling desperate, they're feeling like they're out on the margins, and there's a lot of grief and loss and confusion and desperation there.

So, we recognize that parents are coming into this, or intended parents are coming into this. Feeling very vulnerable. That's true for donor conceived people too. And so when you have people in communities who are feeling like they're not heard, feeling like they're ignored, feeling like they haven't been seen, while they're experiencing hardship, it's not surprising that there's strong emotion there.

And that strong emotion can be scary for people. Especially, and I think this is kind of the underlying piece, it's you. When you're, when you see something that is a blind spot for other people, it's very easy to assume that they just don't care. When, when we're trying to talk with professionals in an industry and the industry says, you're not our customer, you're not our clients, we don't need to worry about you, that's gonna cause some anger.

Like, we don't care what happens to you. Because, you're not our customer. So that's part of the intensity behind the protest was some statements that were made by ASRM of, you're not our customer. And some of donor conceived people, they're going through fertility treatment and third party reproduction themselves.

Like just because you're a donor conceived person doesn't mean that you're not going to be a single parent or need gametes in your family. The idea that donor conceived people shouldn't matter because the parent was the customer, I think that has caused a lot of tension in the conversation that honestly doesn't need to be there because donor conceived people are literally part, they are the success rates for a third party reproduction.

So if there were, if we weren't here, there would be no success rates. So I think, I think the reason Ayesha and some others have wanted to work with you donor conceived community is because we are solution oriented. We want to solve problems and we understand that this industry, we're not trying to get rid of donor conception.

We're not trying to drive up the cost so that it's. It's unattainable for people for growing their families. And we, we do think that by providing some support services, this really can be better for everybody. Providing education, providing support, and really helping speak into the process and the policies and the structure could really help make this better for everybody involved.

And so we want to center the donor conceived people, but we understand that there are parents and donors and professionals who do want to do the right thing. So we just want to help that happen for those who are listening, who do care. And so I assume, I can't do anything about the people who don't care about donor conceived people.

I can tell my story, I can tell other stories, but I trust that there are many professionals out there who want to do the right thing, they just don't know. And so when I, when I talk with Aisha, I know that she cares about building healthy families. So let's have conversations about how we can do that.

And You know, I'm gonna go into that conversation looking to work together to find solutions. 

[00:51:21] Griffin Jones: I want to give you the concluding floor. And prior to recording you had mentioned, uh, a professional group that, um, that is, is coming to be. Um, you can conclude about that. You can con conclude about anything I didn't ask you and I should have.

The floor is yours. 

[00:51:37] Melissa Lindsey: So, in the effort to help professionals learn more about what, how donor conception impacts donor conceived people and really all the, all the things that, um, we could do together to help improve the well being of donor conceived people, we started DCC Professional Group and it's a multidisciplinary group for embryologists, genetic counselors, fertility doctors, marketing professionals, anybody involved in third party reproduction.

We have this learning space. It's 175 a year. We have webinars once a month and then we have all kinds of materials and resources that professionals can use to give parents, to give donor conceived people when they reach out with questions. So we're making that learning space. We have it available now and it's on our website www.

donorconceivedcommunity. org forward slash professionals And we would love to welcome members here so we can help make the world a better place for donor conceived people. 

[00:52:38] Griffin Jones: Melissa Lindsey, thank you very much for coming on the Inside Reproductive Health Podcast and sharing your thoughts on this topic.

[00:52:45] Melissa Lindsey: Thanks for having me. Pleasure to be here. 

[00:52:47] Sponsor: We hoped you enjoyed this session with Melissa Lindsey, and now understand the benefits of known donation, the mission of Everie Egg Donation. To learn more about Everie head to www.everiedonation.com/for-clinics. That's www.everiedonation.com/for-clinics.

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